HomeMy WebLinkAboutUtilities 2014-06-02 Item 2C - Contract Supplement #7 - Water and Sewer Comprehensive Plans with Carollo EngineersCity of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, Senior Program Manager
DATE: May 30, 2014
SUBJECT: Water and Sewer Comprehensive Plans
Project No. 91040101, Contract No. 10 -055
Supplemental Agreement No. 7
Jim Haggerton, Mayor
ISSUE
Approve Supplemental Agreement No. 7 with Carollo Engineers to revise the Comprehensive Water Plan.
BACKGROUND
In 2010 the City contracted with Carollo Engineers to update the Water Comprehensive Plan.
DISCUSSION
As a result of review comments on the draft Water Comprehensive Plan from the State of Washington Department
of Health (DOH) and King County Utilities Technical Review Committee (UTRC) the Consultant's time to complete
these revisions have taken longer than anticipated. The Water Comprehensive Plan will be updated to include
responses to those comments and the final Plan, including 10 copies for distribution, will be developed and issued
for Council and Agency review and approval.
FINANCIAL IMPACT
Supplemental Agreement No. 7 will provide funding for addressing the reviewing agencies' comments and printing
costs. Funding for the additional work will come from the Water Fund's Ending Fund balance.
EXPENDITURES Funding Budget
Original contract $291,000.00 Water Comp Plan $160,000.00
Supplement No. 1 12,662.00 Sewer Comp Plan 143,000.00
Supplement No. 2 21,721.50 Interurban Water Reuse (2013) 25,000.00
Supplement No. 3 -6 ** 16,250.00 APE Water Line 16,000.00
Supplement No. 7 19,768.00 Ending Fund Balance 19.768.00
Total $361.401.50 $363.768.00
** Supplement Nos. 4 -6 did not change the contract amount.
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 7 to Contract No. 10 -055 with Carollo Engineers
for $19,768.00 for the Water Comprehensive Plan and consider this item at the June 9, 2014 Committee of the
Whole and subsequent June 16, 2014 Regular Meeting.
Attachments: Supplement No. 7
W: \PW Eng \ PROJECTS \A- WT Projects \Water Comprehensive Plan - Water (91040101)\ Info Memo Water Comp Plan Sup #7 5- 30- 14.docx
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SUPPLEMENTAL AGREEMENT NUMBER 7
to
CONSULTANT AGREEMENT NUMBER 10 -055
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington,
herein -after referred to as "the City ", and Carollo Engineers hereinafter referred to as "the Consultant ", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on, May 19,
2010, and identified as Agreement No. 10 -055. All provisions in the basic agreement remain in effect
except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. The following is a scope of work for Amendment 2 of the Comprehensive Water Plan
(Plan) for the City of Tukwila. This purpose of this amendment is to add new tasks to
respond to Agency comments.
As a result of comments on the draft Plan from the State of Washington Department of
Health (DOH) and King County Utilities Technical Review Committee (UTRC), the
storage analysis will be revised. This change requires extensive edits to the text, analysis
tables, and figures throughout the Plan. Analysis revisions will also result in
modifications to the capital improvements program (CIP). The Plan will be updated to
include responses to comments. A Final Plan will be developed and issued for Council
and Agency review and approval.
SCOPE OF SERVICES AND TASKS
The scope of services for the project will consist of the following tasks:
Task 1: Project Coordination
Consultant will provide the project management services necessary to meet the proposed
scope of services, budget, and timeline. This includes three meetings with City. Monitor
progress against projected schedule, scope of service, and budget and administer monthly
invoicing. Communicate internally and with City staff regarding the project progress, any
issues of concern, project requirements, periodic reviews, and overall project schedule.
DELIVERABLES:
1. Meeting 1 and 2 — Review Agency comments and proposed responses to Plan.
2. Meeting 3 — Deliver and review Final Plan to City for Agency approval.
Task 2: Incorporate Responses from Agency Comments
• Add optimal service range to Table 1.5.
• Updated Coliform Monitoring Plan to be added to Appendix I. To include letter from
SPU, a schematic of specific sample sites, and sample collection SOPs.
26
• Summarize results from 2012 SPU Residential Sampling and add to Appendix K.
• Add physical and contractual obligations from Cascade and SPU contracts for supply
stations to Table 4.2. Include statement in text indicating inclusion.
• Storage Analysis was revised to mitigate deficiencies in storage. DOH comment states
current recommendation of contacting adjacent purveyors regarding willingness to
provide storage for the City to meet requirements is unacceptable. Plan text to be
revised and CIP modified.
• City to develop water shortage response plan and Consultant to review and update as
necessary. Water shortage response plan will replace Appendix H.
• Update Appendix M
• Add Consistency Statement to Appendix B.
• Add SEPA documents to Appendix A.
• Add Adjacent Purveyor comments to Appendix B.
• Revise text to state that current King County Zoning was mapped and used within the
future water demand project for service area in unincorporated King County.
• Add Reclaimed Water Evaluation checklist to Appendix N and stat in Plan text.
• Revised text to state WUE goal is consistent with Municipal Water Law.
• Add Duty to Server policy to Chapter 1.
• Modify all figures to reflect revised RWSA.
Assumptions
• City to provide water shortage response plan for review.
• City to provide response or documentation on Coliform Monitoring routine collection
sites.
Task 3: Plan Amendment Development
Include the compilation of all previous tasks mentioned in this Scope of Services. Carollo
will incorporate all updated chapters and prepare the Final Plan.
Prepare revised Cover Sheet, Table of Contents, and Executive Summary. Compile Chapters
and Appendices. Prepare Final Plan PDF for City review and incorporate comments into the
Final Stamped Plan.
Modifications to the plan include:
Executive Summary
• Pg ES -4, Section ES.3
• Figure ES 1
• Figure ES 2
27
Chapter 1
• Pg 1 -8, Table 1.5
• Pg 1 -12, Section 1.8
• Pg 1 -14, Table 1.8
• Pg 1 -15, Section 1.9
Chapter 2
• Pg 2 -7, Table 2.2
• Figure 2.1
• Figure 2.2
• Pg 2 -17, Section 2.10
Chapter 3
• Replace entire chapter
o New Figure 3.3
Chapter 4
• Pg 4 -5, Section 4.3.5
• Pg 4 -6, Section 4.3.5
• Pg 4 -7, Section 4.3.5
Chapter 5
• Figure 5.1
• Figure 5.2
Chapter 6
• Pg 6 -5, Section 6.3.1.2
• Pg 6 -7, Multiple
• Pg 6 -8, Section 6.3.2
• Pg 6 -9, Table 6.5
• Pg 6 -11, Table 6.3.3
• Figure 6.8
• Figure 6.9
• Figure 6.10
• Figure 6.11
•
Chapter 7
28
• Pg 7 -8, Section 7.5
• Pg 7 -12, Section 7.10
Chapter 8
• No changes
Chapter 9
• Replace Entire chapter
o Corrections on over 50% of pages.
DELIVERABLES:
1. Two (2) signed and stamped Pull- Replacement Packages for DOH and King County.
2. Ten (10) signed and stamped Binders, one Final camera -ready copy, and one PDF of
the Final Comprehensive Water Plans for the City.
2. Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made for an additional $19,768.00. The total amount for the Consultant for this contact
shall not exceed $361.401.50 without express written modification of the Agreement
signed by the City.
3. Time for Performance shall be amended as follows:
Change the number of calendar days for completion of the work to read an additional 41 days for
a total of 1,471 days, making the completion date May 30, 2014.
DATED this
day of , 2014.
CITY OF TUKWILA CONSULTANT
By: Lo — (C . pkA L
Jim Haggerton, Mayor
Printed Name:
Title:
rE
rwn, me'Te_a_
29
TASK / DESCRIPTION
PM Asst. PM GIS WP
Kammereck Reisinger Dunn Varies
Total
Hours
Carollo Labor
Cost
OTHER DIRECT COSTS
TOTAL COST
PECE
Travel and
Printing
$9.00 Total ODC
Total Labor Rate $ 189.00 $ 150.00 $ 125.00 $ 81.00
P bs°'3
.,
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d,
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", I3..»
Task 1
1.1
1.2
1.3
- Project Coordination
Meeting - s
Meeting No. 2- Proposed Plan Revisions
Meeting No. 3 -Final Plan Delivery is Rewew
9
4
2
2
0
6
6
4
$
$
$
, .,,, , �.,,.
$ 50 $ 54
$ 104
$ 54
$ 36
$ 104
$ 54
$ 3 6
0
0
0
2
2
0
0
$ $ 54
r $ $ 36
Subtotal Task 1
10 6
0 0
16
$ 2,790
I
$ 50 i $ 144
$ 194
$ 2,984
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Task 2
- Incorporate Responses from Agency
10 24
16 4
.
$ - $ 2,916
$ 2,916
Subtotal Task 2
10 24
16 4
54
$ 7,814
$ $ 2,916
$ 2,916
$ 10,730
Task 3
1 y ;Y
. �
Plan Amendment Development
✓1'. ,!�, 5"
�' :z'.
2 2
,�.
. >�£ .,d,. JJ ? y .,x+
0 16
+�f �
, L.'
.. :
f_�,
x
fi . �� 3
1#01- t n ri ✓; :,
�,?+l�r .v ti _�T J
$ 3,000 � $ 1,080
,r; ,��'^
J�{: a, 4.2
$ 4,080
h t
' � N
Subtotal Task
sk 3
2
2
0 16
20
$ 1,974
$ 3,000 I $ 1,080
$ 4,080
$ 6,054
u
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, :.. ..K . -...
°'.
TOTAL
22
32
16
20
90
$ 12,578
$ 3,050
$ 4,140
$ 7,190
$ 19,768 j