HomeMy WebLinkAboutUtilities 2010-01-26 Item 3D - Budget - Pre-Retreat Budget ReviewMEMORANDUM
City of Tukwila
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City Council
TO: Utilities Committee
FROM: Dennis Robertson, Council President
BY: Kimberly Matej, Legislative Analyst
CC: Steve Lancaster, City Administrator
Shawn Hunstock, Finance Director
DATE: January 19, 2010
SUBJECT: Pre Retreat Budget Review
As Council President, I will be working with the Finance Director and Legislative Analyst to prepare a
draft agenda for the 2010 Annual Council Retreat. I anticipate having a draft agenda to the Council
sometime during the last week of January/first week of February, and that the majority of the Retreat
will focus on discussion of the budget.
Per Council discussion at the January 11 COW, Council Committees will conduct detailed review of
the 2009 -10 Biennial Budget document in preparation for the 2010 Annual Council Retreat.
Council Committees have each been assigned portions of the budget to review over the course of
three consecutive meetings. The review schedule for the Utilities Committee is included at the end of
this memo. The Committee can choose to move at a faster pace, if desired by its members.
The Committee review process, as discussed at the January 11 COW, is outlined below. It is
intended to assist the full Council in considering potential program alternatives, expense /capital
reductions and /or new revenue opportunities in response to the severity of the City's budget crisis.
Committee Review Process
Utilizing the 2009 -10 Biennial Budget document, review the pages assigned to the Committee
as outlined below.
Committee member review, understanding and familiarity of the assigned budget items should
be thorough enough that the three Committee members feel comfortable serving as the
Council experts for discussion of the appropriate items during the Retreat.
As mentioned above, it is the intent of the Committee review process to prepare Committee
members with adequate knowledge of assigned sections so that they can assist the rest of the
Council in a meaningful discussion of the items at the Retreat.
Department directors and managers will be available during Committee meetings, as a
resource, to answer questions regarding budget items.
Discussions at the Committee meetings should be a Committee -led process, not staff -led.
Specifics on budget items, as discussed in the Committee, will not be documented in the
Committee minutes. Each Committee member should keep ample individual notes that will aid
you in discussing items at the Retreat.
Committees are not being asked to make any recommendations regarding the budget during
the Committee meetings.
Since the strength of the Council is the experience and knowledge of all seven
Councilmembers, policy -level discussions regarding budget issues are best addressed with
the full Council and Mayor working together.
Utilities: Pre Retreat Budget Review page 2
Utilities Committee
Review Schedule
Tuesday,: January 26, 2010
Council
Mayor's Office /Civil Service
City Clerk
Tuesday,: February 9, 2010
IT
Court
Personnel
Legal
Tuesday, February 23,: 2010
Debt Service
Water
Sewer
Water /Sewer Rev. Bond Fund
Bond Reserve
Surface Water
BUDGET PAGES
28 -29
32 -34
48 -49
BUDGET PAGES
52 -53
56 -57
60 -61
66 -67
BUDGET PAGES
153 -156
162 -165
166 -169
170
171
176 -179