HomeMy WebLinkAboutUtilities 2014-06-02 Item 2B - Agreement - NPDES Program - Regional Stormwater Monitoring Program with Department of EcologyTO:
FROM:
BY:
DATE:
SUBJECT:
ISSUE
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director
Greg Villanueva, NPDES Coordinator
May 30, 2014
NPDES Program
Project No. 99341210
Regional Stormwater Monitoring Program Interagency Agreement
Authorize Mayor to sign the Interagency Agreement (IAA) No. WAR04 -5544 between the
Department of Ecology (DOE) and the City of Tukwila, for funding and conducting Tukwila's
share of the Regional Stormwater Monitoring Program (RSMP).
BACKGROUND
As specified in the City's 2013 -2018 NPDES Phase II Municipal Stormwater Permit, Section S8
required that the City either monitor stormwater systems within the City for water quality
effectiveness or participate in the RSMP to be implemented by the DOE. In November 2013, the
City notified the DOE of its decision to participate in the RSMP and pay into the collective fund
and have the DOE conduct stormwater monitoring.
ANALYSIS
For the RSMP, the City may either use the attached IAA (cost- sharing agreement) or have
annual invoices sent to the City. Staff reviewed the DOE's options and concluded that it would
be easier to track costs using the IAA for the City's NPDES Phase II Permit.
FINANCIAL IMPACT
For the four year monitoring agreement, the total fee is $50,144.00, with $12,536.00 due
annually to the DOE on or before August 15 until the permit expiration date of July 31, 2018.
RECOMMENDATION
Council is being asked to approve the Interagency Agreement No. WAR04 -544 with the DOE for
the Regional Stormwater Monitoring Program and consider this item on the Consent Agenda at
the June 16, 2014 Regular Meeting.
Attachment: RSMP Interagency Agreement
W:1PW Eng1PROJECTSW- DR Projects\NPDES Program (99341210)IRegional Stormwater Monitoring Program No9ce of Decision\RSMP Interagency Agreement Info Memo - sb.doc
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DEPARTMENT OF
ECOLOGY
State of Washington
IAA No. WAR04 -5544
INTERAGENCY AGREEMENT (IAA) FOR
FUNDING THE REGIONAL STORMWATER MONITORING PROGRAM
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
THIS INTERAGENCY AGREEMENT is made and entered into by and between the STATE OF
WASHINGTON, DEPARTMENT OF ECOLOGY, hereinafter referred to as 'ECOLOGY," and CITY OF
TUKWILA, hereinafter referred to as "TUKWILA ", pursuant to the authority granted by Chapter 39.34
RCW.
IT IS THE PURPOSE OF THIS AGREEMENT to provide a share of the funding required to conduct a
Regional Stormwater Monitoring Program (RSMP) as defined in the Western Washington Phase II
Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit sections S8.B,
S8.0 and S8.D, and in Attachment A — Scope of Work. The project is being jointly funded by all of the
pennittees who choose to participate in the RSMP.
THEREFORE, IT IS MUTUALLY AGREED THAT:
1) STATEMENT OF WORK
Ecology agrees to manage the funds, participate in an oversight committee, solicit requests for proposals,
conduct an open and transparent process to rank applications, and enter into contracts with other entities to
perform the activities described in Attachment A — Scope of Work, attached hereto by reference.
2) PERIOD OF PERFORMANCE
Subject to its other provisions, the period of perfoumance of this IAA shall commence on the date on which
both parties have signed this Agreement, or date of execution, whichever comes later, and be completed by
June 30, 2019, unless extended longer or terminated sooner as provided herein.
3) PAYMENT
"Tukwila" agrees to pay Ecology the total sum of 50,144 dollars as its share for accomplishing the work
required by this Agreement. This sum shall be paid in annual installments of 12,536 dollars.
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This includes the sum of 4,444 dollars annually as Tukwila's share for Sub Fund 2: S8B Status and Trends
Monitoring in Puget Sound receiving waters; 7,405 dollars annually as Tukwila's share for Sub Fund 3:
S8C Effectiveness Studies; and 687 dollars annually as Tukwila's share for Sub Fund 4: S8D Source
Identification Information Repository (SIDIR).
4) BILLING PROCEDURE
Each invoice will reference the Agreement number. An invoice will be mailed between June 15 and July 1 of
each year of the Agreement to the following address:
Greg Villanueva
City of Tukwila
6300 Southcenter Blvd. Suite 100
Tukwila, WA 98188 -2544
Annual payments will be due to Ecology on or before August 15 of each year of the Agreement. Payments
will be mailed to one of the following:
USPS address:
Department of Ecology
Cashiering Section
Regional Stormwater Monitoring Program
P.O. Box 47611
Olympia, WA 98504 -7611
Or UPS or FedEx address:
Department of Ecology
Cashiering Section
Regional Stormwater Monitoring Program
300 Desmond Drive
Olympia, WA 98503
5) COST TRACKING AND ACCOUNTING:
Ecology will separately track the budgets for status and trends monitoring; effectiveness studies; and SIDIR.
Excess funds remaining for any one of these three activities will not be allocated towards either of the others.
6) COST OVERRUNS:
Neither Ecology nor Tukwila will be responsible for cost overruns. The total project cost estimate for which
Tukiwila's share has been determined includes a 10% contingency. If the project budget is determined
insufficient to accomplish Attachment A — Scope of Work then the stakeholder oversight committee will
recommend to Ecology what adjustments to Attachment A -- Scope of Work should be made. Ecology and
the parties will agree which reductions or other adjustments will be made.
7) EXCESS FUNDS:
If after the completion date of this project excess funds remain in Ecology's project account, Ecology will
refund a pro -rated refunded amount to Tukwila, based on the same rate payments were made, no later than
six months following the completion date of the agreement.
8) AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
9) GOVERNANCE AND PRECEDENCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to confoim
to those laws.
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In the event of an inconsistency in the teiiius of this Agreement, or between its teinis and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable Federal and State of Washington statutes, regulations and rules.
b. Mutually agreed written amendments to this Contract.
c. Attachment A - Statement of Work and Budget.
d. Any other provisions of the Agreement, including materials incorporated by reference.
10) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the perfoi mance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
of the other party.
11) RECORDS MAINTENANCE
All records supporting every request for payment shall be maintained by Ecology in a manner which will
provide an audit trail to the expenditures for which state support is provided. Original source documents shall
be maintained by Ecology and made available to Tukwila or a duly authorized representative upon request.
12) RIGHTS IN DATA
Ecology will make all data which originates from this Agreement available to the public. Unless otherwise
provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S.
Copyright Act of 1976 and shall be owned by Ecology. Data shall include, but not be limited to, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to
transfer these rights.
13) SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be
severable.
14) TERMINATION
Tukwila agrees to be bound to the terms and conditions of this agreement until July 31, 2018, or the
expiration date of the Western Washington Phase II Municipal Stormwater National Pollutant Discharge
Elimination System (NPDES) Permit, whichever is later.
15) TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity to
correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.
16) WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement
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unless stated to be such in a writing signed by an authorized representative of the party and attached to the
original Agreement.
17) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement.
The ECOLOGY Representative is:
The Tukwila Representative is:
Name: Terrie Fields
Name: Greg Villanueva
Address: Water Quality Program
Address: City of Tukwila
P.O. Box 47696
6300 Southcenter Blvd. Suite 100
Olympia, WA
Tukwila, WA 98188 -2544
Phone: (360) 407 -7494
Phone: 206 -431 -2442
Email: tfie461 @ecy.wa.gov
Email: greg.villanueva @ tukwilawa.gov
Fax: (360) 407 -6426
Fax: 206 - 431 -3665
18) ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement.
State of Washington
Department of Ecology
Snature Date
Jurisdiction
City of Tukwila
Signature Date
Jim Haggerton
Print Name Print Name
Mayor
Title Title
Approved as to form:
Attorney General's Office
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ATTACHMENT A
STATEMENT OF WORK AND BUDGET
Scope of Work (SOW)
Purpose: The Regional Stormwater Monitoring Program (RSMP) is the cumulative regional
monitoring effort collectively funded by the Phase I and II Municipal Stormwater Permittees.
The purpose of this SOW is to define and describe the RSMP activities and products that will be
delivered to permittees and the public by Ecology and contractors from September 2013
through June 2019. The RSMP is divided into three main program components: S8.B Status and
Trends, S8.0 Effectiveness Studies, and S8.D Source Identification Information Repository.
S8.B Status and Trends
Table 1. Tasks, Timeline and Estimated Costs* for RSMP Status and Trends Monitoring
Task
Implemented by
Anticipated Timeline
Estimated
Maximum Costs*
0. Program administration
Ecology
Begins in October 2013
with Phase I permittees
decisions
$172,748
(5% of the total)
1. Puget lowland small
streams monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in 2015
$2,515,000*
2.1 Marine nearshore
sediment monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in summer
2016
$220,000*
2.2 Marine nearshore
bacteria monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring October 2015
through September 2016
$67,000*
2.3 Marine nearshore
mussel contaminant
monitoring and assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in winter 2015 -
2016
$619,000*
TOTAL RSMP Status and
Trends Monitoring Effort
$3,454,966
over four years
* Funds may be shifted among Tasks 1, 2.1, 2.2, and 2.3 to accomplish program goals.
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop a budget for status and trends monitoring based on collective decisions by
permittees to opt in or out of the RSMP and resulting final budget
a. The budget will be reviewed by the stakeholder oversight committee
2. Track costs associated with all RSMP fund - sharing program components
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3. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring,
databases and communication materials (websites, reports, etc)
b. Inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below
for status and trends monitoring in small streams in Puget Lowlands and in urban
marine nearshore areas of Puget Sound. Contractors may include permittees and /or
other stakeholders.
5. Ensure contractors are qualified to conduct RSMP tasks according to approved Quality
Assurance Project Plans (QAPPs)
6. Write, enter into, and manage agreements for data collection, management, analysis,
and reporting
7. Provide project management oversight to ensure that quality data and products are
produced, and data are entered into appropriate databases within the timeframes
specified in the QAPPs
a. Facilitate a process to inform permittees and stakeholders of project needs,
schedule changes, or other unforeseen circumstances
b. Coordinate interlaboratory comparison studies
8. Coordinate an annual review and reporting of results and information generated by the
RSMP. In addition to the data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in
western Washington
c. Recommend new standard methods and protocols to be developed
Task 1. Status and Trends Monitoring in Small Streams in Puget Sound Lowlands
1. Status and trends monitoring for small streams
a. Prepare to manage data
i. Work out agreement with King County to store data in Puget Sound
Stream Benthos database.
ii. Create EIM account for water quality, sediment chemistry, and
watershed health data
iii. Confirm that data management tools are available to handle all RSMP
data and that all data will be quality controlled, stored and accessible to
the public
b. Finalize the Draft Quality Assurance Project Plan (QAPP) in early 2014.
c. Confirm sites and prepare for sampling in 2015.
i. The lists of Master Sample Sites for Puget Lowland streams inside and
outside the UGAs have been generated, sorted by county, and are
available on Ecology's RSMP website.
ii. Confirm sites and prepare for sampling to begin by January 2015.
1. For each site that is not accessible or is documented according to
the QAPP as otherwise unsuitable the next sequential site on the
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list will be assessed for suitability, proceeding down the list until
required number of sites is confirmed.
2. Up to 88 sites will be assessed (up to 43 within the UGA, and up to
45 outside the UGA), plus up to 9 reference locations.
a. The RSMP will not sample sites that are sampled by
permittees who opted to conduct individual monitoring.
These permittees will sample at least 7 of the first 50 sites
within UGAs and 5 of the first 50 sites outside UGAs.
3. The RSMP will not re- sample sites that are monitored as part of
Ecology's state EMAP program in 2013. The RSMP will use data
collected for Ecology's reference locations.
iii. Procure sample collection equipment necessary to produce data
according to the QAPP.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
d. Prepare to manage small stream status and trends monitoring data
i. Confirm that data management tools are available to handle all data and
that all data will be quality controlled, stored and accessible to the public
ii. Ensure data quality is evaluated and report all data to the required
databases according to the QAPP
2. Conduct status and trends monitoring at the RSMP sites. Additional parameters may be
sampled if funding is provided by a third party. Sampling protocols and procedures
detailed in the Draft Quality Assurance Project Plan (QAPP) are from previously -
approved QAPPs and may be adaptively managed:
a. Collect and report monthly water quality index (WQI) and instantaneous flow
monitoring for one year (January through December 2015).
WQI Parameters: total phosphorus, total nitrogen, turbidity, total
suspended solids, specific conductance, pH, chloride, fecal coliform,
temperature, and dissolved oxygen.
ii. Estimate streamflow.
b. Collect stream benthos, habitat, and sediment data in summer 2015.
Benthos parameters: aquatic macroinvertebrates and periphyton.
ii. Water quality parameters: chlorophyll a, ammonia, nitrate - nitrite, total
suspended solids, percent solids, hardness, total phosphorus, total
organic carbon, total nitrogen, chloride, and turbidity
iii. Habitat monitoring: slope, bearing, habitat unit presence, wetted width,
bankfull width, bar width, substrate size, substrate depth, shade, human
influence, riparian vegetation, large woody debris and grain size
estimation.
iv. Sediment chemistry parameters
1. Metals: copper, lead, arsenic, and zinc
2. PAHs: naphthalene, 2- methylnaphthalene, 1- methylnaphthalene,
2- chloronaphthalene, acenaphthylene, acenaphthene,
dibenzofuran, fluorene, anthracene, carbazole, phenanthrene,
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fluoranthene, pyrene, retene, benzo(k)fluoranthene,
benzo(a)pyrene, indeno(1,2,3- cd)pyrene, dibenzo(a,h)anthracene,
benzo(ghi)perylene, chrysene, benzo(b)fluoranthene, and
benzo(a)anthracene
3. Ensure quality assurance and quality control (QA /QC), data reporting, and data analysis
and interpretation are conducted according to the approved QAPP.
a. Participate in interlaboratory comparison studies. •
b. Include results from sites sampled by permittees who opt to conduct individual
monitoring according to Phase I permit condition S8.B.1.b or Phase II permit
condition S8.B.2 in data analysis and interpretation.
4. Enter the results to EIM and /or other appropriate databases.
a. Enter stream benthos data into King County's stream benthos database.
b. Enter habitat data into Ecology Status & Trends: Riverine Ecology & Assessment
Monitoring (STREAM) database.
5. Make recommendations for future status and trends monitoring.
Task 2. Status and Trends Monitoring in Marine Nearshore Areas of Puget Sound
1. Marine sediment chemistry monitoring and assessment
a. Prepare to manage data.
i. Create account and enter data into EIM for sediment chemistry data.
b. Confirm sites and prepare for sampling in summer 2016.
i. Finalize the draft QAPP for this monitoring in 2014.
ii. Select and confirm marine nearshore sites
1. Up to 38 sites will be selected for sampling. The list of randomly
selected sites is available at Ecology's RSMP website.
a. The RSMP will not sample sites that are sampled by
permittees who opt to conduct individual monitoring
according to Phase I permit condition S8.B.1.b or Phase II
permit condition S8.B.2. Two sites on the RSMP list will be
sampled by these permittees.
2. For each nearshore sediment sample site that is not accessible or
is documented according to the QAPP as otherwise unsuitable,
the next sequential site on the list of alternates will be chosen and
must be confirmed.
iii. Procure necessary sampling equipment.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
c. Conduct marine nearshore sediment chemistry sampling during summer 2016
according to the approved QAPP.
i. Marine sediment chemistry parameters:
1. Grainsize and total organic carbon.
2. Metal and metalloids: arsenic, cadmium, chromium, copper, lead,
mercury, nickel, selenium, silver, tin, and zinc.
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3. LPAHs: 1,6,7- trimethylnaphthalene, 1- methylnaphthalene, 1-
methylphenanthrene, 2,6- dimethylnaphthalene, 2-
methylnaphthalene, 2- methylphenanthrene, acenaphthene,
acenaphthylene, anthracene, biphenyl, dibenzothiophene,
fluorene, naphthalene, phenanthrene, and retene.
4. HPAHs: benzo(a)anthracene, benzo(a)pyrene,
benzo(b)fluoranthene, benzo(e)pyrene, benzo(g,h,i)perylene,
benzo(k)fiuoranthene, chrysene, dibenz(a,h)anthracene,
fluoranthene, indeno(1,2,3- c,d)pyrene, perylene, and pyrene.
ii. Additional marine sediment chemistry parameters subject to available
funding:
1. Phthalates: bis(2- Ethylhexyl) phthalate, butylbenzylphthalate,
diethylphthalate, dimethyl phthalate, di- n- butylphthalate, di-n -
octyl phthalate.
2. PBDEs: 47, 49, 66, 71, 99, 100, 138, 153, 154, 183, 184, 191, 209
3. PCB Congeners: all 209 congeners
d. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP.
i. Participate in interlaboratory comparison studies.
ii. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase II permit condition S8.B.2 in data analysis and interpretation.
e. Enter the results to EIM.
f. Make recommendations for future status and trends monitoring.
2. Mussel contamination monitoring and assessment
a. Prepare to manage data
i. Create EIM account for mussel contamination data
ii. Confirm that data management tools are available to handle all RSMP
data and that all data will be quality controlled, stored and accessible to
the public
b. Prepare to conduct monitoring in winter 2015 -2016.
i. Finalize the QAPP for this monitoring in 2014. The QAPP will be based
upon either NOAA Mussel Watch protocols or the Ecology- approved
QAPP for WDFW's Mussel Watch Pilot Expansion Study.
ii. Confirm sites. Up to 38 sites will be selected for sampling. The list of
randomly selected sites is available at Ecology's RSMP website.
1. The RSMP will not sample sites that are sampled by permittees
who opt to conduct individual monitoring according to Phase I
permit condition S8.B.1.b or Phase II permit condition S8.B.2. At
least two sites on the RSMP list will be sampled by these
permittees.
2. For each nearshore sediment sample site that is not accessible or
is documented according to the QAPP as otherwise unsuitable,
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the next sequential site on the list of alternates will be chosen and
must be confirmed.
3. For each site that is not accessible or is documented according to
the QAPP as otherwise unsuitable, the next sequential site on the
list of alternates will be chosen and must be confirmed.
iii. Obtain property owner permissions needed to access each site.
iv. Identify and procure permits needed for sampling.
v. Develop sampling schedule to facilitate sampling, laboratories and
troubleshoot logistics.
vi. If using caged mussels, make all necessary arrangements to provide a
single source of mussels to be utilized for the monitoring.
vii. Procure necessary sampling equipment.
viii. Procure and train staff and volunteers to conduct the field work.
Coordinate with WDFW, NOAA Mussel Watch and networks of
volunteers.
c. Conduct mussel tissue sampling at RSMP sites during winter 2015 -2016
according to the approved QAPP.
i. Deploy and retrieve mussels according to the schedule.
ii. Perform field measurements and fill out required paperwork.
iii. Mussel habitat measurement parameters include: water temperature,
salinity, station location, distance between sub - stations at each site, tidal
cycle, height above waterline.
iv. Mussel biometrics: percent mortality and condition index.
v. Probable list of mussel chemistry analysis parameters (may be amended
in the approved QAPP):
1. PAHs:
a. LPAHs: naphthalene, fluorene, acenaphthylene,
acenaphthene, anthracene, dibenzothiophene,
phenanthrene, and retene
b. HPAHs: dibenzoanthracene, benzo[a]anthracene,
benzo[b]fluoranthene, benzo[k]fluoranthene,
benzo[e]perylene, benzo[a]pyrene, benzo[z]pyrene,
chrysene, fluoranthene, indeno - pyrene, perylene, and
pyrene
c. Substituted PAHs: dibenzothiophenes(C1- ,C2- ,C3 -),
fluorenes((C1- ,C2- ,C3 -), naphthalenes(C1- ,C2- ,C3- ,C4 -),
phenanthrenes +anthracene(C1- ,C2- ,C3- ,C4 -), chrysenes
(C1- ,C2- ,C3- ,C4 -), and fluoranthene /pyrene (C1- ,C2 -,C3-
,C4-)
2. Chlorinated pesticides: 2,4' -DDD, 2,4' -DDE, 2,4' -DDT, 4,4' -DDD,
4,4' -DDE, 4,4' -DDT, alpha - chlordane, trans - chlordane (gamma),
trans - nonachlor, cis- nonachlor, nonachlor III, heptachlor,
heptachlor epoxide, oxychlordane, alpha - hexachlorohexane, beta-
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hexachlorocyclohexane, delta - hexachlorocyclohexane,
hexachlorobenzene, aldrin, dieldrin, mirex, and endosulfan I
3. Metals: arsenic, cadmium, copper, lead, mercury, and zinc
4. PBDEs: 28, 47, 49, 66, 85, 99, 100, 153, 154, 155, 183
5. PCB congeners:17, 18, 28, 31, 33, 44, 49, 52, 66, 70, 74, 82, 87, 95,
99, 101, 105, 110, 118, 128, 138, 149, 151, 153, 156, 158, 170,
171, 177, 180, 183, 187, 191, 194, 195, 199, 205, 206, 208, 209
6. Conventionals: total lipids, total solids, 615 nitrogen, and 613
carbon
d. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP
i. Participate in interlaboratory comparison study
ii. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase II permit condition S8.B.2 in data analysis and interpretation.
e. Enter the results to appropriate state and federal databases
i. Deployment and retrieval field data and laboratory biometrics data to
Excel; deliver, with paper copies of completed field forms, to WDFW
ii. Chemistry data to EIM database
3. Bacteria sampling and assessment
a. Prepare to manage data
i. Create EIM account for bacteria data
b. Prepare to conduct monthly monitoring beginning in October 2015. Up to 38
sites will be sampled.
i. The QAPP for this monitoring is expected to be finalized in 2014. It will be
based upon former PSAMP and current BEACH monitoring program
protocols.
1. Sites identified and confirmed for mussel contamination
monitoring will be sampled for bacteria, if suitable.
a. Mussel sites that are not suitable for bacteria sampling
due to holding time or other requirements will not be
sampled for bacteria. Additional bacteria sites will not be
added
2. Develop sampling schedule to facilitate sampling, laboratories and
troubleshoot logistics
ii. Develop contracts with local accredited laboratories (near sites)
iii. Procure and prepare necessary sampling equipment
iv. Procure volunteers and coordinate sampling
v. Conduct volunteer trainings
c. Conduct and coordinate monthly bacteria sampling during October 2015 -
September 2016 and according to the approved QAPP
i. Parameters: fecal conform by multiple tube fermentation using EC broth
d. Interpret and report the results as specified in the QAPP
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e. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP
i. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase li permit condition S8.B.2 in data analysis and interpretation
f. Enter the results to EIM and notify Ecology's BEACH Program of known water
quality violations
g. Make recommendations for future status and trends monitoring
S8.0 Effectiveness Studies
Table 2. Tasks, Timeline and Estimated Costs* for RSMP Effectiveness Studies
Task
Implemented by
Anticipated Timeline
Maximum Costs
0. Program administration
Ecology
Begins in December 2013
when permittees decide if
they will participate; RFP
process in 2014
$299,500
(5% of the total)
3. Effectiveness studies
Contractors,
including permittees
Begin studies in August
2014 after first permittee
payments are submitted to
Ecology
$5,690,499
TOTAL RSMP Effectiveness
Studies Effort*
$5,989,999
over four years
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop a budget for effectiveness studies based on collective decisions by permittees to opt in
or out of the RSMP. The budget will be reviewed by the stakeholder oversight committee.
2. Write, enter into, and manage agreements with contractors for data collection, management,
analysis, and reporting
3. Track costs associated with all RSMP fund - sharing program components
4. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring, databases
and communication materials (websites, reports, etc)
b. Faciliated process to inform and receive external stakeholder group recommendations
5. Facilitate an open process to determine who will conduct each of the tasks listed below for
effectiveness studies in Western Washington
6. Develop detailed scopes of work to ensure contractors are qualified to conduct RSMP tasks
according to approved Quality Assurance Project Plans (QAPPs). Ensure robust scientific method
and quality control procedures are included
a. Identify opportunities to revise or develop Standard Operating Procedures (SOPs) that
apply to multiple studies
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7. Contract with successful applicants and provide project management oversight to ensure that
quality data and other products are produced and entered into appropriate databases within
the timeframes specified in the QAPPs
a. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
8. Coordinate an annual review and reporting of results and information generated by the RSMP or
independent monitoring. In addition to the data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in western
Washington
c. Recommend new standard methods and protocols to be developed
Task 3. Effectiveness Studies
1. Conduct regionally relevant studies on topics that have been recommended through the
external stakeholder process and using criteria pursuant to stakeholder group recommendations
a. For each study, develop a QAPP that includes, as appropriate: site selection; sampling
protocols; quality assurance and control procedures; laboratory analytical methods;
data storage; data analysis; reporting methods; peer review requirements; and
deadlines for publications
b. Studies will be conducted from August 2014 through August 2018
i. Some studies may not be completed by the expiration date of the permit;
appropriate interim deliverables will be defined
2. Develop standard methods as needed across multiple studies
3. Enter quality- assured data into appropriate databases as required by the approved QAPPs
4. Make results and findings available to the public
5. Recommend future effectiveness studies
S8.D Source Identification Information Repository (SIDIR)
Table 3. Tasks, Timeline and Estimated Costs for SIDIR
Task
Implemented by
Anticipated Timeline
Maximum Costs
0. Program administration
Ecology
Begins in 2014
$32,250
(5% of the total)
4. SIDIR Methods and
Approaches and Results
and Findings
Contractors,
including permittees
Begin in August 2014 after
first permittee payments
are submitted to Ecology
$645,000
TOTAL RSMP SIDIR effort
$677,250
over four years
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Write, enter into, and manage agreements with contractors for subtasks listed in Task 4 below
2. Track costs associated with SIDIR program component
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3. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring, databases
and communication materials (websites, reports, etc)
b. Faciliated process to inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below for
creating the SIDIR. Contractors may include permittees and /or other stakeholders
5. Develop detailed scopes of work to ensure contractors will conduct high quality work
6. Contract with successful applicants and provide project management oversight to ensure that
quality products are produced and shared within the specified timeframes
a. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
7. Coordinate an independent annual review and reporting of results and information generated
by the RSMP or independent monitoring. In addition to the data interpretation tasks listed
below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in western
Washington
c. Recommend new standard methods and protocols to be developed
Task 4. Source Identification Information Repository (SIDIR)
1. Develop a SIDIR Methods and Approaches webpage or build on another platform as appropriate:
a. Determine what tools for permittees and others are most needed to identify and
remove illicit discharges from stormwater
b. Identify existing standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
c. Prioritize new standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
i. Recommend GROSS grant or other funding for development of these tools
d. Develp a QAPP library with data quality objectives and report templates
2. Analyze SIDIR Results and Findings:
a. Review the online IDDE incident tracking form and other permittee approaches to
reporting or submitting the information needed to populate the database
i. Recommend changes to the format to make it easier to use and fulfill annual
reporting requirements specified in the permits
ii. Identify changes or additions to data fields and other specific information
needed to support regional analyses
b. Determine the number of permittees who did not submit data directly to the database
using the Illicit Discharge Detection and Elimination (IDDE) incident tracking form or
provide compatible electronic spreadsheet data
i. Estimate the scope of effort needed to include data from those permittees in the
regional analyses
ii. Include data from as many of these permittees as practicable
c. In 2015, conduct the first regional analysis of 2014 data and report results
d. Conduct further annual analyses with subsequent data and report results
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