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Home My WebLink AboutReg 2014-05-19 Item 5D - Final Acceptance - Surface Water Lift Station #15 with Gary Harper Construction for $336,394.10COUNCIL AGENDA SYNOPSIS Initials Meet/ ngDate Prepared b Mayor's review Council review 05/19/14 BG , Motion Date 05/19/14 ri Resolution AN Date E Ordinance AI tg Date E Bid Award AN Date El Public Hear/ ns, Mtg Date Other Mfg Date Mg SPONS OR E Council L Mayor El HR DCD Finance E Fire 1T 0 P&R Polzce PIV SPONSOR'S SUMMARY The contract Storm Lift the Lift Station 21, 2014. price over-runs with Gary ITEM INFORMATION ITEM No. 5.D. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 05/19/14 AGENDA ITEm TITLE Surface Project Water Lift Station No. 15 Completion and Acceptance CATEGORY E aircussion Mtg Date Motion Date 05/19/14 ri Resolution AN Date E Ordinance AI tg Date E Bid Award AN Date El Public Hear/ ns, Mtg Date Other Mfg Date Mg SPONS OR E Council L Mayor El HR DCD Finance E Fire 1T 0 P&R Polzce PIV SPONSOR'S SUMMARY The contract Storm Lift the Lift Station 21, 2014. price over-runs with Gary with Gary Harper Construction, Inc. of Snohomish, WA is complete for the Station No. 15. This project installed a new backup generator and enclosure for No. 15. Construction began August 5, 2013 and was completed on February Seven change orders were issued for electrical items for $10,372.03 and unit were $5,907.19. Council is being asked to accept and finalize the contract Harper Construction in the amount of $336,394.10. RIWIEWED BY El CA&P Cmte E F&S Cmte El] Transportation Cmte Cmte 1111 Arts Comm. E Parks Comm. III Planning Comm. COMMITTEE CHAIR: KATE KRULLER COW Mtg. Utilities DATE: 05/05/14 RECOMMENDATIONS: SPONSOR/ADMIN. COMMIITHE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $336,394.10 $350,425.18 $0.00 Fund Source: 412 SURFACE WATER (PG 86, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/19/14 MTG. DATE ATTACHMENTS 05/19/14 Informational Memorandum dated 05/02/14 State of WA Depart of Revenue Notice of Completion 13-142 Minutes from the Utilities Committee meeting of 05/05/14 13 14 City of Tukwila TO: FROM: BY: DATE: SUBJECT: Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee Bob Giberson, Public Works Director Scott Moore, Senior Project Inspector May 2, 2014 Surface Water Lift Station No. 15 Project No. 91041203, Contract No. 13-142 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 13-142 with Gary Harper Construction, Inc. of Snohomish, Washington was issued on August 5, 2013 for the Surface Water Lift Station No.15 Project. This project installed a new backup generator and enclosure for Surface Water Lift Station No.15 located at 5910 South 180th St. ANALYSIS Construction was physically completed on February 21, 2014. Seven change orders were executed for miscellaneous items including electrical Items such as added lights and fixture types, along with a time extension due to weather related issues for applications. Unit price over- runs were for redesign of the foundation and additional materials due to utility conflicts. Retainage is being held by the City for this project in the amount of $15,360.47. The construction budget was $350,425.18 with a 10% contingency. Construction Contract Amount Change Orders Unit Price Over-runs Sales Tax Total Amount Paid $290,930.00 10,372.03 5,907.19 29,184.88 $336.394.10 RECOMMENDATION Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the Surface Water Lift Station No. 15 Project and consider this item on the Consent Agenda of the May 19, 2014 Regular Meeting. Attachment: Notice of Completion W:1PW Eng1PROJECTS1A- DR Projects1Storm lift Station No 15 Improvements (91041203)1ConstrucPonlAfter ConlInfo Memo SWM #15 Closeout 05-02-14.docx 15 16 NOTICE OF C ON OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601806820 Date: 4/21/2014 Name & Address of Public Agency City of Tukwila G3OOSVuthcanterBlvd. Suite 100 Tukwila,Wa 98188 UBI Number: 179 000 208 Deilartment Use Only Assigned to: Date Assigned: Notice is hereb iven relativ to the com completion contract or project described below ' Project Name Storm Lift Station # 15 Improvements ( Project 91041203) Contract Number 13-142 Job Order Contracting Ei] Yes Eil No Description of Work Done/Include Jobsite Address(es) This project will provide a back-up power generator for the Surface Water Lift Station No. 15, which drains approximately 200 acres of the northern portion of the Tukwila South Development. The station was built in 1977, has four pumps and a total capacity of 43.7 cfs. The electrical controls and pumps are located below ground and the surface water lift station currently does not have generator backup power. The new generator enclosure will be located at 5910 South 180th Street, Tukwila WA. �l L� F*deruUyfunded road truuoyor/aduvyrojcdY �~ Yes �� No Contractor's Name Gary Harper Construction, Inc. Telephone Number 1-360'863'1955 Contractor Address 14831 223rd St. SE. Snohomish VVA, 98206 If Retainage is Bonded, List Surety's Nam (or attach a copy) Surety Agent's Address Date Contract Awarded 08/05/2013 Date Work Commenced 11/07/2013 Date Work Compteted 02/21/2014 Date Work Accepted Contract Amount Additions Reductions (+) (') Sub-Total Amount of Sales Tax Paid at .095 � 290.930.00 � 16.279,22 � 0.00 � 307.209.22 (If variou rates apply, please sen a breakdown) 29,184.88 TOTAL $ 336,394.10 NOTE: These two totals must be equal Please List alt Subcontra s Below: Liquidated Damages $ Amount Disbursed $ Amount Retained $ 0.00 321,033.63 15,360.47 TOTAL $ 336'39410 Subcontractor's Name: TJBlNuniher: Affidavit ID (if Service Electric Co, Inc. 179023787 502481 Johnston Construction Co, Inc 278040558 501100 Miles Sand & Gravel Co. 171004760 501940 Lloyd Enterprises. Inc. 171004042 502203 Evergreen Concrete Cutting, Inc. 601005807 501245 PLS, Inc. 601979933 501166 Ralph's Concrete Pumping 578085430 501171 F215+38-00 08-2011 REV 000zm,Nmz5//U Continued on pag l7 18 UTILITIES COMMITTEE Meeting Minutes May 5,20Y4-5:Y5p.nn.— Foster Conference Room, 6300 Building x~�^ '��_.7 ^7 K��7 �� l�y��I1�� -~v -� Utilities Committee PRESENT Counoi|nnembers: Kate Kruller, Chair; Kathy HouganJv.Allan Ekberg (by phone) Staff: Bob Giberson, Robin Tinohmok, Pat Brodin, Mike Cusick, Gail Labannre, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m. I. PRESENTATIONS U. BUSINESS AGENDA A. Resolution: Bid Rejection for Commercial Business District (CBD) Sanitary Sewer Rehabilitation and 2013 Andover Park West to Andover Park East Sewer Repair Staff is seeking Council approval of a resolution to reject a bid from Shoreline Construction Co. for the CBD Sanitary Sewer Rehabilitation and 2013 APW to APE Sewer Repair Project. This was the only bid received, and at $860'100.08. it is $230.385.08 over the Engineer's Estimate nf$021.721.00. not including 1O% contingency. Staff intends to analyze the pr ject budget and re-issue the bid proposal with cost saving revisions. UNANIMOUS APPROVAL. FORWARD TO MAY 19, 2014 REGULAR CONSENT AGENDA. B. Surface Water Lift Station No. 15 Project Completion and Acceptance Staff is seeking Council to accept as complete the contract with Gary Harper Construction, Inc. for the Surface Water Lift Station No. 15 Project. This project installed a new backup generator and enclosure for this facility, located at 5910 South 180th Street. Construction was completed on February 21, 2014 and included seven change orders for miscellaneous items. The total amount paid was $336.394.10. which is under budget. Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO MAY 19, 2014 REGULAR CONSENT AGENDA. C. Cascade Water Alliance Retreat Briefinq Staff provided a briefing regarding the March 22, 2014 Cascade Water Alliance Board of Directors Retreat. Mayor Haggerton is on the Board of Directors, with Councilmember Seal serving as alternate. During the Retreat, CWA Board Members and staff met to discuss organizational history, demand, supply and revenue issues, an update on Lake Tepps, strategic initiatives, succession planning, and 2015-2016 budgeting. Staff displayed a PowerPoint presentation incorporating many of the slides shared at the CWA Retreat. A copy of the presentation will be provided to Counci|members. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned et5:5Op.m. Next meeting: Monday, May 19, 2014 — 5:15 p.m. — Foster Conference Room : Committee Chair Approval Minutes by LH Reviewed by GL