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Home My WebLink AboutUtilities 2014-01-21 Item 2C - Contract Supplement #2 - 2013 Annual Small Drainage Program with KPG IncTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director By: Peter Lau, Senior Program Manager - Construction DATE: January 17, 2014 SUBJECT: 2013 Annual Small Drainage Program Project No. 91341201, Contract No. 13-113 Supplemental Agreement No. 2 ISSUE Approve Supplemental Agreement No. 2 with KPG, Inc. in the amount of $34,987.16. BACKGROUND KPG, Inc. was selected to provide design services for the 2013 Annual Small Drainage Program. Contract Supplement No. 1 was executed for KPG to provide construction management (CM) support services. The CM services were intended to support City staff members in providing project management and construction inspection services. The original contract completion date was December 26, 2013. Weather conditions in December did not allow for final paving to occur, so the contract has been extended with the expectation that an appropriate weather window will allow for final paving. Additionally, the City Inspector was simultaneously providing project management services on another construction project that was more time demanding than expected due to changed site conditions. DISCUSSION KPG, Inc.'s CM support role was required to be expanded due to the extended contract duration and other City staff project demands. Supplemental Agreement No. 2 is needed to adequately cover for the additional CM support, inspections, and material testing from KPG to complete the project construction and final paving. Funding for Supplement No. 2 will come from the 2014 Construction Management budget. FINANCIAL IMPACT Contract 2013 & 2014 CM Budget KPG Supplement No. 1 for CM $ 39,562.06 $ 39,562.06 KPG Supplement No. 2 for CM 34,987.16 80,000.00 Total $ 74,549.22 $ 119,562.06 RECOMMENDATION Council is being asked to approve Construction Management Supplemental Agreement No. 2 with KPG, Inc. in the amount of $34,987.16 for the 2013 Annual Small Drainage Program and consider this item on the Consent Agenda at the February 3, 2014 Regular Meeting. Attachments: KPG's Supplemental Agreement No. 2 Page 82, 2014 CIP W:IPW EngIPROJECTSIA- DR ProjectslAnnual Small Drainage Programs12013 SDP (91341201)1Constructionl#.100 - Contract Documents1015 - CM Consultants1(005) - CM Scope and Encumbrances\KPG\Info Memo for KPG Supplement #2 RRT Rev.docx 11 SUPPLEMENTAL AGREEMENT NO. 2 AGREEMENT No. 13 -113 PROJECT No. 91341201 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: 2013 Small Drainage Program — Additional Construction Support Services This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 20th day of June, 2013. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide on -call construction support services as requested by the City in accordance with the scope of work included as Exhibit A. Article 3, Duration of Agreement: Time for Performance, shall be supplemented with the following: The Consultant shall perform all services and provide all work product required pursuant to the Agreement no later than April 30, 2014 unless an extension of time is granted by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be 'node as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $34,987.16 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $117,922.03 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of , 2014. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Mayor Attested: Christy O'Flaherty, City Clerk Nelson Davis, P.E. Principal 12 Exhibit A City of Tukwila 2013 Small Drainage Program Supplement No. 2 Additional Construction Support Scope of work December 23, 2013 The Consultant shall provide additional on -call Construction observation and engineering support services for the 2013 Small Drainage Program. All effort on this project will be as requested by the City. It is anticipated that budgets between Tasks will be adjusted as required to provide the requested services. The Consultant shall provide notification and receive written approval prior to exceeding the approved project budget. The scope of services and associated cost of services (Exhibit B) are based upon the assumptions outlined below. A. The Consultant shall provide the on -call field support and material testing to the City in addition to the level of effort estimated in the original authorization. The additional level of effort for field support time is estimated at 20 hours per week for construction observer and 10 hours per week for project engineer for an additional 4 weeks than was assumed in the original authorization. B. The Consultant shall assist the City with closeout activities following the winter shutdown period. We have estimated 80 hours of construction observer and 40 hours of project engineer will be necessary for inspection of final work elements, preparation of punchlist, assistance with final pay estimate, and other closeout items as requested.. C. Prepare Record Drawings for the 2013 Small Drainage Program based on redline drawings provided by the City. Deliverables: Items to be provided by the Consultant: • Documentation from site meetings, change conditions, and field directives. • Change orders, if required. • Full size Record Drawing mylars, 2013 Small Drainage Program 13 HOUR AND FEE ESTIMATE Project: City of Tukwila 2013 Small Drainage Program Supplement No. 2 - Additional Construction Support EXHIBIT B • Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 179.18 Senior Engineer $ 129.22 Project Engineer $ 115.38 Design Engineer $ 100.49 CAD Technician $ 86.15 Const Inspector $ 99.74 Survey Crew $ 139.01 Senior Admin $ 100.49 Office Admin $ 64.61 Fee Task 1 - Construction Support Services A. Additional inspection and office support B. Assistance with final closeout ................. C. Prepare Record Drawings Reimbursable Expenses Additional Material Testing Mileage Reproduction Task Totals 12,853.02 13,354.91 2,529 23 5,800.00 200.00 250.00 84 0 24 160 0 4 4$ 34,987.16 Total Estimated Fee: $ 34,987.16 12/31/2013 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL Through Estimated (in $000's) 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 174 80 80 80 80 80 80 80 80 814 Land (R/W) 0 Const. Mgmt. 135 65 80 80 80 80 80 80 80 760 Construction 694 500 325 325 525 525 525 525 525 4,469 TOTAL EXPENSES 1,003 645 485 485 685 685 685 685 685 6,043 FUND SOURCES Awarded Grant 20 170 50 240 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 983 645 315 485 635 685 685 685 685 5,803 TOTAL SOURCES 1,003 645 485 485 685 685 685 685 685 6,043 Project Location: Entire System 2014 - 2019 Capital Improvement Program 82 15