HomeMy WebLinkAboutFS 2014-05-20 Item 2B - Resolution - Finance Department Petty Cash and Change Fund LevelsTO:
City of Tukwila
Jim Haggerton, Mayor
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Mayor Haggerton
Finance &Safmty Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
[}ATE: May 13, 2014
SUBJECT: Resolution changing the Finance Change Fund levels and the Finance
Petty Cash Fund level
ISSUE
Approve Resolution authorizing an increase in the Finance Change Fund levels and adecrease
in the Finance Retty Cash Fund.
BACKGROUND
The change fund and petty cash fund needs in the Finance department have changed since the
implementation of PCards for most of the City's purchasing. AddidonoUy, more utility customers
are paying their utility bilis with large currency bills. Both the change funds and petty cash fund
Iimits have not been changed for several years.
DISCUSSION
Both change funds in the Finance department need to be increased. More citizens are paying
their utility invoices with large bills ($50s and $100s) using up the existing change funds of $100
each before the day has ended. On many occasions, by the aftarnoun, there is not enough
small bills and change Ieft for those that pay their accounts later in the day. Increasing both
change funds to the proposed levels of $300 for the general fund and G400 for the water fund
will provide alarge enough bank for change to be made throughout the day.
With the use of PCards for most City purohaaeo, the use of petty cash, while not completely
e|irnino1ed, has decreased significantly. Reducing the petty cash fund by $500 will still leave
$300 available for small, incidental purchases by those that do not have City issued PCards.
RECOMMENDATION
Council is being asked to approve the resolution authorizing an increase in the Finance Change
Funds and a decrease in the Finance Petty Cash Fund and forward this item on the Consent
Agenda at the June 2, 2014 Regular Meeting.
ATTACHMENTS
Draft Resolution
20
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, INCREASING THE FINANCE
DEPARTMENT CHANGE FUND LEVELS AND DECREASING
THE FINANCE DEPARTMENT PETTY CASH FUND LEVEL,
AND REPEALING RESOLUTION NO. 1824.
WHEREAS, the Tukwila City Council previously established Change Fund and
Petty Cash Fund levels by Resolution No. 1824, passed on May 5, 2014; and
WHEREAS, there is a need to modify the Change Fund levels and Petty Cash
Fund level for the Finance Department due to operational needs;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
General Fund
000
M0,00 300.00
Finance Department
Water Fund
401
100.00 400.00
City Clerk's Office
General Fund
000
100.00
Seattle Southside Visitor Center
Hotel /Motel Tax Fund
101
100.00
Municipal Court
General Fund
000
300.00
Parks and Recreation
General Fund
000
350.00
Golf Course
Foster Golf Course Fund
411
1,200.00
(or less as needed)
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Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$800.00 300.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
300.00
Public Works Division I
General Fund
000
350.00
Section 3. Resolution No. 1824 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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