HomeMy WebLinkAboutUtilities 2009-02-24 Item 3B - Report - 2008 4th Quarter Report: Public Works
FOURTH QUARTERJYEAR END QUARTER REPORT TO COUNCIL
October 1 - December 31, 2008
Prepared for Utilities Committee
PUBLIC WORKS DEPARTMENT
2008 YEAR END SUMMARY
2008 ended with a near record snowfall and ice storm. For 12 days, City crews were constantly plowing
and sanding City streets. In addition to the snow, crews responded and repaired a 10-inch water main
break. During this winter storm, all Fire, Police and Public Works dispatches were answered.
For the first time in 10-years, Public Works was unable to complete all of its performance goals. The
combination of a significant rise in the cost of asphalt and a zero growth budget has meant that resources
have been diverted from services such as street sweeping and graffiti removal and invested into pothole
repairs and crack sealing in order to preserve the condition of the City's streets.
4th QUARTER SIGNIFICANT ISSUES
. Substantially completed construction contracts for 2008 Overlay Program, 2008 Small Drainage
Program, and 80% of the Interurban Ave S. Waterline Project.
. Awarded construction contract for Tukwila International Boulevard Phase II & 1/1.
. Finalized purchase of Duwamish Gardens site.
. Almost 1,800 hours spent responding to snow and ice storm from December 16, 2008 through
December 28, 2008. City facilities were closed due to storm at 3 p.m. on December 18, 2008 and
all day December 19 and 22, 2008.
BUDGET PROGRAM GOALS
Public Works Administration
1. Review the Local Improvement District for the purpose of fundinq the Tukwila Urban Access Proiect at
Klickitat and Southcenter Parkway: Ongoing. Waiting on completion of right-of-way
negotiations for three properties to finalize the preliminary assessment roll for the LID.
2. Evaluate future qrant fundinq options available and propose a course of action to fund transportation
proiects: Ongoing. Submitted grant application for replacement of Boeing Access Road
Bridge.
3. Assess the City's Emerqency Manaqement Plan usinq the National Emerqency Manaqement
Accreditation Proqram Standard as the quideline: Effort stopped due to continual changes to
guidelines and requirements from Department of Homeland Security.
4. Provide quarterly reports on emerqency manaqement issues: Completed.
5. Hold quarterly community informational meetinqs: Completed.
Business Services
1. Create a more effective, cost-efficient department - proiectinq and monitorinq department cost;
seeinq more cost-effective purchasinq aqreements with vendors: preparinq the department's
operation, maintenance and capital facilities budqet usinq a 'needs-basis' approach: Ongoing
process. City Administrator approved the Vehicle Replacement Guidelines & Procedures.
City departments will share vehicles and the City's pool vehicles have been expanded.
2. Review a proqram that effectively and efficiently administers Council-approved Local Improvement
Districts (LIDs): Completed. First proposal for a neighborhood LID indicated there was
insufficient benefit to property owners to warrant the project. LID for TUC Access (Klickitat)
continues.
3. Review "rate model" for establishinq appropriate rates for water, sewer and surface water
enterprise funds: Ongoing process as part of the budget.
2008 Fourth Quarter Report to Council
Prepared for Utilities Committee
Page 2
Water Utility/Maintenance Operations
General
1. Track backflow prevention compliance for the annual Department of Health report usinq the City's
cross-connection data proqram: Compliance reporting completed for 2008.
2. Continue the remaininq phase of the automatic meter read proqram in the residential areas:
Completed.
3. Implement a proqram to test the accuracy of water meters 2-inches and larqer into standard
preventative maintenance procedures: Ongoing.
4. Implement Water Use Efficiency Proqram: Ordinance adopted and the program was
implemented.
Performance
1. I nstall new water meters within 48 hours of the hook-up request: Goal met.
2. Respond to water quality concerns within 24 hours: Goal met.
3. Test chlorine residual level bi-monthly: Goal met.
4. Test coliform levels bi-monthly: Goal met.
5. Achieve 10 percent water savinqs from prior year usaqe: Goal met.
6. Reqular testinq of fire hydrants: Goal met.
Sewer Maintenance Operations
General
1. Evaluate system-wide conditions for possible replacement and/or upqrade: Ongoing process.
2. Review results of video loqs to identify areas of damaqe or infiltration/inflow: Ongoing process.
Performance
1. TY inspect 20,000 LF of pipe annually: Goal met.
2. Clean 183,000 LF of pipe annually: Goal met.
3. Clean and maintain 730 manholes annually: Goal met.
4. Weekly monitorinq of 10 sewer lift stations for pump hours, start counts, and qenerator operation:
Being implemented on a recurring basis.
General Engineering Services - Water
1. Complete construction of Interurban Ave S Waterline Proiect: Construction contract awarded and
approximately 80% complete by year end.
General Engineering Services - Sewer
1. Complete construction of the Gravity Sewer under 1-405 Project: Design is complete. Project placed
on-hold pending WSDOT's ability to fund the 1-405 Widening Project.
Surface Water Maintenance
General:
1. Participate in development of a multi-year small drainaqe project list: Completed.
2. Provide field support to Enqineerinq for GIS inventory: Completed.
3. Investiqate throuqh usaqe ofTY, GIS and f1ushinq tasks to find unmapped systems: Completed.
Performance:
1. TY inspect 15,000 LF of pipe: Completed.
2. Maintain/clean 3,500 LF of ditches and four larqe water quality ponds: Completed.
3. Clean 1.400 catch basins, manholes and stormceptors: Completed.
4. Maintain/clean 15,000 LF of storm lines: Completed.
5. Conduct weekly monitorinq of five storm lift stations for pump hours, start counts, and qenerator
operation: Being implemented on a recurring basis with emphasis on backup power.
Surface Water General Engineering Services
1. Complete small drainaqe projects identified on the approved FY2008 list: Completed.
2. Continue adoption and repair of the private storm systems that have been identified: Ongoing.
3. Continue development of the GIS as-builts of city infrastructure that complies with NPDES: Area 4 of
the City was completed and Council approved Area 5 agreement in fourth quarter.