HomeMy WebLinkAboutUtilities 2007-08-08 Item 3E - Contract Supplement #2 - Standby Power Upgrade with Abacus Engineered SystemsINFORMATION MEMO
To: Mayor Mullet
From: Public Works Director,
Date: August 1, 2007 U
Subject: Standby Power Upgrades
City Project No. 06 -BG01, Contract No. 06 -074
Supplemental Agreement No. 2 with Abacus Engineered Systems.
ISSUE
Approve Supplemental Agreement No. 2 with Abacus Engineered Systems for final design of
Year 1 Standby Power upgrades for City Hall, Fire Stations 52, 53, and 54.
BACKGROUND
Abacus has completed a Standby Power Upgrade study and preliminary design for nine City
facilities. These include City Hall, the 6300 Building, and Fire Stations 51 through 54,
George Long Shops, Minkler Shops, and the Community Center.
ANALYSIS
The original contract and Supplement 1 work (added the shops and Community Center) has
been completed. Supplement 2 provides final design and construction observation services for
Year 1 Standby Power upgrades for City Hall, Fire Stations 52, 53, and 54.
This Supplemental Agreement No. 2 in the amount of $101,364.00 is fair and reasonable and
within the current budgeted amount for the 303 fund.
RECOMMENDATION
Authorize the Mayor sign Supplemental Agreement No. 2 with Abacus Engineered Systems for
final design and construction observation services related to the Year 1 Standby Power
Upgrades.
attachments: Supplemental Agreement No. 2
July 16, 2007 proposal
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SUPPLEMENTAL AGREEMENT NUMBER 2
TO
CONSULTANT AGREEMENT NUMBER 06 -074
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and Abacus Engineered Systems, hereinafter
referred to as the Consultant in consideration of the mutual benefits, terms, and conditions
hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
July 31, 2006, and identified as Agreement No. 06 -074. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, See attached proposal dated July 16, 2007.
2. Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$101,364.00 without express written modification of the Agreement signed by the City.
The maximum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now $159,349.00.
3. Schedule, Completion, May of 2008. See attached proposal dated July 16, 2007.
CITY OF TUKWILA Abacus Enginee d Systems
Steven M. Mullet, Mayor Jo,= Lerner, Director
C: \Documents and Settings\jordanle \Local Settings \Temporary Intemet Files \OLK10 \Consultant Suppfemental Agreement Abacus
2.docAbacus
ABACUS
Engineered Systems
Merrill Place Theater
95 5. Jackson Street
Suite 300
Seattle, WA 98104
T 206 583 0200
r 206 583 8826
www.abacus- engr.com
a division of
t acw:
July 16, 2007
Mr. Ryan Partee
Public Works Department
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, Washington 98188 -2544
SUBJECT:
REFERENCES:
Dear Mr. Partee:
City of Tukwila Standby Power Upgrades
Design and Construction Phase Fee Proposal
Final Pre Design Report dated May 16, 2007
We are please to submit this proposal to provide engineering services for the above referenced
project. Please consider this letter and the attached documents as our proposal for the design and
construction phase of this project.
Scope of Work General
This proposal identifies the scope of work, proposed deliverables and engineering services fee for
the design of new standby power generators and electrical distribution system upgrades to four
buildings for the City of Tukwila: City Hall, Fire Station 52, 53 and 54. The design and construction
documents will be develop based on the concepts outlined in the pre- design report provided
previously. The scope also includes design of electronic reader boards at Fire Station 52, 53 and
54.
Scope of Work and Deliverables Basic Services
The scope of work includes the following:
1. Design Phase Services:
a. Construction documents based on one bid package complete and ready for public bid.
Construction documents will include full plans and specifications. Plans will be produced in
AutoCAD and specifications will be prepared using the current Abacus master
specifications and the city of Tukwila's boilerplate proposal forms.
b. Progress submittals will be provided for customer review at 50% and 95
c. Final documents will be provided to the customer for reproduction and distribution to
prospective bidders. One reproducible hard copy and one electronic copy will be provided.
2. Construction Phase Services:
a.
b.
c.
d.
e.
f.
Attendance at a pre -bid walk through and response to pre -bid RFI's.
Attendance at one pre- construction meeting.
Submittal reviews and response to RFI's during construction.
Four on site construction meetings..
One substantial completion inspection site visit and report.
One final completion inspection site visit and report.
35
34
City of Tukwila
Standby Power Upgrades
Design and Construction Phase Fee Proposal
July 16, 2007
Page 2 of 3
ABACUS
Engineered Systems Optional Services Not Included In Fee
1. Weekly Construction Meetings
2. Preparation of Record Drawings
3. Commissioning
4. Metering and Testing Services
Fee
The fee is a stipulated sum amount based on completion of one bid package and one construction
contract. A detailed fee breakdown has been provided, reference Attachment A.
A. Design and Construction Phase Services (stipulated sum amount)
1. Design Phase Services 87,892
2. Construction Phase Services 13,472
TOTAL 101,364
B. Additional Services: Based on hourly rates (attached). Fee must be approved in writing prior
to our proceeding with the work. These services become part of this contract and thereby
subject to the same contractual stipulations.
C. Interest: Payments are due and payable thirty (30) days from the date of the invoice.
Amounts unpaid sixty (60) days after the invoice date shall bear an interest rate of 1.5% per
month.
D. Sales Tax: Should Abacus be liable for any additional tax, duty or tariff, related to the subject
matter of this agreement, Owner is obligated for the same. Therefore, Abacus should be
equitably reimbursed for any additional tax, duty or tariff assessed in addition to those
currently in effect or for any tax, duty or tariff retroactively determined to be due on services
rendered, or on products delivered by Abacus to the Owner.
Schedule
ITEM
A. Design Development
(50% Submittal)
B. Construction Documents
(95% Submittal)
C. Issued for Bid
D. Construction
Administration
(Bidding and Construction)
TIME from Notice To COMPLETION DATE
Proceed (NTP), estimated (if proposal acceptance not
NTP September 17 delayed)
(calendar days)
42 October 29, 2007
42 December 10, 2007
14 I December 24, 2007
150 May 2008
ABACUS
Engineered Systems
City of Tukwila
Standby Power Upgrades
Design and Construction Phase Fee Proposal
July 16, 2007
Page 3 of 3
We appreciate this opportunity to provide engineering services. Please sign and retum one copy of
this proposal as an authorization for notice to proceed.
This fee proposal is valid for a period of thirty (30) calendar days.
Sincerely,
ABACUS ENGINEERED SYSTEMS
A Division of TAC Americas, Inc.
Jordan H. Lerner
Enclosure: Fee breakdown
cc: file
ACCEPTED:
BY:
Signed
Name
Title
DATE:
3-4-