HomeMy WebLinkAboutTrans 2010-12-06 Item 2B - Contract Supplement #12 - Tukwila Urban Center Access (Klickitat) with HNTB J 4 'P s City of Tukwila
kk Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
3 I
FROM: Public Works Director "r•
DATE: December 1, 2010
SUBJECT: Tukwila Urban Center Access (Klickitat) Project
Project No. 84 -RW19, Contract No. 05 -071
Supplemental Agreement No. 12
ISSUE
Approve Supplemental Agreement No 12 with HNTB for the Tukwila Urban Center (TUC)
Access (Klickitat) Project for construction engineering support
BACKGROUND
The TUC Access project is scheduled to start construction in early 2011. While in -house City
staff will provide lead construction management on the project, because of the tight timeline for
construction, a significant number of additional resources will be required to supplement in-
house capabilities. This supplemental agreement with HNTB is part of the additional resources
to support in -house City staff to properly manage the construction contract during the
construction phase.
DISCUSSION
The Supplemental Agreement No. 12 will provide on -call engineering services from the design
engineering firm during the construction phase. The cost of $171,062 00 for this Supplement is
reasonable for this complex project. The total revised construction management budget is 20%
of the construction contract plus contingency ($10,880,180 2,176,036 x 20% $2,611,243)
CM Expenses Budget
CH2M Hill CM Inspection $2,024,137 02
HNTB Sup #12 Construction Eng Support 171,062.00
City CM Staff, WSDOT, Misc. Expenses 389,885 00
Klickitat CM Budget (CIP page 15) 0.00 $2,513,000.00
Construction Budget to Supplement CM 0.00 98,243.00
Total Contract and Budget $2.585.084.02 $2.611.243.00
RECOMMENDATION
Approve the Supplemental Agreement No 12 with HNTB in the amount of $171,062 00 and
consider this item at the December 13, 2010 Committee of the Whole meeting followed by a
Special Meeting that same night.
attachment: Supplemental Agreement No. 12 including Scope of Work and Fee
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Ad
Washington State
1W Department of Transportation
Organization and Address Phone
Supplemental Agreement
City of Tukwila
Number 12 Public Works Department
6300 Southcenter Blvd., Suite #100
Original Agreement Number Tukwila, WA 98188
05 -071 (L) 206 431 3665
Project Number Execution Date Completion Date
84 -RW19 December 31, 2011
Project Title New Maximum Amount Payable
Klickitat/Southcenter Parkway Access $4,239,040
Improvement Project
Description of Work
On -Call Engineering Services During Construction
The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and
executed on April 6, 2005 and identified as Agreement No 05 -071 All provisions in the Agreement remain in
effect except as expressly modified by this supplement. The changes to the Agreement are described as follows
Section II, SCOPE OF WORK, shall be amended as follows
The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by
this reference made part of the Agreement.
II
Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows:
All work under this Agreement shall be completed by the date shown in the heading of this
Supplemental Agreement Number 12 under Completion Date.
III
Section V, PAYMENT, shall be amended as follows'
Compensation due to Consultant for work performed or services rendered for this project is
supplemented as detailed in the attached Exhibit B, and by this reference made part of this
Agreement. Supplemental Agreement Number 12 Services shall be compensated on a Negotiated
Hourly Rates basis.
Page 1 of 2
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Contract Document Amount Management Maximum Amount
Authorized Reserve Fund Payable
Original Agreement $1,168,322 $50,000 $1,218,322
Supplement No. 1 $1,956,680 $0 $3,175,002
Supplement No. 2 $17,200 $0 $3,192,202
Supplement No. 3 $0 $0 $3,192,202
Supplement No. 4 $14,759 $0 $3,206,961
Supplement No. 5 $63,350 $0 $3,270,311
Supplement No. 6 $4,500 $0 $3,274,811
Supplement No. 7 $4,200 $0 $3,279,011
Supplement No. 8 $147,387 $0 $3,426,398
Supplement No. 9 $533,816 $0 $3,960,214
Supplement No. 10 $0 $0 $3,960,214
Supplement No. 11 $107,764 $0 $4,067,978
Supplement No. 12 $171,062 $0 $4,239,040
TOTAL $4,189,040 $50,000 $4,239,040
If you concur with this Supplemental Agreement Number 12 and agree to the changes as stated above, please
sign in the appropriate spaces below and return to this office for final action.
By HNTB Corporation By: City of Tukwila
Barton A. Drake, Vice President Approving Authority Signature
Date Date
DOT Form 140 -063 EF
Revised 9/2005
Page 2 of 2
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Exhibit A
Scope of Services
Contract 05 -071
Klickitat /Southcenter Parkway
Urban Access Improvement Project
Supplemental Agreement No. 12
On -Call Engineering Services During Construction
December 2010
IINTB
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Tukwila Urban Access Improvement Project
05 -071, Supplement No 12 Page i
TABLE OF CONTENTS
I. INTRODUCTION 1
II. PROJECT SCHEDULE 1
III. WORK TASKS 1
TASK 24 ON -CALL ENGINEERING SERVICES DURING CONSTRUCITON 1
Task 24.1 Project Administration 1
Task 24.2 On -Call Engineering Services During Construction 2
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Tukwila Urban Access Improvement Project
05 -071, Supplement No 12 Page 1
I. INTRODUCTION
This supplemental agreement includes services related to On -Call Engineering Services During
Construction as herein defined and necessary to accomplish work by the Agency.
II. PROJECT SCHEDULE
The notice -to- proceed date assumed for Serivces detailed below is January 1, 2011. It is anticipated that
all Services shall be complete by December 31, 2011.
III. WORK TASKS
TASK 24 ON -CALL ENGINEERING SERVICES DURING
CONSTRUCITON
Task 24.1 Project Administration
Subconsultant Management
Consultant shall prepare and execute subconsultant supplemental agreements.
Consultant shall provide direction to Subconsultants, including conducting project coordination
meetings as required with appropriate task leaders.
Budget Management Invoicing
Consultant shall actively manage, update, and control budget.
Consultant shall complete monthly Job Progress Input reports.
Consultant shall produce monthly invoices.
Communicate Progress
Consultant shall conduct ongoing, proactive, and responsive communications with Agency staff
involved in the direction and execution of the Project.
Consultant shall produce a monthly progress report to be submitted with the monthly invoices.
Quality Management
Consultant shall conduct monthly quality assurance review meetings "Project Review
Meetings which shall include a review of the project status with the principal -in- charge, project
manager, project administrator, and other key staff as required.
Consultant shall be responsible for checking and coordinating all design revisions and
computations, specifications, estimates, and other deliverables identified in this Scope of
Services.
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Tukwila Urban Access Improvement Project
05 -071, Supplement No 12 Page 2
Task 24.2 On -Call Engineering Services During Construction
The work under this task shall consist of performing on -call engineering services during construction as
herein defined and necessary to accomplish work by the Agency. Specific items of work that the Agency
may require the Consultant to perform include the following:
1. Attend Preconstruction meeting.
2. Conduct shop drawing review.
3. Construction material products equivalency review.
4. Consult with the Agency on plan clarifications and provide revisions when requested by Agency.
5. Design and provide PE stamped change order plan sheets, when needed.
6. Provide design concurrence on change orders provided by the Agency. This would not be a
"verbal approval it would simply reflect that the Consultant has reviewed the change and
acknowledges that it is consistent with the original design parameters or intent.
7. Attend construction meetings and field reviews when requested by the Agency to assist with
solutions to problems.
8. Support the Agency in preparation for Disputes Review Board meetings, as needed.
9. Support the Agency in CPM review and updates, as needed.
10. Support the Agency in public outreach, as needed.
11. Other services, as needed, to support the Agency with construction of Project.
The level of effort for On -Call Engineering Services During Construction is limited to the amount of
labor and expenses indicated in Exhibit B. Additional services beyond the level of effort indicated in
Exhibit C shall be considered Extra Work requiring a supplemental agreement.
Assunrntions:
Agency will determine which submittals are to be reviewed by Consultant.
Agency will make every effort to respond to each submittal before seeking Consultant support.
Agency will receive and distribute submittals to Consultant in electronic or hardcopy format for
review and response.
Consultant will respond to RFI submittals no later than five (5) working days after receipt by
Consultant.
Consultant will respond to Shop Drawing submittals no later than twenty (20) working days after
receipt by the Consultant.
Consultant shall not be responsible for (1) construction means, methods, techniques, sequences,
procedures, or safety precautions and programs in connection with the Contractor's construction
activity; (2) the failure of any contractor, subcontractor, vendor, or other Project participant, not
under contract to Consultant, to fulfill contractual responsibilities to Agency or to comply with
federal, state, or local laws, regulations, and codes; or (3) procuring permits, certificates, and
licenses required for any construction unless such procurement responsibilities are specifically
assigned to Consultant in the Scope of Services.
Consultant will not be responsible for maintaining a submittal tracking list.
Deliverables:
Electronic responses to submittals (electronic .pdf file format)
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Tukwila Urban Access Improvement Project
05 -071, Supplement No. 12 Page 3
Reimbursement for Prenzium Overtime
If the Agency deems it in its interest for the Consultant's non exempt staff to perform work on an
overtime basis, it may authorize such action in writing to the Consultant. The premium portion of the
overtime hours shall not be burdened with overhead and profit, and shall be shown separately on the
invoices.
Meeting Notice Requirements
The Consultant shall attend various Project related meetings for this task, such as coordination and
progress meetings. For these meetings, a minimum of four (4) hours advance notice of such meetings
shall be required to be given to the Consultant by the Agency.
The Consultant may be requested to attend construction meetings and field reviews as needed for the
project. For construction and field reviews, the Consultant would be expected to be on site within four (4)
hours.
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EXHIBIT B
HNTB Corporation
Consultant Fee Determination
Summary Sheet (Negotiated Hourly Rates)
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
LABOR COSTS
All
Direct Overhead Profit Inclusive
Staff Classification Hours Salary 148.24 30% Rate Total Cost
Principal 20 $95 04 140 89 $28 51 264.44 5,288.79
Project Manager 170 $77 52 114 92 23.26 215 69 36,667 58
Sr. Structural Engineer 16 $65 68 97 36 19 70 182.75 2,923 97
Sr Architectural Manager 14 $62 80 93 09 18 84 174 73 2,446.29
Senior Project Engineer 113 $58 42 86.61 $17.53 162.56 18,369 16
Project Engineer /Structural Engineer 273 $47.13 69 87 14 14 131 14 35,801.24
Design Engineer/Traffic Engineer 90 $34 80 51 59 10 44 96 83 8,714 48
Landscape Architect 56 $37.28 55.26 11 18 103 73 5,808 76
Jr Engineer /Jr. Landscape Architect 18 $25 36 37 59 7 61 70 56 1,270 11
Sr. CAD Technician 54 $40 32 59 77 $12.10 112.19 6,058 06
CAD Technician 55 $34 88 51 71 10 46 97 05 5,337 76
Sr Project Administrator 115 $40 88 60 60 12.26 113 74 13,080 62
Sr Administrative Assistant 30 $24 16 35 81 7.25 67.22 2,016.68
TOTAL LABOR COSTS 1024 143,783 1
*Audited 2009 FAR Design Office Overhead Rate
REIMBURSEABLE COSTS
Local Travel (Mileage /Parking) 600 00'
Reproduction 500 00
Courier /Express Mail. 500 00
Other 250 00
TOTAL REIMBURSEABLE COSTS 1,850
SUBCONSULTANT COSTS
HDR Engineering, Inc. (Roadway Design) 16,650 1
PACE Engineers, Inc. (Utility Coordination) 8,779 1
TOTAL FEE 171,062 1
05 -071, Supplement No 12 HNTB Corporation
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HNTB Corporation
Labor Hours Estimate
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
Staff Cassifications
Proj. Design
Sr Sr Sr Eng./ Eng./ Jr Sr Sr Sr
Proj. Struct. Arch. Proj. Struct. Traffic Landscp Landscp CAD CAD Proj. Admin.
Principal Mgr Eng. Mgr Eng, Eng_ Eng. Arch. Arch. Tech. Tech. Admin. Assist TOTAL
1 24 On -Call Services During Construction* 1 20 1 170 I 16 1 14 1 113 I 273 I 90 1 56 1 18 1 54 I 55 I 115 I 30 1 1,024'
Attend Preconstruction Meeting 1 I 4 I 4 I 4 I 4 1 4 I I 1 1 1 I I 1 20 I
Shop Drawing Reviews 1 _1 I 41 8 I 12 1 77 1 1 8 1 1 I 27 1 1 1 136 I
Structural (49 Drawings 9 2 hrs/drwg) 1 1 I 4 I I I 77 1 1 -1 1 _1 19 1 1 _1 100 1
Landscape Architecture (4 Reviews) 1 -1 I 1 8 1 1 1 1 8 1 1 I 41 1
Traffic (3 Reviews) I I -1 I I 12 1 -1 1 l -.I l 4 1 1 I 20 I
1 1s 1
Plan Clarifications Revisions
1 1 I 8 1 2 1 19 I 42 I 50 I 32 1 16 j 30 I 8 1 I 207 1
Structural (12 months tea, 6 hrs/month) 1 1 8 -1 14 1 42
-I -I 8 -i I 721
Civil (20 RFIs) 1 1 _I 51 50 I 30 1 1 -1 1 85 1
Landscape Architecture (6 RF(s) 1 -1 2 I -1 32 1 16 -1 -1 -1 -1 50 I
Design Provide Stamped Change Orders 1 I I 30 I 30 20 4 I 2 24 I 20 1 1 1 130
Structural (10 months 9 6 hrs/month) 1 1 1 10 30
Civil (5 Change Orders) 1 -1 1 4 1 20 1 16 1 20 1 I 1 60 1
1 1 1 a61
Landscape Architecture (2 Change Orders) 1 -1 -1 4 1 2 I -1 -1 61
Traffic (1 Change Order) 1 -1 I -1 16 1 -1 8 1 I -1 1 24 I
Design Concurrence on Change Orders 1 1 I I 20 1 60 1 4 I 1 I 1 1 84 1
Structural (10 months Ia 6 hrs/month) 1 1 1 1 -1 60 -1 1 1 -1 -1 I 1 60 1
Civil (5 Change Orders) 1 1 -1 1 20 1 I -1 I I -1 1 -1 20 1
Landscape Architecture (2 Change Orders) 1 1 1 -1 -1 -1 1 4 1 1 I -1 -1 1 4 1
Construction Meetings Field Reviews 1 1 1 I I 28 1 60 20 I 8 I I I 1 1 1 116 1
Structural (10 months 0! 6 hrs/month) 1 -1 I 1 -1 1 60 -1 -1 -1 -1 1 1 1 60 1
Civil (8 Mtgs/Field Reviews) 1 1 I 1 28 1 20 1 I 1 I I I 1 48 I
Landscape Architecture (4 Mtgs/Field Reviews) 1 I 1 I -1 -1 1 8 1 I I I I 1 8 1
(Support for DRB Meetings 1 1 2 1 1 1 1 I I 1 I 1 I 1 2 1
1CPM Review Updates 1 I 2 1 I 1 1 1 1 I 1 I I I I 2 1
'Public Outreach 1 I 2 1 1 I 1 1 I I 1 1 I 1 2
'Project Mgmt. /Administration 1 20 1 160 1 I I I I 1 I I I 115 1 30 1 325 1
I Total Hours by Classification) 20 1 170 1 16 1 14 1 113 1 273 1 90 i 56 1 18 1 54 1 55 1 115 I 30 I 1,024
*Level -of -Effort Assumptions are noted in O.
HNTB Corporation
05 -071, Supplement No. 12 Page 2 of 2
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HDR Engineering, Inc.
Sub Consultant Fee Determination
Summary Sheet (Negotiated Hourly Rates)
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
LABOR COSTS
Staff Classification Hours Hourly Rate Total Cost
Principal /QC 4 $194 91 $780
Project Manager /Lead Designer 46 $129 68 $5,965
Sr Civil Engineer 49 $119 00 $5,831
Project Controller 32 $107.93 $3,454
Total Hours 131
TOTAL LABOR COSTS $16,030!
REIMBURSEABLE COSTS
Local Travel (Mileage /Parking) $120
Reproduction. $500
Courier /Express Mail: $0
Other
TOTAL REIMBURSEABLE COSTS $620
TOTAL FEE $16,6501
HDR Engineering, Inc.
05 -071, Supplement No 12 Page 1 of 2
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HDR Engineering, Inc.
Labor Hours Estimate
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
Staff Cassifications 1
Principal/ PM /Lead Sr Civil Project
QC Designer Engineer Controller TOTAL
24 On -Call Services During Construction 4 I 46 49 32 131 1
Attend Preconstruction Meeting I 4 4 1
Shop Drawing Reviews 8 16 24 1
Plan Clarifications Revisions 6 9 15
Design Provide Stamped Change Orders 4 8 12
Design Concurrence on Change Orders 4 8 12
Construction Meetings Field Reviews 4 8 12 1
Support for DRB Meetings 1 1
CPM Review Updates 1
Public Outreach M
Other Miscellaneous Support
Project Mgmt. /Administration 4 16 32 52
Total Hours by Classificationy 4 46 49 32 131 I
HDR Engineering, Inc.
05 -071, Supplement No 12 Page 2 of 2
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PACE Engineers, Inc.
Sub Consultant Fee Determination
Summary Sheet (Negotiated Hourly Rates)
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
LABOR COSTS
Staff Classification Hours Hourly Rate Total Cost
Principal Engineer 1 $185 40 $185
Sr. Project Manager 56 $149 35 $8,364
Civil Engineer 0 $108 15 $0
CAD 0 $10815 $0
Administration 0 $87 55 $0
Total Hours 57
1 TOTAL LABOR COSTS $8,5491
REIMBURSEABLE COSTS
Local Travel (Mileage /Parking) $30
Reproduction (Included)
Courier /Express Mail $200
Other $0
TOTAL REIMBURSEABLE COSTS $230'
1 TOTAL FEE $8,779!
PACE Engineers, Inc.
05 -071, Supplement No 12 Page 1 of 2
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PACE Engineers, Inc.
Labor Hours Estimate
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 12, On -Call Engineering Services During Construction
Staff Cassifications
Principal Sr Project Civil
Engineers Manager Engineer CAD Administration TOTAL
2410n -Call Services During Construction N 1 I 56 I 1 57
Attend Preconstruction Meeting N 4 1 4
Shop Drawing Reviews 16 1 16
Plan Clarifications Revisions 8 8
Design Provide Stamped Change Orders
Design Concurrence on Change Orders 1
Construction Meetings Field Reviews 12 1 12
Support for DRB Meetings I
CPM Review Updates I
Public Outreach N
Other Miscellaneous Support 1 16 N 17
I N
Total Hours by Classification 1 56 1 N 57
PACE Engineers, Inc.
05 -071, Supplement No 12 Page 2 of 2
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