HomeMy WebLinkAboutReg 2014-05-19 Item 5C - Resolution - Reject All Bids for Commercial Business District Sanitary Sewer Rehabilitation / 2013 Andover Park Sewer Repair ProjectCOUNCIL AGENDA SYNOPSIS
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Meeting Date
Prepared h
Mayor's review
ouncil mien!
05/19/14
BG
'-'71/144----
El Ordinance
Mg Dale
El Bid Award
Mtg Date
E Public Healing
AN Date
[11] Other
Ai tgDate
Mtg Date 05/19/14
SPONSOR E Council 1 Mayor E HR E DCD LI Finance LI1 17re LJ IT • P&R Police P IF
SPONSOR'S The Commercial Business District (CBD) Sanitary Sewer Rehabilitation & 2013 Andover
SUMMARY Park West to Andover Park East Sewer Repair Project was advertised for bids on March 31
and April 7, 2014 and one (1) bid was received. The budget was $700,000, the Engineer's
Estimate was $674,721, and Shoreline Construction Co. submitted a bid of $860,106.08. As
the bid was over budget, Council is being asked to approve the Resolution rejecting all
bids. The project will be re-advertised after implementing cost saving revisions.
REVIEWED BY E COW Mtg. El CA&P Cmte El F&S Cmte E Transportation Cmte
Z Utilities Cmte LI Arts Comm. 11 Parks Comm. E Planning Comm.
DATE: 05/05/14 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADNIIN,
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
ITEM INFORMATION
ITEM No.
5.C.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 05/19/14
AGENDA ITEM TITLE CBD Sanitiary Sewer Rehabilitation & 2013 APW to APE Sewer Repair
Resolution to Reject All Bids
CivrtGORY E Dircuthon
AltgDate
Motion
Mtg Date
Resolution
El Ordinance
Mg Dale
El Bid Award
Mtg Date
E Public Healing
AN Date
[11] Other
Ai tgDate
Mtg Date 05/19/14
SPONSOR E Council 1 Mayor E HR E DCD LI Finance LI1 17re LJ IT • P&R Police P IF
SPONSOR'S The Commercial Business District (CBD) Sanitary Sewer Rehabilitation & 2013 Andover
SUMMARY Park West to Andover Park East Sewer Repair Project was advertised for bids on March 31
and April 7, 2014 and one (1) bid was received. The budget was $700,000, the Engineer's
Estimate was $674,721, and Shoreline Construction Co. submitted a bid of $860,106.08. As
the bid was over budget, Council is being asked to approve the Resolution rejecting all
bids. The project will be re-advertised after implementing cost saving revisions.
REVIEWED BY E COW Mtg. El CA&P Cmte El F&S Cmte E Transportation Cmte
Z Utilities Cmte LI Arts Comm. 11 Parks Comm. E Planning Comm.
DATE: 05/05/14 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADNIIN,
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/19/14
MTG. DATE
ATTACHMENTS
05/19/14
Informational Memorandum dated 05/02/14
Draft Resolution
Bid Tabulation
Minutes from the Utilities Committee meeting of 05/05/14
3
4
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, PE, Senior Program Manager
DATE: May 2, 2014
SUBJECT: CBD Sanitary Sewer Rehabilitation & 2013 APW TO APE Sewer Repair
Project No. 91140203
Resolution to Reject All Bids
ISSUE
Reject the bid for the CBD Sanitary Sewer Rehabilitation and 2013 APW TO APE
Sewer Repair.
BACKGROUND
The project was advertised for bids on March 31 and April 7, 2014, and one (1) bid was
opened on April 14, 2014. The Engineer's Estimate was $621,721.00. Shoreline
Construction Co. submitted the only bid of $860,106.08, which is $238,385.08 over the
Engineer's Estimate (and does not include a 10% contingency).
ANALYSIS
In order to award the project to Shoreline Construction Co., the City would need to
increase the project funding by approximately $300,000.00 to pay for the higher bid and
the associated increased contingency. The proposed Resolution will reject the bid and
re-advertise the project after implementing any cost saving revisions.
BUDGET AND BID SUMMARY
Engineer's Shoreline's
Estimate Bid Budget
Construction (Bid Amount incl. tax) $ 621,721.00 $ 860,106.08 $ 700,000.00
Contingency (10%) 56,778.17 78,485.50
Total $ 678,499.17 $ 938,591.58 $ 700,000.00
RECOMMENDATION
Council is being asked to approve the Resolution rejecting the bid for the CBD Sanitary
Sewer Rehabilitation Project and consider this item on the Consent Agenda at the May
19, 2014 Regular Meeting.
Attachments: Draft Resolution
Bid Tabulation
WAPW EngIPROJECTSVA- SW Projects\CBD Sewer Rehabilitation (91140203)4ConstructionlInfo Memo UC Memo Reject-Accept Bids 4-18-1Aclocx
5
6
AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, REJECTING ALL BIDS
SUBMITTED FOR THE COMMERCIAL BUSINESS
DISTRICT SANITARY SEWER REHABILITATION AND
2013 ANDOVER PARK WEST TO ANDOVER PARK
EAST SEWER REPAIR PROJECT.
WHEREAS, sealed bids were solicited for the Commercial Business District (CBD)
Sanitary Sewer Rehabilitation and 2013 Andover Park West (APW) to Andover Park
East (APE) Sewer Repair Project; and
WHEREAS, bids were opened and read aloud by the City Clerk on April 14, 2014;
and
WHEREAS, a budget was set for the construction of the sewer improvements; and
WHEREAS, the one responsive bid received was over the budgeted amount for the
construction of the CBD Sewer Rehabilitation and 2013 APW to APE Sewer Repair
Project; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW
35.23.352 provides for the rejection of any or all bids by resolution of the City Council;
and
WHEREAS, the City wishes to reject the bid due to budget limitations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
All bids are hereby rejected due to budget limitations.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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Page 2 of 2
CBD SANITARY SEWER REHABILITATION
PROJECT NO. 91140203
M. CUSICK, PE
14- Apr -14
Engineer's
Estimate
CONTRACTOR
PAGE 1
BID SCHEDULE A
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
REPAIR FROM APE TO APW
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
Al
MOBILATION
1
LS
$ 18,120.00
$ 18,120.00
$ 20,000.00
$ 20,000.00
A2
TRAFFIC CONTROL
1
LS
$ 4,200.00
$ 4,200.00
$ 10,000.00
$ 10,000.00
A3
TRENCH SAFTY SYSTEM
1
LS
$ 672.00
$ 672.00
$ 20,000.00
$ 20,000.00
A4
TEMP EROSION CONTROL
1
LS
$ 1,800.00
$ 1,800.00
$ 5,000.00
$ 5,000.00
A5
BYPASS CLEANING
1
LS
$ 19,200.00
$ 19,200.00
$ 10,000.00
$ 10,000.00
A6
DEWATERING
1
LS
$ 18,720.00
$ 18,720.00
$ 60,000.00
$ 60,000.00
A7
DEWATERING CONVEYANCE
1
LS
$ 4,800.00
$ 4,800.00
$ 10,000.00
$ 10,000.00
A8
12' PVC PIPE
56
LF
$ 162.00
$ 9,072.00
$ 600.00
$ 33,600.00
A9
LIGHT WEIGHT BACKFILL
400
TONS
$ 48.00
$ 19,200.00
*
$ 50.00
$ 20,000.00
A10
6" HMA PATCH
111
SY
$ 60.00
$ 6,660.00
$ 150.00
$ 16,650.00
A 11
FOUNDATION MATERIAL
10
TONS
$ 42.00
$ 420.00
$ 50.00
$ 500.00
Al2
SEAL COAT & RESTRIPING
1778
SY
$ 6.00
$ 10,668.00
$ 7.00
$ 12,446.00
A13
RESTORATION
1
LS
$ 24,000.00
$ 24,000.00
$ 20,000.00
$ 20,000.00
A14
POST CONSTRUCTION INSPECTION
1
LS
$ 600.00
$ 600.00
$ 3,000.00
$ 3,000.00
TOTAL
$ 138,132.00
TOTAL
$ 241,196.00
**
SALES TAX
$ 13,122.54
SALES TAX
$ 22,913.62
TOTAL
$ 151,254.54
TOTAL
$ 264,109.62
BID SCHEDULE B
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
APE MANHOLE INSTALLATION
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
B1
MOBILATION
1
LS
$ 4,800.00
$ 4,800.00
$ 12,000.00
$ 12,000.00
B2
TRAFFIC CONTROL
1
LS
$ 6,000.00
$ 6,000.00
$ 20,000.00
$ 20,000.00
B3
TRENCH SAFTY SYSTEM
1
LS
$ 840.00
$ 840.00
$ 10,000.00
$ 10,000.00
B4
DEWATERING
1
LS
$ 1,800.00
$ 1,800.00
$ 5,000.00
$ 5,000.00
B5
TEMP EROSION CONTROL
1
LS
$ 12,960.00
$ 12,960.00
$ 27,000.00
$ 27,000.00
B6
DEWATERING CONVEYANCE
1
LS
$ 2,400.00
$ 2,400.00
$ 10,000.00
$ 10,000.00
B7
10' PVC PIPE
10
LS
$ 132.00
$ 1,320.00
$ 1,300.00
$ 13,000.00
B8
MANHOLE FOUNDATION
1
LS
$ 960.00
$ 960.00
$ 1,000.00
$ 1,000.00
B9
48" MANHOLE AND COVER
1
EA
$ 7,200.00
$ 7,200.00
$ 15,000.00
$ 15,000.00
B10
48" MANHOLE EXTRA DEPTH
4
VF
$ 210.00
$ 840.00
$ 100.00
$ 400.00
B11
LIGHTWEIGHT BACK FILL
95
TONS
$ 48.00
$ 4,560.00
$ 50.00
$ 4,750.00
B12
9" HMA PATCH
16
SY
$ 90.00
$ 1,440.00
$ 700.00
$ 11,200.00
B13
HMA OVERLAY RE- STRIPING
225
SY
$ 30.00
$ 6,750.00
$ 80.00
$ 18,000.00
TOTAL
$ 51,870.00
TOTAL
$ 147,350.00
SALES TAX
$ 4,927.65
SALES TAX
$ 13,998.25
TOTAL
$ 56,797.65
TOTAL
$ 161,348.25
CO
0
CBD SANITARY SEWER REHABILITATION
PROJECT NO. 91140203
Engineer's
Estimate
PAGE 2
CONTRACTOR
BID SCHEDULE C
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
CIPP LINING
.MOBILATION
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
C1
MOBILATION
1
LS
$ 28,500.00
$ 28,500.00
$ 20,000.00
$ 20,000.00
C2
TRAFFIC CONTROL
1
LS
$ 12,000.00
$ 12,000.00
$ 85,000.00
$ 85,000.00
C3
PRE - CLEANING VIDEO INSPECTION
1
LS
$ 4,960.00
$ 4,960.00
$ 3,300.00
$ 3,300.00
C4
CLEAN AND PREP SEWER
1
LS
$ 9,920.00
$ 9,920.00
$ 3,300.00
$ 3,300.00
C5
VIDEO INSPECTION PRIOR TO CONSTRUCTION
1
LS
$ 4,960.00
$ 4,960.00
$ 3,300.00
$ 3,300.00
C6
PROVIDE WASTEWATER BYPASS
1
LS
$ 13,888.00
$ 13,888.00
$ 1,000.00
$ 1,000.00
C7
10" CIPP LINER
663
LF
$ 57.00
$ 37,791.00
$ 48.00
$ 31,824.00
C8
10" CIPP LINER
3305
LF
$ 60.00
$ 198,300.00
$ 55.00
$ 181,775.00
C9
LATERAL REINSTALLATION
4
EA
$ 575.00
$ 2,300.00
$ 235.00
$ 940.00
TOTAL
$ 312,619.00
TOTAL
$ 330,439.00
SALE TAX
$ 29,698.81
SALE TAX
$ 31,391.71
TOTAL
$ 342,317.81
TOTAL
$ 361,830.71
BID SCHEDULE D
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
MANHOLE REPAIR
D1
MOBILATION
1
LS
$ 2,760.00
$ 2,760.00
$ 5,000.00
$ 5,000.00
D2
TRAFFIC CONTROL
7
EA
$ 720.00
$ 5,040.00
$ 1,500.00
$ 10,500.00
D3
RECHANNEL MANHOLES
5
EA
' $ 1,200.00
$ 6,000.00
$ 1,500.00
$ 7,500.00
D4
MH PREPARATORY WORK
4
EA
' $ 540.00
$ 2,160.00
$ 1,500.00
$ 6,000.00
D5
CHIP GROUT PIPE PENETRATIONS
8
EA
$ 840.00
$ 6,720.00
$ 2,000.00
$ 16,000.00
D6
ROOT CONTROL
3
EA
$ 300.00
$ 900.00
$ 1,000.00
$ 3,000.00
D7
REMOVE EXISTING DROP CONNECTION
2
EA
$ 360.00
$ 720.00
$ 3,000.00
$ 6,000.00
D8
INSTALL DROP CONNECTION
3'EA
$ 1,440.00
$ 4,320.00
$ 3,500.00
$ 10,500.00
D9
REPLACE LADDER
2
EA
$ 480.00
$ 960.00
$ 1,000.00
$ 2,000.00
TOTAL
$ 29,580.00
TOTAL
$ 66,500.00
SALES TAX
$ 2,810.10
SALES TAX
$ 6,317.50
TOTAL
$ 32,390.10
TOTAL
$ 72,817.50
*CITY CORRECTION OF AMOUNT RH2
** CITY CORRECTION OF TOTAL SHORELINE
BID SCHEDULE A
BID SCHEDULE B
BID SCHEDULE C
BID SCHEDULE D
TOTAL
$ 151,254.54
$ 56,797.65
$ 342,317.81
$ 32,390.10
$ 582,760.10 * **
* ** ON JAN. 15 RH2 PROVIDED THE CITY WITH
WITH THE AMOUNT OF $621,721.00
$ 264,109.62
$ 161,348.25
$ 361,830.71
$ 72,817.50
860,106.08
UTILITIES COMMITTEE
Meeting Minutes
May 5, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building
x~�. Tukwila
City of � ���������a
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Allan Ekberg (by phone)
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Mike Cusick, Gail Lgbnnara, Laurel
Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m.
I. PRESENTATIONS
U. BUSINESS AGENDA
A. Resolution; Bid Rejection for Commercial Business District (CBD) Sanitary Sewer
Rehabilitation and 2013 Andover Park West to Andover Park East Sewer Repair
Staff is seeking Council approval of a resolution to reject a bid from Shoreline Construction Co.
for the (BD Sanitary Sewer Rehabilitation and 2013 APW to APE Sewer Repair Project. This
was the only bid remsiveU, and at $860.108.08. it is $250.585.00 over the Engineer's Estimate
of$621.721.00. not including 1 0% contingency. Staif intends to analyze the project ject budget and
re-issue the bid proposal with cost saving revisions. UNANIMOUS APPROVAL. FORWARD
TO MAY 19, 2014 REGULAR CONSENT AGENDA.
B. Surface Water Lift Station No. 15 Project Completion and Acceptance
Staff is seeking Council to accept as complete the contract with Gary Harper Construction, Inc.
for the Surface Water Lift Station No. 15 Project. This project installed a new backup generator
and enclosure for this facility, located at 5910 South 180' Street. Construction was completed
on February 21, 2014 and included seven change orders for miscellaneous items. The total
amount paid was $555.394.10' which is under budget. Council is also being asked to authorize
the release of retainage. UNANIMOUS APPROVAL. FORWARD TO MAY 19' 2014
REGULAR CONSENT AGENDA.
C. Cascade Water Alliance Retreat Briefinq
Staff provided a briefing regarding the March 22, 2014 Cascade Water Alliance Board of
Directors Retreat. Mayor Haggerton is on the Board of Directors, with Councilmember Seal
serving as alternate. During the Retreat, CWA Board Members and staff met to discuss
organizational hietory, dennand, supply and revenue issues, an update on Lake Tapps,
strategic initiatives, succession planning, and 2015'2016 budgeting. Staff displayed a
PowerPoint presentation incorporating many of the slides shared at the CWA Retreat. A copy
of the presentation will be provided to Councilmembers. INFORMATION ONLY.
U|. MISCELLANEOUS
Meeting adjourned at 5:58 p.m.
Next meeting: Monday, May 19, 2014 — 5:15 p.m. — Foster Conference Room
Committee Chair Approval
Minutes by LI-L, Reviewed by GL