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Home My WebLink AboutReg 2014-06-02 Item 4H.2 - Contract Supplement #2 - Interurban Avenue South (South 143rd Street to Fort Dent Way) Design Support with KPG Inc for $357,973WA/ DePartnisest of TransPertedari Supplemental Agreement Number No. 2 OKPG' I con and Address 753 9th Avenue N Seattle, WA 98109 Phone: 206 - 286 -1640 Original Agreement Number 13 -028 Project Number 90310402 Execution Date 1/29/2013 Completion Date 12/31/2015 Project Title Interurban Avenue S, Fort Dent Way to S 143rd St. New Maximum Amount Payable $ 744,752.65 Description of Work Provide construction engineering services during the pre - construction, construction, and closeout of the Interurban Avenue S - S 143rd Street to Fort Dent Way project. The Local Agency of City of Tukwila desires to supplement the agreement entered into with KPG and executed on 01/29/2013 and identified as Agreement No. 13 -028 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The enntrart shall include the additional grope for cnnstnictinn engjneering cPrvicpc identified in the attached Exhibit A -7 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No change in the completion date of 17/31 /2015 III Section V, PAYMENT, shall be amended as follows: Payment for the added scope items shall not exceed 5157,973 00 as shown in Exhibit E -9 without prior approval by the Ciro If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Nelson Davis, KPG By: DOT Form 140 -063 EF Revised 9/2005 Consultant Signature Approving Authority Signature Date 169 170 Exhibit M -4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403 -4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of City Project No 03 -RWO2 * are accurate, complete, and current as of May 8, 2014 * *. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. Firm Anchor QEA, LLC Name Ed Berschinski Title Partner Date of Execution*** May 9, 2014 * Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). ** Insert the day, month, and year when price negotiations were concluded and price agreement was reached. * ** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. DOT Form 140 -089 EF Exhibit M-4 Revised 6/05 171 EXHIBIT A -2 City of Tukwila Interurban Avenue S S 143rd Street to Fort Dent Way Supplement No. 2 Construction Engineering Support KPG Scope of Work May 12, 2014 A. BACKGROUND The following represents the general Scope of Services (Scope) to be performed by KPG Inc. (Consultant) during the pre- construction, construction, and closeout of the Interurban Avenue S — S 143rd Street to Fort Dent Way project (Project), for the City of Tukwila (City). The lead Construction Management (CM) consultant will be Anchor QEA (Anchor) who will perform the day to day field management under separate contract with the City during the construction phase of the Project. KPG will provide on -call design support and Construction Engineering services (CE) under supplement of the original design contract. KPG will work at the direction of the City's Project Manager in coordination with the overall CM effort. All effort on this project will be as requested by the City or City assigned Construction Manager. It is anticipated that budgets between Tasks will be adjusted as required to provide the requested services. B. SCOPE OF WORK TASK 1 - MANAGEMENT / COORDINATION / ADMINISTRATION 1.1 The Consultant shall provide continuous project management for the project duration from June 1, 2014 to December 31, 2015. 1.2 The Consultant shall prepare monthly progress reports identifying work completed in the previous month, work in progress, upcoming work elements, and reporting of any delays, problems, or additional information needs. These reports shall be submitted with the Consultant invoices. 1.3 The Consultant shall provide continuous management and administration of all subcontractors included in this scope of work. Task 1 Deliverables: Monthly progress reports (20 months) TASK 2 — PRECONSTRUCTION SERVICES 2.1 The Consultant shall provide on -call support, which may include, review of records management, preconstruction utility coordination, and preparation and attendance at preconstruction meeting, on an as- needed basis. Specific tasks are anticipated to include: • Coordination meetings with City, Contractor and CM Consultant. • Preparation of map graphics to facilitate utility coordination. • Preparation of conformed plans and specifications. • Prepare for and attend preconstruction meeting. Task 2 Deliverables: Conformed Plans and Specifications City of Tukwila Page 1 of 3 KPG Interurban Ave S Construction Engineering Support 5/12/2014 172 TASK 3 — CONSTRUCTION PHASE SERVICES 3.1 The Consultant shall provide on -call support, which may include, weekly progress meetings, review shop drawings, interpretation of plans and specifications, and construction change order assistance on an as- needed basis. Specific tasks are anticipated to include: • Construction Meetings: Attend weekly construction meetings or other project meetings at the construction site to review, in conjunction with the City, the Contractor's progress and construction schedule. Weekly attendance is not anticipated for the project duration; however, the project engineer and other engineers will attend as requested. Provide feedback and follow up as appropriate. Budget allowances for meeting attendance is shown on the attached hour estimate based on the following assumptions on meeting attendance: • Weekly attendance for initial 6 months of construction (26 meetings) • Attendance in preparation of traffic shifts between stages (4 meetings) • Other meetings as requested by the City or City's field staff (estimate 10 meetings) • Submittals: Review and comment on the Contractor's submittals as requested, including shop drawings. Many of the submittals will be reviewed by the City or Construction Management Services Consultant. It is anticipated that the Consultant will receive the following submittals for review: • Structural walls • Irrigation system • RRFB systems • Illumination systems • Drainage detention and water quality treatment components • Other submittals as requested (see exhibit E for budget assumptions) • Interpretation of Plans and Specifications: Provide technical assistance to clarify and interpret the contract documents at the request of the City. Assist the City in answering Contractor questions. Respond to requests for information (RFIs), prepare requests for quotation (RFQs), and prepare construction field directives (CFDs). • Change Order Assistance: In the event that the provisions of the Contract Documents need to be revised, prepare the necessary revisions to the drawings and specifications. On request, provide engineering or independent peer review of contractor, City, or utility proposed plan changes. • Subconsultant Construction Support: Project Subconsultants for structural (CivilTech) and environmental (Widener & Associates) will be retained for construction support on an as requested basis. Budget allowances for each Subconsultant are shown on the attached reimbursable breakdown. • On -call survey support: Provide surveyor support to verify contractors survey or layout, assist with quantity verification, or other support needs as requested by the City. • Materials Testing: Provide feedback as requested on any failing materials tests or material substitution requests for compliance with contract requirements for gradation, compaction, strength, etc. • Assist with preparation and attendance at special events, such as preconstruction open house, ribbon cuttings, and other events as requested. Task.3 Deliverables: Documentation as requested in support of on -call construction support City of Tukwila Page 2 of 3 KPG Interurban Ave S Construction Engineering Support 5/12/2014 173 TASK 4 — UTILITY AND AGENCY COORDINATION ALLOWANCES 4.1 The Consultant will provide assistance to facilitate franchise utility relocations and adjustments as requested by the City. These services may include design modifications that may be required to facilitate franchise utility work. The purpose of this task is to provide a budget allowance and tracking mechanism for possible reimbursement to the City by the franchise utilities. Work for each utility will be tracked separately on monthly invoices. The City will be responsible for obtaining reimbursement on these charges when applicable. 4.2 Assist the City with obtaining necessary project specific franchise utility agreements for utility relocation work as requested. 4.3 Assist the City /CM with obtaining a general or specific utility permit from WSDOT for facilities in State right of way limits. 4.4 Provide independent review of CM documentation records and assist with up to three (3) progress audits with WSDOT. 4.5 Assist the City with obtaining a necessary administrative noise variance for night time work anticipated and required through the contract specifications. The budget assumes that this is an administrative approval and that public hearings are not required. Task.4 Deliverables: Documentation as requested in support of on -call utility and agency support TASK 5 — CLOSEOUT ASSISTANCE 5.1 The Consultant will provide record drawings within 60 days of receipt of information provided by the construction contractor and the City of Tukwila. 5.2 The Consultant shall provide independent review of final construction documentation files and assist with Project Management Review with WSDOT local programs. Task.5 Deliverables: • Record Drawing Mylars (full size) • Half -size copy of draft • Full -size and half -size copies of final record drawings • Electronic files C. OTHER SERVICES The City of Tukwila may require other services of the Consultant. These services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to, additional construction support; assistance with property issues; utility, agency, or audit support in excess of the budget allowances contained in Exhibit E; or other services deemed necessary by the City. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila Page 3 of 3 KPG Interurban Ave S Construction Engineering Support 5/12/2014 174 HOUR AND FEE ESTIMATE Project; City of Tukwila Interurban Avenue S S 143rd Street to Fort Dent Way Supplement No. 2 - Construction Engineering Services Task Description EXHIBIT E -2, Labor Hour Estimate Project Senior-:; Project Const Manager ; . Engineer. Engineer, Engineer $ "179.26: $ 143.58 5.36':. $ 125.96n t Architecture • Landscape Architecture • Civil Engineering • To Bud • et: Design Survey Document; 0 echnician ,Crew Specialist, ,Admin`.�: 86.18. $ 139 96' 1$ ; 112,70ii, $ - `74,25 Budge Task 1 - Mana• ement / Coordination / Administration Management and admin (20 months) Monthly progress reports and invoices Subcontractor Coordination Mileage Reproduction Task Totals 17,310.50 5,070.11 2,535.05 200.00 Task 2 - Preconstruction Services Coordination meetings with City and CM consultan Prepare map graphics for utility relocation Prepare conformed plans and specifications Prepare for and attend precon meeting Mileage Re +roduction Task Totals Task 3 - Construction Phase Services Construction Meetings / support Submittal Reviews (Anticipated) Submittal Reviews (As requested Interpretation of Plans and Specs Change order review and assistance Subconsultant support coordination On call survey support Materials testing review Mileage Reproduction CivilTech Budget Allowance Widener Bud t Allowance Task Totals $ 9,020.26 $ 15,001.88 5,925.16 $ 7,055.79 100.00 2,500.00 9, 603.10 $ 40,488.66 $ 27,306.58 $ 7,245.65 $ 26,257.54 $ 37,149.07 4 $ 3,087.78 05/19/2014 $ 9,618.49 $ 5,455.77 $ 1,000.00 $ 500.00 $ 15,000.00 $ 5,000.00 $ 178,109.53 HOUR AND FEE ESTIMATE Project: City of Tukwila Interurban Avenue S S 143rd Street to Fort Dent Way Supplement No. 2 - Construction Engineering Services Task! EXHIBIT E -2 abor =Hour- Estimate Project Senior Projects ; Cosst: .,Design; Manager engineer ngineer Engineer« • $2 4179.26` ;$� 143.58 .`,$ 125.96_ Architecture • Landscape Architecture t Civil Engineering • Total Bu d Document . ,Office ecialist Admin 112.70 $,,= :74.25 =' •e udget Task 4 - Utili and A•enc Coordination Allowances Su port franchise relocation tracking Franchise requested change allowance Assist with franchise agreements Assist with WSDOT permit Progress audit assistance Assist City with administrative noise variance Mileage Reproduction Task Totals Task 5 - Record Drawings Prepare Draft Record Drawings Final Record Drawings PMR audit support Mileage Reproduction Task Totals 190 40 80 $ 17,702.23 $ 16,753.97 $ 19,740.88 $ 4,850.19 $ 12,322.59 $ 1,556.57 $ 200.00 $ 200.00 $ 73,326.44 4 16 40 0 40 60 0 0 4 4 4 8 0 10 20 0 0 4 $ 17,074.14 5,229.24 17,814.43 200.00 1,500.00 41,817.82 0 12 40 0 0 0 80 32 8 20 50 40 50 80 0 80 40 ------- Total Pro`ect Bud !et Hourly rates are based on the following: Direct Salary Costs 65.00 $ 52.06 41.83 45.67 $ 36.06 Overhead Rate Fixed Fee 46% 31.25 $ 50.75 40.87 26.92 30% 05/19/2014 7,972 Totals $ 120,230.81 $ 175, 272.48 $ 36, 069.24 $ 331,572.54