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HomeMy WebLinkAboutUtilities 2010-09-28 Item 2C - Report - 2010 2nd Quarter Report: City Council / Public Works City of Tukwila a y GI Mayor r te'/ 1 90• SECOND QUARTER REPORT TO COUNCIL Ha ggerton April 1 June 30, 2010 Prepared for Utilities Committee CITY COUNCIL BUDGET PROGRAM GOALS. 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures reoresented within the Tukwila community Assigned to Community Affairs Parks Committee for implementation and /or follow -up 2. Support programs and services that orovide a sense of stability community and unity throughout Tukwila's residential neiahborhoods Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community 3 Work toaether in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, to discuss items of common interest. The Military Road /Tukwila International Boulevard corridor was one of those items. Another meeting has been scheduled for July 4. Provide Ieaislative support and encouraaement to Tukwila residents livina in rental communities through Droarams that hold owners and/or property managers accountable for orovidina safe places to live through the implementation of a rental licensina program Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law 5. Approve and implement standard operatina procedures for the Council. Review and uodate procedures on a regular basis Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the second quarter 6 Support the implementation of City endorsed programs (i.e., Walk Roll Plan, Fire Master Plan,. Parks Recreation Open Space Plan) throuah policy related decisions not associated with direct program funding. Assigned to Community Affairs Parks Committee for implementation and /or follow -u p 7 Ensure a commitment to continued human services funding in relation to the cost of livina throuah consistent review of reaional, state and federal budgets affectina human services proarams and services Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up This item will be scheduled for Committee review as budget reviews deem appropriate 8. Study the feasibility and implementation of televised City Council meetings Assigned to Utilities Committee for implementation and /or follow -up. 9 Continue to foster relationshios within local. reaional and state entities that encouraae opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to SCATBd, SKCEDI, WRIA 9, AHAB, 2010 Second Quarter Report Prepared for Utilities Committee Page 2 Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance 10 Formulate an Adoot -a- Neiahborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neighborhoods throuahout the City' Assigned to Community Affairs Parks Committee for implementation and /or follow -up 11 Research the viability of sponsoring a City -wide Citizens' Academy Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12 Establish a process to provide updates to Council on issues that are brouoht forward at Council meetings during citizen comment opportunities Completed During the second quarter, City Administration formulated an efficient process to update Council of such items The system is currently managed by the Mayor's Executive Assistant. PUBLIC WORKS DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES The pre- construction conference and preliminary coordination meetings were held for the Southcenter Parkway Extension project. Construction will begin in early July and is to be completed by the end of 2011. Construction is approximately 85% complete for a September completion and within budget for Phase II III of Tukwila International Blvd Improvement Project. Sidewalks were completed this quarter and paving is scheduled for July and August. BUDGET PROGRAM GOALS Public Works Administration 1 Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan. Public Works and DCD held a kick -off meeting and began a condition evaluation. 2 Evaluate future arant funding options available and propose a course of action to fund transportation proiects Received approval from the Transportation Committee to apply for TIGER II funding for the Klickitat project; and received approval from Utilities Committee to apply for NPDES grant funding through DOE. 3 Implement the Emeraencv Manaaement Community Disaster Education (CDE) Proaram CERT Program Trainer recruitment on hold due to budget restrictions. 4. Provide auarterlv reports on emeraencv manaaement issues Mayor and Council are being regularly updated on all issues. 5. Hold auarterlv community informational meetinas Ongoing. Business Services 1. Create a more effective. cost efficient department— oroiectina and monitoring department costs: seekina more cost effective purchasing agreements with vendors; preparing the department's operation. maintenance and capital facilities budaet usina a "needs- basis" approach Ongoing. Each vacant position and seasonal labor will be analyzed to determine if necessary at this time. 2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of financina street improvement oroiects for residential and commercial areas Approved Resolution No. 1698 for the Intent to Form a LID and Ordinance No. 2260 was approved to Form LID #33 for the Tukwila Urban Center Access Klickitat) Project. 3. Review "rate model" for establishino appropriate rates for water, sewer and surface water enterprise funds. Investigate the feasibility of a consumption -based sewer rate The interfund utility tax was 2010 Second Quarter Report Prepared for Utilities Committee Page 3 implemented to help fund the Howard Hanson Dam Flood Response Plan. The rate model will be adjusted to reflect the utility tax without a sunset clause. Maintenance Administration 1. Identify operational reauirements (facility space. eauipment. and personnel) for all maintenance functions being performed Comments are being provided to the City's Facility Report Matrix. 2 Implement recurrent technical trainina and operational safety programs to maintain employee certification levels to meet current and updated reaulations All required training for 2010 is completed as of the June 23 training for Lock- out/Tag -out Safety. 3. Initiate a program that will improve the enerav efficiency of City maintenance operations. As part of the City's Green Team, Public Works is reducing waste and evaluating energy conservation. Engineering Administration 1. Assess standardized contracting procedures for construction and repair projects City attorney is reviewing all contract templates. 2. Annual assessment and update of transportation impact fees system A contract with Fehr Peers has been executed to provide a review of the impact fees by June 30, 2011. Development General. 1. Maintain and improve the turn around time for permit review and approval* All performance goals are being met. 2. Work with and support DCD to improve permit processes Ongoing. Performance 1 Zero backlogs of permits waitina for more than 30 days to be reviewed Goal being met. 2 Permits for single- familv residences issued within 30 days Goal being met. Facility Maintenance General: 1. Maintain a record keepina and tracking system for facility maintenance work order allocation Facilities report completed for auxiliary power sources (i.e. 6300 Building, etc.). 2 Implement the business plan for facility maintenance Planning is now part of the Green Initiative. Performance: 1 Advertise and award 90% of active Fund 303 Projects no later than June 1 On budgetary hold. 2. Reduce facility maintenance costs by 10% throuah efficiencies* Implementing lighting HVAC efficiencies. Street Maintenance /General Admin General. 1. Participate in pavement manaaement for the multi -year street overlay program The 2009/2010 Overlay and Repair Program was completed. 2 Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on expandina its use by other departments: Analyzing fiber expansion by City crews along E Marginal Way corridor. Performance* 1. Repair City -owned streetlights within 72 hours. For Seattle City Liaht/Puaet Sound Enerav streetliahts. report within 24 hours Repairs have been made on City -owned lights as needed. 2 Correct all traffic signal problems within 24 hours. Goal being met. 3. Perform auarterly preventative maintenance on all City -owned traffic sianals. Ongoing. 4 Evaluate reflectivity of all sians once a year Ongoing. 5 City street cleaning: Goal being met. Residential 100 percent of the streets. twice a year. Arterial residential and commercial /industrial roads six times a year., Arterial commercial /industrial roads eight times a year. 2010 Second Quarter Report Prepared for Utilities Committee Page 4 6 Potholes shall be repaired within 48 hours of notification. Goal being met. 7. Provide auarterlv reports on the effort to remove graffiti from public property Year -end report being prepared. Residential Streets General Engineering 1. Prioritize. budaet. and schedule list of residential street imorovement proiects, includina condition of sidewalks. for inclusion into the City's Capital Improvement Program. On hold. 2. Annual update of pavement manaaement system. Design of 2011 Overlay Repair program will begin in the 4 quarter. Due to staff workload, the pavement management system will be updated in late 2010. Bridges Streets General Engineering 1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect: Construction is 85% complete and within budget. Traffic was shifted from the west side of the road to the east side to enable contractor to construct west side improvements. Construction of center medians is underway. Construction anticipated to be complete in September. 2. Award construction contract for Tukwila Urban Access (Klickitat) Proiect: ROW acquisition continuing with certification to follow. Negotiating final design issues with WSDOT. Final design documents are being prepared for advertisement in July /August. 3. Award construction contract for Southcenter Parkway Proiect: Project was awarded to Scarsella Brothers. Pre construction preparation and schedule development are ongoing. Construction will begin in early July 2010. Water Utility /Maintenance Operations General 1 Track backflow prevention compliance for the annual Department of Health report usina the City's cross connection data proaram. Data updates completed and DOH reports have been submitted. 2. Continue the remaining phase of the automatic meter read oroaram in the residential areas. Final area of Allentown is to be completed. 3. Implement a oroaram to test the accuracy of water meters 2- inches and larger into standard preventative maintenance procedures Goal being met. 4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington State Department of Health. Performance' 1 Install new water meters within 48 hours of the hook -up reauest: Goal being met. 2 Respond to water quality concerns within 24 hours: Lake Young's algal bloom issues are less than they were in May and June, especially after using new filters. 3. Test chlorine residual level bi- monthly.' Goal being met as scheduled. 4. Test coliform levels bi- monthly Goal being met. 5 Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water Law: Completed 10% for 2009 6 Reaular testina of fire hydrants. Ongoing. General Engineering Services Water 1. Complete construction of Andover Park East Water main Replacement Proiect: Design has been reviewed and updated. Final plans and specifications are being prepared for advertisement in third quarter of 2010. Sewer Maintenance Operations General: 1 Evaluate system -wide conditions for oossible replacement and /or uoarade Assessment completed with Infiltration Inflow work. 2 Review results of video loos to identify damaaed areas and locations of possible infiltration /inflow Repairs have been made as needed based on inspection logs. 2010 Second Quarter Report Prepared for Utilities Committee Page 5 3. Implement a system for remote monitoring of lift stations response and corrective action can be achieved from a laptop computer New software installed and adjustments continue. Performance: 1 TV inspect 20.000 LF of pipe annually Ongoing for 2010. 2. Clean 183.000 LF of pipe annually This goal was not met due to the Howard Hanson Dam Flood Response Plan in 2009. Ongoing for 2010. 3 Clean and maintain 730 manholes annually,. Ongoing for 2010. 4 Weekly monitoring of 10 sewer lift stations for pump hours. start counts, and aenerator operation Routine scheduled monitoring along with cleaning of wet wells. General Engineering Services Sewer 1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Design is being modified due to right -of -way issues. Overflow pipe will stay within right -of -way instead of being constructed in an easement. Potholing existing utilities to identify conflicts. Advertise in third quarter of 2010. Work will precede Interurban Ave S roadway improvements. Surface Water Maintenance General 1 Participate in development of a multi -year small drainage proiect list: Design review for 2010 completed. 2. Provide field support to Enaineerina for GIS inventory Continuing with Area 6. 3. Investiaate through usaae of TV. GIS and flushing tasks to find unmapped systems Efforts are underway to begin TV work in areas that still need additional mapping. Performance 1 TV inspect 15.000 LF of pipe: Work began and should be completed before 3` quarter. 2 Maintain /clean 3.500 LF of ditches and four large water aualitv ponds Fisheries permits were needed for problem areas. Ongoing for 2010. 3 Clean 1.400 catch basins. manholes and stormceotors Ongoing for 2010. 4. Maintain /clean 15 000 LF of storm lines Started inspection efforts for 2010. 5 Conduct weekly monitoring of five storm lift stations for pump hours. start counts. and aenerator operation: Routine scheduled monitoring ongoing. Surface Water General Engineering Services 1. Complete small drainage proiects identified on the approved list for 2009 -2010: Design for 2010 underway for 3 sites. Advertisement scheduled for bidding in July /August. 2. Continue adoption and repair of the private storm systems that have been identified. There are 3 sites included with the 2010 Small Drainage Program to be advertised bid in July /August. 3. Continue development of the GIS as- builts of city infrastructure that complies with NPDES Area 6 field data collection is complete. Mapping will be completed in the 3 ftl quarter. Equipment Rental General. 1 Use the Fleet Manaaement Database to recommend a 10 percent reduction in the City's fleet costs Carpool efforts successful, analyzing fuel costs. 2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met. Performance: 1 Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe. Ongoing, goal being met. 2. Keep 90 percent of safety vehicles (Police and Fire) available for use Continuing with goal, with the focus on the Fire fleet. 3. Complete by April 30th. the "Condition of the City's Fleet" Report: Available upon request. 4 Complete 85 percent of the capital eauipment purchases by June 30th. On budgetary hold, only 6 patrol vehicles have been ordered to date.