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HomeMy WebLinkAboutTrans 2010-11-15 Item 2F - Report - 2010 3rd Quarter Report: City Council / Public Works ILA t y City of Tukwila Q Jim Haggerton, Mayor 19o; THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2010 Prepared for Transportation Committee CITY COUNCIL BUDGET PROGRAM GOALS 1 Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community Assigned to Community Affairs Parks Committee for implementation and /or follow -up 2 Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neiahborhoods Assigned to Community Affairs Parks Committee for implementation and /or follow -up Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community 3 Work together in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road Assigned to Finance Safety Committee for implementation and /or follow -up A small standing committee of three members from each Council met on April 22, 2010, and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter 4. Provide legislative support and encouraaement to Tukwila residents living in rental communities through programs that hold owners and /or property manaaers accountable for providing safe places to live throuah the implementation of a rental licensing program Completed On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law 5 Approve and implement standard operating procedures for the Council. Review and update procedures on a reaular basis Not currently assigned to a specific committee, monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the third quarter 6 Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks Recreation Open Space Plan) throuah policy related decisions not associated with direct program funding Assigned to Community Affairs Parks Committee for implementation and /or follow -up 7 Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budaets affecting human services programs and services Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up This item will be scheduled for Committee review as budget reviews deem appropriate. In response to current unstable economic conditions the Council has worked diligently to leaving significant Human Services funds intact. 8 Study the feasibility and implementation of televised City Council meetings Assigned to Utilities Committee for implementation and /or follow -up 9 Continue to foster relationships within local. reaional and state entities that encourage opportunities for ioint partnership and outreach' Assigned to Utilities Committee for implementation and /or follow up Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to. SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance 2010 Third Quarter Report Prepared for Transportation Committee Page 2 10 Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neiahborhoods throuahout the City Assigned to Community Affairs Parks Committee for implementation and /or follow -up 11 Research the viability of soonsorina a City -wide Citizens' Academy* Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up 12 Establish a process to provide updates to Council on issues that are brouaht forward at Council meetings durina citizen comment opportunities Completed During the second quarter, City Administration formulated an efficient process to update Council of such items The system is currently managed by the Mayor's Executive Assistant. PUBLIC WORKS DEPARTMENT 3rd QUARTER SIGNIFICANT ISSUES The Notice to Proceed was issued for the Southcenter Parkway Extension project and construction began in early July and is to be completed by January 2012. Construction to date includes installation of preload material and installation of the sanitary sewer line from Minkler Blvd to the south Construction is substantially complete and within budget for Phase II III of Tukwila International Blvd Improvement Project. Invitations were e- mailed out for the October 13, 2010 ribbon cutting event. Project close -out is anticipated in the first quarter of 2011 On September 23, Transportation Improvement Board, Federal Highway Administration, and WSDOT approved the plans and specifications and funding for the Tukwila Urban Center Access Project (Klickitat) Construction management Requests for Proposals were advertised on September 23 and construction bids were advertised on September 30 with the bid opening scheduled for October 21 BUDGET PROGRAM GOALS Public Works Administration 1 Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan Public Works and DCD continue to work on the plan. 2 Evaluate future grant fundina options available and propose a course of action to fund transportation proiects Tracking grant opportunities in order to realistically budget capital projects. 3 Implement the Emergency Manaaement Community Disaster Education (CDE' Program Took credit for half year savings with elimination of unfilled CERT Trainer position and transferred remaining half to Fire Department along with EM responsibilities. 4 Provide auarterly reports on emeraencv management issues. With departure of the Emergency Operations Coordinator, the responsibilities were transferred to the Fire Department. 5 Hold Quarterly community informational meetings Goal not met due to staffing levels. Business Services 1. Create a more effective. cost efficient department— oroiectina and monitoring department costs. seeking more cost- effective ourchasina aareements with vendors. oreoarina the department's operation. maintenance and capital facilities budget usina a "needs- basis" approach Ongoing. 2 Review the feasibility of using Council- approved Local Improvement Districts (LIDs' as a means of financing street improvement oroiects for residential and commercial areas None at this time. 3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterorise funds. Investigate the feasibility of a consumption -based sewer rate Reviewing rate models with 2010 Third Quarter Report Prepared for Transportation Committee Page 3 the draft CIP and budget process. Will submit new water and sewer ordinances with proposed rate increases. Maintenance Administration 1. Identify operational reauirements (facility space, equipment, and personnel) for all maintenance functions beina performed Ongoing. 2 Implement recurrent technical trainina and operational safety proarams to maintain employee certification levels to meet current and updated reaulations All required training for 2010 has been completed. Additional training being added are Chainsaw Safety Winter Operations. 3 Initiate a proaram that will improve the enerav efficiency of City maintenance operations As part of the City's Green Team, Public Works is reducing waste and evaluating energy conservation. Engineering Administration 1. Assess standardized contracting procedures for construction and repair projects City attorney is reviewing all contract templates. 2. Annual assessment and update of transportation impact fees system A contract with Fehr Peers has been executed to provide a review of the impact fees by June 30, 2011. Preliminary level of- service calculations for pedestrians and bicycle users have been presented to staff and will be further refined. Development General 1 Maintain and improve the turn around time for permit review and approval All performance goals are being met. 2 Work with and support DCD to improve permit processes On- going. Performance 1 Zero backloas of permits waiting for more than 30 days to be reviewed Goal being met. 2 Permits for sinale family residences issued within 30 days Goal being met. Facility Maintenance General 1 Maintain a record keepina and tracking system for facility maintenance work order allocation Facilities reports showing all minor repairs, custodial labor, and supplies are being completed. 2 Implement the business plan for facility maintenance Continuing as part of the Green Initiative. Performance 1 Advertise and award 90% of active Fund 303 Projects no later than June 1 st. On budgetary hold. 2 Reduce facility maintenance costs by 10% through efficiencies Implementing lighting HVAC efficiencies as minor repairs or other work is processed. Street Maintenance /General Admin General: 1. Participate in pavement management for the multi -year street overlay proara• The 2009/2010 Overlay and Repair Program was completed. 2 Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on expandina its use by other departments. Analyzing fiber expansion by City crews along E Marginal Way corridor and other areas that may need future cameras. Performance 1 Repair City -owned streetliahts within 72 hours. For Seattle City Light/Puaet Sound Enerav streetliahts, report within 24 hours. Repairs have been made on City -owned lights as needed. 2. Correct all traffic sianal problems within 24 hours Goal being met. 3. Perform auarterly preventative maintenance on all Citv -owned traffic signals Goal being met. 4 Evaluate reflectivity of all sians once a year On- going. 5 City street cleaning. Goal being met. 2010 Third Quarter Report Prepared for Transportation Committee Page 4 Residential 100 percent of the streets, twice a year. Arterial residential and commercial /industrial roads six times a year. Arterial commercial /industrial roads eiaht times a year. 6 Potholes shall be repaired within 48 hours of notification Goal being met 7 Provide quarterly reports on the effort to remove araffiti from public property Year -end report being prepared. Residential Streets General Engineering 1. Prioritize. budget, and schedule list of residential street improvement oroiects, includina condition of sidewalks. for inclusion into the City's Capital Improvement Proaram On hold for 2010. Additional funding for 42" Ave S design has been included in the Proposed 2011 -2016 CIP. 2. Annual update of pavement management system Design of 2011 Overlay Repair program will begin in the 4 quarter. Due to staff workload, the pavement management system will be updated in late 2010. Bridges Streets General Engineering 1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect: Construction is 95% complete and within budget. Final paving has been completed. Substantial completion is anticipated in October 2010 with project close -out in early 2011. 2. Award construction contract for Tukwila Urban Access (Klickitatl Proiect: Project was advertised for construction bids on 9/30/10 with bids scheduled to be opened on 10/21/10. Construction will begin in early 2011 and is expected to be open for traffic in November 2011. 3. Award construction contract for Southcenter Parkway Proiect: Construction started in July 2010. Work to date includes construction of preload and installation of the sanitary sewer line from Minkler Blvd. to the south. Contract completion is currently scheduled for January 2012. Water Utility /Maintenance Operations General 1 Track backflow prevention compliance for the annual Department of Health report usina the City's cross connection data oroaram Data updates completed and DOH reports have been submitted. 2 Continue the remaining phase of the automatic meter read oroaram in the residential areas Final area of Allentown is to be completed. 3. Implement a program to test the accuracy of water meters 2- inches and laraer into standard preventative maintenance procedures Goal being met. 4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington State Department of Health. Performance 1 Install new water meters within 48 hours of the hook -uo reauest: Goal being met. 2. Respond to water aualitv concerns within 24 hours Phone calls have been reduced with new PRV station filters. 3. Test chlorine residual level bi- monthly Goal being met as scheduled. 4. Test coliform levels bi- monthly Goal being met. 5 Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water Law To be evaluated at the end of 2010. Completed 10% for 2009 6 Regular testing of fire hydrants On- going. General Engineering Services Water 1. Complete construction of Andover Park East Water main Reolacement Proiect: Design is currently under peer review. Final plans will be prepared for advertisement in January 2011. Sewer Maintenance Operations General: 1 Evaluate system -wide conditions for possible replacement and /or uoarade Assessment completed with Infiltration Inflow work. 2010 Third Quarter Report Prepared for Transportation Committee Page 5 2. Review results of video logs to identify damaged areas and locations of possible infiltration/inflow Repairs have been made as needed based on inspection Togs. 3. Implement a system for remote monitoring of lift stations response and corrective action can be achieved from a laptop computer: New software installed and adjustments still continue. Performance 1 TV inspect 20,000 LF of pipe annually Unable to implement the TV program for 2010 due to staffing shortage from City hiring freeze. 2 Clean 183.000 LF of pipe annually Efforts are now underway until year end. 3 Clean and maintain 730 manholes annually Beginning minor repairs in October. 4 Weekly monitoring of 10 sewer lift stations for Dump hours. start counts, and generator operation Routine scheduled monitoring along with cleaning of wet wells. General Engineering Services Sewer 1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Design has been modified due to right -of -way issues. Overflow pipe will stay within right -of -way instead of being constructed in an easement. Peer review will be scheduled next. Final plans will be prepared for advertisement in January 2011. Work will precede Interurban Ave S roadway improvements. Surface Water Maintenance General: 1. Participate in development of a multi -year small drainage project list: Design review for 2010 completed. 2 Provide field support to Enaineerina for GIS inventory Completed Area 6. 3 Investigate throuah usage of TV. GIS and flushing tasks to find unmapped systems Efforts are underway to begin TV work in areas that still need additional mapping. Performance 1 TV inspect 15,000 LF of pipe Work is complete for 2010. 2 Maintain /clean 3.500 LF of ditches and four large water aualitv ponds Fisheries permits were acquired and work completed within the window. 3 Clean 1,400 catch basins. manholes and stormceptors On going for 2010, stormceptors completed. 4 Maintain /clean 15.000 LF of storm lines Completed 80% for 2010. 5 Conduct weekly monitorina of five storm lift stations for Dump hours, start counts, and aenerator operation Routine scheduled monitoring on- going. Surface Water General Engineering Services 1. Complete small drainaae Droiects identified on the approved list for 2009 -2010 Construction has been postponed because the Hydraulic Project Approval (HPA) window expired for 2010. There are 6 sites in the current program. Advertisement and construction will occur in 2011. 2. Continue adoption and repair of the private storm systems that have been identified There are 3 sites included with the 2010 Small Drainage Program to be advertised and constructed in 2011. 3. Continue development of the GIS as builts of city infrastructure that complies with NPDES Area 6 work is complete. Area 7 is scheduled for 2011. Equipment Rental General: 1 Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs Carpool efforts successful, analyzing surplus policy and formulating recommendations. 2 Fully implement the Vehicle Replacement Guidelines Procedures. Goal being met. Performance 1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe Ongoing, goal being met. 2010 Third Quarter Report Prepared for Transportation Committee Page 6 2 Keep 90 percent of safety vehicles (Police and Fire) available for use Efforts were concentrated on rolling out the new black and white patrol vehicles. 3. Complete by April 30th, the "Condition of the City's Fleet" Reoort: Completed for budget review. 4 Complete 85 percent of the capital equipment purchases by June 30th. Only 6 patrol vehicles were ordered for 2010. Other purchases have been held to evaluate vehicle life extension or included in 2011 -2012 budget.