HomeMy WebLinkAboutTrans 2010-11-15 Item 2A - Bid Award - Atkinson Construction for Tukwila Urban Access (Klickitat) 11-4 pp
City of Tukwila
Jim Haggerton, Mayor
r+� 2
90= INFORMATIONAL MEMORANDUM
TO Mayor Haggerton
Transportation Committee
FROM Public Works Director
DATE. November 8, 2010
SUBJECT Tukwila Urban Center Access (Klickitat) Proiect
Project No. 84 -RW19, Contract No. 05 -071
Bid Award
ISSUE
Accept the construction bid from Atkinson Construction
BACKGROUND
A call for bids was advertised on September 30, 2010, October 7, 2010, and October 14, 2010 Nine addenda were
issued addressing clarifications in the bid documents as well as extending the closing date to November 4, 2010 Seven
bids were received and opened and an eighth bid was turned away as it arrived after the 9 00 am deadline The lowest
responsible bidder is Atkinson Construction
ANALYSIS
The construction bids were reviewed and no mathematical errors were found on Atkinson's bid Atkinson's bid also
included the required 15% Disadvantaged Business Enterprise (DBE) goal and Washington State Department of
Transportation (WSDOT) has confirmed the bid has met this federal requirement. The Transportation Improvement Board
(TIB) has reviewed the bid tab along with WSDOT and both agencies have given Tukwila authorization to proceed with
bid award Atkinson is a large construction company with the resources to construct the Klickitat project. The proposed
bid, along with the remaining known and estimated expenditures, is within the project budget.
Phase 1 Estimated 1 Low Bidder Fund Source 1 2011 CIP Available 1
Supplement #11 Design $107,764 I $107,764 1 Federal Grants I $3, 250,000 $3, 250,000 1
Construction (Engineer's Estimate) 1 $15,365,000 I $10,880,180 1 TIB Grant I $5,000,000 $3,398,716 1
Contingency (10 %120 1 $1,536,500 I $2,176,036 City/TIF Funds I $(32,000) $31,000
Incentive Pay 1 $250,000 I $250,000 LID 1 $11,545,000 $8,910,300
Construction Management $2,304,750 $2,176,036
(15 %/20
Total $19,564,014 1 $15,590,016 Total 1 $19,763,000 $15,590,016
With such a competitive bidding climate, the two low bids came in substantially lower than the engineer's estimate While
this is extremely good for Tukwila and the property owners participating in the LID, staff is recommending a larger than
typical 10% construction contingency A 20% contingency is recommended There is also the potential for the contractor
to receive some incentive pay should they be able to complete the project well in advance of the holiday moratorium This
is the first project Tukwila has undertaken with an incentive pay clause Additionally, staff recommends estimating
Construction Management costs at 20 rather than the typical 15%
Unfortunately the low bid comes with a reduction in the TIB grant. The TIB does not award fixed grant amounts like our
other grant sources. The savings in construction costs must be shared with the TIB just as any overruns can also be
shared with TIB The approximately $1 6 million reduction in the grant reflects this savings at project close out. The final
amount, reimbursable by TIB, will be adjusted to reflect the actual project cost.
The LID and the Impact Fee contributions are also adjustable based on the final project cost. New impact fees may be
collected next year and the final number of the LID will be determined after the project is closed out and all costs are
known
RECOMMENDATION
Consider acceptance of the Atkinson Construction bid at the November 22, 2010 C 0 W followed by a Special Meeting
on the same night.
Attachments: Bid Tabulation
CIP Sheet
W' \PW Eng \PROJECTS\A- RW RS Projects \84RW19 TUC Access (Klickitat)\INFORMATION MEMO Bid Award 11- 8- 10.doc
CITY OF TUKWILA TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT)
CERTIFIED BID TABULATION
November 5, 2010
Engineer's Estimate I8 IGuy F Atkinson Construction, LLCI Northwest Construction, Inc. I ICON Materials I J.R. Hayes Sons, Inc.
Bid Schedule A Public Roadway Improvements
Item No.' Item Description I Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost i Unit Price Cost Unit Price Cost
Al Roadway Improvements, Complete 1 LS 5,780,716.00 4400000.00 4,400,000.00 4,750,956.00 4,750,956.00 4,643,697 00 4,643,697.00 6,294,000,00 6,294,000.00
A2 Bridge, Complete 1 LS 1,338,656.00 235,000 00 235,000 00 804,000 00 804,000 00 619,000.00 619,000.00 1,026,000 00 1,026,000 00
A3 Walls 5A,8 and 9, Complete 1 LS 35,154 00 21,000 00 21,000.00 19,430 00 19,430.00 51,000.00 51,000.00 53,000.00 53,000.00
A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 500,000 00 500,000.00 554,450 00 554,450.00 574,000.00 574,000.00 410,000.00 410,000.00
A5 Wall 6, Complete 1 LS 1,665,909.00 1680,00000 1,680,000.00 1,285,00000 1,285,000.00 1,449,000.00 1,449,000.00 937,00000 937,000.00
A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 2,120,000 00 2,120,000.00 1,838,000 00 1,838,000.00 2,670,000 00 2570,000.00 1,780,000.00 1,780,000.00
A7 Temporary Erosion and Sediment Control (TESC) 1 LS 488,641.00 75,000.00 75,000 00 70,464.00 70,464.00 260,300 00 260,300.00 106,000 00 106,000.00
A8 Training 1000 HR 3,000.00 10 00 10,000.00 2.00 2,000.00 0.05 50 00 47 00 47,000 00
A9 Shoring or Extra Excavation Class B 1 LS 11,545 00 5,500.00 5,500 00 1 00 1.00 2,100.00 2,100.00 1 00 1.00
Al0 Potholing for Utilities as Marked 7 EA 7,000.00 1,000 00 7,000.00 1,300 00 9,100 00 500 00 3,500.00 1,200 00 8,400.00
All Type B Project Schedule (Mn i. Bid $70,000) 1 LS 70,000.00 70,000 00 70,000.00 70,000 00 70,00 70,000.00 70,000 00 70,000.00
Al2 Trench Safety System 1 LS 4,320.00 5,500.00 5,500.00 1.00 1 00 3,100 00 3,100.00 1.00 1.00
A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 2,500 00 2,500.00 1.00 1.00 500.00 500.00 1,500 00 1,500.00
A14 Project Temporary Traffic Control 1 LS 1,223,587.00 150,000.00 150,000.00 221,00000 221,000.00 115,20000 115,200.00 191,00000 191,000.00
Total Bid Schedule A 13,763,481.00 9,281,500.00 9,624,403.00 l 10,461,447.00 $10,923,902.00
Bid Schedule B City of Tukwila Water Line and System Improvements
I Item No.1 Item Description II Quantity Unit i Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost 1 Unit Price Cost 1 Unit Price Cost 1
B1 'City of Tukwila Water Line and System, Complete 1 LS 463,907.00 I 575,000 00 I 575,000 00 I 36 367,750.00 I 5 I 431,9 00 431,900.00
62 Trench Safety 1111 1 LS I 4,320.00 1,000.00 1,000.00 1.00 1 00 3,200.00 1.00 1.00
Subtotal 468,227.00 576,000.00 367,751.00 589,200.00 431,90100
Sales Tax 9.5% 44,482 00 54,720.00 34,936 35 55,974.00 41,030.60
Total Bid Schedule B 512,709.00 630,720.00 402,687.35 645,174.00 472,931.60
Bid Schedule C Metro Sanitary Sewer Improvements
1 Item No.1 Item Description I Quantity Unit 1 Unit Price Cost 1 Unit Price I Cost 1 Unit Price 1 Cost 1 Unit Price Cost I Unit Price Cost I
I C1 !Metro Sanitary Sewer Manhole Modification I 1 LS r 10,000.00 1 8,000 00 1 8,000 00 1 I 5,500.00 1 14,500.00 I 7,500 00 7,500.00 I
Total Bid Schedule C 10,000.00 8,000.00 5,500.00 14,500.00 7,500.00
Sales Tax 9.5% 950.00 760.00 522.50 1,377.50 712.50
Total Bid Schedule C 10,950.00 8,760.00 6,022.50 15,877.50 6,212.50
Bid Schedule D Owner Directed Work
Item No. Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Unit Price Cost
01 Minor Changes 60,000 EST 1 00 60,000 00 1 00 60,000 00 1.00 60,000.00 1 00 60,000.00 1 00 60,000.00
D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000.00 1 00 100,000.00 1.00 100,000.00 1 00 100,000.00
D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,000.00 1.00 80,000.00 1.00 80,000.00 1.00 80,00000
D4 Unsuitable Excavation and Backfill Incl. Haul 2,000 CY 40,000.00 39.00 76,000.00 21.00 42,000.00 30 00 60,000.00 14 13 28,260.00
D5 Explorative Excavation -As Directed 25,000 EST 1 00 25,000.00 1.00 25,000 00 1 00 25,000.00 1 00 25,000.00 1.00 25,000.00
D6 Gravel Borrow 1,000 TON 14 000.00 15 00 15,000 00 16.00 16,000.00 26 00 26,000 00 12 44 12,440.00
D7 Potholing As Directed 20,000 EST 100 20,00000 100 20,00000 100 20,000.00 1.00 20,000.00 100 20,000.00
D8 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00 63,200.00 63,200.00 63,200 00 63,200 00 63,200.00
09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000.00 1.00 30,000.00
D10 Quarry Spalls 2,000 TON 40,000 00 25 00 50,000.00 21.00 42,000.00 25 00 50,000 00 16 01 32,020.00
011 Southcenter Parkway Sign Bridge 140,000 EST 1 00 140,000 00 1.00 140,000.00 1.00 140,000.00 1.00 140,000.00 1 00 140,000 00
D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1 00 50,000 00 1 00 50,000.00 1.00 50,000.00 1.00 50,000.00 1 00 50,000.00
013 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1 00 250,000 00 1 00 250,000 00 1 00 250,000.00 1 00 250,000 00
Total Bid S :hedule D 912,200.00 959,200.00 918,200.00 954,200.00 890,920.00
Schedule A brought forward 13,763,481.00 9,281,500 00 9,624,403 00 10,461,447.00 $10,923,902.00
Schedule 13 brought forward 512,709 00 630,720 00 402,687 35 645,174.00 472,931 60
Schedule C brought forward 10,950 00 8,760.00 6,022 50 15,877 50 8,212 50
Schedule D brought forward 912,200.00 959,200.00 918,200.00 954,200 00 890,920 00
TOTAL BASE BID PRICE 15,199,340.00 10,880,180.00 10,951,312.85 12,076,698.50 $12,295,966.10
Disadvantaged Business Enterprise
Miscalculations in Contractor Bid Proposals 15% Goal 1,632,027.00 I 15% Goal 1,642,696.93 1 15% Goal 1,811,504.78 I 15% Goal 1 1,844,394.91
(1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 1,712,180 00 I Proposed 1,660,300 00 I Proposed 2,105,573.00 Proposed 1,909,873.21
(2) $6,000 Error in summation of item Al 0 unit price listed, not total, total base bid matches proposal Met Goal YES Met Goal's YES Met Goal? YES I Met Goal? YES
(3) All costs in Engineer's Estimate are rounded to nearest whole dollar
Certified by Date
Cyndy Knighton, Senior Engineer
Page 1 of 2
W \PW Eng \Old 0 drive \Cyndy1Kkckdal \Bid Tab
CITY OF TUKWIL A TIIKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT)
CERTIFIED BID TABULATION
November 5, 2010
I
Engineer's Estimate 0) I Gary Merlino Construction Co. I Mowat Construction Company I
Inc. C.A. Carey Corporation
Bid Schedule A Public Roadway Improvements
Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost
Al Roadway Improvements, Complete 1 LS 5,780,716 00 5,520,000 00 5,520,00000 6,500,000 00 6,500,000.00 6,570,00000 6,570,000 00
A2 Bridge, Complete 1 LS 1,338,656.00 840,00000 840,00000 1000,000.00 1000,000.00 900,00000 900,000 00
A3 Walls 5A,8 and 9, Complete 1 LS 35,154.00 36,000.00 36,00000 8,00000 8,000.00 39,000.00 39,000 00
A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 640,000.00 640,000 00 500,000 00 500,000.00 705,000 00 705,000.00
A5 Wall 6, Complete 1 LS 1,665,909.00 1,500,00000 1,500,000.00 600,00000 600,000.00 2,000,000.00 2,000,000.00
A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 _2,300,000 00 2,300,000.00 2,300,000.00 2,300,000 00 2,100,000.00 2,100,000.00
A7 Temporary Erosion and Sediment Control (1ESC) 1 LS 488,641.00 235,000 00 235,00000 600,000.00 600,000.00 204,00000 _204,000.00
A8 Training 1000 HR 3,00000 45.00 45,000.00 100 1,00000 500 5,000.00
A9 Shoring or Extra Excavation Class 8 1 LS 11,545 00 18,000 00 18,000.00 70,000 00 70,000.00 11,000.00 11,000 00
Al 0 Potholing for Utilities as Marked 7 EA 7,000.00 600 00 4,200.00 700.00 4,900.00 1,000.00 7,000 00 -.121
All Type B Project Schedule (Min Bid $70,000) 1 LS 70000.00 70000 00 7000000 7000000 70,00000 70000.00 70,000.00
Al2 Trench Safety System 1 LS 4,320.00 10,000 00 10,000.00 25,000.00 25,000.00 7,000 00 7,000 00
A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 500 00 500 00 1,000 00 1,000.00 1,000.00 1,000.00
A14 Project Temporary Traffic Control 1 LS 1,223,587.00 430,000.00 430,00000 230.000.00 230,00000 1.000,00000 1,000,000.00
Total Bid Schedule A 13,763,481.00 $11,648,700.00 911,909,900.00 $13,619,000.00
Bid Schedule B City of Tukwila Water Line and System Improvements
I Item No. Item Description Quantity Unit I Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost I Unit Price Cost 1
1 131 City of B2 Trench Safety Water Line and System, Complete 1 LS I 46 4,320 00 I 49 3,000 00 I 493,000 3,000.00 I 475,000.00 500 00 475,000 500 00 I 614,000 1,
700 00 614,000.00 I
Subtotal 468,227 00 496,000 00 475,500.00 615,700.00
Sales Tax 9 5% 44,482.00 47,12.0.00 45,172.50 58,491 50
Total Bid Schedule B 512,709.00 543,120.00 520,672.50 674,191.50
Bid Schedule C Metro Sanitary Sewer Improvements
1 Item No.1 Item Description Quantity Unit I Unit Price Cost I Unit Price Cost I Unit Price Cost I Unit Price Cost I
I C1 I Metro Sanitary Sewer Manhole Modification 1 LS 1 10,000.00 1 10,000 00 I 10,000.00 1 10,000 00 10,000 00 I 7,800 00 7,800.00 I
Total Bid Schedule C 10,000.00 10,000.00 10,000.00 7,800.00
Sales Tax 9.5% 950.00 950 00 950 00 741 00
Total Bid Schedule C 10,950.00 10,950.00 10,950.00 8,541.00
Bid Schedule D Owner Directed Work
Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost
D1 Minor Changes 60.000 EST 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00
D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000 00 1 00 100,000.00 1 00 100,000.00
D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,00000 100 80,000.00 100 80,000.00
D4 Unsuitable Excavation and Backfill Inc! Haul 2,000 CY 40,000 00 35 00 70,000 00 39 00 78,000 00 39 00 78,000.00
D5 Explorative Excavation As Directed 25,000 EST 1.00 25,000.00 1 00 25,000.00 1 00 25,000 00 1 00 25,000 00
D6 Gravel Borrow 1,000 TON 14,000 00 18.00 18,000.00 12 25 12,250.00 18 00 18,000 00
D7 Potholing As Directed 20,000 EST 1.00 20,00000 1.00 20,000.00 100 20,00000 1.00 20,00000
138 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200 00 63,200 00 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00
09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000 00
D10 Quarry Spalls 2,000 TON 40,000 00 14 00 28,000.00 19.00 38,000.00 31.00 62,000 00
011 Southcenter Parkway Sign Bridge 140,000 EST 1.00 140,000.00 1 00 140,000.00 1 00 140,000 00 1.00 140,000 00
D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1.00 50,000.00 1 00 50,000.00 1 00 50,000 00 1.00 50,000 00
D13 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1.00 250,000 00 1 00 250,000.00 1 00 250,000.00
Total Bid Schedule D 912,200.00 934,200.00 946,450.00 976,200.00
Schedule A brought forward 13,763,481 00 $11,648,700 00 $11,909,900.00 $13,619,000.00
Schedule 13 brought forward 512,709.00 543,120.00 520,672 50 674,191.50
Schedule C brought forward 10,950 00 10,950.00 10,950.00 8,541.00
Schedule D brought forward 912,200.00 934,200.00 946,450.00 976,200 00
TOTAL BASE BID PRICE 15,199,340.00 $13,136,970.00 $13,387,972.50 $15,277,932.501
Disadvantaged Business Enterprise
Miscalculations in Contractor Bid Proposals 15% Goal 1,970,545.50I 15% Goal 1 2,008,195.881 15% Goal 2,291,689.881
(1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 2,135,000.00 I Proposed I 2,025,000 00 I Proposed 2,304,860 00 I
(2) $6.000 Error in summation of item A10 unit price listed, not total, total base bid matches proposal Met Goal? YES Met Goal') YES Met Goal? YES
(3) All costs in Engineer's Estimate are rounded to nearest whole dollar
Certified by Date
Cyndy Knighton, Senior Engineer
W \PW Fng \Old P dnve Cyndy \Kfickilal\9&d Tab Page 2 of 2
Disadvantaged Business Enterprise
Guy F. Atkinson Construction, LLC
I Northwest Construction, Inc. N ICON Materials J.R. Hayes Sons, Inc.
Amount to Amount to Amount to Amount to
Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied
Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal
Garrison Creek Landscaping Inc WE Coates Surveying DBE Electric DBE Electric
D3M8719019 $245,269.00 ID3M8019952 $70,000.00 D2F1021272 $1,028,328.00 D2F1021272 $1,028,328.00
DBE Electric John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. KODO Construction
D2F1021272 $1,028,328.00 ID5M0107037 $644,200.00 D5M0107037 $652,245.00 D4M801988 $393,149.21
KODO Construction Gloria Jeane Hauling Highway Rehab Inc Rebar International AAA Contractors Inc.
D4M801988 $438,583.00 ID1F5011386 $37,700.00 D2F2606440 $425,000.00 D4M9821009 $488,396.00
I Sea Tac Sweeping Service
D3M6015063 $52,500.00
American Pride Corp.
D4M8019836 $275,000.00
Leajak Concrete Construction Inc.
D3M5310714 $310,000.00
I OneiII Environmental Services LLC
D3M5310714 $25,000.00
Green City Inc
D4M9621336 $245,900.00
1 Totall $1,712,180.001 Total $1,660,300.001 Total! $2,105,573.001 Total $1,909,873.21
Gary Merlino Construction Co. Inc. I Mowat Construction Company C.A. Carey Corporation
Amount to Amount to Amount to
Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied
Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal
John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. John Wayne Construction Co. Inc.
D5M0107037 $645,000.00 D5M0107037 $730,000.00 D5M0107037 $644,245.00
Rebar International Grady Excavation, Inc Rebar International
D2F2606440 $461,000.00 D2F9320267 $355,000.00 D2F2606440 $437,881.00
DBE Electric DBE Electric KODO Construction
D2F1021272 $1,029,000 00 D2F1021272 $940,000.00 D4M801988 $441,234.00
Contracting Co Inc
D2F8718503 $540,000.00
American Coating Supply
D3M0614843 $36,500 00
I Garison Greek Landscaping
D3M8719019 $205,000.00
I
I
Total $2,135,000.001 Total! $2,025,000.001 Total $2,304,860.001
Certified by Date
Cyndy Knighton, Senior Engineer
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Urban Center Access (Klickitat -S1C Pkwy) Project No 98410419
DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an
underpass for the southbound lane on Southcenter Pkwy Coordinate with WSDOT on 1 -5 on- ramps.
JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents.
STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation in 2009 Proposed Southcenter
Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs.
MAINT. IMPACT: Overlay on a 10 -20 year cycle.
Project is on Impact Fee List under Zone 1 Federal design funds for $3.25m. Westfield Mall mitigation $579k cash
COMMENT: and $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $112k. Construction grants; State T1B
$5m, Federal STP $3m and $250k. Local Improvement District (LID) is a range from $6 5 to $10.5 million
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 3,341 670 4,011
LID Expenses 197 10 500 707
Land (R/W) 2,408 7 2,415
Const. Mgmt. 2,513 2,513
Construction 16,750 16,750
TOTAL EXPENSES 5,946 687 19,763 0 0 0 0 0 0 26,396
FUND SOURCES
Awarded Fed Grant 974 3,250 4,224
Earmark future) 1,840 435 2,275
Awarded State Grant 5,000 5,000
LID 11,545 11,545
ROW Donation 846 846
Mitigation Actual 759 759
Impact Fees 336 471 807
City Oper Revenue 1,191 (219) (32) 0 0 0 0 0 0 940
TOTAL SOURCES 5,946 687 19,763 0 0 0 0 0 0 26,396
Project Location 73:41:.,.0.: er
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2011- 2016 Capital Improvement Program 15