HomeMy WebLinkAboutUtilities 2012-04-24 Item 2B - Final Acceptance - Energy Efficiency Retrofit for City Facilities with Ameresco QuantumCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO
FROM:
BY:
DATE:
SUBJECT
ISSUE
Mayor Haggerton
Utilities Committee
Jack Pace, DCD Director
Brandon J. Miles, Senior Planner
April 20, 2012
Enerav Efficiencv Retrofit for Citv Facilities
Project No. 11001301, Contract No. 11 -039
Project Completion and Acceptance
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 11 -039 with Ameresco Quantum, Inc was issued on March 30, 2011 by
Washington State Department of General Administration (now Enterprise Services)' to complete energy upgrades to
the following City facilities:
1. City Hall;
2. 6300 Building;
3. Parking Lot Lights at Fort Dent; and
4. Parking Lot Lights at the Tukwila Community Center.
Due to lower than expected construction costs and higher than expected incentives from the City's utility providers,
the City decided to expand the scope of work. In October 2011, Amendment No. 1 was processed which expanded
the City's scope of work to include the following:
1. Parking Lot Lights at City Hall, the 6300 Building, Foster Golf Course; and
2. Light Upgrades to Tukwila Heritage Cultural Center (Old City Hall /Library).
DISCUSSION
All construction was physically completed in November 2011, No formal change orders were issued. The budget
for this contract, with a 5% contingency, was $144,547.67. The retainage amount is $6,600.35. Nearly all
funding was provided through the ARRA grant and incentives from the City's utilities.
Contract Award Amount $107,342.00
Amendment #1 24,665.00
Washington State Sales Tax 12,540.67
Total Amount 144.547.67
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and
lien release procedures, for the contract with Ameresco Quantum in the amount of $144,547.67, and to consider this
item at the May 7, 2012 Regular Meeting Consent Agenda.
Attachment: Dept of Revenue Notice of Completion
I The City contracted with the State of Washington to provide project management services for the City.
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 601 938 324
Date:
Name Address of Public Agency Department Use Only
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
UBI Number:
Assigned to:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
PrgiectName Contract Number Job Order Contracting
City of Tukwila Liqhtinq Upqrade 2011 -118 G (1 -1) Yes No
Description of Work Done/Include Jobsite Address(es)
Install lighting fixture retrofits and replacements at the following sites: 6300 Building, City Hall, Community
Center, and the Starfire complex at Fort Dent.
Federally funded road transportation project?.. Yes Vf No
Contractor's Name Telephone Number
Ameresco Quantum, Inc. dba Quantum Engineering Development 206- 522 -4270
Contractor Address
222 Williams Avenue S, Suite 100 Renton, WA 98057
If Retainage is Bonded, List Surety's Name (or attach a copy)
Curtin International Bond No. 929523987/012016862
Surety Agent's Address
33 Bedford Street, The Liberties #16, Lexington, MA 02420
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
3/10/11 3/30/11 12/1/11
Contract Amount 107,342.00
Additions 24,665.00 Liquidated Damages
Reductions Amount Disbursed 137,947.32
Sub -Total 132,007.00 Amount Retained 6,600.35
Amount of Sales Tax Paid at 9.5%
(If various rates apply, please send a breakdown) 12 ,540.67
TOTAL 144,547.67 TOTAL 144,547.67
NOTE. These two totals must be equal
Please List all Subcontractors Below:
Subcontractor's Name: UBI Number: Affidavit ID (if known)
Northwest Edison,lnc I 601522062 386244
I
F215- 038 -000 01 -2012
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