HomeMy WebLinkAboutUtilities 2010-05-11 Item 3C - Report - 2010 1st Quarter Report: City Council / Parks and RecreationCITY COUNCIL
City of Tukwila
FIRST QUARTER REPORT TO COUNCIL
January 1 March 31, 2010
Prepared for Utilities Committee
Jim Haggerton, Mayor
During the February 22, 2010, Committee of the Whole, the City Council implemented a police /procedure
relating to tracking of Council goals, initiative and /or projects. It was determined that Council will review
the status of such items quarterly at a Committee of the Whole meeting.
At the same meeting, there was consensus to begin review of Council goals at the end of second quarter;
therefore, a majority of the goals below do not include a status update.
BUDGET PROGRAM GOALS:
1. Seek out opportunities for Councilmembers to further their knowledge. experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up.
2. Support programs and services that provide a sense of stability. community and unity throuahout
Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat
in the Tukwila community.
3. Work together in cooperation with nearby cities to address common problems in the Highway 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or
follow -up. Council staff is working on scheduling a joint small group meeting between the two
city councils to take place during the second quarter.
4. Provide legislative support and encouraaement to Tukwila residents living in rental communities
through programs that hold owners and /or property manaaers accountable for providing safe places
to live throuah the implementation of a rental licensing program: Assigned to Community Affairs
Parks Committee for implementation and/or follow -up. Tukwila Councilmembers actively
opposed SB 6459 during the first quarter. This proposed legislation provides for limitations on
rental housing inspections. Department of Community Development staff continues to move
forward with developing a rental housing licensing program for Tukwila.
5. Approve and implement standard operating procedures for the Council. Review and update
procedures on a regular basis: Not currently assigned to a specific committee; monitored by the
Council President and Legislative Analyst. The Council implemented two policies for
incorporation into the standard operating procedure manual during the first quarter (Tracking
of Council Goals and Distribution of Information).
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) throuah policy related decisions not associated with direct program
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow
up.
7. Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional. state and federal budaets affectina human services programs and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up. This item will be scheduled for Committee review as budget
reviews deem appropriate.
8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities
Committee for implementation and/or follow -up.
9. Continue to foster relationships within local. regional and state entities that encourage opportunities
for ioint partnership and outreach: Assigned to Utilities Committee for implementation and/or
follow -up. Councilmembers serve as representatives and alternates on local, regional and
state boards, committees and commissions including but not limited to: SCATBd, SKEDI,
2010 First Quarter Report
Prepared for Utilities Committee
Page 2
WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline
Forum and Cascade Water Alliance.
10. Formulate an Adoot -a- Neighborhood orooram that will orovide Councilmembers the opportunity to
become more familiar with the chanaina faces of communities and neiahborhoods throuahout the
City: Assigned to Community Affairs Parks Committee for implementation and/or follow -up.
11. Research the viability of soonsorina a City -wide Citizens' Academy: Assigned to Community
Affairs Parks and Finance Safety Committees implementation and /or follow -up.
12. Establish a process to provide updates to Council on issues that are brouaht forward at Council
meetings during citizen comment opportunities: Assigned to Transportation Committee for
implementation and /or follow -up. During the first quarter, this item was re- assigned to City
Administration for completion. City and Council staff as well as the Council President worked
towards formulating an efficient process to update Council of such items.
PUBLIC WORKS DEPARTMENT
1st QUARTER SIGNIFICANT ISSUES:
Promoted Robin Tischmak to City Engineer, after serving as Acting City Engineer for 6 months. Robin
joined the City in 1991 as an Associate Transportation Engineer and was promoted to Senior Engineer in
1998.
Developed preliminary PW operating budget savings that included not filling several key vacant positions:
CERT Trainer, Streets M &O Specialist, Development Engineer, and Senior Transportation Engineer.
The Southcenter Parkway Extension project was advertised and good bids were received. Scarsella Bros.
submitted the low bid that was approximately $4 million below the engineer's estimate. Construction is
anticipated to begin in the second quarter of 2010 and be completed by the end of 2011.
Construction is 75% complete and within budget for Phase II III of Tukwila International Blvd
Improvement Project. Wall construction and fascias are nearly complete and traffic is being shifted from
the west side to the east side to allow construction of the roadway improvements on the west side of the
street.
BUDGET PROGRAM GOALS:
Public Works Administration
1. Preoare and present a comprehensive City Facilities Uoarade and Replacement Plan: Developed
proposal to resurrect the Plan using in -house staff in Public Works and DCD along with minor
on -call consultant support.
2. Evaluate future arant funding options available and propose a course of action to fund transportation
proiects: Received approval to accept EETP grant for the pedestrian and bicycle level of
service portion of the Transportation Element of the Comp Plan; received approval to apply
for BRAC funds to replace the aging Boeing Access Road Bridge.
3. Implement the Emeraencv Manaaement Community Disaster Education (CDE) Program: CERT
Program Trainer recruitment on hold due to budget restrictions.
4. Provide auarterlv reports on emeraencv manaaement issues: Mayor and Council are being
regularly updated on all issues.
5. Hold auarterlv community informational meetinas: Ongoing.
Business Services
1. Create a more effective. cost efficient department— oroiectina and monitorina department costs:
seekina more cost effective purchasing aareements with vendors: oreoarina the department's
2010 First Quarter Report
Prepared for Utilities Committee
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operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing. Each
vacant position and seasonal labor will be analyzed to determine if necessary at this time.
2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of
financina street improvement oroiects for residential and commercial areas: Approved Resolution
No. 1698 for the Intent to Form a LID and Ordinance No. 2260 was approved to Form LID #33
for the Tukwila Urban Center Access (Klickitat) Project.
3. Review "rate model" for establishina appropriate rates for water. sewer and surface water enterprise
funds. Investiaate the feasibility of a consumption -based sewer rate: The interfund utility tax was
implemented to help fund the Howard Hanson Dam Flood Response Plan. The rate model will
be adjusted to reflect the utility tax on the enterprise funds.
Maintenance Administration
1. Identify operational requirements (facility space. eauipment. and personnel) for all maintenance
functions beina performed: Material staging and storage have been prioritized for the Howard
Hanson Dam Flood Response Plan.
2. Implement recurrent technical training and operational safety oroarams to maintain employee
certification levels to meet current and updated reaulations: Training for fall protection was
completed this quarter.
3. Initiate a oroaram that will improve the enerav efficiency of City maintenance operations: As part of
the City's Green Team, Public Works is reducing waste and evaluating energy conservation.
Engineering Administration
1. Assess standardized contracting procedures for construction and repair projects: City attorney is
reviewing all contract templates.
2. Annual assessment and update of transportation impact fees system: A contract with Fehr Peers
has been executed to provide a review of the impact fees by June 30, 2011.
Development
General:
1. Maintain and improve the turn around time for oermit review and aooroval: All performance goals
are being met.
2. Work with and support DCD to improve permit processes: Ongoing.
Performance:
1. Zero backloas of permits waitina for more than 30 days to be reviewed: Goal being met.
2. Permits for sinale- famjly residences issued within 30 days: Goal being met.
Facility Maintenance
General:
1. Maintain a record keeoina and trackina system for facility maintenance work order allocation,: Goal
being met. Facilities also assessed auxiliary power sources for emergency purposes (Le. 6300
Building, etc.).
2. Implement the business olan for facility maintenance: Planning is now part of the Green Initiative.
Performance:
1. Advertise and award 90% of active Fund 303 Projects no later than June l On budgetary hold.
2. Reduce facility maintenance costs by 10% throuah efficiencies: Implementing lighting HVAC
efficiencies.
Street Maintenance /General Admin
General:
1. Participate in pavement management for the multi -year street overlay oroaram: The 2009/2010
Overlay and Repair Program was completed.
2. Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emohasis on
expanding its use by other departments: Analyzing fiber expansion by City crews along E
Marginal Way corridor.
2010 First Quarter Report
Prepared for Utilities Committee
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Performance:
1. Repair City -owned streetlights within 72 hours. For Seattle City Liaht/Puaet Sound Enerav
streetliahts. report within 24 hours: Repairs have been made on City -owned lights as needed.
2. Correct all traffic signal problems within 24 hours: Goal being met.
3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Ongoing.
4. Evaluate reflectivity of all sians once a year: Ongoing.
5. City street cleanina: Goal being met.
Residential 100 percent of the streets. twice a year.
Arterial residential and commercial /industrial roads... ....six times a year..
Arterial commercial /industrial roads eicht times a year.
6. Potholes shall be repaired within 48 hours of notification: Goal being met
7. Provide auarterlv reports on the effort to remove graffiti from public property: Year -end report being
prepared.
Residential Streets General Engineering
1. Prioritize. budaet. and schedule list of residential street improvement projects. includina condition of
sidewalks. for inclusion into the Citv's Capital Improvement Prooram: On hold.
2. Annual update of pavement manaaement system: 2009/2010 Overlay Repair Program
construction was completed in 2009. Due to staff workload, the pavement management
system will be updated in 2010.
Bridges Streets General Engineering
1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect:
Construction is 75% complete and within budget. Traffic will be shifted from the west side of
the road to the east side to enable contractor to construct west side improvements.
2. Award construction contract for Tukwila Urban Access (Klickitat) Project: ROW acquisition
continuing with certification to follow. Negotiating final design issues with WSDOT.
Supplement with HNTB to complete design has been executed pending resolution of design
criteria with WSDOT.
3. Award construction contract for Southcenter Parkway Proect: Project was advertised and 9 bids
were opened 3/18/10. Award to Scarsella Brothers is proceeding for Council approval in April.
Construction is anticipated to begin in June 2010.
Water Utility /Maintenance Operations
General:
1. Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data oroaram: Data updates completed and DOH reports have been submitted.
2. Continue the remaining phase of the automatic meter read program in the residential areas: Foster
area is currently underway (90 services were transferred from Water District 125).
3. Implement a oroaram to test the accuracy of water meters 2- inches and larder into standard
preventative maintenance procedures: Goal being met.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance:
1. Install new water meters within 48 hours of the hook -up reauest: Goal being met.
2. Respond to water duality concerns within 24 hours: Lake Young's algal bloom issues are causing
problems in March and April.
3. Test chlorine residual level bi-monthlv: Goal being met as scheduled.
4. Test coliform levels bi- monthly: Goal being met.
5. Achieve 10 percent water savings to meet Water Efficiency Goals established by the Municipal Water
Law: Completed 10% for 2009.
6. Regular testing of fire hydrants: Ongoing.
2010 First Quarter Report
Prepared for Utilities Committee
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General Engineering Services Water
1. Complete construction of Andover Park East Water main Replacement Proiect: Design is
proceeding through the review process. Advertise in third quarter of 2010.
Sewer Maintenance Operations
General:
1. Evaluate system -wide conditions for possible replacement and /or uparade: Assessment completed
with Infiltration Inflow work.
2. Review results of video loos to identify damaaed areas and locations of possible infiltration /inflow:
Repairs have been made as needed based on inspection Togs.
3. Implement a system for remote monitorina of lift stations response and corrective action can be
achieved from a laptop computer: New software installed and adjustments continue.
Performance:
1. TV inspect 20.000 LF of pipe annually: This goal was not met due to the Howard Hanson Dam
Flood Response Plan in 2009. Ongoing for 2010.
2. Clean 183.000 LF of pipe annually: This goal was not met due to the Howard Hanson Dam Flood
Response Plan in 2009. Ongoing for 2010.
3. Clean and maintain 730 manholes annually: This goal was not met clue to the Howard Hanson
Dam Flood Response Plan in 2009. Ongoing for 2010.
4. Weekly monitorina of 10 sewer lift stations for pump hours. start counts. and aenerator operation:
Routine scheduled monitoring along with cleaning of wet wells.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Project: Design is being modified due
to right -of -way issues. Overflow pipe will stay within right -of -way instead of being constructed
in an easement. Advertise in third quarter of 2010. Work will precede Interurban Ave S
roadway improvements.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainaae project list: Design review for 2010
completed.
2. Provide field support to Enaineerina for GIS inventory: Continuing with Area 6.
3. Investiaate throuah usage of TV. GIS and flushina tasks to find unmapped systems: Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe: This goal was not met due to the Howard Hanson Dam Flood
Response Plan in 2009. Ongoing for 2010.
2. Maintain /clean 3.500 LF of ditches and four larae water aualitv ponds: This goal was not met due to
the Howard Hanson Dam Flood Response Plan in 2009. Ongoing for 2010.
3. Clean 1.400 catch basins. manholes and stormceptors: This goal was not met due to the Howard
Hanson Dam Flood Response Plan in 2009. Ongoing for 2010.
4. Maintain /clean 15.000 LF of storm lines: Started inspection efforts for 2010.
5. Conduct weekly monitorina of five storm lift stations for pump hours, start counts. and aenerator
operation: Routine scheduled monitoring Ongoing.
Surface Water General Engineering Services
1. Complete small drainage projects identified on the approved list for 2009 -2010: 2009 construction is
complete with closeout anticipated in the second quarter of 2010.Design for 2010 underway.
2. Continue adoption and repair of the private storm systems that have been identified: Scheduled to
include 3 sites with the 2010 Small Drainage Program's advertised bid in May /June.
3. Continue development of the GIS as- builts of city infrastructure that comoljes with NPDES: Area 6
contract is currently underway.
2010 First Quarter Report
Prepared for Utilities Committee
Page 6
Equipment Rental
General:
1. Use the Fleet Manaaement Database to recommend a 10 percent reduction in the City's fleet costs:
Carpool efforts successful, analyzing fuel costs.
2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met.
Performance:
1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -dav timeframe:
Ongoing, goal being met.
2. Keep 90 percent of safety vehicles (Police and Fire) available for use: Continuing with goat, with
the focus on the Fire fleet.
3. Complete by April 30th. the "Condition of the City's Fleet" Report: Available upon request.
4 Complete 85 percent of the capital eauioment purchases by June 30th: On budgetary hold, only 6
patrol vehicles have been ordered to date.