HomeMy WebLinkAboutUtilities 2011-08-09 Item 2A - Request for Proposals - Solid Waste Collection ContractCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
DATE: August 5, 2011
SUBJECT: Comprehensive Solid Waste. Recvclables and Compostables Collection Contract
Request for Proposals
ISSUE
Comprehensive Solid Waste, Recyclables and Compostables Collection Contract Request for
Proposal (RFP).
BACKGROUND
The current Comprehensive Solid Waste, Recyclables, and Yard Waste Collection Contract with Allied
Waste will expire on October 30, 2012. The new collection contract will be obtained through an open,
competitive procurement process. A significant milestone in the process is the development of the
RFP. In partnership with our consultant, Epicenter Services, LLC, the RFP has been completed and is
scheduled for release on August 11, 2011.
Once released, proponents will have 60 days to submit their proposal. An updated procurement
schedule highlighting the major activities is provided in Attachment 1.
DISCUSSION
The RFP and draft contract provisions ensure that the residential, multi family, and commercial
customers will continue to receive the same or enhanced level of service. Additionally, special
programs such as discounts for disabled /low- income seniors, annual bulky items /recycling events and
"free" municipal services provided under the current Allied Waste Contract will continue. The following
highlights are addressed in the RFP /Draft Contract:
Contract Term: The initial contract term will be seven years with a City option for two additional two
year extensions. A longer contract term allows a contractor to amortize the cost of new trucks and
equipment over a longer period of time which allows for more favorable collection rates.
Administrative Fee: The new contract will include a 2% administrative fee to fund street litter services
and outreach programs.
Expanded Recyclable List: The current list of recyclables collected from customers will be expanded
to include a wide range of plastics, fats /oils /grease (FOG), and fluorescent lights.
Garbage, Recycling, and Compostables Carts: Carts purchased for performance of the new
contract will (at the City's option), revert to City ownership at contract termination.
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INFORMATIONAL MEMO
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As part of the RFP, several proposal alternatives and options will be addressed including:
Weekly Recycling and Compostables Collection: The base proposal assumes current every- other-
week recycling and compostables collection for single family customers. The proposal alternative
increases the collection frequency to weekly.
Every- other -Week Garbage Collection: The base proposal assumes current weekly garbage
collection for single- family customers. Proposal alternative decreases frequency to every- other -week.
Embedded Compostables Collection: The base proposal assumes the continuation of the existing
subscription -based compostables collection service for single family residents. The proposal
alternative would handle compostables the same as recyclables in that all single family customers
would pay for the service as part of their basic garbage collection service.
Embedded Commercial Recycling (cart- based): This alternative would implement City -wide
commercial recycling, with up to two 96- gallon recycling carts provided and collected weekly from
each commercial customer who requests the service at no additional charge as part of their garbage
service.
Embedded Commercial Recycling (150% Capacity): This alternative would implement city -wide
commercial recycling with recycling containers provided to businesses at a level of up to 150% of their
garbage capacity with the costs (and benefits) included in basic garbage rates.
Mandatory Collection: This alternative would implement mandatory collection for all customers,
including single family, multi family and commercial sectors.
As noted in the attached Task Schedule, the next major milestone after proposals are received from
the RFP proponents is the evaluation of RFP submissions and the selection of a finalist. Once the
contract is finalized, staff will seek approval through the normal Council approval process.
RECOMMENDATION
Information and discussion only.
Attachment: Solid Waste, Recycling, and Compostables Collection Contract Task Schedule
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SOLID WASTE, RECYCLING, COMPOSTABLES COLLECTION CONTRACT
Task Schedule
Event/Task Time Frame Comments
RFP /Draft Contract to UC August 9, 2011
Seattle Times,
Seattle Daily Journal,
Publish Notice of Proposal August 11, 2011 City Website,
Channel 21
Release RFP Documents
August 11, 2011
Deadline for Proponent Questions
September 7, 2011
Proposals Due
October 12, 2011
Evaluate RFP Submissions
October November 2011
Notice of Finalist to Selected
Proponent
End of November 2011
Finalize Contract
December 2011
2012 Contract to UC January 2012
2012 Contract COW January 2012
2012 Contract to Regular Meeting February 2012
City Executes Contract March 2012
Contractor Transition
May 1, 2012
Implementation Plan Due
Container Delivery October 2012
Start of New Contract October 30, 2012
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