HomeMy WebLinkAboutUtilities 2007-03-20 Item 3B - Final Acceptance - Cascade View Drainage Improvements by SCI InfrastructureTo: Mayor Mullet
From: Public Works Director
Date: March 7, 2007
Subject: Cascade View Drainage Improvements
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 05 -058 with SCI Infrastructure, LLC, of Pacific,
Washington, was issued May 31, 2005, for construction of the Cascade View Drainage
Improvements project. This Project No. 00 -DRO6 provided new drainage features for
groundwater collection and private property connections within the Cascade View community
In addition, entirely new roadway profiles, including roadway surface, curb, gutter and
sidewalks were established to provide better drainage control throughout the project boundary.
This contract reached physical completion on December 13, 2006. Several additive change
orders were offset by both deductive change orders and unit bid price quantity underruns. The
contract costs are summarized as follows:
Contract Award Amount 4,033,000.00
Change Orders 162,214.94
Underruns (165,545.57)
Sales Tax (only applied to Sewer Schedule) 6,984.88
Total Amount Paid (incl. retainage bond) 4,036,654.25
RECOMMENDATION
INFORMATION MEMO
Attachment III.B.
It is recommended that this contract be forwarded to Regular Council on the consent agenda
for formal acceptance and authorize release of the retainage bond, subject to the standard claim
and lien release procedures.
MR:ad
attachments: Notice of Completion of Public Works Contract
letter to SCI Infrastructure dated February 1, 2007
letter to SCI Infrastructure dated March 7, 2007
(P:Projxts\A- DR Projects l00DR06 (f =vac Yew)lCoestrutfion \Closeout Information Memo SCI 03- 07-07)
13
State of Washington
Department of Revenue
PO Box 47474
REV ENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 094 857
Date 3/7/07
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Cascade View Drainage Improvements (Project No. 00 -DR06) 05 -058
Contractor's Name Telephone Number
SCI Infrastructure, LLC 253- 218 -0444
Contractor's Address
1508 Valentine Ave. SE, Pacific, WA 98047
Date Work Commenced Date Work Completed Date Work Accepted
5/31/05
Surety or Bonding Company
Safeco Insurance Company of America
Agent's Address
Safeco Plaza, Seattle, WA 98185
Sub -Total 4,029,669.37
Amount of Sales Tax Paid at 8.8 6,984.88
(If various rates apply, please send a breakdown)
TOTAL 4,036,654.25
Comments: Retainage Bond was provided by
SCI Infrastructure through Safeco Insurance.
Finance Approval
Name Address of Public Agency Department Use Only
Assigned To
Contract Amount 4,033,000.00
Additions 162,214.94 Liquidated Damages 0.00
Reductions 165,545.57
12/13/06
Date Assigned
Signature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Amount Disbursed 4,036,654.25
Amount Retained 0.00
TOTAL 4,036,654.25
Disbursing Officer
The Disbursing Officer must complete and mail THREE copies of this notice to the Depat tment of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
uire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TT users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
February 1, 2007
Pat Scoccolo
SCI Infrastructure
1508 Valentine Ave SE
Pacific, WA 98047
Dear Mr. Scoccolo:
City of Tukwila
Steven M. Mullet, Mayor
Department of Public Works James E Morrow, P.E., Director
SUBJECT: FINAL ACCEPTANCE NOTIFICATION
Cascade View Drainage Project
Tukwila Project No. 00 -DR06, Contract No. 05 -058
On December 21, 2006, Pay Estimate #14 was processed for payment on the Cascade View
Drainage Project. It was our intent that PE #14 provide full and final payment to SCI
infrastructure and all subcontractors for work previously completed on the project. Since notice
protesting the Engineers payment determination has not been forthcoming the City believes that
all payment obligations under the contract have been met.
During the past month we have been unable to obtain voluntary compliance with the final
closeout paperwork submittals. Current missing paperwork includes: Affidavits of Wages Paid
for Apply -a -Line, INCA Engineers, Retaining Walls NW, Seawest Construction, Wilson
Concrete and notarized signature of the Release of Claims and Contractors Acceptance Letter
which substitutes for the Final Contract Voucher Certificate called for in section 1 -09.9 of the
DOT Standard Specifications.
With this letter we hereby infoun you of the City's intent to proceed with the establishment of a
completion date and unilateral final acceptance of the project as provided under 1 -09.9 of the
Standard Specifications upon 30 calendar days following your receipt of this letter. Should you
choose to submit the required paperwork within this 30 day period project completion may be
established at an earlier date.
Congratulations to you and SCI Infrastructure on your successful completion of this challenging
project. We look forward to working with you again on a future project for the City. If you have
any questions regarding this letter, please call me at (206) -571 -8172.
Michael E. Ronda, P.E.
Project Construction Engineer/PM
CV .171
IS
cc: Chron File
6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206 433 -0179 Fax: 206 431 -3665
/6
March 7, 2007
Pat Scoccolo
SCI Infrastructure
1508 Valentine Ave SE
Pacific, WA 98047
SUBJECT: COMPLETION DATE AND FINAL ACCEPTANCE
Cascade View Drainage Project
Tukwila Project No. 00 -DR06, Contract No. 05 -058
Dear Mr. Scoccolo:
In our February 1, 2007 letter you were informed of the City's decision to establish a Completion
Date and Unilaterally Accept the Cascade View Drainage Project if receipt of final close out
paperwork and return of the Contractors Acceptance Letter was not forthcoming. As prescribed
in Specification Section 1.09.9 of the standard specifications the City has given you 30 days to
comply with the request for this paperwork. Since you have not submitted the requested
paperwork, the City has established March 7 as the Completion Date and Final Acceptance for
the Cascade View Project. No further payment will be made on the contract and the total
payment provided with Pay Estimate #14 is considered to be a full and final payment to SCI
infrastructure and all subcontractors for work previously completed on the project.
The procedure for closeout from this point includes approval by City Council and notice to the
Department of Revenue and other agencies for approval of release of performance and retainage
bond for the project. These agencies will be unable to approve release without the Affidavit of
Wages Paid completed for Wilson Concrete. Your bonds will be released within the prescribed
60 day waiting period provided all agencies approve release.
Congratulations to you and SCI Infrastructure on your successful completion of this challenging
project. We look forward to working with you again on a future project for the City. If you have
any questions regarding this letter, please call me at (206) -571 -8172.
City of Tukwila
Department of Public Works James E Morrow, P.E., Director
Michael E. Ronda, P.E.
Project Construction Engineer/PM
cc: Chron File
File .171
Steven M Mullet, Mayor
6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206 433 -0179 Fax: 206 431 -3665