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HomeMy WebLinkAboutTrans 2010-03-15 Item 3C - Contract Supplement #1 - Comprehensive Plan: Transportation Element Update with Fehr and PeersTO: FROM: DATE: SUBJECT: ISSUE BACKGROUND DISCUSSION RECOMMENDATION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Public Works Director March 8, 2010 Attachment: Supplemental Agreement No. 1 Transportation Element Update to the Comprehensive Plan Project No. 08 -RW06, Contract 10 -019 Supplemental Agreement No. 1 for Pedestrian and Bike LOS Jim Haggerton, Mayor Supplemental Agreement No. 1 to Contract 10 -019 with Fehr and Peers for the Pedestrian and Bike Level of Service portion of the Transportation Element update work funded by the awarded Energy Efficiency through Transportation Planning (EETP) grant. In October 2009, the City submitted for a grant in the amount of $69,500.00 to develop Pedestrian and Bicycle Level of Service Standards as part of the update to the Transportation Element portion of the Comprehensive Plan. Tukwila was one of only 8 jurisdictions in the state to receive funds. These funds come from the 2009 Federal Economic Stimulus Funds (ARRA). In February, the City executed an agreement with Fehr and Peers for work associated with the overall Transportation Element Update. The project work is the primary source of matching funds ($308,479.00) for the EETP grant, along with city salaries and benefits ($39,000.00) as tracked through the Project Accounting System. In the original scope of work, Optional Task A (Pedestrian and Bike Levels of Service) was identified as a task that could be completed if funding became available. With the award of the EETP grant, the task can be completed. Tukwila and the Department of Commerce recently entered into a contractual agreement making the funds available for reimbursement on expenses incurred beginning March 1, 2010. The Fehr and Peers Supplemental Agreement No. 1 is for $55,000.00 and the revised contract amount for Fehr and Peers will be $363,479.00 with this additional work. The remaining $14,500.00 of the grant will be for City staff time spent on project- related work and administration of the grant. The Council is being asked to approve the attached Supplement Agreement No. 1 for $55,000.00 with Fehr and Peers and consider this item at the March 22, 2010 Committee of the Whole and subsequent April 5, 2010 Regular meeting. w: \pw eng \projects \a rw rs projects \08rw06 trans element comp plan \information memo supplement #1 ped bike los.doc THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Fehr and Peers. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, February 8. 2010 and identified as Agreement No. 10 -019. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services, is hereby changed to include work described in Attachment A for additional design work on the Transportation Element of the Comprehensive Plan Modeling project. 2. Payment, shall Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto. Payment for the work provided by the Consultant as part of this supplement shall be made and the total amount of payment to the Consultant for this work shall not exceed $55,000 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $363,479. DATED this day of CITY OF TUKWILA CONSULTANT Jim Haggerton, Mayor SUPPLEMENTAL AGREEMENT NI MBER 1 TO CONSULTANT AGREEMENT NUMBER 10 -019 By: C Printed Name: Title: 20 Tom Noguchi Principal Exhibit A Tukwila Transportation Element Update and Street Concept Plan Supplemental Scope of Work Optional Task A: Pedestrian and Bike Levels of Service This project will help the City of Tukwila accomplish the following goals: 1. Establish a multi -modal transportation system, 2. Reduce greenhouse gas emissions, and 3. Reduce vehicle -miles traveled (VMT), as required by the State Growth Management Act. The work will include updating the Transportation Element of its Comprehensive Plan and as the part of the plan update, this project will be used to include pedestrian and bike levels of service (LOS) analysis for arterials in the City of Tukwila. The Transportation Element will establish LOS policies and standards or benchmarks for all modes of transportation. This Pedestrian and Bike LOS Project will give the City transportation modeling support and financing tools to transform its auto dominated transportation system to one that promotes alternative modes and reduces VMT and transportation- related greenhouse gas emissions. The following task will be added to the Tukwila Transportation Element Update and Street Concept Plan project Task 12. Pedestrian and Bike Levels of Service Task 12.1 Establish Pedestrian And Bike Analysis Corridors On The City Arterial Network Coordinate with staff and the Walk Roll Plan to establish corridors. Task 12.2 Identify The Existing Pedestrian And Bike Facilities Coordinate with staff and the Walk Roll plan to identify and inventory all existing facilities. Coordinate with staff to identify and inventory all future facilities under construction or obligated for construction prior to end of 2010 Task 12.3 Review the Pedestrian and Bike Data and Needs Analysis in the Walk Roll Plan Coordinate with staff and the Walk Roll plan to review the Walk Roll Plan Task12.4 Collect Transnortation Data that will be Needed to Calculate Pedestrian and Bike LOS Street Geometry: number of lanes, lane width, median width, bike lane width, parking lane width, shoulder width, planter strip, sidewalk width, intersection and driveways and pavement conditions. Travel Demand: intersection vehicle volumes and turning moves, right turn on red volume, percent heavy vehicles, bus volumes, pedestrian volume and percent on- street parking occupied. Intersection Control: green time per cycle, cycle length, quality of progression and speed limit. 1 Task 12.5 Calculate Pedestrian and Bike LOS Coordinate with staff to determine appropriate methodology. Apply methodology and calculate existing LOS and identify deficiencies. Identify potential alternatives to alleviate deficiencies. Coordinate with staff to establish LOS policies, balancing deficiencies with feasibility of correction options. Task 12.6 Prepare Draft Report on Pedestrian and Bike LOS Summarizing Tasks 1 -5 Distribute preliminary draft report to staff for review Revise preliminary draft report based on staff comments Distribute Final Draft Report to staff Present Final Draft Report to Planning Commission and Council for consideration and acceptance Task 12.7 Final Report Revise Final Draft as directed by Planning Commission and Council. Integrate into the larger Transportation Background Report for the Transportation Element of the Comprehensive Plan update. 2 Exhibit B Budget Task 12 Pedestrian and Bike Levels of Service (LOS) Project $55,000