HomeMy WebLinkAboutUtilities 2009-05-12 Item 3B - Report - 2009 1st Quarter Report: City Council / Public WorksCITY COUNCIL
City of Tukwila
There are no updates for the Council goals during the first quarter. Per direction given at the Council
Retreat in late February/early March, each goal will be assigned to a Council Committee for
implementation and /or follow -up. Committee assignments have been made by the Council President, but
have not yet been distributed to full Council for comment.
BUDGET PROGRAM GOALS
1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community: Awaiting Council Committee
assignment.
2. Support programs and services that provide a sense of stability, community and unity throughout
Tukwila's residential neighborhoods: Awaiting Council Committee assignment.
3. Work together in cooperation with nearby cities to address common problems in the Highway 99
corridor and Military Road: Awaiting Council Committee assignment.
4. Provide legislative support and encouragement to Tukwila residents living in rental communities
through programs that hold owners and /or property managers accountable for providing safe places
to live through the implementation of a rental licensing program: Awaiting Council Committee
assignment.
5. Approve and implement standard operating procedures for the Council. Review and update
procedures on a regular basis: Awaiting Council Committee assignment.
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) through policy related decisions not associated with direct program
funding: Awaiting Council Committee assignment.
7. Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional, state and federal budaets affecting human services programs and
services: Awaiting Council Committee assignment.
8. Study the feasibility and implementation of televised City Council meetings: Awaiting Council
Committee assignment.
9. Continue to foster relationships within local, regional and state entities that encourage opportunities
for ioint partnership and outreach: Awaiting Council Committee assignment.
10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to
become more familiar with the changing faces of communities and neighborhoods throughout the
City: Awaiting Council Committee assignment.
11. Research the viability of sponsoring a City -wide Citizens' Academy: Awaiting Council Committee
assignment.
12. Establish a process to provide updates to Council on issues that are brought forward at Council
meetings during citizen comment opportunities: Awaiting Council Committee assignment.
PUBLIC WORKS DEPARTMENT
2009 1 QUARTER SIGNIFICANT ISSUES
FIRST QUARTER REPORT TO COUNCIL
January 1 March 31, 2009
Prepared for Utilities Committee
Jim Haggerton, Mayor
Since being notified by the U.S. Army Corps of Engineers in February that there is an increased
probability that the City will experience flooding because the Howard Hanson Dam will not be allowed to
store as much water, City Departments have undertaken a massive planning effort and outreach
program. Over 3,900 letters and facts sheets have been mailed to residents and businesses within the
impacted area and an additional 500 letters and fact sheets have been hand delivered to residents within
2009 First Quarter Report
Prepared for Utilities Committee
Page 2
the Allentown, Foster Point, and Duwamish neighborhoods. The first public meeting was held March 28,
2009 and four additional public outreach meetings are scheduled in April.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Uparade and Replacement Plan: Assessing
options and discussing them with DCD.
2. Evaluate future arant fundina options available and propose a course of action to fund transportation
proiects: Submitted TUC Access (Klickitat) Project to KCPEC and PSRC for the Regional
Competition and made a presentation to KCPEC on March 31, 2009.
3. Implement the Emeraencv Manaaement Community Disaster Education (CDE) Proaram: In
progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson
Dam planning effort.
4. Provide auarterly reports on emergency management issues: Ongoing. Mayor and Council are
being regularly updated on all issues.
5. Hold auarterly community informational meetinas: Ongoing. Emergency Management briefing
held at Foster High School on March 28, 2009 with approximately 50 people attending.
Business Services
1. Create a more effective, cost efficient department proiectina and monitorina department costs:
seeking more cost effective purchasing agreements with vendors: preparina the department's
operation. maintenance and capital facilities budget using a "needs- basis" approach: Ongoing.
2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs) as a means of
financing street improvement projects for residential and commercial areas: TUC Access (Klickitat)
Project will be the first LID project since 1989.
3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterprise
funds. Investigate the feasibility of a consumption -based sewer rate: Ongoing.
Water Utility /Maintenance Operations
General:
1. Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data Proaram: Data updates complete and preparing DOH reports.
2. Continue the remaining phase of the automatic meter read program in the residential areas:
Remaining area, Allentown, is scheduled for the second quarter.
3. Implement a Proaram to test the accuracy of water meters 2- inches and larger into standard
preventative maintenance procedures: Testing meters in the E Marginal Way area.
4. Monitor Water Use Efficiency efforts and provide an annual report: Reviewing information.
Performance:
1. Install new water meters within 48 hours of the hook -up reauest: Goal being met.
2. Respond to water quality concerns within 24 hours: No requests received this quarter.
3. Test chlorine residual level bi- monthly: Goal being met as scheduled.
4. Test coliform levels bi- monthly: Goal being met.
5. Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water
Law: Completed 10% for 2008 and evaluating 2009.
6. Regular testing of fire hydrants: To be scheduled in second quarter.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Replacement Proiect: Potholing and
survey work underway. Design completion scheduled by fourth quarter.
Sewer Maintenance Operations
General:
1. Evaluate system -wide conditions for possible replacement and /or upgrade: Assessment completed
with Infiltration Inflow work.
2. Review results of video logs to identify damaged areas and locations of possible infiltration /inflow:
Review is complete and will be assembling repair plan.
2009 First Quarter Report
Prepared for Utilities Committee
Page 3
3. Implement a system for remote monitoring of lift stations response and corrective action can be
achieved from a laptop computer: New software for updates will be ordered next quarter.
Performance:
1. TV inspect 20.000 LF of pipe annually: Approximately 30% complete.
2. Clean 183.000 LF of pipe annually: Approximately 25% complete.
3. Clean and maintain 730 manholes annually: Approximately 25% complete.
4. Weekly monitoring of 10 sewer lift stations for pump hours, start counts, and generator operation:
Being accomplished on a regular schedule.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Project: Potholing and survey work
being coordinated with Interurban Ave S Roadway Improvements.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainage project list: Design at 90% completion.
2. Provide field support to Engineering for GIS inventory: Continuing for Area 5.
3. Investigate through usage of TV, GIS and flushing tasks to find unmapped systems: Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe: Scheduled to begin in second quarter.
2. Maintain /clean 3.500 LF of ditches and four large water quality ponds: Ditching is 95% complete.
3. Clean 1.400 catch basins, manholes and stormceptors: Performed with pipe work.
4. Maintain /clean 15,000 LF of storm lines: Will be performed with inspection efforts.
5. Conduct weekly monitoring of five storm lift stations for pump hours, start counts, and Generator
operation: Being accomplished on a regular schedule.
Surface Water General Engineering Services
1. Complete small drainage projects identified on the approved list for 2009 -2010: Design contract
awarded.
2. Continue adoption and repair of the private storm systems that have been identified: Carrosino
easement for TIB /S 112`" St vicinity presented to Utility Committee.
3. Continue development of the GIS as- builts of city infrastructure that complies with NPDES: Area 5
inventory underway.
1. support to the Friends of Tukwila Libraries to promote literacy in Tukwila: In progress.