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HomeMy WebLinkAboutUtilities 2009-07-28 Item 3E - Report - 2009 2nd Quarter Report: City Council / Public WorksCity of Tukwila 0 CITY COUNCIL 2nd QUARTER SIGNIFICANT ISSUES BUDGET PROGRAM GOALS SECOND QUARTER REPORT TO COUNCIL Prepared for Utilities Committee April 1 June 30, 2009 Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009. 2. Support proarams and services that provide a sense of stability. community and unity throughout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and/or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during second quarter. 4. Provide legislative support and encouraoement to Tukwila residents living in rental communities throuah proarams that hold owners and /or orooerty manaaers accountable for providing safe places to live throuah the implementation of a rental licensing oroaram: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and uodate procedures on a regular basis: Not currently assigned to a specific committee. During second quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed proarams (i.e. Walk Roll Plan, Fire Master Plan, Parks, Recreation Ooen Space Plan) through policy related decisions not associated with direct oroaram funding: Assigned to Community Affairs Parks Committee for implementation and /or follow up. This item was not scheduled for Committee review during the second quarter. 7. Ensure a commitment to continued human services funding in relation to the cost of living throuah consistent review of reaional. state and federal budgets affectina human services proarams and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities Committee for implementation and /or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local. regional and state entities that encouraae opportunities for joint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow -up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, 2009 Second Quarter Report Prepared for Utilities Committee Page 2 WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highiine Forum and Cascade Water Alliance. 10. Formulate an Adoot -a- Neiahborhood program that will provide Councilmembers the opportunity to become more familiar with the chancing faces of communities and neiahborhoods throuahout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 12. Establish a orocess to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. PUBLIC WORKS DEPARTMENT 2009 2nd QUARTER SIGNIFICANT ISSUES Tukwila's risk of experiencing flooding in the upcoming winter season has been significantly increased due to problems at the Howard Hansen Dam. Staff has been participating in the regional planning efforts to coordinate evacuation, warning notification, flood fighting techniques, mass care and sheltering, and water rescue. Notice to Proceed issued for Tukwila International Blvd Phases II III, 2009/2010 Overlay Repair Program, 2009 Small Drainage Program, and Foster Golf Reclaimed Water Line Extension Project. BUDGET PROGRAM GOALS Public Works Administration 1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Has been placed on -hold until a financing plan is adopted. 2. Evaluate future arant funding options available and propose a course of action to fund transportation proiects: The Klickitat Project did not receive the grant during the recent PSRC process for the Regional Competition. Staff will continue to seek other opportunities. 3. Implement the Emeraencv Manaaement Community Disaster Education (CDE) Proaram: In progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson Dam planning effort. Staff has made five briefings to the community, both residents and businesses, and numerous briefings to individual businesses. 4. Provide auarterly reports on emeraencv manaaement issues: Ongoing. Mayor and Council are being regularly updated on all issues. 5. Hold auarterlv community informational meetinos: Ongoing. Emergency Management has held five public outreach briefings to date with a total of 267 people in attendance. Business Services 1. Create a more effective. cost efficient deoartment— oroiectina and monitorina department costs: seekina more cost effective ourchasina agreements with vendors; oreoarina the department's operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing. 2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of financina street improvement oroiects for residential and commercial areas: TUC Access (Klickitat) Project will be the first LID project since 1989. 3. Review "rate model" for establishing appropriate rates for water, sewer and surface water enterprise funds. Investigate the feasibility of a consumption -based sewer rate: Ongoing. 2009 Second Quarter Report Prepared for Utilities Committee Page 3 Water Utility /Maintenance Operations General: 1. Track backflow prevention compliance for the annual Department of Health report usina the City's cross connection data program: Data updates complete and DOH reports have been sent. 2. Continue the remainina phase of the automatic meter read program in the residential areas: Remaining area, Allentown, is scheduled for the third quarter. 3. Implement a program to test the accuracy of water meters 2- inches and larger into standard preventative maintenance procedures: Testing meters to resume in the fourth quarter. 4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington State Department of Health. Performance: 1. Install new water meters within 48 hours of the hook -up request: Goal being met. 2. Respond to water auality concerns within 24 hours: No requests received this quarter. 3. Test chlorine residual level bi-monthlv: Goal being met as scheduled. 4. Test coliform levels bi-monthlv: Goal being met. 5. Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water Law: Completed 10% for 2008 and evaluating 2009. 6. Reaular testing of fire hydrants: 50% scheduled for the third quarter. General Engineering Services Water 1. Complete construction of Andover Park East Water main Replacement Proiect: Potholing and survey work underway. Design completion scheduled by fourth quarter. Sewer Maintenance Operations General: 1. Evaluate system -wide conditions for possible replacement and /or upgrade: Assessment completed with Infiltration Inflow work. 2. Review results of video loas to identify damaaed areas and locations of possible infiltration /inflow: Repairs have been made as needed based on inspection logs. 3. Implement a system for remote monitorina of lift stations response and corrective action can be achieved from a laptop computer: New software for updates will be ordered next quarter. Performance: 1. TV inspect 20.000 LF of pipe annually: Approximately 50% complete. 2. Clean 183.000 LF of pipe annually: Approximately 40% complete. 3. Clean and maintain 730 manholes annually: Approximately 500 manholes completed. 4. Weekly monitorina of 10 sewer lift stations for pump hours, start counts, and Generator operation: Programmatically accomplished on a regular schedule. General Engineering Services Sewer 1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Potholing and survey work being coordinated with Interurban Ave S Roadway Improvements. Surface Water Maintenance General: 1. Participate in development of a multi -year small drainaae proiect list: Design review completed. 2. Provide field support to Enaineerina for GIS inventory: Continuing for Area 5. 3. Investigate throuah usaae of TV. GIS and flushina tasks to find unmapped systems: Efforts are underway to begin TV work in areas that still need additional mapping. Performance: 1. TV inspect 15.000 LF of pipe: 10,420 LF have been completed. 2. Maintain /clean 3.500 LF of ditches and four laroe water quality ponds: 2,150 LF completed. 3. Clean 1.400 catch basins. manholes and stormceotors: 583 catch basins cleaned. 4. Maintain /clean 15.000 LF of storm lines: Will be performed with inspection efforts. 2009 Second Quarter Report Prepared for Utilities Committee Page 4 5. Conduct weekly monitorina of five storm lift stations for pump hours, start counts. and aenerator operation: Being accomplished on a regular schedule. Surface Water General Engineering Services 1. Complete small drainaae Droiects identified on the approved list for 2009 -2010: Construction contract awarded to Green River Construction Co. of Tukwila. Construction to begin in the third quarter. 2. Continue adoption and repair of the private storm systems that have been identified: Site 4 (13028 33 Ave S vicinity) is included in the 2009 Small Drainage contract. 3. Continue development of the GIS as- builts of city infrastructure that comolies with NPDES: Area 5 inventory and mapping to be presented to Utilities Committee by the fourth quarter.