Loading...
HomeMy WebLinkAboutTrans 2010-11-15 Item 2A - Bid Award - Atkinson Construction for Tukwila Urban Access (Klickitat) 11-4 pp City of Tukwila Jim Haggerton, Mayor r+� 2 90= INFORMATIONAL MEMORANDUM TO Mayor Haggerton Transportation Committee FROM Public Works Director DATE. November 8, 2010 SUBJECT Tukwila Urban Center Access (Klickitat) Proiect Project No. 84 -RW19, Contract No. 05 -071 Bid Award ISSUE Accept the construction bid from Atkinson Construction BACKGROUND A call for bids was advertised on September 30, 2010, October 7, 2010, and October 14, 2010 Nine addenda were issued addressing clarifications in the bid documents as well as extending the closing date to November 4, 2010 Seven bids were received and opened and an eighth bid was turned away as it arrived after the 9 00 am deadline The lowest responsible bidder is Atkinson Construction ANALYSIS The construction bids were reviewed and no mathematical errors were found on Atkinson's bid Atkinson's bid also included the required 15% Disadvantaged Business Enterprise (DBE) goal and Washington State Department of Transportation (WSDOT) has confirmed the bid has met this federal requirement. The Transportation Improvement Board (TIB) has reviewed the bid tab along with WSDOT and both agencies have given Tukwila authorization to proceed with bid award Atkinson is a large construction company with the resources to construct the Klickitat project. The proposed bid, along with the remaining known and estimated expenditures, is within the project budget. Phase 1 Estimated 1 Low Bidder Fund Source 1 2011 CIP Available 1 Supplement #11 Design $107,764 I $107,764 1 Federal Grants I $3, 250,000 $3, 250,000 1 Construction (Engineer's Estimate) 1 $15,365,000 I $10,880,180 1 TIB Grant I $5,000,000 $3,398,716 1 Contingency (10 %120 1 $1,536,500 I $2,176,036 City/TIF Funds I $(32,000) $31,000 Incentive Pay 1 $250,000 I $250,000 LID 1 $11,545,000 $8,910,300 Construction Management $2,304,750 $2,176,036 (15 %/20 Total $19,564,014 1 $15,590,016 Total 1 $19,763,000 $15,590,016 With such a competitive bidding climate, the two low bids came in substantially lower than the engineer's estimate While this is extremely good for Tukwila and the property owners participating in the LID, staff is recommending a larger than typical 10% construction contingency A 20% contingency is recommended There is also the potential for the contractor to receive some incentive pay should they be able to complete the project well in advance of the holiday moratorium This is the first project Tukwila has undertaken with an incentive pay clause Additionally, staff recommends estimating Construction Management costs at 20 rather than the typical 15% Unfortunately the low bid comes with a reduction in the TIB grant. The TIB does not award fixed grant amounts like our other grant sources. The savings in construction costs must be shared with the TIB just as any overruns can also be shared with TIB The approximately $1 6 million reduction in the grant reflects this savings at project close out. The final amount, reimbursable by TIB, will be adjusted to reflect the actual project cost. The LID and the Impact Fee contributions are also adjustable based on the final project cost. New impact fees may be collected next year and the final number of the LID will be determined after the project is closed out and all costs are known RECOMMENDATION Consider acceptance of the Atkinson Construction bid at the November 22, 2010 C 0 W followed by a Special Meeting on the same night. Attachments: Bid Tabulation CIP Sheet W' \PW Eng \PROJECTS\A- RW RS Projects \84RW19 TUC Access (Klickitat)\INFORMATION MEMO Bid Award 11- 8- 10.doc CITY OF TUKWILA TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT) CERTIFIED BID TABULATION November 5, 2010 Engineer's Estimate I8 IGuy F Atkinson Construction, LLCI Northwest Construction, Inc. I ICON Materials I J.R. Hayes Sons, Inc. Bid Schedule A Public Roadway Improvements Item No.' Item Description I Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost i Unit Price Cost Unit Price Cost Al Roadway Improvements, Complete 1 LS 5,780,716.00 4400000.00 4,400,000.00 4,750,956.00 4,750,956.00 4,643,697 00 4,643,697.00 6,294,000,00 6,294,000.00 A2 Bridge, Complete 1 LS 1,338,656.00 235,000 00 235,000 00 804,000 00 804,000 00 619,000.00 619,000.00 1,026,000 00 1,026,000 00 A3 Walls 5A,8 and 9, Complete 1 LS 35,154 00 21,000 00 21,000.00 19,430 00 19,430.00 51,000.00 51,000.00 53,000.00 53,000.00 A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 500,000 00 500,000.00 554,450 00 554,450.00 574,000.00 574,000.00 410,000.00 410,000.00 A5 Wall 6, Complete 1 LS 1,665,909.00 1680,00000 1,680,000.00 1,285,00000 1,285,000.00 1,449,000.00 1,449,000.00 937,00000 937,000.00 A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 2,120,000 00 2,120,000.00 1,838,000 00 1,838,000.00 2,670,000 00 2570,000.00 1,780,000.00 1,780,000.00 A7 Temporary Erosion and Sediment Control (TESC) 1 LS 488,641.00 75,000.00 75,000 00 70,464.00 70,464.00 260,300 00 260,300.00 106,000 00 106,000.00 A8 Training 1000 HR 3,000.00 10 00 10,000.00 2.00 2,000.00 0.05 50 00 47 00 47,000 00 A9 Shoring or Extra Excavation Class B 1 LS 11,545 00 5,500.00 5,500 00 1 00 1.00 2,100.00 2,100.00 1 00 1.00 Al0 Potholing for Utilities as Marked 7 EA 7,000.00 1,000 00 7,000.00 1,300 00 9,100 00 500 00 3,500.00 1,200 00 8,400.00 All Type B Project Schedule (Mn i. Bid $70,000) 1 LS 70,000.00 70,000 00 70,000.00 70,000 00 70,00 70,000.00 70,000 00 70,000.00 Al2 Trench Safety System 1 LS 4,320.00 5,500.00 5,500.00 1.00 1 00 3,100 00 3,100.00 1.00 1.00 A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 2,500 00 2,500.00 1.00 1.00 500.00 500.00 1,500 00 1,500.00 A14 Project Temporary Traffic Control 1 LS 1,223,587.00 150,000.00 150,000.00 221,00000 221,000.00 115,20000 115,200.00 191,00000 191,000.00 Total Bid Schedule A 13,763,481.00 9,281,500.00 9,624,403.00 l 10,461,447.00 $10,923,902.00 Bid Schedule B City of Tukwila Water Line and System Improvements I Item No.1 Item Description II Quantity Unit i Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost 1 Unit Price Cost 1 Unit Price Cost 1 B1 'City of Tukwila Water Line and System, Complete 1 LS 463,907.00 I 575,000 00 I 575,000 00 I 36 367,750.00 I 5 I 431,9 00 431,900.00 62 Trench Safety 1111 1 LS I 4,320.00 1,000.00 1,000.00 1.00 1 00 3,200.00 1.00 1.00 Subtotal 468,227.00 576,000.00 367,751.00 589,200.00 431,90100 Sales Tax 9.5% 44,482 00 54,720.00 34,936 35 55,974.00 41,030.60 Total Bid Schedule B 512,709.00 630,720.00 402,687.35 645,174.00 472,931.60 Bid Schedule C Metro Sanitary Sewer Improvements 1 Item No.1 Item Description I Quantity Unit 1 Unit Price Cost 1 Unit Price I Cost 1 Unit Price 1 Cost 1 Unit Price Cost I Unit Price Cost I I C1 !Metro Sanitary Sewer Manhole Modification I 1 LS r 10,000.00 1 8,000 00 1 8,000 00 1 I 5,500.00 1 14,500.00 I 7,500 00 7,500.00 I Total Bid Schedule C 10,000.00 8,000.00 5,500.00 14,500.00 7,500.00 Sales Tax 9.5% 950.00 760.00 522.50 1,377.50 712.50 Total Bid Schedule C 10,950.00 8,760.00 6,022.50 15,877.50 6,212.50 Bid Schedule D Owner Directed Work Item No. Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Unit Price Cost 01 Minor Changes 60,000 EST 1 00 60,000 00 1 00 60,000 00 1.00 60,000.00 1 00 60,000.00 1 00 60,000.00 D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000.00 1 00 100,000.00 1.00 100,000.00 1 00 100,000.00 D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,000.00 1.00 80,000.00 1.00 80,000.00 1.00 80,00000 D4 Unsuitable Excavation and Backfill Incl. Haul 2,000 CY 40,000.00 39.00 76,000.00 21.00 42,000.00 30 00 60,000.00 14 13 28,260.00 D5 Explorative Excavation -As Directed 25,000 EST 1 00 25,000.00 1.00 25,000 00 1 00 25,000.00 1 00 25,000.00 1.00 25,000.00 D6 Gravel Borrow 1,000 TON 14 000.00 15 00 15,000 00 16.00 16,000.00 26 00 26,000 00 12 44 12,440.00 D7 Potholing As Directed 20,000 EST 100 20,00000 100 20,00000 100 20,000.00 1.00 20,000.00 100 20,000.00 D8 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00 63,200.00 63,200.00 63,200 00 63,200 00 63,200.00 09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000.00 1.00 30,000.00 D10 Quarry Spalls 2,000 TON 40,000 00 25 00 50,000.00 21.00 42,000.00 25 00 50,000 00 16 01 32,020.00 011 Southcenter Parkway Sign Bridge 140,000 EST 1 00 140,000 00 1.00 140,000.00 1.00 140,000.00 1.00 140,000.00 1 00 140,000 00 D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1 00 50,000 00 1 00 50,000.00 1.00 50,000.00 1.00 50,000.00 1 00 50,000.00 013 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1 00 250,000 00 1 00 250,000 00 1 00 250,000.00 1 00 250,000 00 Total Bid S :hedule D 912,200.00 959,200.00 918,200.00 954,200.00 890,920.00 Schedule A brought forward 13,763,481.00 9,281,500 00 9,624,403 00 10,461,447.00 $10,923,902.00 Schedule 13 brought forward 512,709 00 630,720 00 402,687 35 645,174.00 472,931 60 Schedule C brought forward 10,950 00 8,760.00 6,022 50 15,877 50 8,212 50 Schedule D brought forward 912,200.00 959,200.00 918,200.00 954,200 00 890,920 00 TOTAL BASE BID PRICE 15,199,340.00 10,880,180.00 10,951,312.85 12,076,698.50 $12,295,966.10 Disadvantaged Business Enterprise Miscalculations in Contractor Bid Proposals 15% Goal 1,632,027.00 I 15% Goal 1,642,696.93 1 15% Goal 1,811,504.78 I 15% Goal 1 1,844,394.91 (1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 1,712,180 00 I Proposed 1,660,300 00 I Proposed 2,105,573.00 Proposed 1,909,873.21 (2) $6,000 Error in summation of item Al 0 unit price listed, not total, total base bid matches proposal Met Goal YES Met Goal's YES Met Goal? YES I Met Goal? YES (3) All costs in Engineer's Estimate are rounded to nearest whole dollar Certified by Date Cyndy Knighton, Senior Engineer Page 1 of 2 W \PW Eng \Old 0 drive \Cyndy1Kkckdal \Bid Tab CITY OF TUKWIL A TIIKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT) CERTIFIED BID TABULATION November 5, 2010 I Engineer's Estimate 0) I Gary Merlino Construction Co. I Mowat Construction Company I Inc. C.A. Carey Corporation Bid Schedule A Public Roadway Improvements Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Al Roadway Improvements, Complete 1 LS 5,780,716 00 5,520,000 00 5,520,00000 6,500,000 00 6,500,000.00 6,570,00000 6,570,000 00 A2 Bridge, Complete 1 LS 1,338,656.00 840,00000 840,00000 1000,000.00 1000,000.00 900,00000 900,000 00 A3 Walls 5A,8 and 9, Complete 1 LS 35,154.00 36,000.00 36,00000 8,00000 8,000.00 39,000.00 39,000 00 A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 640,000.00 640,000 00 500,000 00 500,000.00 705,000 00 705,000.00 A5 Wall 6, Complete 1 LS 1,665,909.00 1,500,00000 1,500,000.00 600,00000 600,000.00 2,000,000.00 2,000,000.00 A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 _2,300,000 00 2,300,000.00 2,300,000.00 2,300,000 00 2,100,000.00 2,100,000.00 A7 Temporary Erosion and Sediment Control (1ESC) 1 LS 488,641.00 235,000 00 235,00000 600,000.00 600,000.00 204,00000 _204,000.00 A8 Training 1000 HR 3,00000 45.00 45,000.00 100 1,00000 500 5,000.00 A9 Shoring or Extra Excavation Class 8 1 LS 11,545 00 18,000 00 18,000.00 70,000 00 70,000.00 11,000.00 11,000 00 Al 0 Potholing for Utilities as Marked 7 EA 7,000.00 600 00 4,200.00 700.00 4,900.00 1,000.00 7,000 00 -.121 All Type B Project Schedule (Min Bid $70,000) 1 LS 70000.00 70000 00 7000000 7000000 70,00000 70000.00 70,000.00 Al2 Trench Safety System 1 LS 4,320.00 10,000 00 10,000.00 25,000.00 25,000.00 7,000 00 7,000 00 A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 500 00 500 00 1,000 00 1,000.00 1,000.00 1,000.00 A14 Project Temporary Traffic Control 1 LS 1,223,587.00 430,000.00 430,00000 230.000.00 230,00000 1.000,00000 1,000,000.00 Total Bid Schedule A 13,763,481.00 $11,648,700.00 911,909,900.00 $13,619,000.00 Bid Schedule B City of Tukwila Water Line and System Improvements I Item No. Item Description Quantity Unit I Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost I Unit Price Cost 1 1 131 City of B2 Trench Safety Water Line and System, Complete 1 LS I 46 4,320 00 I 49 3,000 00 I 493,000 3,000.00 I 475,000.00 500 00 475,000 500 00 I 614,000 1, 700 00 614,000.00 I Subtotal 468,227 00 496,000 00 475,500.00 615,700.00 Sales Tax 9 5% 44,482.00 47,12.0.00 45,172.50 58,491 50 Total Bid Schedule B 512,709.00 543,120.00 520,672.50 674,191.50 Bid Schedule C Metro Sanitary Sewer Improvements 1 Item No.1 Item Description Quantity Unit I Unit Price Cost I Unit Price Cost I Unit Price Cost I Unit Price Cost I I C1 I Metro Sanitary Sewer Manhole Modification 1 LS 1 10,000.00 1 10,000 00 I 10,000.00 1 10,000 00 10,000 00 I 7,800 00 7,800.00 I Total Bid Schedule C 10,000.00 10,000.00 10,000.00 7,800.00 Sales Tax 9.5% 950.00 950 00 950 00 741 00 Total Bid Schedule C 10,950.00 10,950.00 10,950.00 8,541.00 Bid Schedule D Owner Directed Work Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost D1 Minor Changes 60.000 EST 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00 D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000 00 1 00 100,000.00 1 00 100,000.00 D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,00000 100 80,000.00 100 80,000.00 D4 Unsuitable Excavation and Backfill Inc! Haul 2,000 CY 40,000 00 35 00 70,000 00 39 00 78,000 00 39 00 78,000.00 D5 Explorative Excavation As Directed 25,000 EST 1.00 25,000.00 1 00 25,000.00 1 00 25,000 00 1 00 25,000 00 D6 Gravel Borrow 1,000 TON 14,000 00 18.00 18,000.00 12 25 12,250.00 18 00 18,000 00 D7 Potholing As Directed 20,000 EST 1.00 20,00000 1.00 20,000.00 100 20,00000 1.00 20,00000 138 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200 00 63,200 00 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00 09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000 00 D10 Quarry Spalls 2,000 TON 40,000 00 14 00 28,000.00 19.00 38,000.00 31.00 62,000 00 011 Southcenter Parkway Sign Bridge 140,000 EST 1.00 140,000.00 1 00 140,000.00 1 00 140,000 00 1.00 140,000 00 D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1.00 50,000.00 1 00 50,000.00 1 00 50,000 00 1.00 50,000 00 D13 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1.00 250,000 00 1 00 250,000.00 1 00 250,000.00 Total Bid Schedule D 912,200.00 934,200.00 946,450.00 976,200.00 Schedule A brought forward 13,763,481 00 $11,648,700 00 $11,909,900.00 $13,619,000.00 Schedule 13 brought forward 512,709.00 543,120.00 520,672 50 674,191.50 Schedule C brought forward 10,950 00 10,950.00 10,950.00 8,541.00 Schedule D brought forward 912,200.00 934,200.00 946,450.00 976,200 00 TOTAL BASE BID PRICE 15,199,340.00 $13,136,970.00 $13,387,972.50 $15,277,932.501 Disadvantaged Business Enterprise Miscalculations in Contractor Bid Proposals 15% Goal 1,970,545.50I 15% Goal 1 2,008,195.881 15% Goal 2,291,689.881 (1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 2,135,000.00 I Proposed I 2,025,000 00 I Proposed 2,304,860 00 I (2) $6.000 Error in summation of item A10 unit price listed, not total, total base bid matches proposal Met Goal? YES Met Goal') YES Met Goal? YES (3) All costs in Engineer's Estimate are rounded to nearest whole dollar Certified by Date Cyndy Knighton, Senior Engineer W \PW Fng \Old P dnve Cyndy \Kfickilal\9&d Tab Page 2 of 2 Disadvantaged Business Enterprise Guy F. Atkinson Construction, LLC I Northwest Construction, Inc. N ICON Materials J.R. Hayes Sons, Inc. Amount to Amount to Amount to Amount to Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Garrison Creek Landscaping Inc WE Coates Surveying DBE Electric DBE Electric D3M8719019 $245,269.00 ID3M8019952 $70,000.00 D2F1021272 $1,028,328.00 D2F1021272 $1,028,328.00 DBE Electric John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. KODO Construction D2F1021272 $1,028,328.00 ID5M0107037 $644,200.00 D5M0107037 $652,245.00 D4M801988 $393,149.21 KODO Construction Gloria Jeane Hauling Highway Rehab Inc Rebar International AAA Contractors Inc. D4M801988 $438,583.00 ID1F5011386 $37,700.00 D2F2606440 $425,000.00 D4M9821009 $488,396.00 I Sea Tac Sweeping Service D3M6015063 $52,500.00 American Pride Corp. D4M8019836 $275,000.00 Leajak Concrete Construction Inc. D3M5310714 $310,000.00 I OneiII Environmental Services LLC D3M5310714 $25,000.00 Green City Inc D4M9621336 $245,900.00 1 Totall $1,712,180.001 Total $1,660,300.001 Total! $2,105,573.001 Total $1,909,873.21 Gary Merlino Construction Co. Inc. I Mowat Construction Company C.A. Carey Corporation Amount to Amount to Amount to Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. D5M0107037 $645,000.00 D5M0107037 $730,000.00 D5M0107037 $644,245.00 Rebar International Grady Excavation, Inc Rebar International D2F2606440 $461,000.00 D2F9320267 $355,000.00 D2F2606440 $437,881.00 DBE Electric DBE Electric KODO Construction D2F1021272 $1,029,000 00 D2F1021272 $940,000.00 D4M801988 $441,234.00 Contracting Co Inc D2F8718503 $540,000.00 American Coating Supply D3M0614843 $36,500 00 I Garison Greek Landscaping D3M8719019 $205,000.00 I I Total $2,135,000.001 Total! $2,025,000.001 Total $2,304,860.001 Certified by Date Cyndy Knighton, Senior Engineer CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Tukwila Urban Center Access (Klickitat -S1C Pkwy) Project No 98410419 DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Pkwy Coordinate with WSDOT on 1 -5 on- ramps. JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents. STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation in 2009 Proposed Southcenter Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs. MAINT. IMPACT: Overlay on a 10 -20 year cycle. Project is on Impact Fee List under Zone 1 Federal design funds for $3.25m. Westfield Mall mitigation $579k cash COMMENT: and $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $112k. Construction grants; State T1B $5m, Federal STP $3m and $250k. Local Improvement District (LID) is a range from $6 5 to $10.5 million FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 3,341 670 4,011 LID Expenses 197 10 500 707 Land (R/W) 2,408 7 2,415 Const. Mgmt. 2,513 2,513 Construction 16,750 16,750 TOTAL EXPENSES 5,946 687 19,763 0 0 0 0 0 0 26,396 FUND SOURCES Awarded Fed Grant 974 3,250 4,224 Earmark future) 1,840 435 2,275 Awarded State Grant 5,000 5,000 LID 11,545 11,545 ROW Donation 846 846 Mitigation Actual 759 759 Impact Fees 336 471 807 City Oper Revenue 1,191 (219) (32) 0 0 0 0 0 0 940 TOTAL SOURCES 5,946 687 19,763 0 0 0 0 0 0 26,396 Project Location 73:41:.,.0.: er 111 11-� cr N u a i agi 2011- 2016 Capital Improvement Program 15