HomeMy WebLinkAboutUtilities 2009-11-24 Item 3E - Report - 2009 3rd Quarter Report: City Council / Parks and RecreationCITY COUNCIL
City of Tukwila
BUDGET PROGRAM GOALS
THIRD QUARTER REPORT TO COUNCIL
July 1 September 30, 2009
Prepared for Utilities Committee
Jim Haggerton, Mayor
1. Seek out opportunities for Councilmembers to further their knowledae. experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. No activity to report during third
quarter.
2. Support oroarams and services that provide a sense of stability. community and unity throughout
Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for
implementation and/or follow -up. Councilmembers continue sponsoring a monthly Coffee
Chat in the Tukwila community.
3. Work toaether in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and/or
follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the
possibility of a joint meeting between the two city councils. Due to an increased workload,
Tukwila City Council was not able to commit to a specific meeting date during third quarter.
4. Provide legislative support and encouragement to Tukwila residents livina in rental communities
throuah oroarams that hold owners and /or property managers accountable for orovidina safe places
to live throuah the implementation of a rental licensing Droaram: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively
opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections.
Relative legislation was deferred this legislative session. Department of Community
Development staff continues to move forward with developing a rental housing licensing
program for Tukwila.
5. Approve and implement standard operatina Drocedures for the Council. Review and update
procedures on a reaular basis: Not currently assigned to a specific committee. During third
quarter, the Legislative Analyst continued to research, gather information and prepare draft
materials relative to Council standard operating procedures.
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) through policy related decisions not associated with direct program
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow
up. No activity to report during third quarter.
7. Ensure a commitment to continued human services fundino in relation to the cost of livina through
consistent review of reaional. state and federal budgets affectina human services oroarams and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up. This item will be scheduled for Committee review as budget
reviews deem appropriate.
8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities
Committee for implementation and/or follow -up. Information Technology staff has conducted
preliminary research on this topic, which will be scheduled for Committee discussion during
the third quarter.
9. Continue to foster relationships within local, reaional and state entities that encourage opportunities
for ioint partnership and outreach: Assigned to Utilities Committee for implementation and/or
follow -up. Councilmembers serves as representatives and alternates on local, regional and
state boards, committees and commissions including but not limited to: SCATBd, SKEDI,
WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline
Forum and Cascade Water Alliance.
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2009 Third Quarter Report
Prepared for Utilities Committee
Page 2
10. Formulate an Adoot -a- Neighborhood oroaram that will provide Councilmembers the opportunity to
become more familiar with the chanaina faces of communities and neiahborhoods throughout the
City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
This item was not scheduled for Committee review during the third quarter.
11. Research the viability of soonsorina a City -wide Citizens' Academy: Assigned to Community
Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item
was not scheduled for Committee review during the third quarter.
12. Establish a process to provide updates to Council on issues that are brouaht forward at Council
meetinas durina citizen comment opportunities: Assigned to Transportation Committee for
implementation and /or follow -up. This item was not scheduled for Committee review during
the third quarter.
PUBLIC WORKS DEPARTMENT
3 QUARTER SIGNIFICANT ISSUES
The Howard Hanson Dam seepage problem continues, despite Corp of Engineers work to install a
temporary fix that may or may not allow additional water to be stored behind the dam. Staff participated
in numerous local and regional planning and outreach meetings. Council passed Resolution No. 1689
declaring a local emergency due to increased flood potential because of dam's lower storage capacity.
Notice to Proceed issued for Surface Water's Storm Lift Station No. 18 Upgrade and Gilliam Creek Basin
Stormwater Overflow.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Has been
placed on -hold until a financing plan is adopted.
2. Evaluate future arant fundina options available and propose a course of action to fund transportation
p_roiects: Staff will continue to seek funding opportunities.
3. Implement the Emeraencv Manaaement Community Disaster Education (CDEI Program: In
progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson
Dam planning effort. Council approved Resolution 1689 declaring a local emergency due to
flood control capabilities of the Howard Hanson Dam.
4. Provide quarterly reports on emeraencv management issues: Ongoing, Mayor and Council are
being regularly updated on all issues.
5. Hold auarterly community informational meetings: Ongoing. Emergency Management has held 7
public outreach briefings to date with several hundred people in attendance.
Water Utility /Maintenance Operations
General:
1. Track backflow prevention compliance for the annual Department of Health report using the City's
cross connection data oroaram: Data updates complete and DOH reports have been sent.
2. Continue the remaining phase of the automatic meter read program in the residential areas:
Remaining area, Allentown, nearing completion.
3. Implement a oroaram to test the accuracy of water meters 2- inches and laraer into standard
preventative maintenance procedures: Testing meters to resume in the fourth quarter.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance:
1. Install new water meters within 48 hours of the hook -uo request: Goal being met.
2. Resoond to water quality concerns within 24 hours: No requests received this quarter.
3. Test chlorine residual level bi-monthlv: Goal being met as scheduled.
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2009 Third Quarter Report
Prepared for Utilities Committee
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4. Test coliform levels bi-monthlv: Goal being met.
5. Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water
Law: Completed 10% for 2008 and evaluating 2009 as consumption figures come in.
6. Regular testing of fire hydrants: Completed for 2009.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Reolacement Project: Potholing and
survey work underway. Design completion scheduled by fourth quarter.
Sewer Maintenance Operations
General:
1. Evaluate system -wide conditions for possible replacement and /or upgrade: Assessment completed
with Infiltration Inflow work.
2. Review results of video loos to identify damaaed areas and locations of possible infiltration /inflow:
Repairs have been made as needed based on inspection logs.
3. Implement a system for remote monitorino of lift stations response and corrective action can be
achieved from a laptop computer: New software installed and further fine tuning is needed.
Performance:
1. TV inspect 20.000 LF of pioe annually: Approximately 50% complete, will begin again in October.
2. Clean 183.000 LF of pipe annually: Approximately 50% complete.
3. Clean and maintain 730 manholes annually: Approximately 500 manholes completed.
4. Weekly monitorina of 10 sewer lift stations for pump hours. start counts. and generator operation:
Routine scheduled monitoring along with cleaning of wet wells.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Project: Potholing and survey work
are being coordinated with Interurban Ave S roadway improvements. If the roadway
improvement project is delayed, an overflow pipe will be constructed in 2010.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainaae project list: Design review completed.
2. Provide field support to Enoineerina for GIS inventory: Continuing for Area 5 with Area 6 next.
3. Investigate through usaae of TV. GIS and flushino tasks to find unmapped systems: Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe: Completed.
2. Maintain /clean 3.500 LF of ditches and four laroe water aualitv ponds: 2,800 LF completed.
3. Clean 1.400 catch basins. manholes and stormceotors: 1,000 catch basins cleaned.
4. Maintain /clean 15.000 LF of storm lines: Completed inspection efforts.
5. Conduct weekly monitorina of five storm lift stations for pump hours, start counts. and generator
operation: Routine scheduled monitoring.
Surface Water General Engineering Services
1. Complete small drainaoe proiects identified on the approved list for 2009 -2010: Construction for
2009 contract is nearly complete.
2. Continue adoption and repair of the private storm systems that have been identified: Consultant will
complete design of 5 other sites in the 4" quarter for future construction.
3. Continue develooment of the GIS as- builts of city infrastructure that complies with NPDES: Area 5
inventory complete. Area 6 presented to UC to begin in 4" quarter.
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