HomeMy WebLinkAboutReg 2014-06-02 Item 4G - Agreement - 42nd Avenue South/Allentown Roadside Barrier Consultant with KPG Inc for $95,927.49COUNCIL AGENDA SYNOPSIS
Initial
Afeeting Date
06/02/14
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ITEM INFORMATION
ITEM No.
99
STAFF : SPO\' ?k(: BOB GIBERSON
ORIGINAL AGENDA DATF: 06/02/14
AGI;Nn.1 Il1:M TITLE Small Roadway and Safety Improvements - 42nd Ave S /Allentown
Consultant Selection and Agreement with KPG, Inc.
Roadside
Barriers
C.11TC ()in ❑ Discussion
3 t Date
►1
.Notion
Date 06/02/14
❑ Resolution
ditg Date
❑ Ordinance
Mtg Date
MI 13idAward
• Public Hearing
❑ Other
Mtg Date
Mfg
Mtg Date
t11tg Date
SPONSOR ❑ Council • Mayor ❑ HR ❑ DCD ❑ Finance • Fire ❑ 17 ❑ P &R ❑ Police F PTV
SPONSOR'S In 2013, a study evaluated the need for installation of a guardrail or barrier between the
SUMMARY Duwamish River and the adjacent streets of 42nd Ave S and S 115th St in Allentown. This
contract will include the design of those roadside barriers. KPG, Inc. was evaluated from
the MRSC Consultant Roster and was the most qualified for the design contract as they
completed the 2013 study. Construction of the most critical areas is budgeted in 2015.
Council is being asked to approve the design contract with KPG, Inc. for $95,927.49.
REVIEWED BY
• CO\\ Mtg.
Cmte
1
CA&P Corte
❑ F&S Cmte
❑ Parks
Comm.
CHAIR:
F Transportation
Corte
Q Arts Comm.
❑ Planning Comm.
ALLAN EKBERG
Utilities
DATE: 05/27/14
COMM 1 1 EE
- -- -
RECOMMENDATIONS:
SPONSOR /ADMIN.
COI4MI1TEIi
Public Works Department -
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDiTURi• REQUIRI:I) AMOUNT BUDGETED APPROPRIATION REQUIRED
$95,927.49 $110,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PG 5, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/02/14
MTG. DATE
ATTACHMENTS
06/02/14
Informational Memorandum dated 05/23/14
Vicinity Map
Consultant Selection Scoring Matrix
Page 5, 2014 CIP
Contract, Scope of Work, and Fee Estimate
Minutes from the Transportation Committee meeting of 05/27/14
99
TO
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM Bob Giberson, Public Works Director
BY: Dave Sorensen, Project Manager
DATE: May 23, 2014
SUBJECT: Small Roadway and Safety Improvements
42nd Ave South)Ailentown Roadside Barriers (Project No. 91310301)
Consultant Selection and Agreement
ISSUE
Approve a contract with KPG. Inc. to provide design services for the 42°d Ave SouthlAllentown Roadside Barrier Project.
BACKGROUND
In 2013 a study was conducted to evaluate the need for installation of a guardrail or barrier between the Duwamish River
and the adjacent streets of 42nd Ave S and S 1151h St in Allentown. Several sections are recommended for guardraillbarrier
installation and funding for design in 2014 was approved in the current CIP.
City staff used the Municipal Research and Services Center (MRSC) Consultant Roster to evaluate engineering firms to
provide the desired services. Five (5) engineering firms were evaluated (see attached scoring and selection matrix) and,
although all are well qualified, KPG. Inc. provides a unique knowledge and understanding of the City's program providing
efficiency and benefits which cannot be matched at this time by the other firm. KPG, Inc. has also prepared the 42°d Ave
SouthlAllentown Roadside Barrier Study.
DISCUSSION
This contract will include the design of roadside barriers along portions of 42nd Ave S and 5 1151' St that are recommended
in the previous study. Construction is to be at only the highest risk/highest priority areas and will include guardrail placement
on 42na Ave S from S 116'n St to the vicinity of the Duwamish Community Church,
FISCAL IMPACT
KPG, Inc. has provided a contract, scope of work, and fee estimate to complete design of the 42nd Ave South /Allentown
Roadside Barrier project and advertise for construction bids. Grant funding is being sought for construction.
KPG Contract
Contract. Design Budget
$95,927.49 $110,000.00
RECOMMENDATION
Council is being asked to approve the consultant selection and contract with KPG, Inc. for design of the 42nd Ave
SouthlAllentown Roadside Barrier Project in the amount of $95,927.49 and consider this item on the Consent Agenda at the
June 2, 2014 Regular Meeting.
Attachments: Vicinity Map
Consultant Selection Scoring Matrix
Page 5, 2014 C I P
Contract, Scope of Work and Fee Estimate
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42nd Ave South /Allentown Roadside Barrier
Consultant Selection Matrix (Internal Selection, No Interviews)
Safety Projects Experience
Current Knowledge of Tukwila Standards and Procedures
Environmental Experience
Expertise Using Federal Funds
'Pavement Design / Rehabilitation Repair Expertise
'Planning and Design
Small Scale Projects
Storm water Drainage & Detention Design
Survey Crew In -House
'TOTALS '
I
For each category, highest score is 1 (with the lowest or worst score at 5)
'Consultant with the lowest score is ranked the best. - C
Staff: Dave Sorensen
'Selection Date: 4/10/14
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated small project design experience, in
house survey, and they are very current on Tukwila standards and procedures. And
have current and past expeirence with the City on multiple projects which produced
outstanding results. Based on overall score KPG, Inc. prevailed.
105
PROJECT:
DESCRIPTION:
JUSTIFICATION:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
Small Roadway and Safety Improvements
Project Na Varies
Programmatic approach to addressing small roadway and safety concerns through a variety of methods.
Addresses needs not included in general maintenance, traffic calming, or other approaches.
Increasing public demand on staff time. Local access streets in residential neighborhoods may need minor
roadway or safety improvements that can not be addressed with any other City program.
STATUS: 42nd Ave S /Allentown Roadside Barrier is proposed in phases, Project No. 91310301.
MAINT. IMPACT: Minimal.
COMMENT: Full program is only feasible if Public Works adds a Traffic Engineer to staff (same position as Traffic Calming).
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015 2016 2017 2018 2019 BEYOND TOTAL
EXPENSES
Design
6
110
116
Land (RfV
0
Const. Mgmt.
10
40
50
Construction
60
200
260
TOTAL EXPENSES
0
6
110
70
0
0
0
0
240
426
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
0
6
110
70
0
0
0
0
240
426
TOTAL SOURCES
0
6
110
70
0
0
0
0
240
426
106 2014 - 2019 Capital Improvement Program
5
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled `42nd Ave S Roadside Barrier'.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2014, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no
later than December 31, 2014 unless an extension of such time is granted in writing by the
City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $95,927.49 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
107
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised : 1 -2013
108
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
109
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive
termination of this Agreement.
CA revised : 1 -2013
110
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG
753 9th Avenue North
Seattle, WA 98109
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
day of , 2014.
Mayor, Jim Haggerton
CONSULTANT
By:
Printed Name:Nelson Davis, KPG
Title: Principal
Attest /Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1 -2013
Page 5
111
112
EXHIBIT A
City of Tukwila
42nd Avenue S Roadside Barrier
Engineering Design
Scope of Work
May 10, 2014
BACKGROUND:
The City of Tukwila intends to install roadside barrier along 42nd Avenue S and S 115th
Street in general accordance with the recommendations contained in the `42 "d Avenue
S — Roadside Barrier Analysis' prepared by KPG (9/25/2013). The proposed
improvements include installation /replacement of approximately 2,400 linear feet of
barrier along the west side of 42nd Avenue S / south side of S 115th Street. The
roadway is located adjacent to the Duwamish River and the barrier will improve safety
along this stretch of the roadway.
The work includes survey, geotechnical investigations, utility coordination, grant funding
assistance, and permitting to support final design and construction of the improvements
as described in the Scope of Work. It is anticipated that the barrier will be installed in
one or more segments depending on available budget and other considerations. The
Consultant and City will work collaboratively to prioritize the segments at the 30%
design level.
90% Design will be completed for the entire project and final Plans, Specifications, and
Estimates will be prepared for the initial project segment for advertisement and award
by the City. Preparation of Bid Documents for future segments, if required, is not
included in this scope of work and will be completed under separate authorization as
funding becomes available.
City of Tukwila KPG
42 "d Ave 5 Roadside Barrier
Page 1 of 5 May 10, 2014
113
SCOPE OF WORK:
Task 1 — Management, Coordination & Administration
1.1 The estimated project duration is 6 months. The Consultant shall provide overall
project management including:
♦ Project staff management and coordination
♦ Subconsultant management and coordination
♦ Schedule and budget monitoring and reporting
1.2 The Consultant shall assist the City with construction grant funding application for
the Highway Safety Improvement Program (HSIP).
Task 2 — Field Investigations
2.1 The Consultant shall coordinate geotechnical review to determine groundwater
depths, trenching recommendations, and other information for construction of the
new pipeline. Geotechnical review will be performed by GeoDesign under
subcontract to the Consultant and will include the following work:
♦ Review available existing geotechnical, geological, and environmental
reports for the project area.
♦ Select boring locations and coordinate and manage the field investigation.
♦ Mark the boring locations and request public utility locates. A separate trip
to the site will be necessary to mark the boring locations in order to get the
utility locates completed and obtain a right -of -way use permit from the City
of Tukwila (City). We assume the City will waive the permit fee, as they
have on past City - related projects.
♦ Explore subsurface conditions by completing up to two soil borings along
the west side of the roadway to a depth of approximately 20 feet below
ground surface. Drilling will be completed using hollow -stem auger drilling
techniques, and samples will be collected using standard penetration tests
for correlation with soil engineering parameters. Samples will be collected
at 2.5 -fot intervals to a depth of approximately 15 feet and then at 5 -foot
intervals to the bottom of the boring. Our representative will collect soil
samples and maintain a log of the subsurface conditions encountered.
We anticipate the borings can be completed in one day.
City of Tukwila KPG
42nd Ave 5 Roadside Barrier Page 2 of 5 May 10, 2014
114
♦ Complete laboratory analyses on disturbed soil samples obtained from the
explorations to assist in soil classification and evaluating engineering
parameters. Testing may include up to two moisture content
determinations and up to two grain -size distribution tests.
♦ Prepare a report summarizing our findings, conclusions, and
recommendation related to the following:
• Subsurface soil and groundwater conditions and results of laboratory
testing
• Soil parameters for use in design of guardrail supports.
Task 3 — Survey and Mapping
3.1 The Consultant shall perform topographic survey and prepare project base maps.
Base mapping shall extend approximately 4,000 linear feet from S 115th Street at
the east side of the intersection with 40th Avenue S to the existing guardrail on
42nd Avenue S approximately 300 feet south of the intersection with S 124th
Street. Survey shall extend from the north /east edge of pavement on S115th
Street / 42nd Avenue S to the apparent ordinary high water mark of the Duwamish
River and will include channelization, surface features, grade breaks, and
existing guardrail.
3.2 The Consultant coordinate with a utility locate firm to mark the horizontal location
of utilities within the mapping limits and incorporate into the project base maps.
Measure downs for gravity utilities crossing the proposed guardrail will be
obtained and incorporated into the base maps.
3.3 Right of way will be shown on the base maps based on GIS information and
other publicly available sources. It is assumed that all proposed features lie
within the existing right of way and that no acquisition or right of way calculations
will be required.
Task 4 — Prepare Final Plans, Specifications, and Estimates
The Consultant shall prepare Final Plans, Specifications and Estimates for the initial
phase of this project for advertisement and award by the City. Plans shall be formatted
to provide sufficient detail for convenient field layout of all proposed facilities. City
standard details and WSDOT standard plans will be supplemented with project specific
details as required. Final bid documents will be signed by a licensed professional
engineer in the State of Washington.
City of Tukwila
42nd Ave 5 Roadside Barrier Page 3 of 5
KPG
May 10, 2014
115
4.1 The Consultant shall prepare 30% Plans and cost estimates for the entire project
area consistent with the recommendations contained in the `42 "d Avenue S —
Roadside Barrier Warrant Analysis' (KPG, 9/25/2013) and modified based on
actual survey and geotechnical findings.
4.2The Consultant shall distribute 30% plans to utility providers along the corridor for
verification of their facilities, identification of conflicts with proposed barrier, and
coordinate with franchise utilities for any necessary relocations.
4.3The Consultant shall work collaboratively with the City to prioritize segments for
implementation over one or more years. Priorities will be based on available
budget, severity of safety concern, utility issues, and /or other factors as
determined by the City. Project segments will be summarized in a brief technical
memo for use by the City in future budget considerations.
4.4The Consultant shall incorporate comments and prepare 90% Plans for the entire
project area, with cost estimate broken into the segments determined in Task
4.3. Plans will show layout of guardrail, terminal ends, curbing, channelization,
and cross sections at key locations to permit convenient layout in the field.
Details showing modifications to WSDOT standard plans based on actual site
conditions will also be included. Specifications will be prepared for the initial
segment anticipated for construction. A $5,000 allowance is included in the
project budget for geotechnical assistance with final design. Structural
streambank repairs / retaining walls are not anticipated or included in the project
budget.
4.5The Consultant shall incorporate city comments and finalize Plans,
Specifications, and Estimate for bid advertisement of the initial segment. The
plans may be for the entire project length or for a portion of the project based on
available budget or other considerations at the discretion of the City.
4.6The Consultant shall upload Bid documents to bxwa.com for advertisement.
Fees for advertisement will be paid by the City.
4.7The Consultant shall provide bid period services to include responses to bidder
inquiries, preparation of addenda, attendance at bid opening, preparation of bid
tabulation, and recommendation to award or reject the apparent low bidder. The
budget assumes a straight forward review process with the low bidder receiving
the contract award.
City of Tukwila KPG
42 "d Ave 5 Roadside Barrier Page 4 of 5 May 10, 2014
116
Task 5 — Permitting
5.1 The Consultant shall prepare and submit a SEPA checklist to the City for
processing. No other permits are anticipated or included in the scope of work.
ADDITIONAL SERVICES:
The City of Tukwila may require other services of the consultant. These services could
include additional design, right of way, environmental documentation, construction
phase services, or other work tasks not included in the scope of work. At the time these
services are required, the Consultant will provide the City with a detailed scope of work
and an hour and fee estimate. The Consultant will not proceed with the work until the
City has authorized the work and issued a Notice to Proceed.
DELIVERABLES
• Draft and Final Geotechnical Report
• 30% Plans and Estimate (5 copies)
• Technical memo for project phasing
• 90% Plans, Specifications, and Estimates (5 copies)
• % size final Plans (10 copies)
• Full size final Plans (5 copies)
• Final Specifications (10 copies)
• Final Engineer's Estimate
• Upload of Bid Documents to bxwa.com
• Completed SEPA checklist
City of Tukwila KPG
42 "d Ave 5 Roadside Barrier Page 5 of 5 May 10, 2014
117
HOUR AND FEE ESTIMATE
City of Tukwila
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TRANSPORTATION COMMITTEE - Meeting Minutes
May 27, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Dave Sorensen,
Grant Griffin, Michael Ronda, Cyndy Knighton
Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
Consultant Agreement: 42nd Avenue South /Allentown Roadside Barriers
Staff is seeking Council approval to enter into a consultant agreement with KPG, Inc. in the
amount of $95,927.49 for design services for the 42nd Avenue South /Allentown Roadside Barrier
Project. KPG was chosen from the MRSC Consultant Roster due to its unique knowledge and
experience with the City's program. This contract will include the design of roadside barriers
along portions of 42nd Avenue South and South 115th Street. Only the high risk areas are
scheduled for construction in 2015 unless grant funding is sucessful. UNANIMOUS
APPROVAL. FORWARD TO JUNE 2, 2014 REGULAR CONSENT AGENDA.
B. Grant Application: 42nd Avenue South /Allentown Roadside Barriers
Staff is seeking Committee approval to submit an application for a 2015 City Safety Grant for
the 42nd Avenue South /Allentown Roadside Barriers project. This grant program, overseen by
WSDOT Highways and Local Programs, includes federal funds for design, engineering, right -of-
way, and construction of projects intended to reduce fatal and injury collisions. There is no
required City match, and if the application is successful, construction funding for this project will
be increased in 2015. KPG, Inc. is assisting with the grant preparation as part of the contract
discussed above. UNANIMOUS APPROVAL TO SUBMIT GRANT APPLICATION.
C. Consultant Agreement: East Marginal Way South (Boeing Access Road — South 112th Street)
Staff is seeking Council approval to enter into a consultant agreement with TransOlympic
Engineering, Inc. in the amount of $88,032.00 for a feasibility analysis for the East Marginal
Way South (BAR — S 112th) Project. This project has been identified as a capacity improvement
project and as such the City has collected $112,642.00 in traffic impact fees. The design
feasibility report will analyze the cost benefit of design and construction of curb, gutter,
drainage, lighting, turn lanes, traffic control and other improvements that could be needed over
the next twenty years. Upon completion of the report, staff wil evaluate the cost benefit to either
move forward or discontinue the traffic impact fee collection zone. If discontinued, the fees
collected can still be used elsewhere. UNANIMOUS APPROVAL. FORWARD TO JUNE 9,
2014 COMMITTEE OF THE WHOLE.
121