HomeMy WebLinkAboutUtilities 2008-03-17 Item 3B - Report - 2007 4th Quarter Report: Public Works
FOURTH QUARTER REPORT TO COUNCIL
October 1 - December 31, 2007
Prepared for Utilities Committee
PUBLIC WORKS DEPARTMENT
2007 YEAR END SUMMARY
First major storm of the winter created local flooding that required the closing of Southcenter Blvd. from
42nd Avenue South to 1-5. Public Works responded to 27 requests for help but there was no reported
damage. Of the 27 flooding spots, 26 were on private property.
The cost of materials and labor has increased at the rate of 1 % each month for 2007. Public Works is
unable to provide the same level of service as a year ago. Asphalt has gone from approximately $30 a
ton to $85 a ton. The increase is expected to continue for at least the next 6 months.
4th QUARTER SIGNIFICANT ISSUES
. Traffic Signal Interconnect Project is completed and the Urban Center is being adjusted for actual field
conditions. Preliminary reports are extremely favorable.
. Preliminary seismic evaluation of all City facilities indicated that further evaluation is needed.
. The removal of graffiti has become an expensive and burdensome maintenance function. Public Works
is spending approximately $4,000 to $ 5,000 a month to remove graffiti from signs, walls, fences,
bridges, etc.
EMERGENCY MANAGEMENT
. Hired Emergency Management Coordinator, Hillman Mitchell, who comes to us from the Red Cross.
. Tukwila TV Channel 21 is operational. Tukwila TV 21 has proven to valuable asset in the City's
ability to keep the public informed during the recent storm.
. Tukwila Radio Station 1640 AM is operational.
BUDGET PROGRAM GOALS
Public Works Administration
1. Evaluate a Local Improvement District to potentiallY fund a portion of the Tukwila Urban Access
Proiect at Klickitat and Southcenter Parkway: The analysis for determining the Urban Center's
property owner's proportionate fair-share is nearing completion. Expected to be presented to
Council during the first quarter of 2008.
2. Evaluate future qrant fundina options available and propose a course of action to fund transportation
proiects: Ongoing.
3. Evaluate the City's Emerqency Manaaement Plan usinq the National Emerqency Manaqement
Accreditation Proqram Standard as the quideline: Emergency Management Coordinator and
CERT positions were both advertised and interviews held. Coordinator position started
December 6, 2007. CERT position will be finalized in first quarter of 2008.
4. Provide quarterlY reports on emerqency manaqement issues: Goal met and ongoing.
5. Hold quarterly community workshops: Goal met and ongoing.
Business Services
1. Create a more effective. cost-efficient department - proiectina and monitorinq department costs:
seekinq more cost-effective purchasinq aqreements with vendors: preparinq the departmenfs
operation. maintenance and capital facilities budaet usina a "needs-basis" approach: Ongoing. Fleet
Services has the ability, by specific vehicle, to identify total costs - fuel, repair, and
maintenance. Project Management submitted to WSDOT a change in the manner that
construction projects are managed through the use of Primavera. To date, the use of
Primavera has saved the City tens of thousands of dollars in averted construction claims.
2007 Fourth QuarterNear End Report
Page 2
2. Evaluate a proqram that effective Iv and efficientlv administers Council-approved Local Improvement
Districts: Goal Met. First LID since 1989 brought before the Council for consideration. LID for
the construction of a new residential road between 53fd Ave. S and 55th Ave S at 142"d Street.
3. Review "rate model" for establishinq appropriate rates for water. sewer and surface water enterprise
funds: Goal met and ongoing.
Water Utility/Maintenance Operations
General
1. Track backflow prevention compliance for the annual Department of Health report usinq the City's
cross-connection data proqram: Annual goal met.
2. Continue the remaininq phase of the automatic meter read proqram in the residential areas:
Completed.
3. Implement a proqram to test the accuracy of water meters 2-inches and larqer into standard
preventative maintenance procedures: Ongoing.
Performance
1. Install new water meters within 48 hours of the hook-up request: Goal met.
2. Respond to water quality concerns within 24 hours: Goal met.
3. Test chlorine residual level bi-monthlv: Goal met.
4. Test coliform levels bi-monthlv: Goal met.
5. Reduce the percentaqe of water loss bv an additional 10 percent as required bv the State: Goal met.
6. Reqular testinq of fire hydrants: Goal met.
Sewer Maintenance Operations
General
1. Evaluate system-wide conditions for possible replacement and/or upqrade: Ongoing.
2. Review results of video 10QS to identify areas of damaqe or infiltration/inflow: Ongoing.
Performance
1. TV inspect 20.000 LF of pipe annuallv: Completed.
2. Clean 183.000 LF of pipe annuallv: Completed.
3. Clean and maintain 730 manholes annuallv: Completed.
4. Weeklv monitorinq of 10 sewer lift stations for pump hours. start counts. and qenerator operation:
Ongoing, being implemented on a recurring basis.
. General Engineering Services - Water
1. Complete construction of Allentown Phase II/Foster Point water. sewer. surface water and street
improvements: Completed.
2. Complete construction of the Southcenter Blvd. Water Main Replacement Proiect: Completed.
3. Complete construction of Interurban Ave. S. Waterline Proiect: Project construction delayed to
2008.
General Engineering Services - Sewer
1. Complete construction of Allentown Phase II/Foster Point water. sewer. surface water and street
improvements: Completed.
2. Commence construction of the Gravity Sewer under 1-405 Proiect: Geotechnical investigation and
analysis underWay. Construction delayed to 2008 due to budget restraints.
Surface Water Maintenance
General:
1. Participate in development of a multi-vear small drainaqe proiect list: Completed.
2. Provide field support to Enqineerinq for GIS inventory: Completed.
3. Investiqate throuqh usaqe of TV,GIS and fIushinq tasks to find unmapped systems: Completed.
Performance:
1. TV inspect 15.000 LF of pipe: Completed.
2. Maintain/clean 3.500 LF of ditches and four larqe water quality ponds: Completed.
3. Clean 1.400 catch basins. manholes and stormceptors: Completed.
4. Maintain/clean 15.000 LF of storm lines: Completed.
2007 Fourth QuarterlYear End Report
Page 3
5. Conduct weekly monitorinq of five storm lift stations for pump hours. start counts. and Qenerator
operation: Ongoing, being implemented on a recurring basis:
Surface Water General Engineering Services
1. Complete small drainaQe proiects identified on the approved FY2007 list: Construction completed,
closeout in first quarter 2008.
2. Obtain fundinQ for acquisition of Duwamish Gardens: Goal met, project moved to 301 Parks fund
for 2008.
3. BeQin adoption and repair of the private storm systems that have been identified: Construction of
three projects was completed with this year's Small Drainage Project construction contract.
4. Continue development of the GIS as-builts of City infrastructure that complies with NPDES Phase II:
Goal met, Area 4 inventory is underway.