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HomeMy WebLinkAboutFS 2014-05-20 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Verna Seal, Chair O Joe Duffie O Kathy Hougardy AGENDA Distribution: V. Seal J. Duffie K. Hougardy D. Quinn D. Robertson Mayor Haggerton D. Cline P. McCarthy C. O'Flaherty S. Kerslake L. Humphrey TUESDAY, MAY 20, 2014 — 5:30 PM HAZELNUT CONFERENCE Room (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A resolution authorizing investment of funds in the a. Forward to 6/2 Consent Pg.1 Washington Local Government Investment Pool. Agenda. Peggy McCarthy, Finance Director b. A resolution changing the Finance Department petty cash b. Forward to 6/2 Consent Pg.19 and change fund levels. Agenda. Peggy McCarthy, Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, June 3, 2014 16. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 ( TukwilaCitvClerk (aTukwilaWA.gov) for assistance. TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: May 13, 2014 SUBJECT: Resolution authorizing investment of City funds in the Local Government Investment Pool ISSUE Approve Resolution authorizing investment of City funds in the WA State Local Government Investment Pool. BACKGROUND The Local Government Investment Pool (LGIP) is an investment pool in the custody of the Washington State Treasurer for investment of public funds. The purpose of the LGIP is to allow governmental entities to participate with the state in the investment of surplus funds in such a way as to optimize liquidity and return on investment. The City passed Resolution No. 1013 in August 1986, authorizing the City to invest monies in the LGIP. The City utilizes LGIP to invest funds not needed to meet immediate financial obligations of the City. DISCUSSION In an effort to provide more clarity on how the LGIP operates, and as a result of recently amended WACs, the Treasurer of the State created a prospectus. The prospectus discusses the purpose of the LGIP, the LGIP — Money Market Fund including strategies, risks, and earnings and distributions, and management of the pool. As a result of the prospectus, each government agency that participates in the LGIP must have their governing body pass an updated Resolution using the template that was provided. The Resolution acknowledges that the City Council is responsible for overseeing or making investment decisions and has read and understands the prospectus. The Resolution will not change how the City manages the investing of surplus funds or the responsibilities of the City Council. The LGIP continues to be a good investment tool for the City's surplus funds. It is quick and easy to move funds in and out of the pool, fees are reasonable, and the risk remains low compared to other investment vehicles available to the City for large amounts of surplus funds. RECOMMENDATION Council is being asked to approve the resolution authorizing investment of City funds in the Local Government Investment Pool and forward this item on the Consent Agenda at the June 2, 2014 Regular Meeting. ATTACHMENTS Draft Resolution Local Government Investment Pool Prospectus January 2014 1 2 DR4FT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING INVESTMENT OF CITY OF TUKWILA MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL AND REPEALING RESOLUTION NO. 1013. WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool) for the contribution and withdrawal of money by authorized governmental entities, including the City of Tukwila, for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous for the City of Tukwila to contribute funds available for investment in the Local Government Investment Pool (LGIP); and WHEREAS, the investment strategy for the LGIP is set forth in the LGIP policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the City of Tukwila shall be first duly authorized by the City Council of the City of Tukwila or any designee of the City Council pursuant to this resolution or a subsequent resolution; and WHEREAS, the City Council and any designee appointed by the City Council with authority to contribute or withdraw funds of the City of Tukwila has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the City Council attests by adoption of this resolution that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of City of Tukwila monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein; W: \Word Processing \Local Government Investment Pool authorization 5 -6 -14 VC:bjs Page 1 of 3 3 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby authorizes the contribution and withdrawal of City of Tukwila monies in the Local Government Investment Pool (LGIP) in the manner prescribed by law, rule, and prospectus. Section 2. The City Council has approved the Local Government Investment Pool Transaction Authorization Form (the "Form ") as completed by the City of Tukwila's Finance Director and incorporates said Form into this resolution by reference, as Exhibit A, and does hereby attest to its accuracy. Pursuant to the Transaction Authorization Form, the Finance Department officers named on the form shall be authorized to order the deposit or withdrawal of City monies in the Local Government Investment Pool. Section 3. The City of Tukwila designates the individual holding the position of City of Tukwila Finance Director, and his or her successor, as the authorized individual (the "authorized individual ") to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the City of Tukwila. Section 4. This designation ends upon the written notice, by any method set forth in the prospectus, of the City Council that the authorized individual has been terminated or that his or her designation has been revoked. The Office of the State Treasurer will rely solely on the City Council to provide notice of such revocation and is entitled to rely on the authorized individual's instructions until such time as said notice has been provided. Section 5. The Form, as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual, shall remain in effect after revocation of the authorized individual's delegated authority, except to the extent that the authorized individual whose designation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the City of Tukwila. No amendments, changes, or alterations shall be made to the Form or any other documentation until the City Council passes a new resolution naming a new authorized individual. Section 6. The City Council acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer, and attached hereto as Exhibit B. In addition, the City Council agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP, and that said individual(s) will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. W: \Word Processing \Local Government Investment Pool authorization 5 -6 -14 VC:bjs 4 Page 2 of 3 Section 7. The Finance Director will cause to be filed a certified copy of this resolution and any subsequent resolution with the Office of the State Treasurer. Section 8. Repealer. Resolution No. 1013 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachments: Exhibit A — Local Government Investment Pool Authorization Form Exhibit B — Prospectus W: \Word Processing \Local Government Investment Pool authorization 5 -6 -14 VC:bjs Page 3 of 3 5 6 EXHIBIT A LOCAL GOVERNMENT INVESTMENT POOL TRANSACTION AUTHORIZATION FORM Please fill out this form completely, including any existing information, as this form will replace the previous form. Name of Entity: City of Tukwila Mailing Address: 6200 Southcenter Blvd Tukwila, WA 98188 Fax Number: 206 - 433 -1833 E -mail Contact: Peggy.McCarthy @TukwilaWA.gov Do you wish to have your monthly LGIP statements faxed to the number listed above? Please note — if you choose to receive statements via fax, you will not receive another copy via U.S. mail. n YES, please fax statements ❑ No, please send statements via U.S. mail Bank account where funds will be wired when a withdrawal is requested. (Note: Funds will not be transferred to any account other than that listed). Bank Name: US Bank Branch Location: Tukwila Bank Routing Number: 125000105 Account Number: 153501056854 Account Name: City of Tukwila Persons authorized to make deposits and withdrawals for the entity listed above. Name Title Signature Telephone Number Peggy McCarthy Finance Director , / —0 206 -433 -1838 Vicky Carlsen Deputy Finance Director f 206-433-1839 Laurie Anderson Fiscal Specialist AO 206 - 433 -1848 By sielnature below. I certify I am authorized to represent the institution/aeencv for the purpose of this transaction. 1-:?..e 71/ ` Finance Director June 2, 2014 (Autho t 'gnature) (Title) (Date) Peggy .y Peggy,McCarthv @TukwilaWA.sov 206- 433 -1838 (Print Authorized Signature) (E -mail Address) _ (Telephone number) Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. Please mail this form to the address listed below: OFFICE OF THE STATE TREASURER LOCAL GOVERNMENT INVESTMENT POOL PO Box 40200 OLYMPIA, WA 98504 -0200 FAX: (360) 902 -9044 Date Received: / / Fund Number: (for LGIP use only) State of Washington ) County of diC tt� ss. Signed or a sted before me b Dated this reZlay of rl Peggy M Cary. 20. t Signature of Notary SEAL OR STAMP 1.- 8Wrlt L. Anderson Typed or printed name of Notary Notary Public in and for the State of Wash. My appointment expires: 2- 19 ' 15 7 8 EXHIBIT B LOCAL GOVERNMENT INVESTMENT POOL Prospectus January 2014 James L. McIntire Washington State Treasurer 9 Contents I. The LGIP 3-4 U. Local Government Investment Pool — Money Marke Fund 4-9 III. Management 9 IV. Miscellaneous 9'I0 2 The Local Government Investment Pool (the "LGIP") is an investment pool of public funds placed in the custody of the Office of the Washington State Treasurer (the "State Treasurer") for investment and reinvestment as defined byR[VV43.Z50.O2o. The purpose of the LGIP is to allow eligible governmental entities to participate with the state in the inves mentofsurp|uspub|icfunds,inamannerthatuptimizes|iquidityandnturnnnsuchfunds. In establishing the LGIP, the legislature recognized that not all eligible governmental entities are able to maximize the return on their temporary surplus funds, and therefore it provided a mechanism whereby they may, at their option, utilize the resources of the State Treasurer to maximize the potential of their surplus funds while ensuring the Iiquidity of those funds. The State Treasurer has established a sub-pool within the LGIP whose shares are offered by means of this PmspecturTheLG|PN1oneyK8arketFund(the^LG|P'rNm1F^nrthe^Fund"). The State Treasurer has the authority to establish additional sub-pools in the future. The Fund offered in this Prospectus seeks to provide current income by investing in high-quality, short term money market instruments. These standards are specific to the Fund, as illustrated in the following table. The LGIP-MMF offers daily contributions and withdrawals. FUND SNAPSHOT The table below provides a summary comparison of the Fund's investment types and sensitivity to interest rate risk. This current snapshot can be expected to vary over time. u+++�|| �~ GIP- oney Market Fund Cash Current Investments (as of November 1, 2013) Expe 11S es Bank Deposits US Treasury bilis Repurchase agreements US Government agency obligations 60 days Administrative Fee. The State Treasurer charges pool participants a fee representing administration and recovery costs associated with the operation of the Fund. The administrative fee accrues daily from pool participants' earnings prior to the earnings being posted to their account. The administrative fee will be paid monthly. In the event that there are no earnings, the administrative fee will be deducted from principal. The chart below illustrat stheoperahnOexpenesnftheUS|P'K4K4Ffnrpastyears,expresuedinbasispoimsasa percentage of fund assets. Local Government Investment Pool -MMF Operating Expenses by Fiscal Year (in Basis Points) 2006 2007 2008 2009 2010 2011 2012 2013 Total Operating Expenses 1.12 0.96 0.84 0.88 0.64 0.81 0.68 0.87 (1 basis point = 0.01%) Because most of the expenses of the LGIP -MMF are fixed costs, the fee (expressed as a percentage of fund assets) will be affected by: (i) the amount of operating expenses; and (ii) the assets of the LGIP -MMF. The table below shows how the fee (expressed as a percentage of fund assets) would change as the fund assets change, assuming an annual fund operating expenses amount of $80Q000. Fund Assets $6.0 bn Total Operating Expenses (in Basis Points) 1.33 $8.0 bn $10.0 bn 1.0 .80 Portfolio Turnover: The Fund does not pay a commission or fee when it buys or sells securities (or "turns over" its portfolio). However, debt securities often trade with a bid /ask spread. Consequently, a higher portfolio turnover rate may generate higher transaction costs that could affect the Fund's performance. II. Local Government Investment Pool - Money Market Fund Investment Objective The LGIP -MMF will seek to effectively maximize the yield while maintaining liquidity and a stable share price of $1. Principal Investment Strategies The LGIP -MMF will seek to invest primarily in high - quality, short term money market instruments. Typically, at least 55% of the Fund's assets will be invested in US government securities and repurchase agreements collateralized by those securities. The LGIP -MMF means a sub -pool of the LGIP whose investments will primarily be money market instruments. The LGIP -MMF will only invest in eligible investments permitted by state law. The LGIP -MMF will not be an SEC- registered money market fund and will not be required to follow SEC Rule 2a -7. Investments of the LGIP -MMF will conform to the LGIP Investment Policy, the most recent version of which will be posted on the LGIP website and will be available upon request. Principal Risks of Investing in the LGIP -Money Market Fund Counterparty Credit Risk. A party to a transaction involving the Fund may fail to meet its obligations. This could cause the Fund to lose the benefit of the transaction or prevent the Fund from selling or buying other securities to implement its investment strategies. Interest Rate Risk. The LGIP -MMF's income may decline when interest rates fall. Because the Fund's income is based on short-term interest rates, which can fluctuate significantly over short periods, income risk is expected to be high. In addition, interest rate increases can cause the price of a debt security to decrease and even lead to a loss of principal. 4 12 Liquidity Risk. Liquidity risk is the risk that the Fund will experience significant net withdrawals of Fund shares at a time when it cannot find willing buyers for its portfolio securities or can only sell its portfolio securities at a material loss. Management Risk. Poor security selection or an ineffective investment strategy could cause the LGIP -MMF to underperform relevant benchmarks or other funds with a similar investment objective. Issuer Risk. The LGIP -MMF is subject to the risk that debt issuers and other counterparties may not honor their obligations. Changes in an issuer's credit rating (e.g., a rating downgrade) or the market's perception of an issuer's creditworthiness could also affect the value of the Fund's investment in that issuer. The degree of credit risk depends on both the financial condition of the issuer and the terms of the obligation. Also, a decline in the credit quality of an issuer can cause the price of a money market security to decrease. Securities Lending Risk and Reverse Repurchase Agreement Risk. The LGIP -MMF may engage in securities lending or in reverse repurchase agreements. Securities lending and reverse repurchase agreements involve the risk that the Fund may lose money because the borrower of the Fund's securities fails to return the securities in a timely manner or at all or the Fund's lending agent defaults on its obligations to indemnify the Fund, or such obligations prove unenforceable. The Fund could also lose money in the event of a decline in the value of the collateral provided for loaned securities or a decline in the value of any investments made with cash collateral. Risks Associated with use of Amortized Cost. The use of amortized cost valuation means that the LGIP -MMF's share price may vary from its market value NAV per share. In the unlikely event that the State Treasurer were to determine that the extent of the deviation between the Fund's amortized cost per share and its market -based NAV per share may result in material dilution or other unfair results to shareholders, the State Treasurer may cause the Fund to take such action as it deems appropriate to eliminate or reduce to the extent practicable such dilution or unfair results. An investment in the LGIP -MMF is not a bank deposit and is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the Fund seeks to preserve the value of investments at $1 per share, pool participants could lose money by investing in the LGIP -MMF. There is no assurance that the LGIP -MMF will achieve its investment objective. Performance The following information is intended to address the risks of investing in the LGIP -MMF. The information illustrates changes in the performance of the LGIP -MMF's shares from year to year. Returns are based on past results and are not an indication of future performance. Updated performance information may be obtained on our website at www.tre.wa.gov or by calling the LGIP toll -free at 800 - 331 -3284. 5 13 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% -1.00% -2.00% -3.00% Fiscal Year-by-Year Returns: Net Yield Local Government Investment Pool 5.Z2& VEZEIMMIEll 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Local Government Investment Pool-Money Market Fund Average Accrued Net Yield 1Year 3Veam SVears 10 years 0.17% 0.19% .52% 1.94% ra xs a cli OxIS (.; P P4 17 General Information The minimum transaction size (contributions or withdrawals) for the LGIP-MMF will be five thousand dollars. The State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars. Valuing Shares The LGIP-MMF will be operated using a net asset value (NAV) calculation based on the amortized cost of all securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized daily. The Fund's NAV will be the value of a single share. NAV will normally be calculated as of the close of business of the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the Fund will be priced on the next day the NYSE is open. 6 14 NAV will not be calculated and the Fund will not process contributions and withdrawals submitted on days when the Fund is not open for business. The time at which shares are priced and until which contributions and withdrawals are accepted is specified below and may be changed as permitted by the State Treasurer. To the extent that the LGIP -MMF's assets are traded in other markets on days when the Fund is not open for business, the value of the Fund's assets may be affected on those days. In addition, trading in some of the Fund's assets may not occur on days when the Fund is open for business. Transaction Limitation The State Treasurer reserves the right at its sole discretion to set a minimum and /or maximum transaction amount from the LGIP -MMF and to limit the number of transactions, whether contribution, withdrawal, or transfer permitted in a day or any other given period of time. The State Treasurer also reserves the right at its sole discretion to reject any proposed contribution, and in particular to reject any proposed contribution made by a pool participant engaged in behavior deemed by the State Treasurer to be abusive of the LGIP -MMF. A pool participant may transfer funds from one LGIP -MMF account to another subject to the same time and contribution limits as set forth in WAC 210.10.060. Contributions Pool participants may make contributions to the LGIP -MMF on any business day. All contributions will be effected by electronic funds transfer to the account of the LGIP -MMF designated by the State Treasurer. It is the responsibility of each pool participant to pay any bank charges associated with such electronic transfers to the State Treasurer. Failure to wire funds by a pool participant after notification to the State Treasurer of an intended transfer will result in penalties. Penalties for failure to timely wire will be assessed to the account of the pool participant responsible. Notice. To ensure same day credit, a pool participant must inform the State Treasurer of any contribution over one million dollars no later than 9 a.m. on the same day the contribution is made. Contributions for one million dollars or less can be requested at any time prior to 10 a.m. on the day of contribution. For all other contributions over one million dollars that are requested prior to 10 a.m., a pool participant may receive same day credit at the sole discretion of the State Treasurer. Contributions that receive same day credit will count, for earnings rate purposes, as of the day in which the contribution was made. Contributions for which no notice is received prior to 10:00 a.m. will be credited as of the following business day. Notice of contributions may be given by calling the Local Government Investment Pool (800- 331 -3284) OR by logging on to State Treasurer's Treasury Management System ( "TMS "). Please refer to the LGIP -MMF Operations Manual for specific instructions regarding contributions to the LGIP -MMF. Direct deposits from the State of Washington will be credited on the same business day. Pricing. Contribution requests received in good order will receive the NAV per unit of the LGIP -MMF next determined after the order is accepted by the State Treasurer on that contribution date. Withdrawals Pool participants may withdraw funds from the LGIP -MMF on any business day. Each pool participant shall file with the State Treasurer a letter designating the financial institution at which funds withdrawn from the LGIP -MMF shall be deposited (the "Letter "). This Letter shall contain the name of the financial institution, the location of the financial institution, the account name, and the account number to which funds will be deposited. This Letter shall be signed by local officials authorized to receive and disburse funds, as described in WAC 210 -10 -020. 7 15 Disbursements from the LGIP -MMF will be effected by electronic funds transfer. Failure by the State Treasurer to wire funds to a pool participant after proper notification to the State Treasurer to disburse funds to a pool participant may result in a bank overdraft in the pool participant's bank account. The State Treasurer will reimburse a pool participant for such bank overdraft penalties charged to the pool participant's bank account. Notice. In order to withdraw funds from the LGIP -MMF, a pool participant must notify the State Treasurer of any withdrawal over one million dollars no later than 9 a.m. on the same day the withdrawal is made. Withdrawals for one million dollars or less can be requested at any time prior to 10 a.m. on the day of withdrawal. For all other withdrawals from the LGIP -MMF over one million dollars that are requested prior to 10 a.m., a pool participant may receive such withdrawal on the same day it is requested at the sole discretion of the State Treasurer. No earnings will be credited on the date of withdrawal for the amounts withdrawn. Notice of withdrawals may be given by calling the Local Government Investment Pool (800- 331 -3284) OR by logging on to TMS. Please refer to the LGIP -MMF Operations Manual for specific instructions regarding withdrawals from the Fund. Pricing. Withdrawal requests with respect to the LGIP -MMF received in good order will receive the NAV per unit of the LGIP -MMF next determined after the order is accepted by the State Treasurer on that withdrawal date. Suspension of Withdrawals. If the State Treasurer has determined that the deviation between the Fund's amortized cost price per share and the current net asset value per share calculated using available market quotations (or an appropriate substitute that reflects current market conditions) may result in material dilution or other unfair results, the State Treasurer may, if it has determined irrevocably to liquidate the Fund, suspend withdrawals and payments of withdrawal proceeds in order to facilitate the permanent termination of the Fund in an orderly manner. The State Treasurer will distribute proceeds in liquidation as soon as practicable, subject to the possibility that certain assets may be illiquid, and subject to subsequent distribution, and the possibility that the State Treasurer may need to hold back a reserve to pay expenses. The State Treasurer also may suspend redemptions if the New York Stock Exchange suspends trading or closes, if US bond markets are closed, or if the Securities and Exchange Commission declares an emergency. If any of these events were to occur, it would likely result in a delay in the pool participants' redemption proceeds. The State Treasurer will notify pool participants within five business days of making a determination to suspend withdrawals and /or irrevocably liquidate the fund and the reason for such action. Earnings and Distribution LGIP -MMF Daily Factor The LGIP -MMF daily factor is a net earnings figure that is calculated daily using the investment income earned (excluding realized gains or losses) each day, assuming daily amortization and /or accretion of income of all fixed income securities held by the Fund, less the administrative fee. The daily factor is reported on an annualized 7 -day basis, using the daily factors from the previous 7 calendar days. The reporting of a 7 -day annualized yield based solely on investment income which excludes realized gains or losses is an industry standard practice that allows for the fair comparison of funds that seek to maintain a constant NAV of $1.00. LGIP -MMF Actual Yield Factor The LGIP -MMF actual yield factor is a net daily earnings figure that is calculated using the total net earnings including realized gains and losses occurring each day, less the administrative fee. 8 16 Dividends The LGIP -MMF's dividends include any net realized capital gains or losses, as well as any other capital changes other than investment income, and are declared daily and distributed monthly. Distribution The total net earnings of the LGIP -MMF will be declared daily and paid monthly to each pool participant's account in which the income was earned on a per -share basis. These funds will remain in the pool and earn additional interest unless withdrawn and sent to the pool participant's designated bank account as specified on the Authorization Form. Interest earned will be distributed monthly on the first business day of the following month. Monthly Statements and Reporting On the first business day of every calendar month, each pool participant will be sent a monthly statement which includes the pool participant's beginning balance, contributions, withdrawals, transfers, administrative charges, earnings rate, earnings, and ending balance for the preceding calendar month. Also included with the statement will be the monthly enclosure. This report will contain information regarding the maturity structure of the portfolio and balances broken down by security type. III. Management The State Treasurer is the manager of the LGIP -MMF and has overall responsibility for the general management and administration of the Fund. The State Treasurer has the authority to offer additional sub -pools within the LGIP at such times as the State Treasurer deems appropriate in its sole discretion. Administrator and Transfer Agent. The State Treasurer will serve as the administrator and transfer agent for the Fund. Custodian. A custodian for the Fund will be appointed in accordance with the terms of the LGIP Investment Policy. IV. Miscellaneous Limitation of Liability All persons extending credit to, contracting with or having any claim against the Fund offered in this Prospectus shall look only to the assets of the Fund that such person extended credit to, contracted with or has a claim against, and none of (i) the State Treasurer, (ii) any subsequent sub -pool, (iii) any pool participant, (iv) the LGIP, or (y4 the State Treasurer's officers, employees or agents (whether past, present or future), shall be liable therefor. The determination of the State Treasurer that assets, debts, liabilities, obligations, or expenses are allocable to the Fund shall be binding on all pool participants and on any person extending credit to or contracting with or having any claim against the LGIP or the Fund offered in this Prospectus. There is a remote risk that a court may not enforce these limitation of liability provisions. 9 17 Amendments This Prospectus and the attached Investment Policy may be amended from time to time. Pool participants shall receive notice of changes to the Prospectus and the Investment Policy. The amended and restated documents will be posted on the State Treasurer website: www.tre.wa.gov. Should the State Treasurer deem appropriate to offer additional sub -pools within the LGIP, said sub -pools will be offered by means of an amendment to this prospectus. LGIP -MMF Contact Information Internet: www.tre.wa.gov Treasury Management System /TMS Phone: 1- 800 - 331 -3284 (within Washington State) Mail: Office of the State Treasurer Local Government Investment Pool PO Box 40200 Olympia, Washington 98504 FAX: 360 - 902 -9044 18 10 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U���������U� nn�n—w�w��n�o��n nv�'n��m�~ n�x�~n�nw�*���mn�����wmx Mayor Haggerton Finance &Safmty Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director [}ATE: May 13, 2014 SUBJECT: Resolution changing the Finance Change Fund levels and the Finance Petty Cash Fund level ISSUE Approve Resolution authorizing an increase in the Finance Change Fund levels and adecrease in the Finance Retty Cash Fund. BACKGROUND The change fund and petty cash fund needs in the Finance department have changed since the implementation of PCards for most of the City's purchasing. AddidonoUy, more utility customers are paying their utility bilis with large currency bills. Both the change funds and petty cash fund Iimits have not been changed for several years. DISCUSSION Both change funds in the Finance department need to be increased. More citizens are paying their utility invoices with large bills ($50s and $100s) using up the existing change funds of $100 each before the day has ended. On many occasions, by the aftarnoun, there is not enough small bills and change Ieft for those that pay their accounts later in the day. Increasing both change funds to the proposed levels of $300 for the general fund and G400 for the water fund will provide alarge enough bank for change to be made throughout the day. With the use of PCards for most City purohaaeo, the use of petty cash, while not completely e|irnino1ed, has decreased significantly. Reducing the petty cash fund by $500 will still leave $300 available for small, incidental purchases by those that do not have City issued PCards. RECOMMENDATION Council is being asked to approve the resolution authorizing an increase in the Finance Change Funds and a decrease in the Finance Petty Cash Fund and forward this item on the Consent Agenda at the June 2, 2014 Regular Meeting. ATTACHMENTS Draft Resolution 20 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE FINANCE DEPARTMENT CHANGE FUND LEVELS AND DECREASING THE FINANCE DEPARTMENT PETTY CASH FUND LEVEL, AND REPEALING RESOLUTION NO. 1824. WHEREAS, the Tukwila City Council previously established Change Fund and Petty Cash Fund levels by Resolution No. 1824, passed on May 5, 2014; and WHEREAS, there is a need to modify the Change Fund levels and Petty Cash Fund level for the Finance Department due to operational needs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department General Fund 000 M0,00 300.00 Finance Department Water Fund 401 100.00 400.00 City Clerk's Office General Fund 000 100.00 Seattle Southside Visitor Center Hotel /Motel Tax Fund 101 100.00 Municipal Court General Fund 000 300.00 Parks and Recreation General Fund 000 350.00 Golf Course Foster Golf Course Fund 411 1,200.00 (or less as needed) W: \Word Processing \Resolutions \Revise Fund Levels for Finance 5 -12 -14 VC:bjs Page 1 of 2 21 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 $800.00 300.00 Police Investigation/Tukwila General Fund 000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund 000 300.00 Public Works Division I General Fund 000 350.00 Section 3. Resolution No. 1824 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Revise Fund Levels for Finance 5 -12 -14 VC:bjs 22 Page 2 of 2