HomeMy WebLinkAboutUtilities 2008-08-04 Item 3A - Bid Award - Ebenal General for Standby Power Upgrades Year One
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Haggerton
Public Works Directo~
July 28, 2008
Standby Power UPl!rades - Year One
Project No. 06-BGOl
Bid Award
ISSUE
Award the bid for the Standby Power Upgrades - Year One project.
BACKGROUND
Abacus Engineered Systems was selected and contracted for preliminary engineering and fmal design of
Standby Power Upgrades - Year One. Year One projects were approved by City Council on May 21,
2007 to include City Hall and Fire Stations 52, 53 and 54. Year Two projects (George Long Shops,
Community Center and 6300 Building) and Year Three projects have not yet been approved by Council
to fund design and construction.
ACTION TAKEN
The design and bid documents were fmalized and advertised in June 2008 with two bids received and
opened on July 24, 2008. The apparent low bid was received from Ebenal General, Inc. of Bellingham,
WAin the amount of $523,200.00, including tax. The apparent second low bid was received from
Stouder General Construction, LLC of Femdale WAin the amount of $545,000.00. The Engineer's
Estimate was $763,000.00, including sales tax and contingency.
References were checked for Ebenal General, Inc. and they have performed very well on similar size and
type projects.
BUDGET M1J) BID SUMMARY
Bid Amount
Sales Tax (9.0%
Bid Total
Contingency (10%)
Total
Bid Results
$ 480,000.00
43.200.00
$ 523,200.00
52.320.00
$ 575.520.00
En2ineer's Estimate
$ 763,000.00
Bud2et
$ 764,000.00
$ 763.000.00
$ 764.000.00
RECOMl\1El\1J)ATION
Award the base bid for the Standby Power Upgrades - Year One proj ect to Ebenal General, Inc. in the
amount of $523,200.00.
Attachments: City Clerk bid opening results - July 24, 2008
City Council Regular Meeting Minutes from May 21, 2007
P:\PROJECTSIA- BG Projecls\06BG01 Stand-by Power Upgrade\Design\lnfo Memo - Bid Award. Standby Power Ugrades Year One - Ebenal General.doc
BIDDER NAME
D AT E STAMP_OF_
RECEIPT
Ebenal General, Inc.
7/24/08 7:45 AM
Stouder General
Construction, LLC
7/24/08 9:00 AM
DATED this 24 day of July, 2008.
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Christy O'Flahertv, CMC, City Clerk
RTD nPFNTN(
Standby Power Upgrades Year One
06 -BG01
July 24, 2008 10:00 A.M.
SECURITY GRAND TOTAL ADDENDUMS
BID .Including Sales ACKNOWLEDGED
RECD.? Tax (None)
Y 523,200.00
Y 545,000.00
/s/
Y
Y
APPARENT
LOWEST BIDDER
(RANK ORDER)
1
2
GINEE
MAT
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or
otherwise.
Christy O'Flaherty, City Clerk
City ofTukwila Page 4 of 5
_ City Council ReQular Meetinq Minutes Mav 21. 2007
/e. Authorize the Mayor to begin implementation of the first phase of an Emergency Management
initiative in the amount of $1,119,000.00 to include: - -
. 1) Electrical upgrade design work for four City facilities -- City Hall, and Fire Stations 52, 53, 54
\./ ($125,000.00).
~ 2) Standby generators for the above City facilities ($764,000.00).
3) First Responder SupporflDisaster Emergency Response Trailer (DERT) ($100,000.00).
4) Improved public relations ($50,000.00).
5) Full-time staff person ($80,000.00).
)
/
MOVED BY HAGGERTON, SECONDED BY ROBERTSON TO AUTHORIZE THE MAYOR TO BEGIN
IMPLEMENTATION OF THE FIR~T PHASE OF AN EMERGENCY MANAGEMENT INITIATIVE IN THE
AMOUNT OF $1,119,000.00 TO INCLUDE: (1) ELECTRICAL UPGRADE DESIGN WORK FOR FOUR
CITY FACILITIES -- CITY HALL, AND FIRE STATIONS 52,53,54 ($125,000.00); (2) STANDBY
GENERATORS FOR THE ABOVE FACILITIES ($764,000.00); (3) FIRST RESPONDER
SUPPORT/DISASTEREMERGENCY RESPONSE TRAILER <DERT> ($100,000.00); (4) IMPROVED
PUBLIC RELATIONS ($50,000.00); (5) FULL-TIME STAFF PERSON ($80,000.00).*
Council member Carter requested clarification as to how much money is expected to be expended in
2007. Jim Morrow, Public Works Director, explained approximately $250,000-$275,000 is anticipated to
be utilized in 2007. The remaining funding for the initiative is to be included as part of the 2008 budget
process.
Rhonda Berry, City Administrator, provided a timeline for hiring of the Community Emergency Response
Team (CERT) and Emergency Operations Coordinator positions. The Personnel Director is in the
process of performing an analysis and creating position descriptions. The expectation is that the CERT
staff member can be on board in mid-August, 2007 and the Emergency Operations Coordinator hired by
mid-September, 2007.
The Councilmembers expressed support for the initiative and also indicated the desire for continued
discussion and Council involvement in the additional phases of the overall project. The Council thanked
the staff for their efficiency and expediency in responding to the emergency management needs of the
City.
*MOTION CARRIED 7-0.
REPORTS
a. Mayor
Mayor Mullet was not present due to his attendance at an economic development conference in Las
Vegas, Nevada.
b. Council
Council member Duffie attended the Citizens' Police Academy on May 16, 2007.
Council member Hernandez attended the Cascade Land Conservancy fundraiser breakfast and the Peace
Officers' Memorial Ceremony on May 15, 2007. She a(so attended the Citizens' Police Academy and
Tukwila Historical Society Meeting on May 16, 2007.
Councilmember Carter attended the South County Area Transportation Board (SCA Tbd) meeting on May
15,2007. On May 16, 2007 she participated in the AWC Resolutions Committee meeting and the
Regional Transit Committee meeting.
Councilmember Haggerton attended the May 15,2007 Cascade Land Conservancy fundraiser breakfast
where $635,000 was garnered for the organization. He reported on items discussed at the May 21, 2007
Finance and Safety Committee meeting to include a contract with the Museum of Flight and the Parks