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HomeMy WebLinkAbout1975-03-10 Committee of the Whole MinutesMarch 10, 1975 TUKWILA CITY COUNCIL 7:30 P.M. COMMITTEE OF THE WHOTF MEETING CALL TO ORDER MINUTES Councilwoman Davis called the Committee of the Whole Meeting to order at 7 :45 P.M. in the absence of Council President Traynor. ROLL CALL OF GARDNER, STERLING, DAVIS, HARRIS, SAUL, JOHANSON COUNCIL MEMBERS DISCUSSION Approval of Committee of the MOVED BY STERLING, SECONDED BY JOHANSON, THAT THE MINUTES Whole Minutes OF THE COMMITTEE OF THE WHOT,F MEETING HELD JANUARY 27, 1975 BE APPROVED AS PUBLISHED. CARRIED. MOVED BY JOHANSON, SECONDED BY STERLING, THAT THE MINUTES OF THE COMMITTEE OF THE WHOT,F MEETING HELD FEBRUARY 10, 1975 BE APPROVED AS PUB LIBHED. CARRIED, WITH HARRIS VOTING NO. MOVED BY STERLING, SECONDED BY SAUL, THAT THE MINUTES OF THE COMMITTEE OF THE WHOT,F MEETING HELD FEBRUARY 24, 1975 BE APPROVED AS PUBLISHED. CARRIED. It was decided by the Council Members that the Minuntes of the Committee of the Whole Meeting (Agenda) will not be approved in the Committee of the Whole Meetings. Proposed funding LID #27 Professional Services Agreement re: engineering inspector for LID #25 Tukwila City Hall Council Chambers Councilwoman Davis asked Steve Hall, Public Works Director, to read the letter he had written to Council President Traynor dated March 5, 1975 the subject being LID #27, Storm Drainage Improvement. Steve Hall, Public Works Director, drew attention to the third and fourth paragraph of his letter wherein he stated that it was recommended that the City of Tukwila allow the R -1 and R -A Zones consisting of 122.76 acres to allow the assessment roll to stay as origi- nally presented without raising the per acre cost and allow this portion to be carried within the bond issue rather than paying cash. This would distribute the costs out, and they could be budgeted for each year within a special category within the City Street Budget. Also, as these areas develop to commercial or industrial, these costs would be recouped by the City and would be placed in a special fund for storm drainage. Councilwoman Harris asked Steve Hall if he had a legal opinion on this matter from City Attorney Parker. Steve Hall replied that he had sent a copy of above mentioned letter to City Attorney Parker, but LIDs #20 and #24 were done this way, that is by city grants. Councilwoman Harris stated that she felt it was different when city grants are used as opposed to public funds. She suggested that a letter be written to City Attorney Parker asking him specific questions about the legality of the action proposed. Councilman Saul stated that the three protestations were not in the R -1 and R -A Zones. Steve Hall stated that was correct, and that those in the R -1 and R -A Zones that were deleted from LID #27 were residents. He further stated that the city will be improved by this storm drainage project whether grants or city money is used. Steve Hall explained that his request is whether the City Council wants the documentation ready for final approval at the next regular Council meeting on March 17 He stated that he would confer with the City Attorney on the legality of the action as outlined. If this action is not taken the cost to property owners is going to be $385 an acre which is an increase over the preliminary assessment roll which was $340 per acre. Steve Hall, Public Works Director, stated that he would call the City Attorney for legal opinion and aet both alternatives written un so they could be presen- ted at the next City Council meeting. Steve Hall, Public Works Director, stated that it is going to cost $115 a day for professional services in connection with LID #25 for an inspector. He stated that there are a lot of inspectors and engineers looking for work right now and it has been suggested that contact be made with one of them on a job basis, which would cost less. He stated that this is not a federally funded job so this procedure can be done. He stated the job could be done on a job basis at the cost of about $1,000 a month on a straight salary basis, without any benefits, which is far less than the $115 a day paid to an inspector. He stated that any decisions would be made by him and the inspector or engineer would work under him or one of his men. Councilman Sterling asked if the TUKWILA CITY COUNCIL COMMITTEE OF THE WHOT,F MEETING March 10, 1975 Page 2 DISCUSSION Contd. Professional Services Agreement re: engineering inspector for LID #25 Contd. Proposed purchase of Police Dept. headquarters //A G City Attorney had agreed that this would be legal procedure. Steve Hall stated that it would be a contract basis job from starting date to ending date of job which should be about six months. Councilman Saul asked who was responsible if the engineer does not do a good job. Steve Hall stated that his department is responsible whichever way it is done. Council- woman Harris stated that it seemed to her the engineering firm should subcontract the service in order to correct any errors that might be made. Steve Hall stated that it could be done either way and that he would have the contract and the services agreement ready for the City Council meeting on Monday. Police Chief John Sheets stated that he had been able to obtain a figure of $600 to $700 as the cost of moving the telephones and communications to the new building if the pur- chase is approved. He stated that in the matter of the re- modeling and office furniture he had been unable to obtain a figure but had brought an architect and building -owner repre- sentative to the meeting and they might be able to answer questions that the City Council had regarding what would have to be done to the proposed building to use it as Police De- partment headquarters. Councilman Sterling asked if Barney Ruppert had helped any in arriving at the costs of remodeling, etc. Police Chief Sheets stated that it is not in his job description to do this type of work, but he had estimated that it would cost $20,000 to $30,000 to remodel the building for use as Police Department headquarters; that it would cost $15 a running foot for each partition. Police Chief Sheets introduced Frank Augustino, the building representative, who stated that the proposed building was a special building that looks like a police station and is in a good location. He stated that an architect can tell more accurately what needs to be done and spent and how the space can be utilized to best advantage; an architect can also tell you what it will look like after the improvements are made. Mr. Augustino then introduced Mr. L. Berg, an architect in Tukwila who stated that he could come up with plans that would be feasible in converting the building into police department headquarters and utilizing the space. Police Chief Sheets stated that the plans may sound complicated and that it will cost a lot of money, but the Police Department does need facilities. The facilities they have at the present time are inadequate, they cannot work efficiently due to lack of space, and they are walking all over each other, and there is no privacy afforded for interrogating, changing clothing, etc. James Jessop, audience, asked what the square footage was of the building that was being proposed for the Police Department headquarters Councilwoman Davis stated that it was 6,000 square feet. Mr. Augustino stated that the City of Tukwila has the first option on the building but they also have another buyer for this building who is willing to buy if Tukwila does not take it. He stated they could hold it for a month or two while Tukwila is considering the purchase of the building. Steve Hall, Public Works Director, stated that Barney Ruppert, Building Department Director, has stated that the proposed building meets all building requirements of the City, but he is not an architect when it comes to the best possible use of space. Councilman Saul stated that he felt the Police Dept. should be located in close proximity to the City Hall instead of such a distance as this proposed building would be from the land that has been purchased as a building site for the City Hall. Councilman Sterling stated that he is interested in how much it was going to cost if the Police Department is added to the City Hall site, then most of the city buildings would be in one location and not spread all over. Council- woman Harris stated that she is not in favor of this proposed purchase of a building for the Police Department headquarters. She stated that she thought it was too much money and the building was larger than is needed for the Police Department where all of their employees are not on duty at one time. She further stated that material and labor are costly, and she did not see the need for almost 2 acres for the Police Department. Another objection that she offered was the fact TUKWILA CITY COUNCIL COMMITTEE OF THE WHOT,F MEETING March 10, 1975 Page 3 DISCUSSION Contd. Proposed purchase of Police Dept. headquarters Contd. RECESS 9:25 P.M. 9:35 P.M. Proposed City Hall NA 7 that it was in another location and separated by some distance from the proposed city hall site. Councilman Sterling stated he felt the building that was proposed would lend itself to the Police Department, but it is the cost factor that concerns him and also the matter of the Police Department being in the industrial section apart from the City Hall. Councilwoman Harris stated she felt the building proposed was too large for the amount of people who would be working at one time in the Police Department. Mr. Augustino asked if the City Council would consider putting the two buildino on the land that he has where the proposed Police Department building is located. Councilwoman Davis said she did not think that would be prac- tical as it is less land than the land that has already been purchased for a City Hall site and building it there would not lend itself to the plans for both City Hall and Police Department. Councilman Saul stated that the cost factor is his main objection, although he did not mind seeing the Police Department separate from the City Hall. Councilwoman Harris stated that the city has quite a sum of funds available at this time for a police department and city hall construc- tion. She stated that these are continuing funds so funds can be budgeted in every year so it is likely the buildings would not have to be bonded. She further stated that this purchase of the Police Department building would make quite a dent in the funds and she liked the idea of the City Hall and Police Department being near each other. Mr. Augustino stated that the people in the industrial section and the shopping center would like to have the Police Department near them also and they are large tax payers. Councilman Sterling stated that the City Council is interested in knowing how much it will cost to have the City Hall built with the Police Department nearby. Mr. Augustino stated that the gas heat costs on the proposed building had been $75 to $150 a month and the electricity had been $250 to $275 a month, trash had been $20 a month and air conditioning had cost $35 a month and these had been the costs to operate the building. Police Chief Sheets asked if the City Council would like to have an appraisal for the next City Council meeting. Councilman Sterling asked how much it would cost. Mr. August ino stated that it depended on whether they wanted a one page appraisal or a 20 page appraisal. Councilman Sterling asked that an appraisal be available for the next City Council meeting. MOVED BY SAUL, SECONDED BY STERLING, THAT THE MEETING RECESS. CARRIED. Councilwoman Davis called the meeting back to order with all Council members present as previously listed. Councilman Saul stated that the Public Works Committee wanted to get the opinions of a few architects as to the type of City Hall that could be built upon the land that has been acquired as a City Hall site. He introducted James Jessup and Roger Newell. Councilman Saul stated that these two architects did not work for the same firms but they frequently worked together on projects, and he had asked them to look over the site and present drawings and a model of the type of buildings that could be built on the property. Architects Jessup and Newell presented their drawings and model, showing the City Hall facing Southcenter Blvd. with two levels, the upper level being planned as City Council Cham- bers and lower level for Mayor's office, City Clerk's office and other office space, with buildings terraced back for public works and planning departments, with covered overwalk to the Police Department which would be to the back of the lot and approached by way of 62nd Street. They stated they had allotted 5,000 t o 6,000 feet of space for the Police Department. Councilman Saul asked what the estimated cost of the buildings would be. Architect Jessup stated that it would be $30 to $35 per Square foot. He stated that the Police Department would be the most expensive as the build- ing requirements are different for a Police Department build- ing. He stated the entire complex as they had drawn would be about $600,000. He stated that they, as architects, would work on a percentage fee, the normal fee being about of TUKWILA CITY COUNCIL COMMITTEE OF THE WHOT,F MEETING March 10, 1975 Page 4 DISCUSSION Contd. Proposed City Hall Contd. Request for report outside grants for past six years Job description Council Recording Secretary ADJOURNMENT 11 :25 P.M. Noi Booher, Recording Secretary the construction cost of the building, excluding landscaping and land cost. Steve Hall, Public Works Director, asked about the possibility of future expansion. Mr. Jessup stated that the buildings were constructed so they could all be expanded. The buildings featured a great deal of glass for light and decoration, was modern in design, and wood which has a tremendous life value in this area would be used for the walls. Councilman Saul stated that the City does not have soil tests for the building site. Steve Hall stated that he would get soil tests. Councilwoman Harris stated that the City Council had not thought of such a modern design for a City Hall building and she felt it did not lend itself to the surrounding area. She also stated that with the Police Department to the rear of the complex it would be close to residential areas that might not be desirable. Councilman Sterling stated that it appeared that the City Council should get something of an estimate from each Depart- ment showing how many people they need room for, what machinery and files they use and what space they would need. Steve Hall stated that his department would have to use the building that': on the building site until the new building was ready, since they would not have anywhere to go if his building was torn down to begin construction. Councilwoman Harris stated that the matter of the proposed city hall would be put in the Public Works Committee for further con- sideration. Ed Bauch, audience, stated that the Police Department could be built separately at once on the sit e so the Public Works Department could move into the present Police Department building and then the City Hall could be built the next year and could then be paid for in cash. Councilwoman Davis asked that a resolution be written to be presented at the next City Council meeting rescinding Resolution #313 naming McAdoo as City Hall architect and also that a letter be written to Mr. McAdoo signed by all City Council members stating that they have decided that they no longer require his services. Councilwoman Davis stated that she would like to have a six year report on all outside grants, amount of grants, and where they have been spent. She stated she would like this report by March 17 if possible. Councilwoman Harris stated that it was her understanding that the City Council could have a secretary who would be under the supervision of the City Council President who would work just for the City Council preparing letters, typing agendas for meetings, posting notices of meetings, take and type minutes of meetings. She stated that she felt a member of the City Council should read the Minutes before they are published. MOVED BY SAUL, SECONDED BY STERLING, THAT THE COMMITTEE OF THE WHOT,F MEETING ADJOURN. CARRIED.