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Home My WebLink AboutReg 2014-06-02 Item 4I - Resolution - Declare Emergency to Repair Klickitat Drive Unstable Slope and Elevated WalkwayCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by ' vr's reflex C ouniil r iew 06/02/14 BG . 14 Yr Walkway ❑Bid _Aufard 1Ttg IJat, ❑ Publie Hearing lftg Date C)if�er C.11 1-:(, ( )1(Iv ❑ Disaxtsrion AN Date SPONSOR ❑ Counc�f SPONSOR'S SUMMARY ❑Mayor This resolution the I- 5 /Klickitat rainfall, the slide, which Emergency r_pairs. Council ❑ CQS ' l4itg. Itg Date 06/02/14 t11tg Date Cmte /ADMIT\. MMI1I'Et; ❑ f �R ❑ DC i� will declare an emergency Drive - Unstable Slope slope above the Klickitat also caused damage to the and will be repairing the is being asked to approve ❑ CA &P Cmte ❑ Arts Comm. 27/ 14 - ❑Finance ❑Fin that authorizes /Elevated Drive retaining elevated walkway. slope, but they the resolution 1 I ❑ IT City staff Walkway. In March wall became The require the declaring Comm. CHAIR: ALLAN ❑ P &R • Poiue 11 PU to expedite 2014, after unstable and State declared City to design an emergency. u Transportation ITEM INFORMATION ITE M No. 179 STAFF SPONSOR: BOB GIBERSON ORIGIN.IP, AGENDA D.% 1 I : 06/02/14 _V;I \I)A ITEM TuLi: I- 5 Resolution /Klickitat Drive declaring :11 otr'on t11tg Date - Unstable an Emergency / 4 R esolutian Slope /Elevated ❑Ordinance �litg Date Walkway ❑Bid _Aufard 1Ttg IJat, ❑ Publie Hearing lftg Date C)if�er C.11 1-:(, ( )1(Iv ❑ Disaxtsrion AN Date SPONSOR ❑ Counc�f SPONSOR'S SUMMARY ❑Mayor This resolution the I- 5 /Klickitat rainfall, the slide, which Emergency r_pairs. Council ❑ CQS ' l4itg. Itg Date 06/02/14 t11tg Date Cmte /ADMIT\. MMI1I'Et; ❑ f �R ❑ DC i� will declare an emergency Drive - Unstable Slope slope above the Klickitat also caused damage to the and will be repairing the is being asked to approve ❑ CA &P Cmte ❑ Arts Comm. 27/ 14 - ❑Finance ❑Fin that authorizes /Elevated Drive retaining elevated walkway. slope, but they the resolution 1 I ❑ IT City staff Walkway. In March wall became The require the declaring Comm. CHAIR: ALLAN ❑ P &R • Poiue 11 PU to expedite 2014, after unstable and State declared City to design an emergency. u Transportation repair of record started to an the walkway Cmte REVIEWLD BY RECOMMENDATIONS: ❑ Planning Comm. EKBERG • Utilities 1' Parks DATE: 05/ SPONSOR Cc CQMIvfTTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDi1TRE REQUIRED AMOUNT BUDGETED APPROPRIATIOi\ REQUIRED $8,501,00 $0.00 $0.00 Fund Source: 104 ARTERIAL STREETS (ANNUAL BRIDGE PROGRAM FUNDS WILL BE USED FOR CITY MATCH) Comrrtents: MTG. DATE RECORD OF COUNCIL ACTION 06/02/14 MTG. DATE ATTACHMENTS 06/02/14 Informational Memorandum dated 05/23/14 Vicinity Map Governor Inslee's Emergency Proclamation Draft Resolution Minutes from the Transportation Committee meeting of 05/27/14 179 1 80 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director Grant Griffin, Senior Program Manager DATE: May 23, 2014 SUBJECT: I- 5 /fflickitat Drive — Unstable SlapelElevated Walkway Project No. 91410406 Resolution Declaring an Emergency ISSUE Approve a Resolution declaring an emergency for the 1- 51Klickitat Drive — Unstable Slope /Elevated Walkway authorizing City staff to accelerate contracting and administration of City and federal funds to restore damages and prevent further impacts to public and private property. BACKGROUND The slope above the Klickitat Drive retaining wall, located in Washington State Department of Transportation ( WSDOT) right - of -way, became unstable and started to slide in late March 2014 after record rainfall. The landslide damaged the foundation of the Tukwila -owned elevated timber walkway and caused nearby trees to fall causing further damage to the structure. Federal Emergency Relief funds were approved in early May 2014 after Governor Inslee declared an emergency in 5 counties. Plans were made to prepare a joint WSDOT/Tukwila contract to stabilize the slope and repair the walkway at the same time. Tukwila is responsible for providing plans and specifications for the walkway repair portion of this effort. It is in Tukwila's interest to work within WSDOT's accelerated schedule to get the work completed in the 2014 summer construction season. DISCUSSION As the State has declared an Emergency, they have been authorized to use Federal Emergency Relief funds. This Resolution declares a City emergency and authorizes Public Works to respond in the manner which is most effective and expedient, set aside procedures and formalities which would otherwise govern the assignment of duties, procure materials, and contract for services. Staff has contracted with David Evans & Associates (DEA) to design permanent repairs of the elevated walkway to be incorporated in the construction contract that will be administered by WSDOT. FISCAL IMPACT Tukwila has been authorized for the emergency relief funds for the design phase by WSDOT Highways & Local Programs. The Federal Emergency Relief Program requires a 13.5% local match. The Annual Bridge Program funds will supply the portion of the City's match for design. The City has entered into a contract with DEA for $62,974 to perform the design of the walkway repair. Authorization for the remaining construction funding of approximately $343.560 will occur in a future grant supplement. Staff will return to Council with the update. Walkway Repair Design Services Contract Federal Portion City PE Match $62,974 $54,473 $ 8,501 RECOMMENDATION Council is being asked to approve the Resolution declaring an emergency for the I- 51Klickitat Drive — Unstable Slope/Elevated Walkway and to forward this item to the Consent Agenda at the June 2, 2014 Regular Meeting. Attachments: Vicinity Map Governor Inslee's Emergency Proclamation Draft Resolution W:IPW Eng\PRRJECTSIA- RW 8 RS ProjectslKlickital Dr Elevated Walkway Repair (91410406)1PESInfo Merno Resolukc,n Klickital. Driae.doc 181 P 2 CD • -• c n_ 5 z 183 JAY INSL£E. Governor STATE OF WASHINGTON Office of the Governor PROCLAMATION BY THE GOVERNOR 14 -03 WIIEREAS, between March 5 and March 24, 2014, a series of severe storms occurred in Grays I larbor, King, Lewis, Lincoln, and Pierce counties, producing extreme rainfall resulting in saturated soils, erosion, and issuance of flood and landslide warnings throughout Western Washington; and WHEREAS, these storms caused culvert failures, washouts, landslides, debris obstructions, and temporary closures impacting both state and local road systems in these counties requiring emergency action by the Department of Transportation, including debris removal, slope stabilization, culvert replacement, and other immediate measures; and WHEREAS, the estimated cost to repair the road systems damage is over $1,920,000, and emergency action to address these repairs requires the approval of Washington's Secretary of Transportation. These emergency conditions have caused and may continue to warrant temporary closure of or limited access to affected roadways and implementation of emergency procurement procedures; and WHEREAS. the Washington State Department of Transportation and local jurisdictions are coordinating resources to repair the roadway, continuing to assess damage done by these storms, and working to implement damage repairs; and WIIEREAS, the roadway damage and its effects continue to impact the life and health of our citizens, as well as the property and transportation infrastructure of Washington State, and is a public disaster that affects life, health, property, or the public peace. NOW THEREFORE, 1, Jay R. lnslee, Governor of the state of Washington, as a result of the above - noted situation and under Chapters 38.52 and 43.06 RCW, do hereby proclaim that a State of Emergency exists in Grays Harbor, King, Lewis, Lincoln, and Pierce counties in the state of Washington, and direct the plans and procedures in the Q PO. Box 40002 • Olympia, Washington 98504.0002 • (360) 902 -4111 • www.governor.wa.gov Washington State Comprehensive Emergency Management Plan be implemented. State agencies and departments are directed to utilize state resources and to do everything reasonably possible to assist affected political subdivisions in an effort to respond to and recover from the incident. Signed and sealed with the official seal of the state of Washington thisO, day of April, A.D., Two Thousand and Fourteen at Olympia, Washington. By: Jay 17 nslee Go rnor RY TI IE GOVERNOR: Secretary of ate 186 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A LANDSLIDE ABOVE KLICKITAT DRIVE. WHEREAS, a series of severe storms occurred in March 2014, triggering landslides in five Washington counties and causing the Governor of the State of Washington to declare a state of emergency; and WHEREAS, it has been determined that the unusually heavy rains reactivated a large dormant landslide on the Washington State Department of Transportation (WSDOT) right -of -way above the Klickitat Drive concrete retaining wall, causing a new slide; and WHEREAS, continued sliding of the unstable slope would overtop the retaining wall and spill soil and toppled trees onto the roadway; and WHEREAS, the renewed sliding has damaged the City of Tukwila -owned elevated walkway within the slide zone; and WHEREAS, the repairs to slope and the walkway are required immediately in the interest of public safety and welfare; and WHEREAS, it is in the City of Tukwila's interest for the elevated walkway repair to be included in a joint contract with the WSDOT slope stabilization project; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila declared an emergency on April 2, 2014, in order to allow accelerated contracting and administration of City and federal funds to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency; W: \Word Processing \Resolutions \Emergency- Klickitat Dr elevated walkway 5 -20-14 GL:bjs Page 1 of 2 187 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency and authorizes the execution of contracts or agreements due to damages and the need for protective actions brought about by the Klickitat landslide, and hereby authorizes City forces to respond in the most effective and expedient manner, without regard for the procedures and formalities that would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing\Resolutions \Emergency- Klickitat Dr elevated walkway 5 -20 -14 GL:bjs 188 Page 2 of 2 Transportation Committee Minutes May 27, 2014 - Page 2 D. Construction Management Supplement: 2014 Overlay and Repair Program Staff is seeking Council approval of Supplement No. 1 to Contract 13 -193 with KPG, Inc. in the amount of $168,729.49 for construction management of the 2014 Overlay and Repair Program. KPG was chosen from five firms due to their unique knowledge and experience with the City. This annual program provides for the construction of asphalt and concrete pavement overlays of certain streets, and the 2014 construction management budget is $175,000. Staff noted that the 2013 project map was inadvertently included and will replace it with the update prior to Council action. UNANIMOUS APPROVAL. FORWARD TO JUNE 2, 2014 REGULAR CONSENT AGENDA. E. Interurban Avenue South (South 143rd Street to Fort Dent Way) Staff is seeking Council approval of the following items relating to the construction of the pedestrian improvements on Interurban Avenue South (S. 143rd Street to Fort Dent Way) Project: 1. Contract with Anchor QEA in the amount of $1,078,720.00 for construction management services; and 2. Supplement No. 2 with KPG, Inc. in the amount of $357,973.00 for on -call design support services. If these contracts are approved, the project cost will be $10,499,201.39, which is under the budget of $10,795,000.00 There are several potential utility conflicts in the project area requiring additional coordination, and KPG will assist with this coordination if the agreement is approved. UNANIMOUS APPROVAL. FORWARD TO JUNE 2, 2014 REGULAR CONSENT AGENDA. F. Resolution: Declaring an Emergency in Response to Landslide above Klickitat Drive. Staff is seeking Council approval of a resolution that would declare an emergency due to damages caused by the March 2014 landslide above the Klickitat Drive retaining wall, which caused damage to the elevated timber walkway. Federal Emergency Relief funds became available after Governor Inslee's declaration of an emergency, and the City is partnering with WSDOT in order to stablilize the slope and repair the walkway simultaneously. Work is expected to be completed this summer. The City's 13.5% match of $8,501.00 will come from the Annual Bridge Program. UNANIMOUS APPROVAL. FORWARD TO JUNE 2, 2014 REGULAR CONSENT AGENDA. G. Resolution: Adoption of the Six -Year Transportation Improvement Program (2015 -2020) Staff is seeking Council approval of a resolution that would adopt the annual update of the Six - Year Transportation Improvement Program (TIP) for 2015 -2010. The TIP, updated annually as required by the RCW, is a compilation of transportation projects planned within the next six years that are deemed regionally significant or that have grant funding awarded or expected. Committee members and staff reviewed the list of projects. Several projects were deleted from this TIP update due to their completion, because they are no longer deemed necessary, or because they are not expected to occur until after 2020. The Committee requested that staff include the reasons for each project's deletion in the information that is provided to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JUNE 9, 2014 COMMITTEE OF THE WHOLE, INCLUDING PUBLIC HEARING. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting The April 15, 2014 Meeting Summary and May 20, 2014 Agenda were included in the packet. The Committee agreed to discuss a potential Council statement on oil train traffic at a future meeting date. The Council Analyst will assist with this. 189