HomeMy WebLinkAboutUtilities 2011-02-15 COMPLETE AGENDA PACKET AA Distribution:
4� "I.-�wg City of Tukwila D Quinn A. Le
D. Robertson S. Kerslake
k Utilities Committee K. Hougardy C. Parrish
G) A. Ekberg B. Arthur
Mayor Haggerton Clerk File Copy
■A\ De'Sean Quinn, Chair S. Lancaster 2 Extra
Dennis Robertson K. Mate] e-mail to: C. O'Flaherty,
B. Giberson
F Iriarte D Almberg Dideon,
Kathy Hougardy
R. Tischmak B. Saxton, S. Norris,
G. Labanara M. Hart, S Kirby
AGENDA
TUESDAY, FEBRUARY 15, 2011
Time: 5 :00 PM Place: Conference Room #1
Item Recommended Action 1 Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. APW /APE Sewer Repair Feb 2011 a. Forward to 2/28/11 C.O.W. Pg. 1
Resolution Declaring an Emergency and 3/7/11 Regular
b. Storm Lift Station No. 15 Improvements b. Forward to 2/28/11 C.O.W. Pg. 5
Consultant Recommendation and Agreement and 3/7/11 Regular
c. 2010 Fourth Quarter Reports c. Information only Pg. 17
3. ANNOUNCEMENT(S)
4. MISCELLANEOUS
Future Agendas:
Next Scheduled Meeting: Tuesday, March 1, 2011
Committee Goals:
Study the feasibility and implementation of televised City Council meetings.
Continue to foster relationships within local, regional, and state entities that encourage opportunities for
joint partnership and outreach.
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206- 433 -0179 for assistance.
�ILA j,
ss T City of Tukwila
a Jim Haggerton, Mayor
90a INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
902—
FROM: _1 Public Works Director
DATE: February 9, 2011
SUBJECT: APW /APE Sewer Repair Feb 2011
Project No. 91140202
Resolution Declaring an Emergency
ISSUE
Approve Resolution declaring an emergency that authorizes City staff to expedite repair of
the APW /APE (Andover Park W /Andover Park E) Sewer Repair Feb 2011 Project.
BACKGROUND
On February 3, 2011, a break in a 12 -inch waterline was discovered on Andover Park West
just south of Upland Drive. After the waterline was repaired, sanitary sewer manholes were
inspected and it was determined that the 12 -inch sewer system had also been damaged.
Repair of the broken sewer main was attempted, but due to the presence of wet, sandy soils
the repair was not able to be completed. The poor soils caused an existing manhole to shift,
which damaged two additional sewer pipes that were connected to it as well as undermining
the pavement on Andover Park West. Andover Park West had to be completely closed to
traffic for the duration of the repairs.
ANALYSIS
Approve the Resolution which declares an emergency and authorizes Public Works to
immediately construct repairs to the damaged water and sewer system by a construction
contract exempt from competitive bidding.
This project has grown in size and complexity and repairs are being constructed over the next
week. Dewatering is required for two days before deep excavation for the sewer system can
begin. The first step will be to reset the sewer manhole and then replace up to 60 feet of
sewer main in each direction. A new manhole will also need to be installed behind the
sidewalk on the sewer line to the east. Minor repairs at Sewer Pump Station #2 will be
necessary along with pavement restoration.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring an emergency for the
APW /APE Sewer Repair Feb 2011 Project and consider this item at the February 28, 2011
Committee of the Whole meeting and subsequent March 7, 2011 Regular meeting.
Attachment: Draft Resolution
W: \PW Eng PROJECTS \A- SW Projects \91140202 APW APE Sewer Repair Feb 2011 \Info Memo APW Emergency Sewer Repair.doc
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN
RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A
COLLAPSED SANITARY SEWER.
WHEREAS, it has been determined that a sanitary sewer has collapsed in the 1000
block of Andover Park West; and
WHEREAS, the break has resulted in damage to the sanitary sewer and the break
poses a significant risk to existing gas lines, storm drains, and water utilities; and
WHEREAS, the repairs to the sanitary sewer are required immediately; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila has declared an emergency in order to allow City
forces to respond with appropriate resources to restore damages and prevent further
impacts to public and private property; and
WHEREAS, the City Council wishes to provide their support and endorsement of the
Mayor in his action to declare an emergency and for the City's efforts to respond to the
emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages and the need for
protective actions brought about by a failed sanitary sewer, and hereby authorizes City
forces to respond in the most effective and expedient manner, without regard for the
procedures and formalities that would otherwise govern the assignment of duties,
procurement of materials, and contracting of services. This situation is an emergency
as defined in RCW 39.04.280(3).
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, City Clerk Allan Ekberg, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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J�.tJILA ,4".4%, City of Tukwila
Jim Haggerton, Mayor
2
7
90= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
FROM: Public Works Director
DATE: February 9, 2011
SUBJECT: Storm Lift Station No. 15 Improvements
Project No. 91041203
Consultant Recommendation and Agreement
ISSUE
Approve a Consultant Agreement with PACE Engineers, Inc. to design pump station improvements.
BACKGROUND
Storm Lift Station No. 15 drains approximately 200 acres of the northern portion of the Tukwila South
Development. The station was built in 1977, has four pumps, a total capacity of 43.7 cfs and is the largest pump
station in the City. The electrical controls and pumps are located below ground and the station does not have
generator backup power.
The Tukwila South Project will construct the north storm pond with a total capacity of approximately 15 acre -feet of
storage. This pond will then be connected to Storm Lift Station No. 15 through a 36" storm pipe. Development of
the Tukwila South Project will significantly increase the discharge to this station.
ANALYSIS
Failure and flooding at Storm Lift Statiofi No. 15 could result from a power failure or storm flows over the station
capacity. Flooding of the station would result in the loss of the station and significant costs due to damaged
electrical panels, controls, and pumps. Planned improvements to reduce these risks are:
Installation of a back -up power generator to run all or a portion of the pumps
Installation of an electronically activated gate that reduces discharge to the station during flood events
Sealing the dry portion of the station so that stormwater cannot enter through drains connected to the wet well
The current Consultant Roster was reviewed and three firms were short- listed to perform this design. The firms
were: KPG, PACE Engineers and Parametrix. PACE, Inc. was selected as the firm that best met the requirements
for this type of project as PACE has performed similar work for other cities. PACE also completed the Drainage
Study for this pump station in 2010. Staff met with the proposed Project Manager and developed a scope of work
that includes design upgrades to the station.
BUDGET SUMMARY
This project will be funded through the 412 Surface Water Fund.
Cost Budci
PACE Engineers, Inc. 59,839.00 60,000.00
RECOMMENDATION
The Council is being asked to approve a Consultant Agreement with Pace Engineers, Inc. in the amount of
$59,839.00 for consideration at the February 28, 2011 Committee of the Whole meeting and subsequent March 7,
2011 Regular Meeting.
Attachments: Page 146, 2011 CIP
Consultant Selection Score Sheet
Consultant Agreement
W: \PW Eng PROJECTS \A- DR Projects \91041203 (Storm Lift Station No 15 Improvements) \Info Memo Design PACE.doc
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Storm Lift Station No. 15 Improvements Project No. 91041203
DESCRIPTION: Upgrade Storm Lift Station No. 15 to provide an on -site generator and gates to protect station from damage
due to power or pump failure.
JUSTIFICATION: The Tukwila South development will significantly increase storm flows to Lift Station #15.
STATUS: New project for 2011 2016 CIP. A drainage study with improvement recommendations was completed in 2010.
MAINT. IMPACT: Potential for station failure will be reduced.
COMMENT:
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 14 60 74
Land (R/W) 40 40
Const. Mgmt. 40 40
Construction 362 362
TOTAL EXPENSES 0 14 100 402 0 0 0 0 0 516
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 0 14 100 402 0 0 0 0 0 516
TOTAL SOURCES 0 14 100 402 0 0 0 0 0 516
a Project Location <o;�
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2011 2016 Capital Improvement Program 146 6
CONSULTANT SELECTION
Pump Station 15 Design
KPG PACE x Parametrix
Project Manager 1 1 1
Stormwater Pump Station
Experience 3 1 2
Firm Expirence
General 1 1 1
Working with Tukwila?
Program Knowledge 1 1 5 3
.,n
Familiarity with Tukwila South
P
Drainage Basin 2 1 3
PS &E Experience with Tukwila
3
v 4
TOTALS 9 6.5 13
Score consultant 1 to 4, with 1 being highest and 4 being lowest.
Lowest score is consultant ranked highest.
CONSULTANT AGREEMENT FOR
DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and PACE Engineers, Inc., hereinafter referred to as "the Consultant in
consideration of the mutual benefits, terms, and conditions hereinafter specified..
1. Project Designation. The Consultant is retained by the City to perform Design services in
connection with the project titled Stormwater Pump Station No. 15 Improvements.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement prior to December 31, 2011,
unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $59,839.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, Losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
negligence of the City, its agents and employees. To the extent any of the damages referenced
by this paragraph were caused by or resulted from the concurrent negligence of the City, its
agents or employees, this obligation to indemnify, defend and hold harmless is valid and
enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
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be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
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16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
PACE Engineers, Inc.
11255 Kirkland Way, Suite 300
Kirkland, WA 98033
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Mayor
Printed Name:
Title:
Attest /Authenticated: Approved as to Form:
City Clerk Office of the City Attorney
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EXHIBIT A
SCOPE OF SERVICES
STORMWATER PUMP STATION 15 IMPROVEMENTS
Project Understanding
The existing Lift Station No. 15 serves the Tukwila south property. The general boundaries of the
Tukwila south property are South 180 Street to the north, I -5 to the west, Green River to the east
and South 204 Street to the south. Lift Station No. 15 was constructed in the late 1970's and has a
total capacity of 43.7 cfs (19,614 gpm). Currently, Lift Station No. 15 conveys stormwater flows
from the Northeast Basin which is mostly commercial. It will also take future flows related to the
new development to the south. To date there have been no major reports of mechanical problems
with the lift station.
There is currently no on -site emergency back -up power if there were to be a complete failure of the
pumps due to a power outage. To resolve this issue the City has requested PACE provide:
Bid ready contract documents for the installation of a 600 kW standby generator with a
1,000 gallon subbase -fuel tank adjacent to the lift station to provide power to the pumps
during power outages.
Provide drawings to seal the electrical room from the wet well
Provide power to the new actuated sluice gate that will be constructed as part of the North
Pond.
Evaluate the cost and benefits to replace the existing motor starters with VFD's and the
replacement of the existing control panels.
Scope of Services
This proposal includes necessary civil and electrical engineering services through the design phase
of this project. PACE will be the prime consultant for the entire Scope of Work and will oversee and
administer this Scope of Work. PACE will complete all civil engineering and survey services in-
house. PACE will subcontract with Follett Engineering for the electrical engineering portion of the
project. Based upon our discussions we have not included the services of a professional land
acquisition specialist on this project. If during the course of the project, a specialist is required to
assist with obtaining an easement for the generator location the scope and budget would need to be
modified accordingly.
We anticipate starting this work immediately and proceeding on a preliminary layout to submit to the
City for review. The estimated cost for this work is approximately $59,839 (see Exhibit B). The
budget is based on our 2011 rates.
SCOPE OF WORK
Task 1- Project Management /Coordination /Meetings
PACE will provide administration and coordination of the project. The following items are
included in this task:
Attend coordination meetings with the City as required. For budgetary purposes 12
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City of Tukwila
February 2, 2011
Page 2
hours have been allotted for meetings. Since the amount of meeting time is not
under our control, any time in excess of the budgeted 8 hours will be billed on a time
and material basis.
Conduct a field reconnaissance of site and other facilities with the design team and
City staff.
Coordination with subconsuitant.
In -house project administration, scheduling, and direction of design team staff.
Preparation of monthly progress reports
Quality Assurance including a review of all plans and documents at the preliminary
design and final design stages of the project
Task 2- Site Survey
PACE will provide a topographic survey of the project area in accordance with the following
items:
Vertical Datum will be NAVD 88 based on City of Tukwila control points.
Horizontal Datum will be NAD 83/91 Washington State Plane coordinate system, North Zone
also based on City of Tukwila control and matching the datum.
Right of entry to the site will be provided by the Client.
The City will provide available as -built drawings of existing pump station and the adjacent
strip mall.
The limits of the survey will include the southern half of the parking lot between the two
driveways and including two rows of parking stalls in a northerly direction. The existing
parking stall locations will be surveyed along with all surface features and subsurface utilities
as located in the field. The survey will extend across S 180 Street to the proposed location of
the new sluice gate.
Task 3 Preliminary Design
PACE will prepare a preliminary layout of the proposed improvements to submit to the City for
review and comment. This work includes:
Prepare preliminary site plan for the proposed generator and appurtenances.
Utilize lift station as- builts provided by the City to prepare details associated with
sealing of the electrical room from the wet well.
Preliminary layout of the CMU wall and access gate to enclose the generator.
Prepare preliminary electrical site plan with generator and conduit placement.
Instrumentation and control drawings for communication and operation of the
generator.
Prepare preliminary construction cost estimate.
Task 4 Final Design
Based upon City comments on the preliminary design as well as input from the property owner,
PACE will prepare the final design and contract bid documents in accordance with City standards
using the City's standard template and the most recent version of the Washington State Department
of Transportation `Standard Specifications for Road, Bridge and Municipal Construction. The design
will include the following items:
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City of Tukwila
February 2, 2011
Page 3
Existing Site Conditions
TESC Plans and Details
Site Plan and Details of the new generator, enclosure, landscaping and associated
appurtenances
Electrical Design
Contract Documents
Estimate of Probable Construction Costs
PACE will incorporate any City forms or special bid /construction requirements within the bid
document. It is assumed that the City will advertise, open bids and award the project with
support from PACE.
Task 5 Electrical Pre Design
Follett Engineers will prepare the following electrical design and evaluation:
Determine /confirm the size of generator needed to run 4- 150HP pumps and other
appurtenances.
Determine automatic transfer switch (ATS) size and options including interface with the
existing system.
Develop options to replace the motor starters with VFD's.
Review the existing control system and develop alternative analysis for replacement.
Prepare preliminary electrical drawings.
Prepare a preliminary construction cost estimate of the above items
Summarize the above items in a Technical Memorandum.
Task 6 Final Electrical Design
Follett Engineers will prepare the final electrical design for the new generator and appurtenances
based upon review comments from the City. This task excludes final design on converting the
motor starters to VFD's and the control pan replacement design. Both of those items are optional
design elements based upon city comments and available construction budget. If the City
decides to add these items to the scope of work the fee estimate would need to be adjusted
accordingly/
Task 7- Easement Acquisition
PACE will negotiate with the property owner for a permanent easement at the location of the
proposed generator. Work under this task will include:
PACE will secure the latest title report on the property
PACE will prepare Legal exhibit and for the proposed easement as needed.
Communication with property owner on the need and benefit of the easement.
Determine assessed value of easement based on current square footage value.
Finalize easement for recording.
It is that the property owner is a willing participant and condemnation will not be required.
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City of Tukwila
February 2, 2011
Page 4
Task 8 Property Appraisal
PACE Engineers will secure the services of an appraiser to determine the value of the land
required for the proposed generator. This value will be the basis for the easement acquisition.
with VFD's. The estimated cost for this work is $2,750.00
Task 9 Construction Services (Option Item Not in Contract)
PACE is a full- service engineering and surveying company that will be pleased to provide the
following construction services to the City of Tukwila in support of this project if requested by
the City. PACE proposes the following services during construction:
1. Bid assistance (City will advertise the project)
2. Construction management
3. Construction surveying /staking
4. Construction inspection
5. Shop drawing review
6. Progress payment processing
7. Record drawing preparation
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EXHIBIT B
PACE Engineers Project Budget Worksheet 2011 Standard Rates
Project Name Project Name 15th Street PS w/o optional tasks Location:1Project Location Tukwila I Prepared By: KHN
Project Proj Number I Billing Group #:I 00 Task #:I 001 Date: 16- Feb-11
Labor Hours by Classification
Staff Type (See Labor Rates Table) 1 12 16 74 41 43 46 48 59 91
Staff Type Hourly Rate $185 $150 $110 $110 $150 $140 $120 $110 $189 689
Labor Senior Project Cad Drafter Principal Project Project Survey Tech 2 -Man Project Hour Dollar
Drawing/Task Title Code Principal Manager Engineer II III Surveyor Manager Surveyor II Survey Crew Administrator Total Total
Task 1• Project Management 22 I 12 I 0 t 0 I I 0 I 0 i 0 0 I 0 I 4 38 $6,226.00
Meetings 8 4 12.0 $2,080
Field Recon 4 4 8.0 $1,340
Coordination 2 4 4 10.0 $1,326
OA Prelim and Final 8 8.0 $1,480
Task 2 Site Survey 1 4 16 16 4 41.0 $5,890.00
Task 3 Preliminary Design 0 20 0 12 I 0 0 0 0 0 I 0 32 $4,320.00
Site layout 16 12 28.0 $3,720
Cost Estimate 4 4.0 $600
Task 4 Final Design 0 38 4 32 I 0 I 0 I 0 I 0 I 0 I 8 82 $10,372.00
TESC 4 8 12.0 $1,320
Site Plan and Details 24 24 48.0 $6,240
Specifications 10 8 18.0 $2212
Cost Estimate 4 4.0 $600
Task 5 Prelim Electrical (see below) 0.0 $0
Task 6 Final Electrical (see below) 0.0 $0
Task 7 Easement Acquisition 18 8 4 8 I 20 0 0 0 I 0 10 68 69,740.00
Title Report 4 4.0 $600
Exhibits and Legal Description 8 8 8 6 30.0 $3,814
Easement Negotiation 16 16.0 $2960
Determine assesed Value 4 4.0 $440
Finalize Easement 2 8 4 14.0 $1,926
Task 8 Appraisal (see below)
Hours Total
40.0 79.0 8.0 52.0 0.0 24.0 0.0 0.0 16.0 16.0 26.0 261.0
Labor Total $7,400 $11,850 $880 $5,720 $0 $3,600 $0 $0 $1,760 $3,024 $2,314 1 $36,548.00
Expenses Reimbursable Subconsultants
1 rate /unit Quantity Cost Task 5 Prelim Elec $6,160
Utility LOCATE $500.00 Task 6 Final Elec $9,590
Title Report $500.00 Task 8 Appraisal $3,500 PACE Billed Labor Total $36,548
PhotoNideo Reimbursable Expenses $1,731
Mileage/Travel/Per Diem Subconsultants $21,560
Miscellaneous SubconsultantSubtotal $19,250 Total Project Budget 1 $59,839 I
Technology Fee (2% of labor) $730.96 Markup 12%
Total $1,731 Total i $21,560 I R.,. T.,., U,.. 2011 5.,..,.... R I
File: PS 15 Final budget EXHIBIT B.xls, Fee Worksheet Page 1 of 1 Printed: 219 /2011,10:28 AM
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o 4*- City of Tukwila
Jim Haggerton, Mayor
190
FOURTH QUARTER REPORT TO COUNCIL
October 1 December 31, 2010
Prepared for Utilities Committee
CITY COUNCIL
Due to the Council's need to address the City's budget shortfall during 2010, discussions and actions
regarding City Council goals were delayed and /or limited.
BUDGET PROGRAM GOALS:
1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up.
2. Support programs and services that provide a sense of stability. community and unity throughout
Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the
Tukwila community.
3. Work toaether in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or
follow -up. A small standing committee of three members from each Council met on April 22, 2010,
and July 8, 2010. A joint meeting was not scheduled for the 4th Quarter.
4. Provide legislative support and encouragement to Tukwila residents livina in rental communities
through proa rams that hold owners and /or property managers accountable for providing safe places
to live throuah the implementation of a rental licensina program: Completed. On April 19, 2010,
Council approved a resolution adopting a residential rental business license and inspection program
fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which were
actively opposed by Tukwila, became law.
5. Approve and implement standard operating procedures for the Council. Review and update
procedures on a reaular basis: Not currently assigned to a specific committee; monitored by the
Council President and Legislative Analyst. The Council did not implement any policies for
incorporation into the standard operating procedure manual during the fourth quarter.
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks
Recreation Open Space Plan) throuah policy related decisions not associated with direct program
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
7. Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional. state and federal budaets affectina human services programs and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews
deem appropriate. In response to current unstable economic conditions the Council has worked
diligently to leaving significant Human Services funds intact.
8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities
Committee for implementation and /or follow -up.
9. Continue to foster relationships within local, regional and state entities that encourage opportunities
for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow
up. Councilmembers serve as representatives and alternates on local, regional and state boards,
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committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB,
Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water
Alliance.
10. Formulate an Adoot-a-Neiahborhood proaram that will provide Councilmembers the ooportunity to
become more familiar with the chancing faces of communities and neiohborhoods throughout the
City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs
Parks and Finance Safety Committees implementation and /or follow -up.
12. Establish a process to provide updates to Council on issues that are brouoht forward at Council
meetings durina citizen comment opportunities: Completed. During the second quarter, City
Administration formulated an efficient process to update Council of such items. The system is
currently managed by the Mayor's Executive Assistant.
PUBLIC WORKS DEPARTMENT
YEAR END SIGNIFICANT ISSUES:
Tukwila International Blvd Improvement Phases II III Project completed on time and under budget. Both
Southcenter Parkway and Tukwila Urban Center Access (Klickitat) Projects were awarded by year -end
with both bids under the engineer's estimate.
Howard Hanson Dam's capacity level still poses a flooding risk this winter. The good news is that the
grout curtain installed in 2009 and other interim measures are being effective in controlling seepage. This
has supplied the Corps of Engineers with additional confidence in the storage capacity of the dam for the
2010/2011 flood season. A new drainage and erosion control system inside the dam and abutment is
scheduled to be completed before the 2011/2012 flood season and should bring the dam back to its
designed capacity.
Public Works Maintenance and Operations performed more in -house repairs this year on several different
levels than ever before. The Street Department patched and repaved portions of Interurban Avenue over
a 6 -week period, the Surface Water Department performed property cleanup and demolition at the
Duwamish Gardens site, the Water Department completed the automated meter read system, Facilities
have now assumed full maintenance coverage and management of the 6300 Building (eliminating a
private contract management firm), and Fleet now performs all transmissions repairs, tire work, and
towing of all administrative and patrol cars in- house. Also purchased and outfitted the new black and
white patrol cars in 2010.
4th QUARTER SIGNIFICANT ISSUES:
Construction was substantially completed and within budget for Tukwila International Blvd Improvement
Phases II III Project. A ribbon cutting event was held on October 13, 2010 to celebrate the completion.
Project close -out is anticipated in the first quarter of 2011.
On November 4 bids were opened for construction of the Tukwila Urban Center Access Project (Klickitat).
Guy F. Atkinson Construction submitted the lowest bid that was well below the engineer's estimate.
Council awarded the project on November 22. Construction is scheduled to begin in the first quarter of
2011 and have the road reopened by November 15, 2011. CH2M Hill was selected for construction
management of the TUC Access Project.
After ice and snowfall on Monday, 11/22, sanders, plows, and dump trucks were used to clear City
streets. Traffic was gridlocked for hours during the evening commute. As of Thursday morning
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(Thanksgiving), 200 tons of sand and 550 bags of salt were used. All major and secondary arterials were
opened by 11/24 including S 178th hill, Slade Way, and S 144th St hill. One signal cabinet was destroyed
by a hit and run driver at Andover Park West and Minkler Blvd.
BUDGET PROGRAM GOALS:
Public Works Administration
1. Prepare and Present a comprehensive Citv Facilities Uoarade and Replacement Plan: Public Works
and DCD continue to work on the plan.
2. Evaluate future arant fundina options available and propose a course of action to fund transoortation
proiects: Tracking grant opportunities in order to realistically budget capital projects.
3. Implement the Emeraencv Manaaement Community Disaster Education (CDE' Proaram: EM
responsibilities were transferred to the Fire Department.
4. Provide auarterlv reports on emeraencv manaaement issues: With departure of the Emergency
Operations Coordinator, the EM responsibilities were transferred to the Fire Department.
5. Hold auarterlv community informational meetinas: Goal not met due to staffing levels.
Business Services
1. Create a more effective. cost efficient deoartment— proiectina and monitorino department costs:
seekina more cost effective purchasing aareements with vendors: Preparing the department's
operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Goal met.
2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of
financina street improvement proiects for residential and commercial areas: Goal met for the TUC
Access (Klickitat) Project.
3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterprise
funds. Investioate the feasibility of a consumption -based sewer rate: Reviewed rate models for the
Proposed 2011 -2016 CIP and 2011 -2012 Biennial Budget, including new water and sewer
ordinances and rate increases in the Public Works Fee Schedule Resolution.
Maintenance Administration
1. Identify operational reauirements (facility space, equipment. and personnel) for all maintenance
functions beina performed: Efforts were directed toward facility conditions costs.
2. Implement recurrent technical trainino and operational safety programs to maintain employee
certification levels to meet current and updated reaulations: All required training for 2010 has been
completed.
3. Initiate a program that will improve the enerav efficiency of City maintenance operations: As part of
the City's Green Team, Public Works is assessing potential grants for 2011 implementation.
Engineering Administration
1. Assess standardized contractina procedures for construction and repair proiects: City attorney is
reviewing all contract templates.
2. Annual assessment and update of transportation impact fees system: A contract with Fehr Peers
was executed to provide a review of the impact fees by June 30, 2011. Level -of- service
calculations for pedestrians and bicycle users are complete. Traffic modeling is underway.
Development
General:
1. Maintain and improve the turn around time for Permit review and approval: All performance goals
have been met.
2. Work with and support DCD to improve permit processes: Tuesday /Thursday plan review
meetings for completeness have been implemented as well as cross training between
PW /DCD permit staff.
Performance:
1. Zero backlogs of permits waiting for more than 30 days to be reviewed: Goal met.
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2. Permits for sinale family residences issued within 30 days: Goal met.
Facility Maintenance
General:
1. Maintain a record keeoina and trackina system for facility maintenance work order allocation:
Facilities summary reports and year -end data entry completed.
2. Implement the business plan for facility maintenance: Analyzing maintenance summaries.
Performance:
1. Advertise and award 90% of active Fund 303 Projects no later than June 1 On budgetary hold.
2. Reduce facility maintenance costs by 10% through efficiencies: Implementing lighting HVAC
efficiencies with routine replacements and preparing for potential grant awards.
Street Maintenance /General Admin
General:
1. Participate in pavement manaaement for the multi -year street overlay proaram: The 2009/2010
Overlay and Repair Program was completed.
2. Assess the Traffic Operations Center (TOM effectiveness and flexibility with an emphasis on
expanding its use by other departments: Completed fiber installation by City crews along E
Marginal Way corridor. Installed fiber and coax cable to Police training room for full access to
all cameras and recorders. Removed all fiber control switches from the Neighborhood
Resource Center in preparation of Police vacating the building.
Performance:
1. Repair City -owned streetlights within 72 hours. For Seattle City Liaht/Puaet Sound Enerav
streetlights, report within 24 hours: Repairs have been made on City -owned lights as needed.
Assessing streetlight system to identify areas that can be converted from a flat rate to a
metered system. To date 59 streetlights have been converted to a metered system.
2. Correct all traffic signal problems within 24 hours: Goal met.
3. Perform auarterly preventative maintenance on all City -owned traffic sianals: Goal met.
4. Evaluate reflectivity of all sians once a year: To be completed in early 2011.
5. City street cleanina: Goal met.
Residential 100 percent of the streets. twice a year.
Arterial residential and commercial /industrial roads six times a year.
Arterial commercial /industrial roads eioht times a year.
6. Potholes shall be repaired within 48 hours of notification: Goal met.
7. Provide auarterly reports on the effort to remove araffiti from public property: Year -end report being
prepared.
Residential Streets General Engineering
1. Prioritize. budaet. and schedule list of residential street improvement proiects. including condition of
sidewalks. for inclusion into the City's Capital Improvement Proaram: Funding for 42 Ave S design
has been included in the Approved 2011 -2016 CIP. Funding for 53 Ave S design is proposed
for 2014/2015.
2. Annual update of pavement manaaement system: Notice to Proceed for design of the 2011
Overlay Repair program was issued November 9. Due to staff workload, the pavement
management system will be updated in 2011.
Bridges Streets General Engineering
1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect:
Construction is complete and within budget. Project close -out is underway and is scheduled
to be presented to Transportation Committee and Council in early 2011.
2. Award construction contract for Tukwila Urban Access (Klickitat\ Project: Construction bids were
opened on 11/4/10. Guy F. Atkinson Construction submitted the lowest bid in the amount of
$10,880,180.00, well within budget and below the engineer's estimate of $15,365,000.
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Construction will begin in early 2011 and road is expected to be open for traffic in November
2011.
3. Award construction contract for Southcenter Parkway Proiect: Work to date includes construction
of preload and installation of the sanitary sewer line from Minkler Blvd to S 180 St. Some
items of work have been delayed pending issuance of a permit from the U.S. Army Corps of
Engineers. Contract completion is currently scheduled for January 2012.
Water Utility /Maintenance Operations
General:
1. Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data program: Data updates completed and DOH reports have been submitted.
2. Continue the remaining phase of the automatic meter read program in the residential areas: Final
area of Allentown has been completed.
3. Implement a program to test the accuracy of water meters 2- inches and larger into standard
preventative maintenance procedures: Goal met.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance:
1. Install new water meters within 48 hours of the hook -uo reauest: Goal met.
2. Respond to water aualitv concerns within 24 hours: Goal met.
3. Test chlorine residual level bi-monthlv: Goal met as scheduled.
4. Test coliform levels bi- monthly: Goal met.
5. Achieve 10 percent water savings to meet Water Efficiency Goals established by the Municipal Water
Law: Data from 11 months shows water savings well within the 10% goal.
6. Regular testing of fire hydrants: Goal met.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Replacement Proiect: Design is currently
under final review. Plans and specifications will be prepared for advertisement in the first
quarter of 2011.
Sewer Maintenance Operations
General:
1. Evaluate system -wide conditions for possible replacement and /or upgrade: Assessment completed
with Infiltration Inflow work.
2. Review results of video loas to identify damaged areas and locations of possible infiltration /inflow:
Repairs have been made as needed based on inspection logs.
3. Implement a system for remote monitoring of lift stations response and corrective action can be
achieved from a laptop computer: New software installed with more programming scheduled in
2011.
Performance:
1. TV inspect 20.000 LF of pipe annually: Unable to implement the TV program for 2010 due to
staffing shortage from City hiring freeze.
2. Clean 183.000 LF of pipe annually: Goal met.
3. Clean and maintain 730 manholes annually: Completed.
4. Weekly monitoring of 10 sewer lift stations for pump hours. start counts. and aenerator operation:
Routine scheduled monitoring along with cleaning of wet wells.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Design has been modified
due to right -of -way issues. Final review is underway. Plans and specifications will be prepared
for advertisement in the first quarter of 2011. Work will precede Interurban Ave S roadway
improvements.
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Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainaae proiect list: Design review for 2010
completed.
2. Provide field support to Enaineerina for GIS inventory: Completed Area 6.
3. Investiaate throuah usaae of TV. GIS and flushino tasks to find unmapped systems: Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe: Work is 80% complete for 2010.
2. Maintain /clean 3.500 LF of ditches and four large water aualitv ponds: Fisheries permits were
acquired and work completed within the required time limit.
3. Clean 1,400 catch basins. manholes and stormceotors: Goal met on annual cleaning rotation.
4. Maintain /clean 15.000 LF of storm lines: Completed 80% for 2010.
5. Conduct weekly monitoring of five storm lift stations for pump hours, start counts, and aenerator
operation: Goal met with routine scheduled monitoring on- going.
Surface Water General Engineering Services
1. Complete small drainaae proiects identified on the approved list for 2009 -2010: Construction has
been postponed because the Hydraulic Project Approval (HPA) window expired for 2010.
There are 6 sites in the current program. Advertisement and construction will occur in 2011.
Plans and specifications are currently 60% complete.
2. Continue adoption and repair of the private storm systems that have been identified: There are 3
sites included with the 2010/2011 Small Drainage Program to be advertised and constructed in
2011. Plans and specifications are currently 60% complete.
3. Continue development of the GIS as- builts of city infrastructure that complies with NPDES: Area 6
work is complete. Area 7 consultant contract will be presented to Council for approval in the
first quarter of 2011.
Equipment Rental
General:
1. Use the Fleet Manaaement Database to recommend a 10 percent reduction in the City's fleet costs:
Carpool efforts successful, analyzing surplus policy and formulating recommendations.
2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal met.
Performance:
1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe:
Ongoing, goal met.
2. Keep 90 percent of safety vehicles (Police and Fire) available for use: Efforts were concentrated on
rolling out the new black and white patrol vehicles.
3. Complete by April 30th. the "Condition of the Citv's Fleet" Report: Completed for budget review.
4. Complete 85 percent of the capital equipment purchases by June 30th: Only 6 black and white
patrol vehicles were ordered for 2010. Other purchases have been held to evaluate vehicle life
extension or included in 2011 -2012 budget.
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