HomeMy WebLinkAboutUtilities 2009-11-24 Item 3C - Final Acceptance - Records Center Shelving by Easyup Storage SystemsTO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Interim Public Works Director
DATE: November 16, 2009
SUBJECT: Records Center Shelving Construction
Project No. 08 -BG06, Contract No. 09 -104
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage.
Contract Award Amount
Contract Under -run
Sales Tax
Total Amount Paid (including retainage)
$43,536.00
(1,188.00)
4,023.06
$46.371.06
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage,
subject to standard claim and lien release procedures, for the contract with Easyup
Storage Systems in the amount of $46,371.06, and to consider this item on the Consent
Agenda of the December 7, 2009 Regular Meeting.
Attachments: Notices of Completion for Department of Labor and Industry, and Department of Revenue
Jim Haggerton, Mayor
BACKGROUND
The Notice to Proceed for Contract No. 09 -104 with Easyup Storage Systems of Seattle,
Washington was issued on June 29, 2009 for the Records Center Project. This project
provided new shelves at the City's new Records Center at 3411 South 120 Place in
Tukwila.
ANALYSIS
New shelving was physically completed on August 31, 2009. Minor shelving frame
adjustments were made during construction in order to provide the most shelving spaces
for the City records, while still complying with fire code requirements. In the end, a small
amount of contract under -run was identified by the Contractor and City project staff:
W:1PW Eng1PROJECTSIA- BG Projects108 -BG06 Records Center\Construction Phase\After Construction \Info Memo Closeout of Records Center
Shelving Contract, 11- 16- 09.doc
From:
State of Washington
Department of Revenue
r■ PO Box 47474
RE VENUE Olympia WA 98504 -7474
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Description of Contract
Records Center Shelving Contract, 08 -BG06
Contractor's Name
Easyup Storage Systems
Contractor's Address
9883 40 Avenue South, Seattle, WA 98118
Date Work Commenced Date Work Completed
8/18/09 8/28/09
Surety or Bonding Company
Fidelity and Deposit Company of Maryland
Agent's Address
1400 American Lane, Tower 1, 19 Floor, Schaumburg, IL 60196
Sub -Total 42,348.00
Amount of Sales Tax Paid at 9.5 4,023.06
(lf various rates apply, please send a breakdown.)
TOTAL 46,371.06
Comments:
Contractor's Registration No. (UBI No.) 602 684 203
Date 9/29/09
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Name Address of Public Agency
Notice is hereby given relative to the completion of contract or project described below
Contract Amount
Additions
Reductions
43,536.00
0.00
1,188.00
Assigned To
Date Assigned
Signature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Amount Disbursed
Amount Retained
Department Use Only
Contract Number
09 -104
Telephone Number
206 394 -3330
Date Work Accepted
Liquidated Damages 0.00
44,253.66
2,117.40
TOTAL 46,371.06
Disbursing Officer
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
RPV 11 mmo. r42yzni' 6