HomeMy WebLinkAboutUtilities 2010-11-09 Item 2B - Report - 2010 3rd Quarter Report: City Council / Public Works 4. ,44 ILA t
s y City of Tukwila
Jim Haggerton, Mayor
O
90= THIRD QUARTER REPORT TO COUNCIL
July 1 September 30, 2010
Prepared for Utilities Committee
CITY COUNCIL
BUDGET PROGRAM GOALS
1 Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community Assigned to Community Affairs
Parks Committee for implementation and/or follow -up.
2 Support programs and services that provide a sense of stability. community and unity throuahout
Tukwila's residential neighborhoods Assigned to Community Affairs Parks Committee for
implementation and /or follow -up Councilmembers continue to sponsor a monthly Coffee Chat in the
Tukwila community
3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road Assigned to Finance Safety Committee for implementation and /or
follow -up A small standing committee of three members from each Council met on April 22, 2010,
and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter
4 Provide leaislative support and encouragement to Tukwila residents living in rental communities
through programs that hold owners and /or property managers accountable for providing safe places
to live through the implementation of a rental licensing program Completed. On April 19, 2010,
Council approved a resolution adopting a residential rental business license and inspection program
fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was
actively opposed by Tukwila, became law
5 Approve and implement standard operating procedures for the Council. Review and update
procedures on a regular basis: Not currently assigned to a specific committee, monitored by the
Council President and Legislative Analyst. The Council did not implement any policies for
incorporation into the standard operating procedure manual during the third quarter
6 Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) through policy related decisions not associated with direct oroaram
funding. Assigned to Community Affairs Parks Committee for implementation and /or follow -up
7 Ensure a commitment to continued human services funding in relation to the cost of living throuah
consistent review of regional, state and federal budgets affecting human services programs and
services. Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up This item will be scheduled for Committee review as budget reviews
deem appropriate. In response to current unstable economic conditions the Council has worked
diligently to leaving significant Human Services funds intact.
8 Study the feasibility and implementation of televised City Council meetings Assigned to Utilities
Committee for implementation and /or follow -up
9 Continue to foster relationships within local, regional and state entities that encourage opportunities
for joint partnership and outreach' Assigned to Utilities Committee for implementation and /or follow
up Councilmembers serve as representatives and alternates on local, regional and state boards,
committees and commissions including but not limited to. SCATBd, SKEDI, WRIA 9, AHAB,
Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water
Alliance.
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2010 Third Quarter Report
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10 Formulate an Adopt -a- Neiahborhood Program that will Provide Councilmembers the opportunity to
become more familiar with the chancing faces of communities and neiahborhoods throuahout the
City Assigned to Community Affairs Parks Committee for implementation and /or follow -up
11. Research the viability of sponsorina a City -wide Citizens' Academy Assigned to Community Affairs
Parks and Finance Safety Committees implementation and /or follow -up
12 Establish a process to provide updates to Council on issues that are brought forward at Council
meetings during citizen comment opportunities. Completed During the second quarter, City
Administration formulated an efficient process to update Council of such items. The system is
currently managed by the Mayor's Executive Assistant.
PUBLIC WORKS DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
The Notice to Proceed was issued for the Southcenter Parkway Extension project and construction began
in early July and is to be completed by January 2012. Construction to date includes installation of preload
material and installation of the sanitary sewer line from Minkler Blvd to the south
Construction is substantially complete and within budget for Phase II Ill of Tukwila International Blvd
Improvement Project. Invitations were e- mailed out for the October 13, 2010 ribbon cutting event. Project
close -out is anticipated in the first quarter of 2011.
On September 23, Transportation Improvement Board, Federal Highway Administration, and WSDOT
approved the plans and specifications and funding for the Tukwila Urban Center Access Project
(Klickitat). Construction management Requests for Proposals were advertised on September 23 and
construction bids were advertised on September 30 with the bid opening scheduled for October 21.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan Public Works
and DCD continue to work on the plan.
2. Evaluate future arant funding options available and propose a course of action to fund transportation
projects: Tracking grant opportunities in order to realistically budget capital projects.
3 Implement the Emeraencv Manaaement Community Disaster Education (CDE' Proaram. Took credit
for half year savings with elimination of unfilled CERT Trainer position and transferred
remaining half to Fire Department along with EM responsibilities.
4 Provide auarterlv reports on emeraencv manaaement issues With departure of the Emergency
Operations Coordinator, the responsibilities were transferred to the Fire Department.
5 Hold quarterly community informational meetings Goal not met due to staffing levels.
Business Services
1. Create a more effective, cost efficient department projecting and monitorina department costs,
seeking more cost effective purchasing agreements with vendors: preparing the department's
operation. maintenance and capital facilities budaet using a "needs- basis" approach Ongoing.
2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of
financina street improvement projects for residential and commercial areas. None at this time.
3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterorise
funds. Investiaate the feasibility of a consumption -based sewer rate Reviewing rate models with
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the draft CIP and budget process. Will submit new water and sewer ordinances with proposed
rate increases.
Maintenance Administration
1. Identify operational reauirements (facility space, eauipment. and personnel) for all maintenance
functions beina performed Ongoing.
2. Implement recurrent technical training and operational safety programs to maintain employee
certification levels to meet current and undated reaulations All required training for 2010 has been
completed. Additional training being added are Chainsaw Safety Winter Operations.
3 Initiate a program that will improve the enerav efficiency of City maintenance operations As part of
the City's Green Team, Public Works is reducing waste and evaluating energy conservation.
Engineering Administration
1. Assess standardized contractino procedures for construction and repair projects. City attorney is
reviewing all contract templates.
2. Annual assessment and uodate of transportation impact fees system A contract with Fehr Peers
has been executed to provide a review of the impact fees by June 30, 2011. Preliminary level
of- service calculations for pedestrians and bicycle users have been presented to staff and will
be further refined.
Development
General:
1 Maintain and improve the turn around time for permit review and approval: All performance goals
are being met.
2 Work with and support DCD to improve permit processes On- going.
Performance:
1. Zero backloas of permits waitina for more than 30 days to be reviewed Goal being met.
2. Permits for sinale familv residences issued within 30 days Goal being met.
Facility Maintenance
General:
1 Maintain a record keeoina and tracking system for facility maintenance work order allocation.
Facilities reports showing all minor repairs, custodial labor, and supplies are being
completed.
2. Implement the business plan for facility maintenance Continuing as part of the Green Initiative.
Performance
1 Advertise and award 90% of active Fund 303 Projects no later than June 1 On budgetary hold.
2. Reduce facility maintenance costs by 10% through efficiencies Implementing lighting HVAC
efficiencies as minor repairs or other work is processed.
Street Maintenance /General Admin
General:
1. Participate in pavement manaoement for the multi -year street overlay proaram: The 2009/2010
Overlay and Repair Program was completed.
2. Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on
expandina its use by other departments: Analyzing fiber expansion by City crews along E
Marginal Way corridor and other areas that may need future cameras.
Performance
1. Repair City -owned streetlights within 72 hours. For Seattle City Lioht/Puaet Sound Enerav
streetliahts, report within 24 hours. Repairs have been made on City -owned lights as needed.
2. Correct all traffic sional problems within 24 hours: Goal being met.
3. Perform auarterlv preventative maintenance on all City -owned traffic sianals Goal being met.
4 Evaluate reflectivity of all sians once a year: On- going.
5 City street cleanina. Goal being met.
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Residential 100 percent of the streets. twice a year.
Arterial residential and commercial /industrial roads six times a year.
Arterial commercial /industrial roads eiaht times a year.
6 Potholes shall be repaired within 48 hours of notification Goal being met
7 Provide auarterly reports on the effort to remove araffiti from public property Year -end report being
prepared.
Residential Streets General Engineering
1. Prioritize. budaet. and schedule list of residential street improvement oroiects. includina condition of
sidewalks. for inclusion into the City's Capital Improvement Program On hold for 2010. Additional
funding for 42 Ave S design has been included in the Proposed 2011 -2016 CIP.
2. Annual update of pavement manaaement system Design of 2011 Overlay Repair program will
begin in the 4`" quarter. Due to staff workload, the pavement management system will be
updated in late 2010.
Bridges Streets General Engineering
1. Onaoina construction of Phase II III of Tukwila International Blvd. Improvement Proiect:
Construction is 95% complete and within budget. Final paving has been completed.
Substantial completion is anticipated in October 2010 with project close -out in early 2011.
2. Award construction contract for Tukwila Urban Access (Klickitat) Proiect: Project was advertised for
construction bids on 9/30/10 with bids scheduled to be opened on 10/21/10. Construction will
begin in early 2011 and is expected to be open for traffic in November 2011.
3. Award construction contract for Southcenter Parkway Proiect: Construction started in July 2010.
Work to date includes construction of preload and installation of the sanitary sewer line from
Minkler Blvd. to the south. Contract completion is currently scheduled for January 2012.
Water Utility /Maintenance Operations
General.
1 Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data proaram Data updates completed and DOH reports have been submitted.
2. Continue the remaining phase of the automatic meter read program in the residential areas. Final
area of Allentown is to be completed.
3. Implement a proaram to test the accuracy of water meters 2- inches and laraer into standard
preventative maintenance procedures Goal being met.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance.
1 Install new water meters within 48 hours of the hook -up reauest: Goal being met.
2. Respond to water quality concerns within 24 hours. Phone calls have been reduced with new PRV
station filters.
3. Test chlorine residual level bi- monthly Goal being met as scheduled.
4. Test coliform levels bi-monthlv: Goal being met.
5 Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water
Law To be evaluated at the end of 2010. Completed 10% for 2009.
6. Regular testina of fire hydrants: On- going.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Replacement Project: Design is currently
under peer review. Final plans will be prepared for advertisement in January 2011.
Sewer Maintenance Operations
General.
1 Evaluate system -wide conditions for possible replacement and /or uparade Assessment completed
with Infiltration Inflow work.
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2. Review results of video loas to identify damaaed areas and locations of Possible infiltration /inflow
Repairs have been made as needed based on inspection Togs.
3. Implement a system for remote monitorina of lift stations response and corrective action can be
achieved from a laptop computer New software installed and adjustments still continue.
Performance
1 TV inspect 20.000 LF of pipe annually Unable to implement the TV program for 2010 due to
staffing shortage from City hiring freeze.
2. Clean 183,000 LF of pipe annually Efforts are now underway until year end.
3 Clean and maintain 730 manholes annually Beginning minor repairs in October.
4 Weekly monitoring of 10 sewer lift stations for Pump hours, start counts, and aenerator operation
Routine scheduled monitoring along with cleaning of wet wells.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Project: Design has been modified
due to right -of -way issues. Overflow pipe will stay within right -of -way instead of being
constructed in an easement. Peer review will be scheduled next. Final plans will be prepared
for advertisement in January 2011. Work will precede Interurban Ave S roadway
improvements.
Surface Water Maintenance
General:
1 Participate in development of a multi -vear small drainaae proiect list: Design review for 2010
completed.
2. Provide field support to Enaineerina for GIS inventory' Completed Area 6.
3 Investigate through usaae of TV, GIS and flushing tasks to find unmapped systems. Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe Work is complete for 2010.
2. Maintain /clean 3,500 LF of ditches and four laroe water aualitv ponds Fisheries permits were
acquired and work completed within the window.
3. Clean 1.400 catch basins. manholes and stormceotors On -going for 2010, stormceptors
completed.
4 Maintain /clean 15.000 LF of storm lines. Completed 80% for 2010.
5 Conduct weekly monitoring of five storm lift stations for Pump hours, start counts, and aenerator
operation Routine scheduled monitoring on- going.
Surface Water General Engineering Services
1. Complete small drainaae projects identified on the approved list for 2009 -2010: Construction has
been postponed because the Hydraulic Project Approval (HPA) window expired for 2010.
There are 6 sites in the current program. Advertisement and construction will occur in 2011.
2. Continue adoption and repair of the private storm systems that have been identified There are 3
sites included with the 2010 Small Drainage Program to be advertised and constructed in
2011.
3. Continue development of the GIS as- builts of city infrastructure that complies with NPDES Area 6
work is complete. Area 7 is scheduled for 2011.
Equipment Rental
General:
1. Use the Fleet Manaaement Database to recommend a 10 Percent reduction in the City's fleet costs.
Carpool efforts successful, analyzing surplus policy and formulating recommendations.
2. Fully implement the Vehicle Replacement Guidelines Procedures Goal being met.
Performance:
1 Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -dav timeframe.
Ongoing, goal being met.
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2. Keep 90 percent of safety vehicles (Police and Fire) available for use Efforts were concentrated on
rolling out the new black and white patrol vehicles.
3. Complete by April 30th. the "Condition of the City's Fleet" Report: Completed for budget review.
4 Complete 85 percent of the capital eauioment purchases by June 30th. Only 6 patrol vehicles were
ordered for 2010. Other purchases have been held to evaluate vehicle life extension or
included in 2011 -2012 budget.
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