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Home My WebLink AboutCOW 2014-06-09 Item 4C - Contract Supplement #7 - Water and Sewer Comprehensive Plans Update with Carollo Engineers for $19,768,'"fru,o014,4 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared b) review Council review 06/09/14 BG -Mg Supplemental 1.V\ 06/16/14 BG 06/09/14 11 Motion Date 06/16/14 I Resolution ID Ordinance AN Date 0 Bid Award Mtg Date I Public Hearing ID Other Mtg Date A1 tg Date Mtg ITEM INFORMATION ITEM No. 4.C. 89 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/09/14 AGENDA TEM TITLE Water Comprehensive Plan - Carollo Engineers Supplemental Agreement No. 7 CATEGoRy 11 Discussion 06/09/14 11 Motion Date 06/16/14 I Resolution ID Ordinance AN Date 0 Bid Award Mtg Date I Public Hearing ID Other Mtg Date A1 tg Date Mtg Mtg Date Mg Date SPONSOR El Council fl Mayor HR Ei DCD Finance El Fire IT El P&R Police 174 P IF SpoNs()R's Carollo Engineers is currently the consultant for the update to the Water Comprehensive Su MMARY Plan. As a result of review comments from the State of Washington's Department of Health and King County Utilities Technical Review Committee, the Water Comprehensive Plan had to be updated. This supplement will also include printing costs. As budget funding has been exhausted, the Ending Fund Balance in the Water Fund will be utilized. Council is being asked to approve Supplement No. 7 with Carollo Engineers for $19,768.00. REVIEWED BY 0 COW Mtg. E CA&P Cmte F&S Cmte El Transportation Cmte Cmte Arts Comm. El Parks Comm. El Planning Comm. COMMITTEE CHAIR: KATE KRULLER r1 Utilities DATE: 06/02/14 RECOMMENDATIONS: SPoNsoR/ADmiN. CoMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpENDITuRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $19,768.00 $0.00 $19,768.00 Fund Source: 401 WATER FUND'S ENDING FUND BALANCE Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/09/14 06/16/14 MTG. DATE ATTACHMENTS 06/09/14 Informational Memorandum dated 05/30/14 Supplemental Agreement No. 7 to Contract No. 10-055 Minutes from the Utilities Committee meeting of 06/02/14 06/16/14 89 90 City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, Senior Program Manager DATE: May 30, 2014 SUBJECT: Water and Sewer Comprehensive Plans Project No. 91040101, Contract No. 10-055 Supplemental Agreement No. 7 Jim Haggerton, Mayor ISSUE Approve Supplemental Agreement No. 7 with Caro llo Engineers to revise the Comprehensive Water Plan. BACKGROUND In 2010 the City contracted with Caro llo Engineers to update the Water Comprehensive Plan. DISCUSSION As a result of review comments on the draft Water Comprehensive Plan from the State of Washington Department of Health (DOH) and King County Utilities Technical Review Committee (UTRC) the Consultant's time to complete these revisions have taken longer than anticipated. The Water Comprehensive Plan will be updated to include responses to those comments and the final Plan, including 10 copies for distribution, will be developed and issued for Council and Agency review and approval. FINANCIAL IMPACT Supplemental Agreement No. 7 will provide funding for addressing the reviewing agencies' comments and printing costs. Funding for the additional work will come from the Water Fund's Ending Fund balance. EXPENDITURES Original contract Supplement No. 1 Supplement No. 2 Supplement No. 3-6** Supplement No, 7 Total $291,000.00 12,662.00 21,721.50 16,250.00 19 768.00 $361,401.50 ** Supplement Nos. 4-6 did not change the contract amount. Funding Budget Water Comp Plan Sewer Comp Plan Interurban Water Reuse (2013) APE Water Line Ending Fund Balance $160,000.00 143,000.00 25,000.00 16,000.00 19,768.00 $363,768.00 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 7 to Contract No. 10-055 with Caro llo Engineers for $19,768.00 for the Water Comprehensive Plan and consider this item at the June 9, 2014 Committee of the Whole and subsequent June 16, 2014 Regular Meeting. Attachments: Supplement No. 7 W:\PW Eng \PROJECTS \A- WT Projects\Water Comprehensive Plan -Water (91040101)\ Info Memo Water Comp Plan Sup #7 5-30-14.docx 91 92 SUPPLEMENTAL AGREEMENT NUMBER 7 to CONSULTANT AGREEMENT NUMBER 10 -055 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City ", and Carollo Engineers hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, May 19, 2010, and identified as Agreement No. 10 -055. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: i 1. The following is a scope of work for Amendment 2 of the Comprehensive Water Plan (Plan) for the City of Tukwila. This purpose of this amendment is to add new tasks to respond to Agency comments. As a result of comments on the draft Plan from the State of Washington Department of Health (DOH) and King County Utilities Technical Review Committee (UTRC), the storage analysis will be revised. This change requires extensive edits to the text, analysis tables, and figures throughout the Plan. Analysis revisions will also result in modifications to the capital improvements program (CIP). The Plan will be updated to include responses to comments. A Final Plan will be developed and issued for Council and Agency review and approval. SCOPE OF SERVICES AND TASKS The scope of services for the project will consist of the following tasks: Task 1: Project Coordination Consultant will provide the project management services necessary to meet the proposed scope of services, budget, and timeline. This includes three meetings with City. Monitor progress against projected schedule, scope of service, and budget and administer monthly invoicing. Communicate internally and with City staff regarding the project progress, any issues of concern, project requirements, periodic reviews, and overall project schedule. DELIVERABLES: 1. Meeting 1 and 2 — Review Agency comments and proposed responses to Plan. 2. Meeting 3 — Deliver and review Final Plan to City for Agency approval. Task 2: Incorporate Responses from Agency Comments • Add optimal service range to Table 1.5. • Updated Coliform Monitoring Plan to be added to Appendix I. To include letter from SPU, a schematic of specific sample sites, and sample collection SOPs. 93 • Summarize results from 2012 SPU Residential Sampling and add to Appendix K. • Add physical and contractual obligations from Cascade and SPU contracts for supply stations to Table 4.2. Include statement in text indicating inclusion. • Storage Analysis was revised to mitigate deficiencies in storage. DOH comment states current recommendation of contacting adjacent purveyors regarding willingness to provide storage for the City to meet requirements is unacceptable. Plan text to be revised and CIP modified. • City to develop water shortage response plan and Consultant to review and update as necessary. Water shortage response plan will replace Appendix H. • Update Appendix M • Add Consistency Statement to Appendix B. • Add SEPA documents to Appendix A. Add Adjacent Purveyor comments to Appendix B. • Revise text to state that current King County Zoning was mapped and used within the future water demand project for service area in unincorporated King County. • Add Reclaimed Water Evaluation checklist to Appendix N and stat in Plan text. • Revised text to state WUE goal is consistent with Municipal Water Law. • Add Duty to Server policy to Chapter 1. • Modify all figures to reflect revised RWSA. Assumptions • City to provide water shortage response plan for review. • City to provide response or documentation on Coliform Monitoring routine collection sites. Task 3: Plan Amendment Development Include the compilation of all previous tasks mentioned in this Scope of Services. Carollo will incorporate all updated chapters and prepare the Final Plan. Prepare revised Cover Sheet, Table of Contents, and Executive Summary. Compile Chapters and Appendices. Prepare Final Plan PDF for City review and incorporate comments into the Final Stamped Plan. Modifications to the plan include: Executive Summary • Pg ES -4, Section ES.3 • Figure ES 1 • Figure ES 2 94 Chapter 1 • Pg 1 -8, Table 1.5 • Pg 1 -12, Section 1.8 • Pg 1 -14, Table 1.8 • Pg 1 -15, Section 1.9 Chapter 2 • Pg 2 -7, Table 2.2 • Figure 2.1 • Figure 2.2 • Pg 2 -17, Section 2.10 Chapter 3 • Replace entire chapter o New Figure 3.3 Chapter 4 • Pg 4 -5, Section 4.3.5 • Pg 4 -6, Section 4.3.5 • Pg 4 -7, Section 4.3.5 Chapter 5 • Figure 5.1 • Figure 5.2 Chapter 6 • Pg 6 -5, Section 6.3.1.2 • Pg 6 -7, Multiple • Pg 6 -8, Section 6.3.2 • Pg 6 -9, Table 6.5 • Pg 6 -11, Table 6.3.3 • Figure 6.8 • Figure 6.9 • Figure 6.10 • Figure 6.11 • Chapter 7 95 • Pg 7 -8, Section 7.5 • Pg 7 -12, Section 7.10 Chapter 8 • No changes Chapter 9 • Replace Entire chapter o Corrections on over 50% of pages. DELIVERABLES: 1. Two (2) signed and stamped Pull- Replacement Packages for DOH and King County. 2. Ten (10) signed and stamped Binders, one Final camera -ready copy, and one PDF of the Final Comprehensive Water Plans for the City. 2. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made for an additional $19,768.00. The total amount for the Consultant for this contact shall not exceed $361.401.50 without express written modification of the Agreement signed by the City. 3. Time for Performance shall be amended as follows: Change the number of calendar days for completion of the work to read an additional 41 days for a total of 1,471 days, making the completion date May 30, 2014. DATED this day of , 2014. CITY OF TUKWILA CONSULTANT By: !j uri,. *a� L Jim Haggerton, Mayor 96 Printed Name: Title: VICe,4'*'Mecit TASK !DESCRIPTION PM Asst. PM GIS WP Kammereck Reisinger Dunn Varies Total Hours Carollo Labor Cost OTHER DIRECT COSTS TOTAL COST PECE Travel and Printing $9.00 Total ODC Total Labor Rate $ 189.00 $ 150.00 $ 125.00 $ 81.00 Task 1 1.1 - Project Coordination Meeting No. 1 - Agency Comments Review 4 2 0 0 6 $ - $ 50 $ 54 $ 54 $ 104 $ 104 1.2 Meeting No. 2 - Proposed Plan Revisions 4 2 0 0 6 $ - $ - $ 54 $ 54 1.3 Meeting No. 3 - Final Plan Delivery 2 2 0 0 4 $ - $ - $ 36 $ 36 $ 36 Subtotal Task 1 10 6 0 0 16 $ 2,790 50 $ 144 $ 194 $ 2,984 Task 2 .._ ..�- �.�, - Incorporate Responses from Agency 10 A 24 40 \ t, _. 16 4 ' - .. ��:.. \'mac � .� � $ - � \�.,x� ad "s. $ 2,916 '� .- >` $ 2,916 � . .. �, .� Subtotal - Task 2 10 24 16 4 54 $ 7,814 $ - $ 2,916 $ 2,916 $ 10,730 -Al Task 3 .,�..,..,__..Y_�.... �r ti. >. -.. �� **% ----*1 - Plan Amendment Development efl t*:*, 'sue 2 ;, a`�...: . 2 �.. *,� ..._ „�.�y >�* 0 16 \ � .a.� .... * *1*\1... �;\�. $ 3,000 , \*t*,. $ 1,080 . \. _,., - -� -..* \ ....� $ 4,080 _.�... i Subtotal Task 3 2 2 0 16 20 $ 1,974 $ 3,000 $ 1,080 $ 4,080 $ 6,054 _� . 'a•t - U.:E�� \ =�` -.` �4 � ::�� n*V . Y�S'fi:w TOTAL 22 32 16 20 90 $ 12,578 $ 3,050 $ 4,140 $ 7,190 $ 19,768 98 UTILITIES COMMITTEE Meeting Minutes June 2, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building City ^� Y��7 of Tukwila Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair; Allan Ekberg, Kathy Hougardy Staff: David C|ine, Bob Giberson, Ryan Lorson, Fnank|hmrte. Mike Cusick, Greg ViUaDUev@, Pat Brodin, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:20 p.m. I. PRESENTATIONS U. BUSINESS AGENDA A. Supplemental Agreement: East Marginal VVoySouth Storm Pipe Replacement Staff is seeking Council approval of Supplement No. 3 to Contract No. 13-036 with KPG, Inc. in the amount of $45.885.87 for design of the East Marginal Way Pipe Replacement Project. An alternate alignment was identified after soil contaminants were discovered along the original project alignment where the existing pipe is located. This supplement will cover the additional field work and design needed to accommodate this change to the project scope. The total cost for design including this supplement is $223,439.76, which is under budget. The alternate alignment will reduce construction costs by allowing the existing pipe to be used during cOn3truction, eliminating bypass pumping, avoiding contaminated soils, and reducing utility conflicts. UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA. B. Interagency Agreement: NPDES Regional Stormwater Monitoring Program Staff is seeking Council approval of Interagency Agreement No. VVAHO4-544 vvith the Department of Ecology for funding and conducting Tukwila's share of the Regional Stormwater Monitoring Program (RSMP). The City's NPDES Phase || Municipal Stormwater Permit requires that the City either monitor stormwater systesms for water quality effectiveness or participate in the RSMP. The City notified [}[)E of its decision to participate in November 2013, and this interagency agreement sets the terms for Tukwila's share of the collective funding. The total fee for the four year monitoring agreement is$5O.144.8O. with $12'536.0O due annually until the permit expires in 2018. UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA. Supplemental Aqreement: Water Comprehensive PIan Staff is seeking Council approval of Supplement No. 7 to Contract No. 10-055 with Carollo Engineers in the amount of $19.768.00 for revisions to the Water Comprehensive Plan. The Washington Department of Health (DOH) and King County Utilities Technical Review Committee provided comments on the draft Plan that impact the amount of time needed to complete responsive revisions. Funding for this supplement will come from the Water Fund's Ending Fund Balance. UNANIMOUS APPROVAL. FORWARD TO JUNE 9, 2014 COMMITTEE OF THE WHOLE. UL MISCELLANEOUS Meeting adjourned at 5:35 p.m. Next meeting: Monday, June 16, 2014 — 5:15 p.m. — Foster Conference Room Committee Chair Approval