HomeMy WebLinkAboutUtilities 2008-10-20 Item 3C - Report - 2008 3rd Quarter Report: Public Works
THIRD QUARTER REPORT TO COUNCIL
July 1 - September 30, 2008
Prepared for Utilities Committee
PUBLIC WORKS DEPARTMENT
3fd QUARTER SIGNIFICANT ISSUES
. Completed the Tukwila 205 Levee, Site 5 Retaining Wall.
. Awarded construction contracts for 2008 Overlay Program, Standby Power Upgrades Year One,
2008 Small Drainage Program, Interurban Ave S. Waterline.
. Received WA State right-of-way certification for Tukwila International Boulevard Phase II & III.
. Significant staff time is required to respond to request for public records which reduces our ability
to complete goals in a timely manner.
BUDGET PROGRAM GOALS
Public Works Administration
1. Review the Local Improvement District for the purpose of fundinQ the Tukwila Urban Access Proiect at
Klickitat and South center Parkway: Ongoing. Waiting on completion of right-of-way
negotiations for three properties to finalize the preliminary assessment roll for the LID.
2. Evaluate future Qrant fundinq options available and propose a course of action to fund transportation
proiects: Ongoing process.
3. Assess the City's Emerqency ManaQement Plan usinQ the National EmerQency ManaQement
Accreditation ProQram Standard as the Quideline: Effort stopped because continual changes to
guidelines and requirements from Department of Homeland Security.
4. Provide Quarterly reports on emerQency manaQement issues: Ongoing process.
5. Hold Quarterly community informational meetinQs: Ongoing.
Business Services
1. Create a more effective. cost-efficient department - proiectinQ and monitorinQ department cost:
seeinq more cost-effective purchasinq aQreements with vendors: preparinQ the department's
operation. maintenance and capital facilities budQet usinQ a 'needs-basis' approach: Ongoing
process. City Administrator approved the Vehicle Replacement Guideline & Procedures.
2. Review a prOQram that effectively and efficiently administers Council-approved Local Improvement
Districts (LIDs): Goal met. First proposal for a neighborhood LID indicated there was
insufficient benefit to property owners to warrant the project. LID for TUC Access (Klickitat)
continues.
3. Review "rate model" for establishinq appropriate rates for water, sewer and surface water
enterprise funds: Ongoing process as part of the budget.
Maintenance Administration
1. Analvze operational and standby needs for potential future expansion of shop facilities: Pending due
to seismic study.
2. Implement recurrent technical traininQ and operational safety proqrams to maintain employee
certification levels: Recurring goal met.
3. Implementation of maintenance trackinQ system for facilities and City resources: Goal met. A
centralized reporting and tracking system was implemented for inventory & maintenance of
city signs and to record and control graffiti.
Engineering Administration
1. Continue to assess standardized contractinQ procedures for construction and repair proiects: Ongoing
effort. The use of cost-loaded networks for managing contracts will be expanded.
2. Annual update of transpOrtation mitiQation fee system: Reviewing and updating the system.
2008 Third Quarter Report to Council
Prepared for Utilities Committee
Page 2
Development
Genera!:
1. Maintain and improve the tum-around time for permit review and approval: Ongoing process.
2. Work with and support DCD to improve permit processes: Ongoing process.
Performance:
1. Zero backloqs of permits waitinq for more than 30 days to be reviewed: Goal being met.
2. Permits for sinqle-familv residences issued within 30 days: Goal being met.
Water Utility/Maintenance Operations
General
1. Track backflow prevention compliance for the annual Department of Health report usinq the City's
cross-connection data proqram: Compliance reporting period is complete for 2008.
2. Continue the remaininq phase of the automatic meter read proqram in the residential areas: Ongoing,
goal being met.
3. Implement a proqram to test the accuracy of water meters 2-inches and larqer into standard
preventative maintenance procedures: Ongoing.
4. Implement Water Use Efficiencv Proqram: Ordinance adopted and the program was
implemented.
Performance
1. Install new water meters within 48 hours of the hook-up request: Goal being met.
2. Respond to water Quality concerns within 24 hours: Goal being met.
3. Test chlorine residual level bi-monthly: Goal being met.
4. Test coliform levels bi-monthlv: Continuously scheduled through Seattle Public Utilities.
5. Achieve 10 percent water savinQs from prior year usaqe: Ongoing process.
6. Reoular testinq of fire hydrants: Goal being met.
Sewer Maintenance Operations
General
1. Evaluate system-wide conditions for possible replacement and/or upqrade: Ongoing process.
2. Review results of video loqs to identify areas of damaqe or infiltrationlinflow: Ongoing process.
Performance
1. TV inspect 20.000 LF of pipe annuallv: Goal met.
2. Clean 183.000 LF of pipe annuallv: Ongoing.
3. Clean and maintain 730 manholes annuallv: Ongoing, goal being met.
4. Weeklv monitorinq of 10 sewer lift stations for pump hours. start counts. and qenerator operation:
Being implemented on a recurring basis.
General Engineering Services - Water
1. Complete construction of Interurban Ave S Waterline Proiect: Construction contract awarded.
General Engineering Services - Sewer
1. Complete construction of the Gravity Sewer under 1-405 Proiect: Design at 30% completion. Waiting
for WSDOT clearance requirements for franchise utility permit to finalize design.
Surface Water Maintenance
General:
1. Participate in development of a multi-vear small drainaqe proiect list: Completed.
2. Provide field support to Enqineerinq for GIS inventory: Being implemented.
3. Investiqate throuqh usaqe of TV. GIS and flushinq tasks to find unmapped systems: Ongoing.
Performance:
1. TV inspect 15.000 LF of pipe: Ongoing as time and priorities permit.
2. Maintain/clean 3.500 LF of ditches and four tarqe water Quality ponds: Goal met.
3. Clean 1.400 catch basins. manholes and stormceptors: Ongoing.
4. Maintain/clean 15.000 LF of storm lines: Ongoing, scheduled for fourth quarter.
5. Conduct weeklv monitorinq of five storm lift stations for pump hours. start counts. and qenerator
operation: Being implemented on a recurring basis with emphasis on backup power.
2008 Third Quarter Report to Council
Prepared for Utilities Committee
Page 3
Surface Water Genera! Engineering Services
1. Complete small drainaqe projects identified on the approved FY2008 list: Design complete.
Construction contract awarded.
2. Continue adoption and repair of the private storm systems that have been identified: Ongoing.
3. Continue development of the GIS as-builts of city infrastructure that complies with NPDES: Area 4
results to Committee in fourth quarter. Will also start Area 5 in fourth quarter.