HomeMy WebLinkAboutReg 2014-06-16 COMPLETE AGENDA PACKETMonday,
L Tukwila City Council Agenda
• REGULAR MEETING •
Op 2 Jim Haggerton,
.y David
Mayor Councilmembers + Joe Duffie + Dennis Robertson
Cline, CityAdministrator + Allan Ekberg + Verna Seal
Quinn, Council President + Kathy Hougardy + Kate Kruller
De'Sean
June 16, 2014; 7:00 PM • Ord #2444 • Res #1833
1.
CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2.
SPECIAL
PRESENTATIONS
a. Update from Valley Communications Center (Valley Com). Lora Ueland,
Executive Director
b. Update on Police Department Strategic Plan. Mike Villa, Police Chief
3.
CITIZEN
COMMENT
At this time, you are invited to comment on items not included on this agenda
(p /ease limit your comments to five minutes per citizen). To comment
on an item fisted on this agenda, please save your comments until the issue is
presented for discussion.
4.
CONSENT
AGENDA
a. Approval of Minutes: 6/2/14 (Regular Mtg.)
b. Approval of Vouchers.
c. Authorize the Mayor to sign Supplement No. 3 to contract #13 -036
with KPG, Inc., for design services for the East Marginal Way Pipe
Replacement Project in the amount of $45,985.87. (Reviewed and
forwarded to Consent by Utilities Committee on 6/2/14.)
d. Authorize the Mayor to sign an Interagency Agreement (IAA) with the
Department of Ecology for the Regional Stormwater Monitoring
Program in the amount of $50,144.00. (Reviewed and forwarded to
Consent by Utilities Committee on 6/2/14.)
e. Approve a fireworks permit submitted by Western Display Fireworks,
Ltd., for a fireworks display at the Family Fourth at the Fort celebration
on July 4, 2014, at the Starfire Sports Complex. (Reviewed and
forwarded to Consent by Finance and Safety Committee on 6/3/14.)
f. Award a bid to Miles Resources, LLC, for the 2014 Overlay and Repair
Program in the amount of $1,069,794.00 and authorize the Mayor to
sign the contract. (Reviewed and forwarded to Consent by
Transportation Committee on 6/9/14.)
g. Authorize the Mayor to sign the grant acceptance for federal funds
with the Puget Sound Regional Council for the construction of the
Manufacturing /Industrial Center "Smart Street" Non - Motorized Project
in the amount of $482,047.00. (Reviewed and forwarded to Consent
by Transportation Committee on 6/9/14.)
Pg.1
Pg.17
Pg.37
Pg.55
Pg.69
(continued.)
REGULAR MEETING
Monday, June 1 6 , 2014
Page 2
5 . UNFINISHED a. Authorize the Mayor to sign Supplement No. 7 to contract #10 - 055 Pg. 81
BUSINESS with Carollo Engineers to update the Water and Sewer Comprehensive
Plan in the amount of $19,768.00.
b. A re solution adopting a six - year Transportation Improvement Program Pg. 83
(2015 - 2020).
c. Authorize the Mayor to sign a co nsultant agreement with TransOl ympic Pg. 109
Engineering, Inc., for a design feasibility report for the East Marginal
Way South (Boeing Access Road to S outh 112th Street) Project in the
amount of $88,032.00.
d. Council review and input on 2015 - 2016 budget priorities.
Pg. 111
6 . NEW BUSINESS
7 . REPORTS a. Mayor
b. City Council
c. Staff - City Administrator Report Pg. 13 5
d. City Att orney
e. Intergovernmental
8 . MISCELLANEOUS
9 . EXECUTIVE SESSION
1 0 . ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206 - 433 - 1800 or T uk wilaCityClerk@TukwilaWA .gov ). This notice is available at
www.tukwilawa.gov , and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped .
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's re lent
Council review
06/16/14
BG if"
1",,,g,„
El Ordinance
Alts Date
El Bid Award
Mt,g Date
E Public Hearing
Mtg Date
Other
AN Date
SPONSOR Council Mayor E HR El DCD
• Finance El Fire IT 0 P&R Police II PIV
SPONSOR'S This supplemental agreement is for final design of the E Marginal Way South Storm Pipe
SUMMARY Replacement Project. The original design contract with KPG was to investigate the
emergency sinkhole and determine the conditions of the pipe. This supplement includes
redesign for geotechnical, utility conflicts, and new alignment. The total design budget is
$238,000.00. Council is being asked to approve Supplement No. 3 with KPG in the amount
of $45,985.87 for a total contract amount of $223,439.76.
RFATII, M BY E COW Mtg. 0 CA&P Cmte
[Z1 Utilities Cmte Arts Comm.
DATE: 06/02/14
E F&S Cmte
El Transportation Cmte
Comm. 111 Planning Comm.
CHAIR: KATE KRULLER
U Parks
COMMVITEE
RECOMMENDATIONS:
SPoNsoR/ADmiN.
COMMITTEE
ITEM INFORMATION
ITEM No.
4.C.
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGUND,\ DATE: 06/16/14
AGENDA ITEm TITLE East Marginal Way South Storm Pipe Replacement
Consultant Supplemental Agreement No. 3 with KPG, Inc.
CATEGORY E Discussion
Mig Date
ill Motion
Mtg Date 06/16/14
['Resolution
Mtg Date
El Ordinance
Alts Date
El Bid Award
Mt,g Date
E Public Hearing
Mtg Date
Other
AN Date
SPONSOR Council Mayor E HR El DCD
• Finance El Fire IT 0 P&R Police II PIV
SPONSOR'S This supplemental agreement is for final design of the E Marginal Way South Storm Pipe
SUMMARY Replacement Project. The original design contract with KPG was to investigate the
emergency sinkhole and determine the conditions of the pipe. This supplement includes
redesign for geotechnical, utility conflicts, and new alignment. The total design budget is
$238,000.00. Council is being asked to approve Supplement No. 3 with KPG in the amount
of $45,985.87 for a total contract amount of $223,439.76.
RFATII, M BY E COW Mtg. 0 CA&P Cmte
[Z1 Utilities Cmte Arts Comm.
DATE: 06/02/14
E F&S Cmte
El Transportation Cmte
Comm. 111 Planning Comm.
CHAIR: KATE KRULLER
U Parks
COMMVITEE
RECOMMENDATIONS:
SPoNsoR/ADmiN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$45,985.87 $238,000.00 $0.00
Fund Source: 412 SURFACE WATER (PAGES 85, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandum dated 05/30/14
Page 85, 2014 CIP
KPG Supplement No. 3
Minutes from the Utilities Committee meeting of 06/02/14
2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Program Manager
DATE: May 30, 2014
SUBJECT: East Marginal Way S Storm Pipe Replacement
Project No. 91241206, Contract No. 13-036
Supplemental Agreement No. 3
ISSUE
Approve Supplemental Agreement No. 3 to Contract No. 13-036 with KPG, Inc.
BACKGROUND
KPG's Consultant Agreement No. 13-036 consists of developing project plans,
specifications, and estimate for the East Marginal Way S Storm Pipe Replacement Project.
The replacement pipe was anticipated to be constructed along the existing pipe alignment.
Geotechnical work for the design determined that petroleum, creosote, and cement kiln
dust are present along this alignment due to adjacent land uses. In addition, extensive
utility relocations would be required due to newer utility installations along and above the
pipe alignment. To reduce overall project costs and utility disruptions, an alternate
alignment within the roadway was explored and selected.
ANALYSIS
The change in pipe alignment required additional geotechnical, surveying, utility potholing,
and design work that were not included in the design contract. The new alignment will
reduce construction costs of the project by allowing the existing pipe to be used during
construction which eliminates the bypass pumping, avoids the majority of contaminated
soils, and reduces utility conflicts.
FISCAL IMPACT
Supplement No. 3 is for $45,985.87, bringing the total cost for the design contract as
supplemented to $223,439.76. A total of $238,000 is available in design funding.
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 3 with KPG, Inc. in the
amount of $45,985.87 for design of the East Marginal Way Pipe Replacement Project and
consider this item on the Consent Agenda at the June 16, 2014 Regular Meeting.
Attachments: Page 85, 2014 CIP
Supplemental Agreement No. 3
W:\PW Eng \ PROJECTS \A- DR Projects \ EMWS Emergency Storm Pipe Repair 11-19-12 (91241206)\Designtinfo Memo KPG Suplement 3 FINAL.docx
3
4
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: East Marginal Wy S Storm Pipe Replacement Project No 91341201
DESCRIPTION: Replace a failing 30r'36"QNP storm pipe between G12OthP|G and G12OthSt.
The existing storm pipe is failing in several sections and has reached the end of its serviceable life.
JUSTIFICATION: The pipe has failed in several locations requiring spot repairs. Failure of the pipe will lead to localized
flooding and property damage.
New project for 2O14 2O1SC|P. Project design began in2O12as part «[ the EMVVG Emergency Repair
STATUS'
' 11-19-12 Project. Construction is anticipated to begin in 2014.
MAINT. IMPACT: Reduce future maintenance and emergency repairs of existing failing pipe.
The storm pipe is a reach of Southgate Creek and will require both an HPA and construction within
COMMENT: a fish window timeframe. Existing utilities within EMWS will also require relocation.
FINANCIAL Through Estimated
in 000's
2012 2013 2014
2015 2016 2017 2018 2019 BEYOND TOTAL
. .
EXPENSES
Design
188
50
238
Land (RAN)
0
Const. Mgmt.
300
300
Construction
62
2.000
2.002
TOTAL EXPENSES
62
188
2.350
0
0
0
0
0
0
2,600
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
62
188
2.350
0
0
0
0
0
0
2.600
TOTAL SOURCES
62
1e8
2,350
0
0
0
0
0
0
2,600
oject Location
2014 2019 Capita Improvement Program
85
6
SUPPLEMENTAL AGREEMENT NO. 3
AGREEMENT NO. 13 -036
PROJECT No. 91241206
City of Tukwila
Public Works Department
6300 Southcenter Boulevard #100
Tukwila, WA 98188
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
PROTECT: E. Marginal Way Stormwater Pipe Repairs — Additional Field Investigations
This SUPPLEMENTAL AGREEMENT NO. 3 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 5th day of February, 2013.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide additional field investigations and final design services in accordance
with the scope of work included as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $45,985.87 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$223,439.76 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2014.
APPROVED: APPROVED:
CITY OF TUKWILA KPG, INC.
Jim Haggerton Nelsdn s, P.E.
Mayor Principal
Attested:
Christy O'Flaherty, City Clerk
7
8
EXHIBIT A
City of Tukwila
E. Marginal Way S.
Emergency Stormwater Pipe Repairs
Supplement No. 3
Additional Field Investigations
Scope of Work
May 8, 2014
PURPOSE:
This purpose of this supplement is to perform additional field investigations in support of
final design and cost estimating for replacement of an aging 36 -inch stormwater pipe
along E. Marginal Way S. between approximately 12500 and S 120th Place. The
original design approach anticipated replacement of the storm drain in approximately
the same alignment; however, utility potholing and geotechnical investigations along the
existing alignment revealed a number of issues. Specifically:
• Soil contamination (petroleum, creosote, cement kiln dust) from adjacent land
uses.
• Groundwater contamination.
• Extensive utility relocation needs due to newer utility installations along and
above the deeper pipe alignment.
An alternate alignment was determined to minimize utility interference and reduce risks
associated with contaminated soil and groundwater by shifting the storm pipe further
away from suspected sources of contamination where feasible. This supplement
provides for necessary geotechnical review, dewatering considerations, contaminated
soil and groundwater sampling, utility potholing, franchise utility coordination and
preparation of a Contaminated Media Management Plan (CMMP) in support the
alternate alignment. The work also includes application for a King County Industrial
Waste Permit for potential discharge of dewatering systems.
City of Tukwila KPG
EMW Storm Additional field investigations Page 1 of 4 May 8, 2014
9
SCOPE OF WORK:
Task 1 — Management, Coordination & Administration
1.1 No additional work necessary on this task.
Task 2 — Field Investigations
2.1 The Consultant shall coordinate geotechnical review to provide additional
subsurface information along the revised alignment and recommended aquifer
parameters based on in situ testing that will support the selection and design of
dewatering systems by the Contractor. Geotechnical review will be performed by
GeoDesign under subcontract to the Consultant and will include the following
work:
• Select/revise proposed boring locations and coordinate and manage the field
investigation, including obtaining a street -use right -of -way permit from the
City. A street -use right -of -way application is required along with a proposed
traffic control plan.
• Mark boring locations and request public utility locates. A separate trip to the
site will be necessary to mark the boring locations in order to get the utility
locates completed, to evaluate traffic control requirements, and to identify
which bus stops may be impacted or parking spots that will need to be closed
during the field work. The traffic control plan and identification of parking
spots or driveways that will need to be blocked off during the drilling and
anticipated work hours will be provided in the traffic control plan submitted
with the right -of -way permit application.
• Explore subsurface conditions by completing up to three additional soil
borings along the new alignment. The borings will be completed to a depth of
approximately 20 feet, or less if bedrock is encountered.
• Complete laboratory analyses on disturbed soil samples obtained from the
explorations to assist in soil classification and evaluating engineering
parameters. Testing may include up to nine moisture content determinations
and six grain -size distribution tests.
• Perform slug tests in Phase I borings B -1, B -3, and B -5. Slug tests will
provide information of aquifer permeability and support estimating aquifer
storativity. The wells in each of the three borings are in slightly different soil
City of Tukwila KPG
EMW Storm Additional field investigations Page 2 of 4 May 8, 2014
10
conditions, which will provide information on the variability of the aquifer
parameters.
• Prepare a geotechnical memorandum to summarize the subsurface
conditions and in situ testing completed during the field investigation. The
information developed during the Phase II investigation will then be included
in the final version of the geotechnical report for the project.
2.2 The Consultant shall prepare a Contaminated Media Management Plan (CMMP)
to provide information regarding proper procedures and field protocol to address
cement kiln dust and petroleum- impacted soil and groundwater at the site. The
CMMP will discuss proper detection, handling, and management of petroleum -
contaminated soil encountered during construction activities. The CMMP will be
made available to the bidding contractors as an appendix to the specifications.
The CMMP will not include a Health and Safety Plan for the contractor; we
assume the contractor will prepare and implement a site - specific Hazard
Communication Plan based on the conditions described in the contract
documents and revised as necessary based on conditions actually encountered.
Preparation of the CMMP will be performed by GeoDesign under subcontract to
the Consultant.
2.3The Consultant shall prepare a supplemental potholing plan and coordinate field
potholing of utilities in the vicinity of the new pipe alignment. Potholing will be
performed by Bravo Environmental Services under subcontract to the Consultant.
Task 3 — Survey and Right of Way
3.1 The Consultant shall pick up all potholes and boring locations identified in Task
2. All information will be incorporated into the project base maps.
Task 4 — Prepare Final Plans, Specifications, and Estimates
4.1 The Consultant shall coordinate with King County Water District 125 for
incorporation of necessary water relocations into the project bid documents. WD
125 work will be included as a separate bid schedule in the bid documents.
4.2The Consultant shall coordinate with Valley View Sewer District for incorporation
of necessary sewer force main relocation into the project bid documents. VVSD
work will be included as a separate bid schedule in the bid documents.
City of Tukwila KPG
EMW Storm Additional field investigations Page 3 of 4 May 8, 2014
11
Task 5 — Permitting
5.1 The Consultant shall apply for a King County Industrial Waste Discharge Permit
to allow discharge from dewatering system(s) into the sanitary sewer. It is
anticipated that the permit will be issued to the City for use by the Contractor.
ADDITIONAL SERVICES:
The City of Tukwila may require other services of the consultant. These services could
include additional design, right of way, environmental documentation, construction
phase services, or other work tasks not included in the scope of work. At the time these
services are required, the Consultant will provide the City with a detailed scope of work
and an hour and fee estimate. The Consultant will not proceed with the work until the
City has authorized the work and issued a Notice to Proceed.
DELIVERABLES
• Final Geotechnical Report.
• Contaminated Media Management Plan
• King County Industrial Waste Discharge Permit application
City of Tukwila KPG
EMW Storm Additional field investigations Page 4 of 4 May 8, 2014
12
HOUR AND FEE ESTIMATE
Project: City of Tukwila
E. Marginal Way S.
Stormwater Pipe Repairs
Supplement No. 3 - Additional Field Investigations
EXHIBIT B
KPG
• Architecture •
Landxcepe Architecture
• Civil Engineering •
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 165.00
Senior
Engineer
$ 143.58
Project
Engineer
$ 118.85
Design
Engineer
$ 100.49
CAD
Technician
$ 83.65
Const
Inspector
$ 99.29
Survey
Crew
$ 139.01
Senior
Admin
$ 100.49
Office
Admin
$ 58.11
Fee
Task 1 - Management, Coordination, Administration
1.1 No additional management and admin required
Reimbursable - Reproduction
Task Total
0
0
0
0
0
0
0
0
0
Task 2 - Field Investigations
2.1 Coordinate additional geotechnical investigations
1
0
4
0
0
0
0
0
2
$ 756.64
2.2 Coordinate preparation of CMMP
2
0
8
0
0
0
0
0
2
$ 1,397.06
2.3 Prepare potholing plan and coordinate potholing
1
0
2
0
0
0
0
0
2
$ 518.93
Reimbursable - Geotechnical (GeoDesign)
$ 18,000.00
Reimbursable - CMMP (GeoDesign)
$ 8,990.00
Reimbursable - Potholing allowance (Bravo)
$ 9,000.00
Task Total
4
0
14
0
0
0
0
0
6
$ 38,662.63
Task 3- Survey and Right of Way
3.1 Additional topographic survey and pothole pickups
Task Total
0
0
0
2
0
0
4
0
0
0
0
0
2
0
0
4
0
0
$
$
757.03
757.03
Task 4 - Prepare Final Plans, Specifications, and Estimate
4.1 Coordinate with WD 125 for water relocation
4.2 Coordinate with VVSD for sewer FM relocation
Task Total
2
0
12
8
4
0
0
0
2
2
0
8
4
4
0
0
0
2
4
0
20
12
8
0
0
0
4
$ 3,010.97
$ 2,133.60
5,144.57
Task 5 - Permittin
5.1 Prepare and submit KCIW discharge permit app
2
0
4
0
0
0
0
0
2
$ 921.64
Reimbursable - GeoDesign permit assistance
$ 500.00
Task Total
2
0
4
0
0
0
0
0
2
$ 1,421.64
Supplemental Authorization amount: $ 46,985.87
5/10/2014
14
UTILITIES COMMITTEE
Meeting Minutes
June 2, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Ryan Larson, Frank Iriarte, Mike Cusick, Greg
Villanueva, Pat Brodin, Laurel Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:20 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Supplemental Agreement: East Marginal Way South Storm Pipe Replacement
Staff is seeking Council approval of Supplement No. 3 to Contract No. 13 -036 with KPG, Inc. in
the amount of $45,985.87 for design of the East Marginal Way Pipe Replacement Project. An
alternate alignment was identified after soil contaminants were discovered along the original
project alignment where the existing pipe is located. This supplement will cover the additional field
work and design needed to accommodate this change to the project scope. The total cost for
design including this supplement is $223,439.76, which is under budget. The alternate alignment
will reduce construction costs by allowing the existing pipe to be used during construction,
eliminating bypass pumping, avoiding contaminated soils, and reducing utility conflicts.
UNANIMOUS APPROVAL. FORWARD TO JUNE '16, 2014 REGULAR CONSENT AGENDA.
B. Interagency Agreement: NPDES Regional Stormwater Monitoring Program
Staff is seeking Council approval of Interagency Agreement No. WAR04 -544 with the Department
of Ecology for funding and conducting Tukwila's share of the Regional Stormwater Monitoring
Program (RSMP). The City's NPDES Phase II Municipal Stormwater Permit requires that the City
either monitor stormwater systesms for water quality effectiveness or participate in the RSMP. The
City notified DOE of its decision to participate in November 2013, and this interagency agreement
sets the terms for Tukwila's share of the collective funding. The total fee for the four year
monitoring agreement is $50,144.00, with $12,536.00 due annually until the permit expires in 2018.
UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA.
C. Supplemental Agreement: Water Comprehensive Plan
Staff is seeking Council approval of Supplement No. 7 to Contract No. 10 -055 with Carollo
Engineers in the amount of $19,768.00 for revisions to the Water Comprehensive Plan. The
Washington Department of Health (DOH) and King County Utilities Technical Review Committee
provided comments on the draft Plan that impact the amount of time needed to complete
responsive revisions. Funding for this supplement will come from the Water Fund's Ending Fund
Balance. UNANIMOUS APPROVAL. FORWARD TO JUNE 9, 2014 COMMITTEE OF THE
WHOLE.
III. MISCELLANEOUS
Meeting adjourned at 5:35 p.m.
Next meeting: Monday, June 16, 2014 — 5:15 p.m. — Foster Conference Room
Committee Chair Approval
Minutes by LH
15
16
COUNCIL AGENDA SYNOPSIS
Irntiatr
Meeting Date
Prepared by
06/16/14
BG
Ala or's review
Council review
ITEM INFORMATION
ITEM No.
4.D.
17
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 06/16/14
AGENDA ITEM TITLE NPDES Program (National Pollutant Discharge Elimination System)
Interagency Agreement for Regional Stormwater Monitoring Program
CATEGORY Discussion
211g Date
Z Motion
Mtg Date 06/16/14
D Resolution
Aug Date
LI Ordinance
Mtg Date
Fill Bid Award
Mtg Date
LI Public Hearin,g
AIgg Date
0 Other
Mtg Date
SPONSOR E Council LI Mayor LI FIR 0 DCD Finance U Fire LI IT E P&R LI Police P 47
SPONSOR'S As specified in the City's 2013 NPDES Phase II permit, the City can either monitor our
SUMMARY stormwater systems or participate in the Washington State Department of Ecology's
Regional Stormwater Monitoring Program (RSMP). The City chose to participate in the four
year RSMP with an annual fee of $12,536.00. Council is being asked to approve the
Interagency Agreement with the State Department of Ecology for the Regional
Stormwater Monitoring Program.
REVIEWED BY
E COW Mtg.
E CA&P Cmte 0 F&S Cmte 0 Transportation Cmte
Cmte E Arts Comm. El Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
I Utilities
DATE: 06/02/14
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommyrrEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$12,536.00 $50,000.00 $0.00
Fund Source: 412 SURFACE WATER (PAGES 84, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandum dated 05/30/14
Page 84, 2014 CIP
RSMP Interagency Agreement
Minutes from the Utilities Committee meeting of 06/02/14
17
18
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Greg Villanueva, NPDES Coordinator
DATE: May 30, 2014
SUBJECT: NPDES Program
Project No. 99341210
Regional Stormwater Monitoring Program Interagency Agreement
ISSUE
Authorize Mayor to sign the Interagency Agreement (IAA) No. WAR04-5544 between the
Department of Ecology (DOE) and the City of Tukwila, for funding and conducting Tukwila's
share of the Regional Stormwater Monitoring Program (RSMP).
BACKGROUND
As specified in the City's 2013-2018 NPDES Phase II Municipal Stormwater Permit, Section S8
required that the City either monitor stormwater systems within the City for water quality
effectiveness or participate in the RSMP to be implemented by the DOE. In November 2013, the
City notified the DOE of its decision to participate in the RSMP and pay into the collective fund
and have the DOE conduct stormwater monitoring.
ANALYSIS
For the RSMP, the City may either use the attached IAA (cost-sharing agreement) or have
annual invoices sent to the City. Staff reviewed the DOE's options and concluded that it would
be easier to track costs using the IAA for the City's NPDES Phase II Permit.
FINANCIAL IMPACT
For the four year monitoring agreement, the total fee is $50,144.00, with $12,536.00 due
annually to the DOE on or before August 15 until the permit expiration date of July 31, 2018.
RECOMMENDATION
Council is being asked to approve the Interagency Agreement No. WAR04-544 with the DOE for
the Regional Stormwater Monitoring Program and consider this item on the Consent Agenda at
the June 16, 2014 Regular Meeting.
Attachment: RSMP Interagency Agreement
W:tPW EngIPROJECTSlA- DR ProjectsINPDES Program (99341210)1 Regional Stormwater Monitoring Program Notice of DecisionlRSMP Interagency Agreement Info Memo - sb.doc
19
20
'WW1
DEPARTMENT OF
ECOLOGY
State of Washington
IAA No. WAR04 -5544
INTERAGENCY AGREEMENT (IAA) FOR
FUNDING THE REGIONAL STORMWATER MONITORING PROGRAM
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
THIS INTERAGENCY AGREEMENT is made and entered into by and between the STATE OF
WASHINGTON, DEPARTMENT OF ECOLOGY, hereinafter referred to as "ECOLOGY," and CITY OF
TUKWILA, hereinafter referred to as "TUKWILA ", pursuant to the authority granted by Chapter 39.34
RCW.
IT IS THE PURPOSE OF THIS AGREEMENT to provide a share of the funding required to conduct a
Regional Stormwater Monitoring Program (RSMP) as defined in the Western Washington Phase II
Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit sections S8.B,
S8.0 and S8.D, and in Attachment A — Scope of Work. The project is being jointly funded by all of the
permittees who choose to participate in the RSMP.
THEREFORE, IT IS MUTUALLY AGREED THAT:
1) STATEMENT OF WORK
Ecology agrees to manage the funds, participate in an oversight committee, solicit requests for proposals,
conduct an open and transparent process to rank applications, and enter into contracts with other entities to
perform the activities described in Attachment A — Scope of Work, attached hereto by reference.
2) PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this IAA shall commence on the date on which
both parties have signed this Agreement, or date of execution, whichever comes later, and be completed by
June 30, 2019, unless extended longer or terminated sooner as provided herein.
3) PAYMENT
"Tukwila" agrees to pay Ecology the total sum of 50,144 dollars as its share for accomplishing the work
required by this Agreement. This sum shall be paid in annual installments of 12,536 dollars.
1
21
State of Washington, Depaitiuent of Ecology
IAA No.
This includes the sum of 4,444 dollars annually as Tukwila's share for Sub Fund 2: S8B Status and Trends
Monitoring in Puget Sound receiving waters; 7,405 dollars annually as Tukwila's share for Sub Fund 3:
S8C Effectiveness Studies; and 687 dollars annually as Tukwila's share for Sub Fund 4: S8D Source
Identification Information Repository (SIDIR).
4) BILLING PROCEDURE
Each invoice will reference the Agreement number. An invoice will be mailed between June 15 and July 1 of
each year of the Agreement to the following address:
Greg Villanueva
City of Tukwila
6300 Southcenter Blvd. Suite 100
Tukwila, WA 98188 -2544
Annual payments will be due to Ecology on or before August 15 of each year of the Agreement. Payments
will be mailed to one of the following:
USPS address: Or UPS or FedEx address:
Department of Ecology Department of Ecology
Cashiering Section Cashiering Section
Regional Stormwater Monitoring Program Regional Stormwater Monitoring Program
P.O. Box 47611 300 Desmond Drive
Olympia, WA 98504 -7611 Olympia, WA 98503
5) COST TRACKING AND ACCOUNTING:
Ecology will separately track the budgets for status and trends monitoring; effectiveness studies; and SIDIR.
Excess funds remaining for any one of these three activities will not be allocated towards either of the others.
6) COST OVERRUNS:
Neither Ecology nor Tukwila will be responsible for cost overruns. The total project cost estimate for which
Tukiwila's share has been determined includes a 10% contingency. If the project budget is determined
insufficient to accomplish Attachment A — Scope of Work then the stakeholder oversight committee will
recommend to Ecology what adjustments to Attachment A - Scope of Work should be made. Ecology and
the parties will agree which reductions or other adjustments will be made.
7) EXCESS FUNDS:
If after the completion date of this project excess funds remain in Ecology's project account, Ecology will
refund a pro -rated refunded amount to Tukwila, based on the same rate payments were made, no later than
six months following the completion date of the agreement.
8) AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
9) GOVERNANCE AND PRECEDENCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform
to those laws.
2
22
State of Washington, Department of Ecology
IAA No.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable Federal and State of Washington statutes, regulations and rules.
b. Mutually agreed written amendments to this Contract.
c. Attachment A - Statement of Work and Budget.
d. Any other provisions of the Agreement, including materials incorporated by reference.
10) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
of the other party.
11) RECORDS MAINTENANCE
All records supporting every request for payment shall be maintained by Ecology in a manner which will
provide an audit trail to the expenditures for which state support is provided. Original source documents shall
be maintained by Ecology and made available to Tukwila or a duly authorized representative upon request.
12) RIGHTS IN DATA
Ecology will make all data which originates from this Agreement available to the public. Unless otherwise
provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S.
Copyright Act of 1976 and shall be owned by Ecology. Data shall include, but not be limited to, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to
transfer these rights.
13) SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be
severable.
14) TERMINATION
Tukwila agrees to be bound to the terms and conditions of this agreement until July 31, 2018, or the
expiration date of the Western Washington Phase II Municipal Stormwater National Pollutant Discharge
Elimination System (NPDES) Permit, whichever is later.
15) TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity to
correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.
16) WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement
23
State of Washington, Department of Ecology
IAA No.
unless stated to be such in a writing signed by an authorized representative of the party and attached to the
original Agreement.
17) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement.
The ECOLOGY Representative is:
The Tukwila Representative is:
Name: Terrie Fields
Name: Greg Villanueva
Address: Water Quality Program
Address: City of Tukwila
P.O. Box 47696
6300 Southcenter Blvd. Suite 100
Olympia, WA
Tukwila, WA 98188 -2544
Phone: (360) 407 -7494
Phone: 206 -431 -2442
Email: tfie461 @ecy.wa.gov
Email: greg.villanueva @tukwilawa.gov
Fax: (360) 407 -6426
Fax: 206 - 431 -3665
18) ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement.
State of Washington
Department of Ecology
Jurisdiction
City of Tukwila
q..SAJ&
Date Signature Date
Jim Haggerton
Print Name Print Name
Mayor
Title Title
Approved as to form:
Attorney General's Office
24
4
State of Washington, Dept lment of Ecology
IAA No.
ATTACHMENT A
STATEMENT OF WORK AND BUDGET
Scope of Work (SOW)
Purpose: The Regional Stormwater Monitoring Program (RSMP) is the cumulative regional
monitoring effort collectively funded by the Phase I and II Municipal Stormwater Permittees.
The purpose of this SOW is to define and describe the RSMP activities and products that will be
delivered to permittees and the public by Ecology and contractors from September 2013
through June 2019. The RSMP is divided into three main program components: S8.B Status and
Trends, S8.0 Effectiveness Studies, and S8.D Source Identification Information Repository.
S8.B Status and Trends
Table 1. Tasks, Timeline and Estimated Costs* for RSMP Status and Trends Monitoring
Task
Implemented by
Anticipated Timeline
Estimated
Maximum Costs*
0. Program administration
Ecology
Begins in October 2013
with Phase I permittees
decisions
$172,748
(5% of the total)
1. Puget lowland small
streams monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in 2015
$2,515,000*
2.1 Marine nearshore
sediment monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in summer
2016
$220,000*
2.2 Marine nearshore
bacteria monitoring and
assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring October 2015
through September 2016
$67,000*
2.3 Marine nearshore
mussel contaminant
monitoring and assessment
Contractors,
including permittees
Ramp -up in 2014, conduct
monitoring in winter 2015 -
2016
$619,000*
TOTAL RSMP Status and
Trends Monitoring Effort
$3,454,966
over four years
* Funds may be shifted among Tasks 1, 2.1, 2.2, and 2.3 to accomplish program goals.
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop a budget for status and trends monitoring based on collective decisions by
permittees to opt in or out of the RSMP and resulting final budget
a. The budget will be reviewed by the stakeholder oversight committee
2. Track costs associated with all RSMP fund - sharing program components
5
25
State of Washington, Department of Ecology
IAA No.
3. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring,
databases and communication materials (websites, reports, etc)
b. Inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below
for status and trends monitoring in small streams in Puget Lowlands and in urban
marine nearshore areas of Puget Sound. Contractors may include permittees and /or
other stakeholders.
5. Ensure contractors are qualified to conduct RSMP tasks according to approved Quality
Assurance Project Plans (QAPPs)
6. Write, enter into, and manage agreements for data collection, management, analysis,
and reporting
7. Provide project management oversight to ensure that quality data and products are
produced, and data are entered into appropriate databases within the timeframes
specified in the QAPPs
a. Facilitate a process to inform permittees and stakeholders of project needs,
schedule changes, or other unforeseen circumstances
b. Coordinate interlaboratory comparison studies
8. Coordinate an annual review and reporting of results and information generated by the
RSMP. In addition to the data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in
western Washington
c. Recommend new standard methods and protocols to be developed
Task 1. Status and Trends Monitoring in Small Streams in Puget Sound Lowlands
1. Status and trends monitoring for small streams
a. Prepare to manage data
i. Work out agreement with King County to store data in Puget Sound
Stream Benthos database.
ii. Create EIM account for water quality, sediment chemistry, and
watershed health data
iii. Confirm that data management tools are available to handle all RSMP
data and that all data will be quality controlled, stored and accessible to
the public
b. Finalize the Draft Quality Assurance Project Plan (QAPP) in early 2014.
c. Confirm sites and prepare for sampling in 2015.
i. The lists of Master Sample Sites for Puget Lowland streams inside and
outside the UGAs have been generated, sorted by county, and are
available on Ecology's RSMP website.
ii. Confirm sites and prepare for sampling to begin by January 2015.
1. For each site that is not accessible or is documented according to
the QAPP as otherwise unsuitable the next sequential site on the
6
26
State of Washington, Department of Ecology
IAA No.
list will be assessed for suitability, proceeding down the list until
required number of sites is confirmed.
2. Up to 88 sites will be assessed (up to 43 within the UGA, and up to
45 outside the UGA), plus up to 9 reference locations.
a. The RSMP will not sample sites that are sampled by
permittees who opted to conduct individual monitoring.
These permittees will sample at least 7 of the first 50 sites
within UGAs and 5 of the first 50 sites outside UGAs.
3. The RSMP will not re- sample sites that are monitored as part of
Ecology's state EMAP program in 2013. The RSMP will use data
collected for Ecology's reference locations.
iii. Procure sample collection equipment necessary to produce data
according to the QAPP.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
d. Prepare to manage small stream status and trends monitoring data
i. Confirm that data management tools are available to handle all data and
that all data will be quality controlled, stored and accessible to the public
ii. Ensure data quality is evaluated and report all data to the required
databases according to the QAPP
2. Conduct status and trends monitoring at the RSMP sites. Additional parameters may be
sampled if funding is provided by a third party. Sampling protocols and procedures
detailed in the Draft Quality Assurance Project Plan (QAPP) are from previously -
approved QAPPs and may be adaptively managed:
a. Collect and report monthly water quality index (WQI) and instantaneous flow
monitoring for one year (January through December 2015).
i. WQI Parameters: total phosphorus, total nitrogen, turbidity, total
suspended solids, specific conductance, pH, chloride, fecal coliform,
temperature, and dissolved oxygen.
ii. Estimate streamflow.
b. Collect stream benthos, habitat, and sediment data in summer 2015.
i. Benthos parameters: aquatic macroinvertebrates and periphyton.
ii. Water quality parameters: chlorophyll a, ammonia, nitrate - nitrite, total
suspended solids, percent solids, hardness, total phosphorus, total
organic carbon, total nitrogen, chloride, and turbidity
iii. Habitat monitoring: slope, bearing, habitat unit presence, wetted width,
bankfull width, bar width, substrate size, substrate depth, shade, human
influence, riparian vegetation, large woody debris and grain size
estimation.
iv. Sediment chemistry parameters
1. Metals: copper, lead, arsenic, and zinc
2. PAHs: naphthalene, 2- methylnaphthalene, 1- methylnaphthalene,
2- chloronaphthalene, acenaphthylene, acenaphthene,
dibenzofuran, fluorene, anthracene, carbazole, phenanthrene,
7
27
State of Washington, Department of Ecology
IAA No.
fluoranthene, pyrene, retene, benzo(k)fluoranthene,
benzo(a)pyrene, indeno(1,2,3- cd)pyrene, dibenzo(a,h)anthracene,
benzo(ghi)perylene, chrysene, benzo(b)fluoranthene, and
benzo(a)anthracene
3. Ensure quality assurance and quality control (QA /QC), data reporting, and data analysis
and interpretation are conducted according to the approved QAPP.
a. Participate in interlaboratory comparison studies.
b. Include results from sites sampled by permittees who opt to conduct individual
monitoring according to Phase I permit condition S8.B.1.b or Phase II permit
condition S8.B.2 in data analysis and interpretation.
4. Enter the results to EIM and /or other appropriate databases.
a. Enter stream benthos data into King County's stream benthos database.
b. Enter habitat data into Ecology Status & Trends: Riverine Ecology & Assessment
Monitoring (STREAM) database.
5. Make recommendations for future status and trends monitoring.
Task 2. Status and Trends Monitoring in Marine Nearshore Areas of Puget Sound
1. Marine sediment chemistry monitoring and assessment
a. Prepare to manage data.
i. Create account and enter data into EIM for sediment chemistry data.
b. Confirm sites and prepare for sampling in summer 2016.
i. Finalize the draft QAPP for this monitoring in 2014.
ii. Select and confirm marine nearshore sites
1. Up to 38 sites will be selected for sampling. The list of randomly
selected sites is available at Ecology's RSMP website.
a. The RSMP will not sample sites that are sampled by
permittees who opt to conduct individual monitoring
according to Phase I permit condition 58.B.1.b or Phase II
permit condition S8.B.2. Two sites on the RSMP list will be
sampled by these permittees.
2. For each nearshore sediment sample site that is not accessible or
is documented according to the QAPP as otherwise unsuitable,
the next sequential site on the list of alternates will be chosen and
must be confirmed.
iii. Procure necessary sampling equipment.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
c. Conduct marine nearshore sediment chemistry sampling during summer 2016
according to the approved QAPP.
i. Marine sediment chemistry parameters:
1. Grainsize and total organic carbon.
2. Metal and metalloids: arsenic, cadmium, chromium, copper, lead,
mercury, nickel, selenium, silver, tin, and zinc.
8
28
State of Washington, Department of Ecology
IAA No.
3. LPAHs: 1,6,7 - trimethylnaphthalene, 1- methylnaphthalene, 1-
methylphenanthrene, 2,6- dimethylnaphthalene, 2-
methylnaphthalene, 2- methylphenanthrene, acenaphthene,
acenaphthylene, anthracene, biphenyl, dibenzothiophene,
fluorene, naphthalene, phenanthrene, and retene.
4. HPAHs: benzo(a)anthracene, benzo(a)pyrene,
benzo(b)fluoranthene, benzo(e)pyrene, benzo(g,h,i)perylene,
benzo(k)fluoranthene, chrysene, dibenz(a,h)anthracene,
fluoranthene, indeno(1,2,3- c,d)pyrene, perylene, and pyrene.
ii. Additional marine sediment chemistry parameters subject to available
funding:
1. Phthalates: bis(2- Ethylhexyl) phthalate, butylbenzylphthalate,
diethylphthalate, dimethyl phthalate, di- n- butylphthalate, di -n-
octyl phthalate.
2. PBDEs: 47, 49, 66, 71, 99, 100, 138, 153, 154, 183, 184, 191, 209
3. PCB Congeners: all 209 congeners
d. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP.
i. Participate in interlaboratory comparison studies.
ii. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase II permit condition S8.B.2 in data analysis and interpretation.
e. Enter the results to EIM.
f. Make recommendations for future status and trends monitoring.
2. Mussel contamination monitoring and assessment
a. Prepare to manage data
i. Create EIM account for mussel contamination data
ii. Confirm that data management tools are available to handle all RSMP
data and that all data will be quality controlled, stored and accessible to
the public
b. Prepare to conduct monitoring in winter 2015 -2016.
i. Finalize the QAPP for this monitoring in 2014. The QAPP will be based
upon either NOAA Mussel Watch protocols or the Ecology- approved
QAPP for WDFW's Mussel Watch Pilot Expansion Study.
ii. Confirm sites. Up to 38 sites will be selected for sampling. The list of
randomly selected sites is available at Ecology's RSMP website.
1. The RSMP will not sample sites that are sampled by permittees
who opt to conduct individual monitoring according to Phase I
permit condition S8.B.1.b or Phase II permit condition S8.B.2. At
least two sites on the RSMP list will be sampled by these
permittees.
2. For each nearshore sediment sample site that is not accessible or
is documented according to the QAPP as otherwise unsuitable,
9
29
State of Washington, Depai intent of Ecology
IAA No.
the next sequential site on the list of alternates will be chosen and
must be confirmed.
3. For each site that is not accessible or is documented according to
the QAPP as otherwise unsuitable, the next sequential site on the
list of alternates will be chosen and must be confirmed.
iii. Obtain property owner permissions needed to access each site.
iv. Identify and procure permits needed for sampling.
v. Develop sampling schedule to facilitate sampling, laboratories and
troubleshoot logistics.
vi. If using caged mussels, make all necessary arrangements to provide a
single source of mussels to be utilized for the monitoring.
vii. Procure necessary sampling equipment.
viii. Procure and train staff and volunteers to conduct the field work.
Coordinate with WDFW, NOAA Mussel Watch and networks of
volunteers.
c. Conduct mussel tissue sampling at RSMP sites during winter 2015 -2016
according to the approved QAPP.
i. Deploy and retrieve mussels according to the schedule.
ii. Perform field measurements and fill out required paperwork.
iii. Mussel habitat measurement parameters include: water temperature,
salinity, station location, distance between sub - stations at each site, tidal
cycle, height above waterline.
iv. Mussel biometrics: percent mortality and condition index.
v. Probable list of mussel chemistry analysis parameters (may be amended
in the approved QAPP):
1. PAHs:
a. LPAHs: naphthalene, fluorene, acenaphthylene,
acenaphthene, anthracene, dibenzothiophene,
phenanthrene, and retene
b. HPAHs: dibenzoanthracene, benzo[a]anthracene,
benzo[b]fluoranthene, benzo[k]fluoranthene,
benzo[e]perylene, benzo[a]pyrene, benzo[z]pyrene,
chrysene, fluoranthene, indeno - pyrene, perylene, and
pyrene
c. Substituted PAHs: dibenzothiophenes(C1- ,C2- ,C3 -),
fluorenes((C1- ,C2- ,C3 -), naphthalenes(C1- ,C2- ,C3- ,C4 -),
phenanthrenes +anthracene(C1- ,C2- ,C3- ,C4 -), chrysenes
(C1- ,C2- ,C3- ,C4 -), and fluoranthene /pyrene ,C3-
,C4-)
2. Chlorinated pesticides: 2,4' -DDD, 2,4' -DDE, 2,4' -DDT, 4,4' -DDD,
4,4' -DDE, 4,4' -DDT, alpha - chlordane, trans - chlordane (gamma),
trans - nonachlor, cis - nonachlor, nonachlor III, heptachlor,
heptachlor epoxide, oxychlordane, alpha - hexachlorohexane, beta-
10
30
State of Washington, Department of Ecology
IAA No.
hexachlorocyclohexane, delta- hexachlorocyclohexane,
hexachlorobenzene, aldrin, dieldrin, mirex, and endosulfan I
3. Metals: arsenic, cadmium, copper, lead, mercury, and zinc
4. PBDEs: 28, 47, 49, 66, 85, 99, 100, 153, 154, 155, 183
5. PCB congeners:17, 18, 28, 31, 33, 44, 49, 52, 66, 70, 74, 82, 87, 95,
99, 101, 105, 110, 118, 128, 138, 149, 151, 153, 156, 158, 170,
171, 177, 180, 183, 187, 191, 194, 195, 199, 205, 206, 208, 209
6. Conventionals: total lipids, total solids, 615 nitrogen, and 613
carbon
d. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP
i. Participate in interlaboratory comparison study
ii. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase II permit condition S8.B.2 in data analysis and interpretation.
e. Enter the results to appropriate state and federal databases
i. Deployment and retrieval field data and laboratory biometrics data to
Excel; deliver, with paper copies of completed field forms, to WDFW
ii. Chemistry data to EIM database
3. Bacteria sampling and assessment
a. Prepare to manage data
i. Create EIM account for bacteria data
b. Prepare to conduct monthly monitoring beginning in October 2015. Up to 38
sites will be sampled.
i. The QAPP for this monitoring is expected to be finalized in 2014. It will be
based upon former PSAMP and current BEACH monitoring program
protocols.
1. Sites identified and confirmed for mussel contamination
monitoring will be sampled for bacteria, if suitable.
a. Mussel sites that are not suitable for bacteria sampling
due to holding time or other requirements will not be
sampled for bacteria. Additional bacteria sites will not be
added
2. Develop sampling schedule to facilitate sampling, laboratories and
troubleshoot logistics
ii. Develop contracts with local accredited laboratories (near sites)
iii. Procure and prepare necessary sampling equipment
iv. Procure volunteers and coordinate sampling
v. Conduct volunteer trainings
c. Conduct and coordinate monthly bacteria sampling during October 2015-
September 2016 and according to the approved QAPP
i. Parameters: fecal coliform by multiple tube fermentation using EC broth
d. Interpret and report the results as specified in the QAPP
11
31
State of Washington, Department of Ecology
IAA No.
e. Ensure quality assurance and quality control (QA /QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP
i. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.B.1.b or
Phase II permit condition S8.B.2 in data analysis and interpretation
f. Enter the results to EIM and notify Ecology's BEACH Program of known water
quality violations
g. Make recommendations for future status and trends monitoring
S8.0 Effectiveness Studies
Table 2. Tasks, Timeline and Estimated Costs* for RSMP Effectiveness Studies
Task
Implemented by
Anticipated Timeline
Maximum Costs
0. Program administration
Ecology
Begins in December 2013
when permittees decide if
they will participate; RFP
process in 2014
$299,500
(5% of the total)
3. Effectiveness studies
Contractors,
including permittees
Begin studies in August
2014 after first permittee
payments are submitted to
Ecology
$5,690,499
TOTAL RSMP Effectiveness
Studies Effort*
$5,989,999
over four years
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop a budget for effectiveness studies based on collective decisions by permittees to opt in
or out of the RSMP. The budget will be reviewed by the stakeholder oversight committee.
2. Write, enter into, and manage agreements with contractors for data collection, management,
analysis, and reporting
3. Track costs associated with all RSMP fund - sharing program components
4. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring, databases
and communication materials (websites, reports, etc)
b. Faciliated process to inform and receive external stakeholder group recommendations
5. Facilitate an open process to determine who will conduct each of the tasks listed below for
effectiveness studies in Western Washington
6. Develop detailed scopes of work to ensure contractors are qualified to conduct RSMP tasks
according to approved Quality Assurance Project Plans (QAPPs). Ensure robust scientific method
and quality control procedures are included
a. Identify opportunities to revise or develop Standard Operating Procedures (SOPs) that
apply to multiple studies
12
32
State of Washington, Department of Ecology
IAA No.
7. Contract with successful applicants and provide project management oversight to ensure that
quality data and other products are produced and entered into appropriate databases within
the timeframes specified in the QAPPs
a. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
8. Coordinate an annual review and reporting of results and information generated by the RSMP or
independent monitoring. In addition to the data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in western
Washington
c. Recommend new standard methods and protocols to be developed
Task 3. Effectiveness Studies
1. Conduct regionally relevant studies on topics that have been recommended through the
external stakeholder process and using criteria pursuant to stakeholder group recommendations
a. For each study, develop a QAPP that includes, as appropriate: site selection; sampling
protocols; quality assurance and control procedures; laboratory analytical methods;
data storage; data analysis; reporting methods; peer review requirements; and
deadlines for publications
b. Studies will be conducted from August 2014 through August 2018
i. Some studies may not be completed by the expiration date of the permit;
appropriate interim deliverables will be defined
2. Develop standard methods as needed across multiple studies
3. Enter quality- assured data into appropriate databases as required by the approved QAPPs
4. Make results and findings available to the public
5. Recommend future effectiveness studies
S8.D Source Identification Information Repository (SIDIR)
Table 3. Tasks, Timeline and Estimated Costs for SIDIR
Task
Implemented by
Anticipated Timeline
Maximum Costs
0. Program administration
Ecology
Begins in 2014
$32,250
(5% of the total)
4. SIDIR Methods and
Approaches and Results
and Findings
Contractors,
including permittees
Begin in August 2014 after
first permittee payments
are submitted to Ecology
$645,000
TOTAL RSMP SIDIR effort
$677,250
over four years
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Write, enter into, and manage agreements with contractors for subtasks listed in Task 4 below
2. Track costs associated with SIDIR program component
13
33
State of Washington, Department of Ecology
IAA No.
3. Participate in a project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring, databases
and communication materials (websites, reports, etc)
b. Faciliated process to inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below for
creating the SIDIR. Contractors may include permittees and /or other stakeholders
5. Develop detailed scopes of work to ensure contractors will conduct high quality work
6. Contract with successful applicants and provide project management oversight to ensure that
quality products are produced and shared within the specified timeframes
a. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
7. Coordinate an independent annual review and reporting of results and information generated
by the RSMP or independent monitoring. In addition to the data interpretation tasks listed
below:
a. Summarize and distribute findings
b. Cross -walk with information published by other key monitoring programs in western
Washington
c. Recommend new standard methods and protocols to be developed
Task 4. Source Identification Information Repository (SIDIR)
1. Develop a SIDIR Methods and Approaches webpage or build on another platform as appropriate:
a. Determine what tools for permittees and others are most needed to identify and
remove illicit discharges from stormwater
b. Identify existing standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
c. Prioritize new standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
i. Recommend GROSS grant or other funding for development of these tools
d. Develp a QAPP library with data quality objectives and report templates
2. Analyze SIDIR Results and Findings:
a. Review the online IDDE incident tracking form and other permittee approaches to
reporting or submitting the information needed to populate the database
i. Recommend changes to the format to make it easier to use and fulfill annual
reporting requirements specified in the permits
ii. Identify changes or additions to data fields and other specific information
needed to support regional analyses
b. Determine the number of permittees who did not submit data directly to the database
using the Illicit Discharge Detection and Elimination (IDDE) incident tracking form or
provide compatible electronic spreadsheet data
i. Estimate the scope of effort needed to include data from those permittees in the
regional analyses
ii. Include data from as many of these permittees as practicable
c. In 2015, conduct the first regional analysis of 2014 data and report results
d. Conduct further annual analyses with subsequent data and report results
14
34
UTILITIES COMMITTEE
Meeting Minutes
June 2, 2014 — 5:15 p.m. — Foster Conference Room, 6300 Building
^r�^ Tukwila
City o�� ��4����7��/�
-~' �
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Allan Ehberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Ryan Lornon, Fronk|horte' Mike Cusick, Greg
Villanueva, Pat Brodin, Laurel Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:20 p.m.
I. PRESENTATIONS
U. BUSINESS AGENDA
A. Supplemental Agreement: East Marginal Way South Storm Pipe Replacement
Staff is seeking Council approval of Supplement No. 3 to Contract No. 13-036 with KPG, Inc. in
the amount of $45.985.87 for design of the East Marginal Way Pipe Replacement Project. An
alternate alignment was identified after soil contaminants were discovered along the original
project alignment where the existing pipe is located. This supplement will cover the additional field
work and design needed to accommodate this change to the project scope. The total cost for
design including this supplement is $223,439.76, which is under budget. The alternate alignment
will reduce construction costs by allowing the existing pipe to be used during oonSfructiVn,
eliminating bypass pumping, avoiding contaminated soi|s, and reducing utility conflicts.
UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA.
B. Interagency Agreement: NPDES Regional Stormwater Monitoring Program
Staff is seeking Council approval of Interagency Agreement No. VVARO4-544 vvith the Department
*of Ecology for funding and conducting Tukwila's share of the Regional Stormwater Monitoring
Program (RSMP). The City's NPDES Phase II Municipal Stormwater Permit requires that the City
either monitor stormwater systesms for water quality effectiveness or participate in the RSMP. The
City notified DOE of its decision to participate in November 2013, and this interagency agreement
sets the terms for Tukwila's share of the collective funding. The total fee for the four year
monitoring agreement is $50,144.00, with $12,536.00 due annually until the permit expires in 2018.
UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA.
C. Supplemental Agreement: Water Comprehensive Plan
Staff is seeking Council approval of Supplement No. 7 to Contract No. 10'055 with Carollo
Engineers in the amount of $19.768.00 for revisions to the Water Comprehensive Plan. The
Washington Department of Health (DOH) and King County Utilities Technical Review Committee
provided comments on the draft Plan that impact the amount of time needed to complete
responsive revisions. Funding for this supplement will come from the Water Fund's Ending Fund
Balance. UNANIMOUS APPROVAL. FORWARD TO JUNE 9, 2014 COMMITTEE OF THE
WHOLE.
III. MISCELLANEOUS
Meeting adjourned at 5:35 p.m.
Next meeting: Monday, June 16, 2014 — 5:15 p.m. — Foster Conference Room
Minutes by LH
Committee Chair Approval
36
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared tiy
06/16/14
DT
on review
Council review
ITEM INFORMATION
ITEM No.
4.E.
37
STAFF SPONSOR: DON TOMASO, FIRE MARSHAL
ORIGINAL AGENDA DATE: 6/16/14
AGENDA ITEM TITLE Family at the Fort Fireworks Display Permit
CATEGORY Discussion
_
Aug Date
Motion
Meg Date 06/16/14
Resolution
Ali,g Date
Ordinance
Mig Date
Bid 42vard
AI lg Dale
Public --fearing
Mtg Date
Other
Al lg Dale
SPONSOR E Council E ayor E iiiR — DCD Finance Fire IT I— PVR E Police PW
SPONSOR'S Approval of the Fireworks permit for the upcoming Family at the Fort event sponsored by
SUMMARY Tukwila Parks and Recreation Department on July 4, 2014
- RiNIINVI,:1) BY COW Mtg. _ CA&P Cmte
_
— Utilities Cmte Arts Comm.
DATE: 06/03/14
F&S Cmte
I I Transportation Cmte
Comm. Planning Comm.
CHAIR: SEAL
Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI.ITIT,
Don Tomaso, Fire Marshal, Fire Department
Unanimous Approval; Forward to 6/16 Consent Agenda
COST IMPACT / FUND SOURCE
Expi iNDry lin RkQuIRKD AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
6/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandum dated 05/22/14
Fireworks Application and documentation
Map of Starfire Facility
Permit Conditions
Minutes from the Finance and Safety Committee meeting of 6/3/14
37
38
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Chris Flores, Interim Fire Chief
BY: B/C Don Tomaso, Fire Marshal
DATE: May 22, 2014
SUBJECT: Fireworks Permit for 4th of July at Starfire
ISSUE
Require City Council approval for the annual fireworks permit for the Tukwila Parks and
Recreation Family 4 at Starfire Sports Complex.
BACKGROUND
The City of Tukwila has been sponsoring a family oriented 4th of July celebration for the last 13
years. This is one of the most successful City sponsored events in terms of public attendance
and participation. This event will draw in excess of 5,000 people to the park to view and
participate in the festivities scheduled by Parks and Recreation.
DISCUSSION
Parks and Recreation has retained the same fireworks company, Western Display Fireworks,
Ltd., a company with 61 years of experience in public displays. We will use the same location as
last year to avoid protecting the sports turf fields in the Northeast corner of the facility. This
fireworks discharge location will be in the Southwest corner of the facility on the natural grass
fields. Additionally, the largest aerial shell will be reduced from 6" to 3"; this allows for a smaller
safety perimeter. Western Display has also proposed several ground displays that the crowd will
be able to see when looking south.
FINANCIAL IMPACT
This event is funded through the Parks and Recreation Department.
RECOMMENDATION
Staff recommends that Council approve the permit as presented at the June 16, 2014 Council
meeting under the Consent Agenda.
ATTACHMENTS
Fireworks application and Western Display Fireworks, Ltd paper work
Fireworks permit conditions
39
40
THIS FORM IS INTENDED TO BE USED AS A GENERIC PUBLIC DISPLAY PERMIT FOR THE AUTHORITY HAVING
JURISDICTION AND PYROTECHNIC OPERATORS WITHIN THE STATE OF WASHINGTON
WASHINGTON STATE
PUBLIC FIREWORKS DISPLAY PERMIT
Applicant
Name of Event Tukwila's Family 4th at Fort Dent Park
Street Address Grass Soccer field located at the Starfire Sports Complex, 14800 Starfire Way
City Tukwila County King
Event Date 7/4/14 Event Time Approx. 10:00 ❑ AM GI PM
Applicant's /Sponsor's Name Tukwila Parks & Rec. Dept. Phone No. 206- 768 -2822
Pyrotechnic Operator Philip Howitt License No. P -03051
Experienced Assistant's Name William Edgington, Sr.
General Display Company Name Western Display Fireworks Ltd Phone No. 503- 656 -1999
Attach a separate piece of paper and /or copies of the following documents:
• The number of set pieces, shells (specify single or multiple break), and other items.
• The manner and place of storage of such fireworks prior to the display.
• A diagram of the grounds on which the display is to be held showing the point at which the fireworks are to be
discharged; the location of all buildings, highways, and other lines of communication; the lines behind which the
audience will be restrained; and the location of all nearby trees, telegraph or telephone lines, or other overhead
obstruction.
• Documentary proof of procurement of Surety bond or public liability insurance.
Local Fire Code Authority
Authority Having Jurisdiction
Name of Permitting Official
Title
Permit Granted: ❑ Yes
Restrictions /Notations
Phone No.
❑ Yes, with Restrictions (see "Notations" below) ❑ No
Signature of Permitting Official
Date of Approval
Permit Number
if approved, this permit is granted for the dale and time noted herein under the authority of the International Fire Code in
accordance with Revised Code of Washington 70.77 and all applicable rules and ordinances pertaining to fireworks in this
jurisdiction. This permit is INVALID unless in the possession of a property licensed Pyrotechnic Operator, who is
responsible for any and all activities associated with the firing of this show.
MUST BE APPROVED BY THE AUTHORITY HAVING JURISDICTION
30004200.050 (R 7113)
41
42
9:32 AM
02126/14
Accrual Basis
Inventory
1" (100 SHOT) Z CAKES
1.25" (100 SHOT) Z CAKES
1.5" (100 SHOT) ZIP CAKES
1.5" (66 SHOT) FAN CAKES
2" (25 SHOT) BOXES
2" (50 SHOT) BOXES
2.5" (25 SHOT) BOXES
2.5" (36 SHOT) BOXES
2.5" (10) CHAIN SETS
2.5" SHELLS
3" (10) CHAIN SETS
3" (72) ASST CASES
3" SHELLS
Total Inventory
Western Display Fireworks, Ltd.
Tukwila
Show #14 -4461
1" Cakes 1.26" Cakes
1.5" Cakes 2" Boxes
2.5" Boxes 2.6" Shells 3" Shells
1
1
1
1
2
1
1
20
60
20
288
66
1
1 2
2 80 374
Page 1 of 1
44
OP ID: EF
ASR°.. CERTIFICATE OF LIABILITY INSURANCE
I DATEIMMUOO4
I 05JOUi4
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in Neu of such endorsementls).
PRODUCER Phone: 360-695-3301
Biggs Insurance Services
P.O. Box 189 Fax: 360 -696 -2232
916 Main Street
Vancouver, WA 98666
Jon Courser
I Al.T
a uN ,e
�HONrc FAX
Eat: I IA/C. Not:
rIN0.
ADDRESS.
P DOCErf WESTE -5
CUSTOMER.ID I;
INSURER (S) AFFORDING COVERAGE
NAIL •
INSURED Western Display Fireworks,Ltd.
P.O. Box 932
Canby, OR 97013
INSURER A. Liberty Surplus Insurance Comp
INSURER B ;James River Insurance Company
01/15/14
WSu m c: Hudson Insurance Company
25054
INSURER 0 t
X
INSURER E
$ 50,00C
INSURER F
,. D EXP (Any one person)
•
SIGN NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
eISR
LTR
TYPE OF INSURANCE
AUDI.
INER
SUM
yelp
POL(CYNUMBER
POUCY EFF
IMMJQQM'YY}
POUCY EXP
1MMIDDITYYYi ,
. LIMBS
A
,
GENERAL
LIABILITY
COMMERCIAL GENERAL LIARLITY
ICLAIIM -rMDE X OCCUR
X
100000139710
01/15/14
01/15/15
EACH OCCURRENCE
$ 1,000,000
X
I.pR�FMS Ee cac"vreruea
$ 50,00C
,. D EXP (Any one person)
t EXCludec
PERSONAL d ADV INJURY
$ 1,000,00C
—
X
Stop Gap
GENERAL AGGREGATE
$ 2,000,00C
GENE.
AGGREGATE LIMIT APPLIES PER
POLICY 11l r cY Loc
PRODUCTS - COMP /OP AGG
$ 1,000,00C
$
C
AUTOMOBILE
X
.—
—
X
X
X
LIABILITY
pm AUTO
OWNED AUTOS
CCHEE .ED AUTOS
HIRED AUTOS
NOrLOW EED AUTOS
BUI00301600
INCLUDING TRUCKERS
01115114
01/15115
COM D SINGLE LIMIT
1 1,000,00
BODILY INJURY (Per person)
BODILY { NJURY (Per eccIdert)
a
PROPERTY DAMAGE
(Per %clam
_
1
B
x
UMBRELLA LIAR
EXCESSLIAB
X
OCCLn
CLAIMS-MADE
000514652
01/15/14
01/15/15
EACH OCCURRENCE
$ 4,000,00C
AGGREGATE
$ 4,000,00C
DEDUCTIBLE
RETENP0N $
INCLUDES
$
TRUCKERS
$ AND AUTC
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOPIPARTNERJEXECUTIVE
O P:ICi:RT.iEMEER EXCLUDED?
(Mandalory In NH)
It yes. deecnbo ender
DESCRIPTION OF OPERATIONS
Y t N
N!A
FR
I TAY i TITS I I T
E.L. EACH ACCIDENT
$
■
E L. DISEASE - EA EMPLOYEE
$
bAnn
S L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD tot, Additional Remarks Schedule„ II mono specs Is rsquhed)
Show Date: July 4 2014 Site: Grass soccer field located at the Starfire
sports Complex 14800 Starfire Way, Tukwila, WA 98188 / Additional insureds
per CG2010 1) City of Tukwila its officers, directors, employees and agents
2) Starfire Sports 3)John C. Tukwila, Development Co.
CERTIFICATE HOLDER
CANCELLATION
TUKW00I
City of Tukwila
12424 42nd Avenue South
Tukwila, WA 98168
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUT(HHOORR O REPRESENTATIVE
ACORD 25 (2009/09)
611988 -2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
45
Commercial General Liability
Liberty
Surptusinsurancc
Corporation.
LIBERTY SURPLUS INSURANCE CORPORATION
(A New Hsmpshine Stone Insurance Company, heninaft•er the `Company")
ENDORSEMENT NO. 1
Effective Date:
Policy Number.
Issued To:
1/15/14
100000139710
Western Display Fireworks, Ltd. DM Western International Fireworks and Western
Wildlife Control
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS —
SCHEDULED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
As required by written contract signed by both parties
prior to any "occurrence" in which coverage is sought
under this policy.
All locations of covered operations.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations)
A. Section II— Who Is An Insured is amended to include as an additional insured the person(s) or organization(s)
shown in the Schedule, but only with respect to liability for "lxidily injury", "property damage" or "personal and
advertising injury" caused, in whole or in put, by;
1, Your acts or omissions; or
2. The acts or omissions of those airing on your behalf;
in the performance of your ongoing operations for the additional insured(s) at the locations) designated above.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply
This insurance does not apply to "bodily injury" or "property damage" occurring :free:
1. Ail work, including materials, parts or equipment furnished in connection with such work, oar the project (other
than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the
location of the covered openuions has been completed; or
2. That portion of "your work" out of which the injury or damage arks has been put to hs intended use by any
person or organization other than another contractor or subcontractor engaged in performing operations for a
principal as a part of the same project.
CG 20 10 07 04
46
C ISO Properties, Inc., 2004
Tukwila, WA
1.3G Fireworks
Western Display Fireworks (4/2012
48
City of Tukwila Jim Haggerton, Mayor
Fire Department Chris Flores, Interim Fire Chief
Date: May 22, 2014
To: Interim Chief Flores
From: B/C Tomaso, Fire Marshal
Re: Public Fireworks Display Permit
I have reviewed the permit application information provided by Western Display
Fireworks, Ltd. They have applied for the permit for a public fireworks display at the
Starfire Sports Complex, 14800 Starfire Way. Western Display is a licensed Pyrotechnic
Company with the State of Washington.
The display will be held in conjunction with the City's planned event on the 4th of July,
"Family Fun at the Fort ", being organized by the Parks and Recreation Department. This
will be a 20 to 30 minute show starting at approximately 2200 hours. The fireworks will
be transported to the site in the AM of July 4th and will be under the required supervision
until they are discharged. The mortar tubes and support equipment will be brought to
the location on July 4th
The application was reviewed to WAC 212 -17 and accepted industry standards, and we
find everything is within these guidelines.
The display will be held again in the Southwest corner of the facility. This change has
eliminated the concerns regarding the railroad right — of — way, Seattle Sounders FC
practice fields and the limited access this allows. In addition, we will no longer have a
portion of the fallout area within the City of Renton. We will however, have a small
portion of the 6720 Fort Dent Way Office building within the South edge of the fallout
zone.
Crowd control can be a potential issue, as the crowd that assembles to watch the fire
works show has increased each and every year. Last year the traffic leaving the site
was managed with the available Tukwila Police on site and available patrol units. To
mitigate these issues I believe the following measures should be done:
Headquarters Station: 444 Andover Park East • Tukwila, Washington 98188 • Phone: 206 -575 -4404 • Fax: 206 -575 -4439
49
City of Tukwila
Page 2
• Stage two fire apparatus at the site: one apparatus on each side of the river in order to
cover the 6720 Fort Dent Office building. Apparatus shall be out of service during the
display and for 30 minutes following the display.
• Have Tukwila Police provide crowd control during the public display. A minimum of 4
officers will be required. Provide traffic control to the Fort Dent Way and Interurban Ave
intersection to expedite traffic flow. (2 additional Tukwila Police shall be available to
respond to the site if requested.)
• Comply with Fire Works Permit Conditions attached.
Headquarters Station: 444 Andover Park East • Tukwila, Washington 98188 • Phone: 206 -575 -4404 • Fax: 206 -575 -4439
50
City of Tukwila Jim Haggerton, Mayor
Fire Department Chris Flores, Interim Fire Chief
FIREWORKS PERMIT CONDITIONS
To: Western Display Fireworks, Ltd.
From: B /C. Tomaso, Fire Marshal
Re: July 4th Fireworks display, 14800 Starfire Way, Tukwila, WA 98168
Date: May 22, 2014
1. Notify Washington State Patrol at 425 - 649 -4658.
2. Notify FAA specialist at 425 - 227 -2536 or 425 - 227 -2500.
3. Establish Safety perimeter a minimum of 30 minutes prior to display start.
4. Have Pyrotechnicians in visible uniform clothing.
5. No Pyrotechnics shall be delivered to site prior to the day of the display.
6. All personnel inside the safety perimeter shall use Personnel Protective equipment as
outlined in NFPA 1123.
7. Only Pyrotechnicians, Safety Monitors and Fire Watch personnel will be within the
safety perimeter.
8. Portable fire extinguishers shall be in place, prior to unloading of pyrotechnics from
transport vehicle. (2A 20 BC Minimum Size)
9. 4 - Tukwila Police officers shall be on site a minimum of 30 minutes prior to the start of
the display for crowd control and shall remain for a minimum of 30 minutes past the end
of the display or the crowd disperses. (2 additional Tukwila Police officers shall be
available to respond to the site if requested.)
Headquarters Station: 444 Andover Park East • Tukwila, Washington 98188 • Phone: 206 -575 -4404 • Fax: 206 -575 -4439
51
City of Tukwila
Page 2
10. Tukwila Fire Department shall inspect mortar racks prior to loading of any pyrotechnic
shells.
11.Tukwila Fire Department shall inspect all static displays upon completion of set up.
12.Two Tukwila Fire Department apparatus shall be on location prior to the start of the
display. (One will be an overtime staffed Engine)
13.Two additional overtime firefighters will be the designated fire watch personnel assigned
to the Starfire turf practice fields.
14.Any breech of the safety perimeter shall suspend the display until the perimeter is
cleared and re — established.
15. Upon completion of the display, the fallout area shall be checked for unexploded shells.
Cleaning of debris, if not practical on the night of the event shall be at first light the next
day.
16. No combustible materials shall be stored inside the safety perimeter.
Headquarters Station: 444 Andover Park East • Tukwila, Washington 98188 • Phone: 206 -575 -4404 • Fax: 206 -575 -4439
52
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
June 3, 2014 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Joe Duffie, Kathy Hougardy
Staff: David Cline, Peggy McCarthy, Don Tomaso, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Fireworks Permit for July 4 Event at Starfire Sports Complex
Staff is seeking Council approval of a Fireworks Permit Application submitted by Western
Display Fireworks Ltd. for the fireworks display at the City's annual 4th of July Celebration at
Starfire Sports Complex. The application has been approved by the Fire Marshal and found to
be in compliance with standards and regulations, and this vendor and launch location have
been working well. UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR
CONSENT AGENDA.
B. Resolution and Annual Report: City of Opportunity Scholarship
Staff is seeking Council approval of a resolution that would amend the requirements of the
Tukwila City of Opportunity Scholarship as a result of lessons learned from the inaugural 2014
process. Committee discussions on the four areas of modification recommended by staff are
summarized as follows:
• Define "substantial financial need" as family income that does not exceed 70 percent of
the state's median income. The Committee requested more information regarding median
income levels for the city, county and state. While discussing a balance of need versus
merit -based award criteria, Committee members expressed an interest in an expanded
community service component to the application.
• Modify the selection committee makeup to include the option of a representative from the
City Council in addition to or instead of the Council President, and the option of additional
City Staff and School District representatives, not to exceed seven total Committee
members per year. The Committee agreed with this modification.
• Increase the total amount of the annual scholarship fund to $10,000, allowing for the
potential of additional recipients and /or more substantial awards. The Committee agreed
with this modification.
• Change eligibility standards to exclude City employees and elected officials in keeping
with common practice and on the advice of the City Attorney. The Committee did not
agree to this modification but would like to forward both options to the Committee of the
Whole for discussion. Committee Chair Seal suggested that if employee relatives are
included, their names be blacked out during the selection committee review process.
RETURN TO COMMITTEE FOR FURTHER DISCUSSION.
53
54
COUNCIL AGENDA SYNOPSIS
Initials
MeetinsDate
Prepared by
06/16/14
BG
Ma or's review
Council review
ITEM INFORMATION
ITEM No.
4.F.
CAS N LI MBLR:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 06/16/14
AGENDA ITEM TITLE 2014 Annual Overlay & Repair Program
Bid Award to Miles Resources, LLC
L1TEGORY E Discussion
Alt,g Date
0 Motion
Mt Date
0 Resolution
MtgDale
0 Ordinance
AN Dale
rI Bid
Award
06/16/14
E Public Hearing
Mt Date
0 Other
illtgDate
Mtg Date
SPONSOR E Council fl Mayor HR E DCD Finance E 'ire
fl IT
P&R Polece P117
SPONSOR'S The 2014 Annual Overlay & Repair Program was advertised for bids on May 14 and 21,
SUMMARY 2014. Five bids were opened May 28, 2014 with the low bid of $1,069,794.00 from Miles
Resources, LLC. Miles Resources is currently completing the E Marginal Wy S Overlay
Project. Eight locations are scheduled for asphalt overlay throughout the City, including a
portion of the Fort Dent parking lot. Council is being asked to award the bid to Miles
Resources, LLC in the amount of $1,069,794.00.
REviDX/FI) BY E COW Mtg.
H Utilities Cmte
DATE: 06/09/14
CA&P Cmte
0 F&S Cmte
El Parks Comm.
COMMITTEE CHAIR:
Transportation
Cmte
Planning Comm.
ALLAN EKBERG
MI
Arts Comm.
RECOMMENDATIONS:
SP( )NS
CommilTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,069,794.00 $1,125,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS & 301 PARKS (PAGES 15 & 38, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandum dated 06/06/14
Vicinity Map
Page 15 & 38, 2014 CIP
Consultant Recommendation Letter
Bid Tabulation
Minutes from the Transportation Committee meeting of 06/09/14
55
56
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, P ject Manager
DATE: June 6, 2014
SUBJECT: 2014 Overlay and Repair Proqram
Project No. 91410401
Bid Award
ISSUE
Award the bid for construction of the 2014 Overlay and Repair Program.
BACKGROUND
This project is to premanxe and maintain the street structure in a safe and useable condition. Project
construction will include pavement repairs and an asphalt overlay of eight locations citywide. Work
will also include new pavement markings.
ANALYSIS
A call for bids was advertised for the 2014 Overlay and Repair Program on May 14 and 21, 2014
and five bids were opened on May 28, 2014. The lowest apparent bidder was Miles Resources, LLC,
with a bid of $1,069,794.00. The engineer's estimate was $1,195,130.00. One math error was found
on the bid tabulations. P ject design consultant KPG Inc. concurred award to apparent low bidder
Miles Resources, LLC. Miles Resources is the current contractor for the Overlay and Repair — East
Marginal Way S Project.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate 2014 Budget
$ 891.722.00 $ 071.350.00 $1.225.000.00
44,586.10
178.072.00 223.780.00 200.000.00
8,903.60
0.00 0.00 ($300.000.00)
Bid Schedule "A" Amount
Contingency (5%)
BidSuhodu|e^B^FunOent
Contingency (5%)
Funds to Thorndyke Elementary
Total
RECOMMENDATION
Council is being asked to award the construction contract for the 2014 Overlay and Repair Program
to Miles Reenurcea. LLC in the amount of $1.088.704.00 and consider this item on the Consent
Agenda at the June 16. 2014 Regular Meeting.
Attachments: Vicinity Ma
2014 CIP Page 15 & 38
Bid Tabulation
Consultant Recommendation
*: PW Eng1PROJECTS RW & RS Projects\.Annual Overlay & Repair Prvgrams2O14 Overlay & Repair Program (91410401)IDeygn \Ad and Award w=m \WorkingoocmDocsmrc Bid ^wamm=Do"m
TC Info Memo Bid Award Miles-sb.doc
58
S 152ND ST
FORT DENT P
City of 'Tukwila
2014 Overlay Program
EVANS BLAC
59
60
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Annual Overlay and Repair Program Project No. S131O4B1
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
Preserve and maintain the street structure ino safe and useable state by resurfacing before failure which also
JUSTIFICATION: minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project Only one year actuals shown in first column.
FINANCIAL
(in $000's)
EXPENSES
Design
Lond(R/W)
Const. Mgmt.
Construction
TOTAL EXPENSES
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
City Oper. Revenue
TOTAL SOURCES
Through Estimated
2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL
194
165
969
1,328
100
100
100
175
1,225
1,500
125
175
1,250
1,550
125
175
1,260
1,560
150
200
1,300
1,650
150
200
1,320
1,670
175
225
1,325
1,725
175
225
1,325
1,725
1,294
0
1,540
9,974
12,808
1,328
1,328
100
100
, 1,500
1,500
1,550
1,550
1,560
1,560
1,650
1,650
1,670
1,670
1,725
1,725
1,725
1,725
0
0
0
0
12,808
12,808
2014 - 2019 Capital Improvement Program
15
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
90330107
PROJECT: Fort Dent Park Project Nos.
04-SW02
DESCRIPTION: Regional park of 52 acres requires ongoing capital and maintenance improvements,
The City has assumed major park repairs and maintenance for the picnic area, parking lot, one soccer
field, trail, pond and all major infrastructure.
A new playground was installed in 2008 and restrooms were remodeled in 2010. Part of the parking
lot overlay was completed with parking tax dollars in 2011. Portion of remaining parking lot paving is
schedule in 2014. Replacement of the small play structure is still needed.
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
Ongoing effort from all departments involved; Parks, Streets, Water, Sewer, and Surface Water.
King County transferred the park to the City of Tukwila in 2003. Concessionaire agreement with Starfire
Sports Complex.
FINANCIAL
(in $000's)
EXPENSES
Design
Land (RAN)
Const. Mgmt.
Construction
TOTAL EXPENSES
FUND SOURCES
Awarded Grant
Parking Taxes
REET 1 (1st Qtr Percen )
Mitigation
City Oper, Revenue
TOTAL SOURCES
Through Estimated
2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL
275
1,292
1,567
20
30
200
250
0
140 435
0
250 280
1,550 3,042
0 0 0 0 1,940 3,757
694
50
823 0 250
1,567
0 250
0
0
0
0
0
0
0
0
140
1,800
1,940
694
50
140
0
2,873
3,757
oject Location
2014 - 2019 Capital Improvement Program
62
38
ENGINEERS ����
��..�.`/��— ����
wxmzVsARmITEoS|
SURVEYOU , SEATTLE TACOMA
May 28, 2014
M/ David Sorensen, PE
Public Works
City of Tukwiia
6300 Southcenter Blvd
Tukwila, WA 98188
RE: 2014 Overlay Program
Dear Dave,
As requested, KPG has tabulated the bids and reviewed the bid packages submitted for the City
of Tukwila 2014 Overlay Program. The lowest bidder in the amount of $1,069,794.00 is Miles
Resources, LLC.
As prt of our review, we called the City of Lakewood, Weston Ott, for the B rt,Vay
Overlay Project. The project project was $ I .3 million. The city stated Miles performed excellent work.
We have also checked the status of Miles Resources, LLC on the Washington State Labor and
Industries web page to confirm they are currently insured, bonded, and licensed,
It is KPG's recommendation that the 2014 Overlay Program be awarded to Miles Resources,
LLC.
We have enclosed the original bid package along with the contractor verification and bid
tabulation for your review.
Sincerely,
KP In
Nelson Davis, RE.
cc: Nate Monroe
Enclosures: Miles Resources, LLC bid package including Contractor Verification
Bid Tabulation
750gm Avenue North ^ Seattle, vYAg8-1og° Phone (2m6)a8Q'64o^ Fax (2o6)a86-16g9
z5oz Jefferson Avenue ° Tacoma, VYAq84ou, Phone (:B)bz7-o7zo^ Fax (z53)0x74144
www.kpg.com
64
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
2014 Overlay Program
Bid Tabulation
May 28, 2014
Corrected math error
1 of 2
Engineer's Estimate
Miles Resources, LLC
ICON Materials
Lakeside Industries
Road Construction NW
Watson Asphalt
No. Spec Item Quantity Unit
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
ROADWAY (SCHEDULE A)
Al
1 -04
Minor Change
1
FA
$ 15,000.00
15,000.00
$ 15,000.00
15,000.00
$ 15,000.00
15,000.00
$ 15,000.00
15,000.00
$ 15,000.00
15,000.00
$ 15,000.00
15,000.00
A2
1 -07
Resolution of Utility Conflicts
1
FA
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
A3
1 -07
SPCC Plan
1
LS
$ 800.00
800.00
$ 500.00
500.00
$ 800.00
800.00
$ 2,000.00
2,000.00
$ 1,000.00
1,000.00
$ 500.00
500.00
A4
1 -09
Mobilization
1
LS
$ 75,000.00
75,000.00
$ 89,000.00
89,000.00
$ 85,000.00
85,000.00
$ 130,000.00
130,000.00
$ 95,000.00
95,000.00
$ 111,000.00
111,000.00
A5
1 -10
Project Temporary Traffic Control
1
LS
$ 125,000.00
125,000.00
$ 60,000.00
60,000.00
$ 40,000.00
40,000.00
$ 125,000.00
125,000.00
$ 87,500.00
87,500.00
$ 128,400.00
128,400.00
A6
2 -02
Asphalt Pavement Removal Incl. Haul
220
SY
$ 40.00
8,800.00
$ 11.00
2,420.00
$ 9.00
1,980.00
$ 20.00
4,400.00
$ 18.00
3,960.00
$ 50.00
11,000.00
A7
2 -02
Cement Conc. Sidewalk Removal Incl. Haul
130
SY
$ 25.00
3,250.00
$ 32.50
4,225.00
$ 26.00
3,380.00
$ 50.00
6,500.00
$ 22.00
2,860.00
$ 50.00
6,500.00
A8
2 -02
Cement Conc. Curb Removal Incl. Haul
420
LF
$ 10.00
4,200.00
$ 8.30
3,486.00
$ 8.00
3,360.00
$ 20.00
8,400.00
$ 7.00
2,940.00
$ 40.00
16,800.00
A9
2 -02
Removal of Structure and Obstruction
1
LS
$ 4,000.00
4,000.00
$ 500.00
500.00
$ 2,500.00
2,500.00
$ 16,000.00
16,000.00
$ 15,000.00
15,000.00
$ 3,500.00
3,500.00
A10
2 -03
Unsuitable Foundation Excavation Incl. Haul
400
CY
$ 50.00
20,000.00
$ 20.00
8,000.00
$ 50.00
20,000.00
$ 50.00
20,000.00
$ 50.00
20,000.00
$ 20.00
8,000.00
All
2 -03
Gravel Borrow Incl. Haul
870
TON
$ 25.00
21,750.00
$ 20.00
17,400.00
$ 30.00
26,100.00
$ 10.00
8,700.00
$ 25.00
21,750.00
$ 15.00
13,050.00
Al2
4 -04
Crushed Surfacing Top Course
190
TON
$ 30.00
5,700.00
$ 25.00
4,750.00
$ 35.00
6,650.00
$ 10.00
1,900.00
$ 55.00
10,450.00
$ 15.00
2,850.00
A13
5 -04
Pavement Repair Excavation Incl. Haul
1,010
CY
$ 55.00
55,550.00
$ 80.00
80,800.00
$ 60.00
60,600.00
$ 70.50
71,205.00
$ 95.00
95,950.00
$ 91.70
92,617.00
A14
5 -04
HMA Cl. 1/2" PG 64 -22
2,615
TON
$ 85.00
222,275.00
$ 82.00
214,430.00
$ 84.00
219,660.00
$ 77.00
201,355.00
$ 102.00
266,730.00
$ 93.60
244,764.00
A15
5 -04
HMA for Pavement Repair Cl. 1/2" PG 64 -22
1,970
TON
$ 95.00
187,150.00
$ 100.00
197,000.00
$ 88.00
173,360.00
$ 88.00
173,360.00
$ 102.00
200,940.00
$ 118.80
234,036.00
A16
5 -04
HMA for Prelevel Cl. 1/2" PG 64 -22
150
TON
$ 100.00
15,000.00
$ 82.00
12,300.00
$ 104.00
15,600.00
$ 88.00
13,200.00
$ 102.00
15,300.00
$ 118.80
17,820.00
A17
5 -04
Thickened Edge
4,050
LF
$ 3.00
12,150.00
$ 1.00
4,050.00
$ 2.00
8,100.00
$ 2.00
8,100.00
$ 2.50
10,125.00
$ 1.50
6,075.00
A18
5 -04
Drainage Channel
70
LF
$ 5.00
350.00
$ 15.00
1,050.00
$ 10.00
700.00
$ 10.00
700.00
$ 11.00
770.00
$ 35.00
2,450.00
A19
5 -04
Planing Bituminous Pavement
4,730
SY
$ 5.00
23,650.00
$ 7.50
35,475.00
$ 8.00
37,840.00
$ 8.50
40,205.00
$ 7.50
35,475.00
$ 6.80
32,164.00
A20
5 -04
Joint/Crack Sealing
1
FA
$ 2,000.00
2,000.00
$ 2,000.00
2,000.00
$ 2,000.00
2,000.00
$ 2,000.00
2,000.00
$ 2,000.00
2,000.00
$ 2,000.00
2,000.00
A21
7 -12
Adjust Water Valve
18
EA
$ 400.00
7,200.00
$ 300.00
5,400.00
$ 450.00
8,100.00
$ 300.00
5,400.00
$ 650.00
11,700.00
$ 350.00
6,300.00
A22
7 -12
Adjust Water Manhole
5
EA
$ 700.00
3,500.00
$ 400.00
2,000.00
$ 550.00
2,750.00
$ 400.00
2,000.00
$ 850.00
4,250.00
$ 450.00
2,250.00
A23
8 -01
Erosion /Water Pollution Control
1
FA
$ 8,000.00
8,000.00
$ 8,000.00
8,000.00
$ 8,000.00
8,000.00
$ 8,000.00
8,000.00
$ 8,000.00
8,000.00
$ 8,000.00
8,000.00
A24
8 -01
Inlet Protection
32
EA
$ 75.00
2,400.00
$ 70.00
2,240.00
$ 75.00
2,400.00
$ 75.00
2,400.00
$ 75.00
2,400.00
$ 50.00
1,600.00
A25
8 -04
Cement Conc. Traffic Curb and Gutter
500
LF
$ 35.00
17,500.00
$ 19.25
9,625.00
$ 35.00
17,500.00
$ 24.00
12,000.00
$ 30.00
15,000.00
$ 20.00
10,000.00
A26
8 -04
Cement Conc. Traffic Curb
30
LF
$ 35.00
1,050.00
$ 18.10
543.00
$ 35.00
1,050.00
$ 23.00
690.00
$ 30.00
900.00
$ 20.00
600.00
A27
8 -04
Extruded Curb
570
LF
$ 10.00
5,700.00
$ 7.00
3,990.00
$ 9.00
5,130.00
$ 6.25
3,562.50
$ 9.50
5,415.00
$ 8.00
4,560.00
A28
8 -11
Removing Guardrail
220
LF
$ 15.00
3,300.00
$ 14.55
3,201.00
$ 12.00
2,640.00
$ 15.00
3,300.00
$ 3.50
770.00
$ 10.00
2,200.00
A29
8 -11
Beam Guardrail Type 1
160
LF
$ 35.00
5,600.00
$ 32.20
5,152.00
$ 45.00
7,200.00
$ 33.00
5,280.00
$ 38.25
6,120.00
$ 35.00
5,600.00
A30
8 -11
Beam Guardrail Non - Flared Terminal Type TL2
2
EA
$ 2,000.00
4,000.00
$ 1,965.00
3,930.00
$ 3,400.00
6,800.00
$ 2,000.00
4,000.00
$ 3,000.00
6,000.00
$ 2,700.00
5,400.00
A31
8 -13
Adjust Monument Case and Cover
2
EA
$ 400.00
800.00
$ 300.00
600.00
$ 450.00
900.00
$ 300.00
600.00
$ 650.00
1,300.00
$ 350.00
700.00
TRAFFIC SIGNALS (SCHEDULE A)
A32
8 -20
Traffic Signal Vehicle Detection Loops Modifications at the
intersection of Tukwila International Blvd. & S 112th Street
1
LS
$ 5,500.00
5,500.00
$ 5,100.00
5,100.00
$ 5,500.00
5,500.00
$ 4,500.00
4,500.00
$ 5,000.00
5,000.00
$ 5,200.00
5,200.00
SIDEWALK (SCHEDULE A)
A33
8 -14
Cement Conc. Sidewalk
140
SY
$ 45.00
6,300.00
$ 62.00
8,680.00
$ 70.00
9,800.00
$ 41.00
5,740.00
$ 49.00
6,860.00
$ 65.00
9,100.00
A34
8 -14
Cement Conc. Curb Ramp Type Parallel A
3
EA
$ 1,500.00
4,500.00
$ 1,750.00
5,250.00
$ 1,500.00
4,500.00
$ 1,100.00
3,300.00
$ 1,200.00
3,600.00
$ 1,800.00
5,400.00
A35
8 -14
Cement Conc. Curb Ramp Type Parallel B
3
EA
$ 1,500.00
4,500.00
$ 1,750.00
5,250.00
$ 1,500.00
4,500.00
$ 1,100.00
3,300.00
$ 1,200.00
3,600.00
$ 1,800.00
5,400.00
A36
8 -14
Cement Conc. Curb Ramp Type Single Direction A Modified
1
EA
$ 1,500.00
1,500.00
$ 1,935.00
1,935.00
$ 1,750.00
1,750.00
$ 1,100.00
1,100.00
$ 1,200.00
1,200.00
$ 2,000.00
2,000.00
A37
8 -15
Cement Conc. Curb Ramp Type Perpendicular A
1
EA
$ 1,500.00
1,500.00
$ 1,935.00
1,935.00
$ 1,550.00
1,550.00
$ 1,000.00
1,000.00
$ 1,200.00
1,200.00
$ 2,000.00
2,000.00
STORM SEWER (SCHEDULE A)
A38
7 -04
Ductile Iron Storm Sewer Pipe, 12 in. Diam
90
LF
$ 70.00
6,300.00
$ 100.00
9,000.00
$ 86.00
7,740.00
$ 70.00
6,300.00
$ 110.00
9,900.00
$ 250.00
22,500.00
A39
7 -05
Catch Basin Type 1
3
EA
$ 1,500.00
4,500.00
$ 2,000.00
6,000.00
$ 1,750.00
5,250.00
$ 1,200.00
3,600.00
$ 1,200.00
3,600.00
$ 2,500.00
7,500.00
A40
7 -05
Adjust Catch Basin
31
EA
$ 450.00
13,950.00
$ 400.00
12,400.00
$ 550.00
17,050.00
$ 400.00
12,400.00
$ 800.00
24,800.00
$ 450.00
13,950.00
A41
7 -05
Storm Drain Marker
32
EA
$ 50.00
1,600.00
$ 15.00
480.00
$ 60.00
1,920.00
$ 15.00
480.00
$ 50.00
1,600.00
$ 35.00
1,120.00
SANITARY SEWER (SCHEDULE A)
A42 7 -05 Adjust Manhole
11 EA
$ 650.00 7,150.00
$ 400.00 4,400.00
$ 550.00 6,050.00
$ 400.00 4,400.00
$ 850.00 9,350.00
$ 450.00 4,950.00
1 of 2
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
2014 Overlay Program
Bid Tabulation
May 28, 2014
Corrected math error
2 of 2
Engineer's Estimate
Miles Resources, LLC
ICON Materials
Lakeside Industries
Road Construction NW
Watson Asphalt
No. Spec Item Quantity Unit
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
TRAF. CNTRL. DEVICES (SCHEDULE A)
A43
8 -09
Raised Pavement Marker Type 1
11
HUND
$ 160.00
1,760.00
$ 150.00
1,650.00
$ 350.00
3,850.00
$ 147.00
1,617.00
$ 250.00
2,750.00
$ 314.00
3,454.00
A44
8 -09
Raised Pavement Marker Type 2
3
HUND
$ 375.00
1,125.00
$ 400.00
1,200.00
$ 550.00
1,650.00
$ 370.00
1,110.00
$ 450.00
1,350.00
$ 450.00
1,350.00
A45
8 -21
Permanent Signing
1
LS
$ 7,000.00
7,000.00
$ 300.00
300.00
$ 2,000.00
2,000.00
$ 1,000.00
1,000.00
$ 1,100.00
1,100.00
$ 500.00
500.00
A46
8 -22
Plastic Traffic Arrow
2
EA
$ 100.00
200.00
$ 50.00
100.00
$ 300.00
600.00
$ 50.00
100.00
$ 165.00
330.00
$ 250.00
500.00
A47
8 -22
Plastic Stop Line
140
LF
$ 10.00
1,400.00
$ 6.00
840.00
$ 12.00
1,680.00
$ 5.70
798.00
$ 6.50
910.00
$ 10.00
1,400.00
A48
8 -22
Plastic Crosswalk Line
200
SF
$ 10.00
2,000.00
$ 3.00
600.00
$ 9.00
1,800.00
$ 3.00
600.00
$ 5.00
1,000.00
$ 7.75
1,550.00
A49
8 -22
Plastic Line, 4 Inch
720
LF
$ 2.00
1,440.00
$ 2.00
1,440.00
$ 2.50
1,800.00
$ 1.57
1,130.40
$ 2.25
1,620.00
$ 2.00
1,440.00
ROADSIDE DEV. (SCHEDULE A)
A50
8 -01
Temporary Erosion Control Blanket
70
SY
$ 8.00
560.00
$ 20.00
1,400.00
$ 3.00
210.00
$ 10.00
700.00
$ 4.00
280.00
$ 20.00
1,400.00
A51
8 -02
Property Restoration
1
FA
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
A52
8 -02
Topsoil Type A
30
CY
$ 50.00
1,500.00
$ 40.00
1,200.00
$ 60.00
1,800.00
$ 50.00
1,500.00
$ 48.00
1,440.00
$ 80.00
2,400.00
A53
8 -02
Seeded Lawn Installation
80
SY
$ 1.00
80.00
$ 12.50
1,000.00
$ 6.00
480.00
$ 25.00
2,000.00
$ 3.00
240.00
$ 10.00
800.00
A54
8 -02
Edge Restoration
7,780
LF
$ 2.00
15,560.00
$ 0.25
1,945.00
$ 2.00
15,560.00
$ 2.00
15,560.00
$ 3.00
23,340.00
$ 2.50
19,450.00
A55
8 -02
PSIPE Cotoneaster salicifolius 'Repens' ; 1 Gal. Cont, 36" o.c.
50
EA
$ 15.00
750.00
$ 51.00
2,550.00
$ 85.00
4,250.00
$ 100.00
5,000.00
$ 17.00
850.00
$ 50.00
2,500.00
TOTAL ESTIMATED CONSTRUCTION COST (SCHEDULE A) 971,350.00
891,722.00
906,390.00
992,492.90
1,090,525.00
1,131,600.00
ROADWAY (SCHEDULE B)
B1
1 -04
Minor Change
1
FA
$ 3,000.00
3,000.00
$ 3,000.00
3,000.00
$ 3,000.00
3,000.00
$ 3,000.00
3,000.00
$ 3,000.00
3,000.00
$ 3,000.00
3,000.00
B2
1 -07
SPCC Plan
1
LS
$ 1,500.00
1,500.00
$ 250.00
250.00
$ 800.00
800.00
$ 500.00
500.00
$ 200.00
200.00
$ 250.00
250.00
B3
1 -09
Mobilization
1
LS
$ 15,000.00
15,000.00
$ 17,500.00
17,500.00
$ 24,000.00
24,000.00
$ 20,000.00
20,000.00
$ 31,000.00
31,000.00
$ 14,800.00
14,800.00
B4
1 -10
Project Temporary Traffic Control
1
LS
$ 8,000.00
8,000.00
$ 4,500.00
4,500.00
$ 10,000.00
10,000.00
$ 10,000.00
10,000.00
$ 15,500.00
15,500.00
$ 21,300.00
21,300.00
B5
2 -02
Asphalt Pavement Removal Incl. Haul
180
SY
$ 40.00
7,200.00
$ 15.00
2,700.00
$ 11.00
1,980.00
$ 20.00
3,600.00
$ 18.00
3,240.00
$ 50.00
9,000.00
B6
2 -02
Cement Conc. Sidewalk Removal Incl. Haul
20
SY
$ 25.00
500.00
$ 32.50
650.00
$ 30.00
600.00
$ 50.00
1,000.00
$ 22.00
440.00
$ 50.00
1,000.00
B7
2 -02
Cement Conc. Curb Removal Incl. Haul
290
LF
$ 10.00
2,900.00
$ 8.30
2,407.00
$ 8.00
2,320.00
$ 20.00
5,800.00
$ 7.00
2,030.00
$ 25.00
7,250.00
B8
2 -02
Removal of Structure and Obstruction
1
LS
$ 3,000.00
3,000.00
$ 300.00
300.00
$ 5,000.00
5,000.00
$ 5,000.00
5,000.00
$ 2,500.00
2,500.00
$ 10,200.00
10,200.00
B9
2 -03
Unsuitable Foundation Excavation Incl. Haul
50
CY
$ 50.00
2,500.00
$ 20.00
1,000.00
$ 60.00
3,000.00
$ 50.00
2,500.00
$ 50.00
2,500.00
$ 60.00
3,000.00
B10
2 -03
Gravel Borrow Incl. Haul
100
TON
$ 25.00
2,500.00
$ 10.00
1,000.00
$ 35.00
3,500.00
$ 10.00
1,000.00
$ 24.00
2,400.00
$ 23.80
2,380.00
B11
4 -04
Crushed Surfacing Top Course
810
TON
$ 30.00
24,300.00
$ 30.00
24,300.00
$ 40.00
32,400.00
$ 10.00
8,100.00
$ 35.00
28,350.00
$ 23.80
19,278.00
B12
5 -04
Pavement Repair Excavation Incl. Haul
870
CY
$ 55.00
47,850.00
$ 32.00
27,840.00
$ 55.00
47,850.00
$ 29.00
25,230.00
$ 49.00
42,630.00
$ 52.10
45,327.00
B13
5 -04
HMA for Pavement Repair Cl. 1/2" PG 64 -22
940
TON
$ 95.00
89,300.00
$ 85.00
79,900.00
$ 96.00
90,240.00
$ 77.00
72,380.00
$ 92.00
86,480.00
$ 135.60
127,464.00
B14
8 -01
Erosion/Water Pollution Control
1
FA
$ 2,500.00
2,500.00
$ 2,500.00
2,500.00
$ 2,500.00
2,500.00
$ 2,500.00
2,500.00
$ 2,500.00
2,500.00
$ 2,500.00
2,500.00
B15
8 -01
Inlet Protection
6
EA
$ 75.00
450.00
$ 70.00
420.00
$ 75.00
450.00
$ 75.00
450.00
$ 75.00
450.00
$ 50.00
300.00
B16
8 -04
Cement Conc. Traffic Curb and Gutter
80
LF
$ 35.00
2,800.00
$ 19.25
1,540.00
$ 35.00
2,800.00
$ 25.00
2,000.00
$ 30.00
2,400.00
$ 20.00
1,600.00
B17
8 -04
Extruded Curb
180
LF
$ 10.00
1,800.00
$ 7.00
1,260.00
$ 9.00
1,620.00
$ 6.25
1,125.00
$ 10.00
1,800.00
$ 8.00
1,440.00
SIDEWALK (SCHEDULE B)
B18 8 -14 Cement Conc. Sidewalk
20 SY
$ 45.00 900.00
$ 62.00 1,240.00
$ 82.00 1,640.00
$ 58.00 1,160.00
$ 68.00 1,360.00
$ 65.00 1,300.00
STORM SEWER (SCHEDULE B)
B19 I 7 -05 (Adjust Catch Basin
6 I EA
$ 450.00 I 2,700.00
$ 400.00 I 2,400.00
$ 550.00 I 3,300.00
$ 400.00 I 2,400.00
$ 750.00 I 4,500.00
$ 450.00 I 2,700.00
TRAF. CNTRL. DEVICES (SCHEDULE B)
B20
8 -21
Permanent Signing
1
LS
$ 1,000.00
1,000.00
$ 1.00
1.00
$ 750.00
750.00
$ 500.00
500.00
$ 1,000.00
1,000.00
$ 500.00
500.00
B21
8 -22
Plastic Traffic Arrow
2
EA
$ 100.00
200.00
$ 50.00
100.00
$ 300.00
600.00
$ 50.00
100.00
$ 165.00
330.00
$ 234.00
468.00
B22
8 -22
Paint Line, 4 Inch
440
LF
$ 2.00
880.00
$ 0.60
264.00
$ 5.00
2,200.00
$ 0.57
250.80
$ 2.25
990.00
$ 4.00
1,760.00
ROADSIDE DEV. (SCHEDULE B)
B23 8 -02 !Property Restoration
1 FA
$ 3,000.00 3,000.00
$ 3,000.00 3,000.00
$ 3,000.00 3,000.00
$ 3,000.00 3,000.00
$ 3,000.00 3,000.00
$ 3,000.00 3,000.00
TOTAL ESTIMATED CONSTRUCTION COST (SCHEDULE B) 223,780.00
178,072.00
243,550.00
171,595.80
238,600.00
279,817.00
TOTAL BID (SCHEDULE A. B) 1,195,130.00
1,069,794.00
1,149,940.00
1,164,088.70
1,329,125.00
1,411,417.00
2 of 2
TRANSPORTATION COMMITTEE - Meeting Minutes
June 9, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Dave Sorensen,
Grant Griffin, Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 196th -200th Street Bridge Repair — King County Discretionary Assistance
Staff provided an update on the status of repair to the 196th -200th Street Bridge, which the City
recently discovered had damage due to slab foundation fill settlement and resulting slab
movement. A repair is necessary for public safety and prevention of further damage, and a King
County Bridge Structural Engineer has determined that repair will not necessitate bridge
closure. Options for repair via the King County Discretionary Work Program are currently being
reviewed, and it is expected that the cost of the work will fall within the budget of the 2014
Bridge Inspection Program. INFORMATION ONLY.
B. Bid Award: 2014 Overlay and Repair Program
Staff is seeking Council approval to award a bid to Miles Resources, LLC in the amount of
$1,069,794.00 for construction of the 2014 Overlay and Repair Program. Miles was the lowest
bidder, coming in below the engineer's estimate of $1,195.130.00, and is the current contractor
for the Overlay and Repair — East Marginal Way S. Project. UNANIMOUS APPROVAL.
FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Tukwila MIC Smart Street Non - Motorized Project
Staff is seeking Council approval to accept a Federal grant awarded by PSRC in the amount of
$482,047.00 for the Tukwila MIC Smart Street Non - Motorized Project. This funding will allow
the City to proceed with construction for this project, which includes bicycle facilities (primarily
painted bike lanes) on the corridor of East Marginal Way South /Boeing Access Road /Airport
Way South from SR599 to the north City limit. Bids for construction are expected to be opened
on August 6. Committee Chair Ekberg inquired about potential overlap with the East Marginal
Way South (Boeing Access Road to South 112th Street) Project, which is pending Council
approval for a 20 year capacity improvement feasibility analysis. Staff confirmed that
construction associated with this project is outside the limits of the project area covered by the
feasibility analysis. UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR
CONSENT AGENDA.
67
68
COUNCIL AGENDA SYNOPSIS
Initials
Meet/ ngDate
Prepared by
Mayor's review
Council eniew
06/16/14
BG
El Resolution
Altg Date
[I] Ordinance
AN Date
[1] Bid Award
Altg Date
El Public Heating
Mtg Date
Other
Altg Date
SPONSOR E Council Mayor HR E DCD Finance lire IT ] P&R Polece
2 PW
SP oNsole s The City was awarded $482,047.00 in grant funds from the Puget Sound Regional Council
SUMMARY for the Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized
Project. The federal grant funds will enable the City to construct the bicycle facilities on E
Marginal Wy S, Boeing Access Rd, and Airport Wy S. The 13.5% City match is $75,232.80.
Council is being asked to accept the Puget Sound Regional Council grant for $482,047.00.
Riwwwri) By E COW Mtg. 0 CA&P Cmtc E F&S Cmte
0 Utilities Cmte 0 Arts Comm. Li Parks Comm.
DATE: 06/09/14 COMMITTEE CHAIR:
Transportation
Cmte
ITEM INFORMATION
ITEM No.
4.G.
69
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 06/16/14
2-ViENDA Iiirvr TITLE Tukwila MIC Smart Street Non-Motorized Project
Acceptance of Federal Highway Administration (FHWA) Grant
CATEC;()RY fIJ Discussion
Altg Date
Z Motion
Mtg Date 06/16/14
El Resolution
Altg Date
[I] Ordinance
AN Date
[1] Bid Award
Altg Date
El Public Heating
Mtg Date
Other
Altg Date
SPONSOR E Council Mayor HR E DCD Finance lire IT ] P&R Polece
2 PW
SP oNsole s The City was awarded $482,047.00 in grant funds from the Puget Sound Regional Council
SUMMARY for the Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized
Project. The federal grant funds will enable the City to construct the bicycle facilities on E
Marginal Wy S, Boeing Access Rd, and Airport Wy S. The 13.5% City match is $75,232.80.
Council is being asked to accept the Puget Sound Regional Council grant for $482,047.00.
Riwwwri) By E COW Mtg. 0 CA&P Cmtc E F&S Cmte
0 Utilities Cmte 0 Arts Comm. Li Parks Comm.
DATE: 06/09/14 COMMITTEE CHAIR:
Transportation
Cmte
MI Planning Comm.
ALLAN EKBERG
RECOMMENDATIONS:
SPoNsoR/ADmIN.
CommITTNE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 104 ARTERIAL STREETS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandum dated 06/06/14
2014 CIP, page 26
Award Letter from PSRC
Vicinity Map
Minutes from the Transportation Committee meeting of 06/09/14
69
70
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Dave Sorensen, Project Manager
DATE: June 6, 2014
SUBJECT: Tukwila Manufacturing/Industrial Center (MIC) Smart Street Non-Motorized Project
Project No. 91310406
Acceptance of Federal Highway Administration (FHWA) Grant
ISSUE
Accept a Federal grant awarded by the Puget Sound Regional Council (PSRC) to construct bicycle facilities on East
Marginal Way South, Boeing Access Road, and Airport Way South in the amount of $482,047.00.
BACKGROUND
In May 2012 the City submitted an application to PSRC in response to a statewide Call for Projects to award Federal grant
funds. The City's application had two parts requesting Congestion Management/Air Quality (CMAQ) funds for the design
phase which includes bicycle facilities on the corridor of East Marginal Way S/Boeing Access Rd/Airport Way S from SR 599
to the north City limits and a request for funds for the construction phase. PSRC did not fund the construction phase initially,
however in October of 2013 PSRC approved the construction grant funding as a separate act. The City was awarded the
amount of $482,047 to construct the project.
DISCUSSION
Acceptance of the awarded Federal grant will enable the City to proceed with construction phase of the Tukwila MIC Smart
Street Non-Motorized Project.
FINANCIAL IMPACT
The total estimated project cost for bicycle facilities, including construction, submitted with the initial grant application was
$678,480.00. A city match of 13.5% is required for this project.
Construction
Tukwila MIC Smart Street Non-Motorized Project PSRC Grant $482,047.00
City Match 13.5% 75,232.80
Total $557,279.80
RECOMMENDATION
Council is being asked to accept a Federal grant awarded by PSRC in the amount of $482,047.00 for the Tukwila MIC Smart
Street Non-Motorized Project and consider this item on the Consent Agenda at the June 16, 2014 Regular Meeting.
Attachments: 2014 CIP, page 26
Award Letter from PSRC
Vicinity Map
VV: \ PW Eng'PROJECTS \A- RW 8 RS Projects I Tukwila MIC Smart Street Non.Motorized Project (91310406hDesignMSDOT ON Auth LAA Docs \CN Auth Request \ Docs To TCJWorking Docs \ Into Memo Grant Accept 06.21-13.docx
71
72
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
to 2019
PROJECT: Tukwila MIC Smart Street Non-Motorized Project Project No 91310406
Design and construct bicycle lanes/facilities on the corridor of East Marginal Way S (Tuk Intl Blvd
DESCRIPTION:
to Boeing Access Rd) and Airport Way (BAR to NCL). Manufacturing/Industrial Center (MIC).
Non-motorized improvements are desired throughout the City to reduce traffic congestion and offer
JUSTIFICATION:
alternative modes of travel.
STATUS: New project for the 2014 2019 CIP.
MAINT. IMPACT: Minimal impact, additional pavement markings and minor asphalt widening to maintain.
COMMENT: A federal CMAQ grant has been awarded for $104,838 in design funds and $482,047 for construction.
FINANCIAL Through Estimated
12 2013 2014
2014 2015
2016
2017
2018
2019
BEYOND TOTAL
.. '
EXPENSES
Design
58
64
122
Land(R8A0
0
Const. Mgmt.
58
58
Construction
500
500
TOTAL EXPENSES
0
58
622
0
0
0
0
0
0
680
FUND SOURCES
Awarded Grant
50
537
587
Proposed Grant
0
Mitigation Actual
0
Traffic Impact Fees
0
City Oper. Revenue
0
8
85
0
0
0
0
0
0
93
TOTAL SOURCES
0
58
622
0
0
0
0
0
0
680
Project Location
2014 2019 Capita Improvement Program
26
74
O
F
October v»m.2013
The Honorable Jim Hag0erton, Mayor
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Dear Mayor n:
On behalf of the Puget Sound Regional Council, congratulations on the selection of the Tukwila
Manufacturing Industrial Center "Smart Street" Non Motorized Project to receive $482,047 in
federal transportation funding.
This project was on a prioritized contingency list of projects that are eligible to receive additional
funding that becomes available before the nex selection process. Funding recently became
available through PSRC's project tracking program, and your pr ject was nex on the list to
receive these funds.
PSRC's project selection process is rigorous and helps identify the highest priority projects that
will improve local and regional mobility and help achieve our long-range regional transportation
plan, Transportation 2040. Final approval by the Governor and federal funding agencies is
expected in early 2014.
Thank you for your leadership and for the excellent work by your staff to help the region achieve a
better transportation system that gets people and goods where they need to go, provides
transportation choices, and helps support a strong economy in the region. We look forward to
continuing to partner with you ri the future.
Warm regards,
Bob Drewel
Executive Director
Puget Sound Regional Council
CC:
Bob Giberson, Public Works Director
Robin Tisohmak, City Engineer
1011 titi/estetri Aveet Suite SOO Seattle trticistiirigton 95'04 it035 (2C3) 4e4-7090 58'0.4825 (it)
76
City of Tu
‹wila
TUKWILA MIC CENTER SMART
STREET NON-MOTORIZED PROJECT
June 17, 2013
Vicinity
Map
77
78
TRANSPORTATION COMMITTEE - Meeting Minutes
June 9, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Dave Sorensen,
Grant Griffin, Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 196th -200th Street Bridge Repair — King County Discretionary Assistance
Staff provided an update on the status of repair to the 196th -200th Street Bridge, which the City
recently discovered had damage due to slab foundation fill settlement and resulting slab
movement. A repair is necessary for public safety and prevention of further damage, and a King
County Bridge Structural Engineer has determined that repair will not necessitate bridge
closure. Options for repair via the King County Discretionary Work Program are currently being
reviewed, and it is expected that the cost of the work will fall within the budget of the 2014
Bridge Inspection Program. INFORMATION ONLY.
B. Bid Award: 2014 Overlay and Repair Program
Staff is seeking Council approval to award a bid to Miles Resources, LLC in the amount of
$1,069,794.00 for construction of the 2014 Overlay and Repair Program. Miles was the lowest
bidder, coming in below the engineer's estimate of $1,195.130.00, and is the current contractor
for the Overlay and Repair — East Marginal Way S. Project. UNANIMOUS APPROVAL.
FORWARD TO JUNE 16, 2014 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Tukwila MIC Smart Street Non - Motorized Project
Staff is seeking Council approval to accept a Federal grant awarded by PSRC in the amount of
$482,047.00 for the Tukwila MIC Smart Street Non - Motorized Project. This funding will allow
the City to proceed with construction for this project, which includes bicycle facilities (primarily
painted bike lanes) on the corridor of East Marginal Way South /Boeing Access Road /Airport
Way South from SR599 to the north City limit. Bids for construction are expected to be opened
on August 6. Committee Chair Ekberg inquired about potential overlap with the East Marginal
Way South (Boeing Access Road to South 112th Street) Project, which is pending Council
approval for a 20 year capacity improvement feasibility analysis. Staff confirmed that
construction associated with this project is outside the limits of the project area covered by the
feasibility analysis. UNANIMOUS APPROVAL. FORWARD TO JUNE 16, 2014 REGULAR
CONSENT AGENDA.
79
80
004:14'
"le On,
COUNCIL AGENDA SYNOPSIS
-------- ------------------------
MeetingDate
Prepared by
Mayor's review
Council review
06/09/14
BG 1'j
LA
06/16/14
BG
Public Hearing
ALg Date
Ei Other
Mt Date
SPONSOR E Council MI Mayor 0 fix El DCD Finance E Fire U IT El P&R Police 2 PW
SPONSOR'S Carollo Engineers is currently the consultant for the update to the Water Comprehensive
SUMMARY Plan. As a result of review comments from the State of Washington's Department of Health
and King County Utilities Technical Review Committee, the Water Comprehensive Plan had
to be updated. This supplement will also include printing costs. As budget funding has been
exhausted, the Ending Fund Balance in the Water Fund will be utilized. Council is being
asked to approve Supplement No. 7 with Carollo Engineers for $19,768.00.
REvii WI d) BY
COW Mtg.
' 0 CA&P Cmte E F&S Cmte Transportation Cmte
Cmte 0 Arts Comm. 0 Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
■ Utilities
DATE: 06/02/14
ITEM INFORMATION
ITEM No.
5.A.
81
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 06/09/14
AGF.NDA ITEM Trim Water Comprehensive Plan - Caro llo Engineers Supplemental Agreement No. 7
CATEG( )RY Discussion
AitgDate 06/09/14
Motion
Date 06/16/14
0 Resolution
AltgDate
0 Ordinance
illt,g Date
E Bid Award
Mtg Date
Public Hearing
ALg Date
Ei Other
Mt Date
SPONSOR E Council MI Mayor 0 fix El DCD Finance E Fire U IT El P&R Police 2 PW
SPONSOR'S Carollo Engineers is currently the consultant for the update to the Water Comprehensive
SUMMARY Plan. As a result of review comments from the State of Washington's Department of Health
and King County Utilities Technical Review Committee, the Water Comprehensive Plan had
to be updated. This supplement will also include printing costs. As budget funding has been
exhausted, the Ending Fund Balance in the Water Fund will be utilized. Council is being
asked to approve Supplement No. 7 with Carollo Engineers for $19,768.00.
REvii WI d) BY
COW Mtg.
' 0 CA&P Cmte E F&S Cmte Transportation Cmte
Cmte 0 Arts Comm. 0 Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
■ Utilities
DATE: 06/02/14
RECOMMENDATIONS:
sPoNsoR/ADmiN.
CommaTEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$19,768.00 $0.00 $19,768.00
Fund Source: 401 WATER FUND'S ENDING FUND BALANCE
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/09/14
Forward to next Regular Meeting
06/16/14
MTG. DATE
ATTACHMENTS
06/09/14
Informational Memorandum dated 05/30/14
Supplemental Agreement No. 7 to Contract No. 10-055
Minutes from the Utilities Committee meeting of 06/02/14
06/16/14
No attachments
81
82
COUNCIL AGENDA SYNOPSIS
Initials
MeetirigDate
Prepared by
Mayor's review
Council review
06/09/14
BG
06/09/14
b../)
06/16/14
BG
deM/C-
LA
Other
Mtg Date
Mtg Date
AN Date 06/16/14
SPONSOR Council Mayor fl Adm SM.( DC L) []Finance lire fl Legal Ill Pelt Police Z PTV
SPoNsoR's The Transportation Improvement Program (TIP) is required by RCW to be updated
SUMMARY annually. The TIP is primarily a finanical planning document for projects competing for
grants. A Public Hearing is scheduled on June 9, 2014 for the 2015 - 2020 TIP. After the
Public Hearing, the TIP is adopted by resolution and is then incorporated into the Regional
and State TIPs.
Ri ATI [ wi I) BY C COW Mtg. E CA&P Cmte El F&S Cmte
Utilities Cmte C Arts Comm. E Parks
DATE: 5/27/14 COMMITIEE
ITEM INFORMATION
ITEM No.
5.B.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGIN kJ AGENDA D‘tl. 6/09/14
Aci NDA I II, M Tinis Resolution
adopting the Six-Year Transportation Improvement Program 2015 - 2020
CATEGORY NA Discussion
06/09/14
E Motion
Mtg Date
Resolution
E1 Ordinance
Mtg Date
Bid Award
IN Date
Z Public Hearing
Mtg Date 06/09/14
Other
Mtg Date
Mtg Date
AN Date 06/16/14
SPONSOR Council Mayor fl Adm SM.( DC L) []Finance lire fl Legal Ill Pelt Police Z PTV
SPoNsoR's The Transportation Improvement Program (TIP) is required by RCW to be updated
SUMMARY annually. The TIP is primarily a finanical planning document for projects competing for
grants. A Public Hearing is scheduled on June 9, 2014 for the 2015 - 2020 TIP. After the
Public Hearing, the TIP is adopted by resolution and is then incorporated into the Regional
and State TIPs.
Ri ATI [ wi I) BY C COW Mtg. E CA&P Cmte El F&S Cmte
Utilities Cmte C Arts Comm. E Parks
DATE: 5/27/14 COMMITIEE
Transportation
Cmte
Comm. El Planning Comm.
CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT I FUND SOURCE
FXPI,NOIIITRI RPQUIRBD AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments..
MTG. DATE
RECORD OF COUNCIL ACTION
6/09/14
Forward to next Regular Meeting
6/16/14
MTG. DATE
ATTACHMENTS
6/09/14
Informational Memorandum dated 05/23/14 (revised after 5/27 TC)
Draft Resolution
Draft 2015 — 2020 TIP Spreadsheet
Current Adopted 2014 — 2019 TIP
Minutes from the Transportation Committee meeting of 05/27/14
6/16/14
Resolution in final form
83
84
City of Tul ila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ADOPTING A SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM (2015-
2020), AND DIRECTING THE SAME TO BE FILED WITH
THE STATE SECRETARY OF TRANSPORTATION AND
THE TRANSPORTATION IMPROVEMENT BOARD.
WHEREAS, pursuant to the requirements of RCW Chapters 35.77 and 47.26 as
amended, the City Council of the City of Tukwila has previously adopted a
Transportation Improvement Program and thereafter periodically modified said
Transportation Improvement Program by resolution; and
WHEREAS, the City Council has reviewed the work accomplished under said
program, determined current and future City street and arterial needs and, based upon
these findings, has prepared a Six-Year Transportation Improvement Program for the
ensuing six calendar years (2015-2020); and
WHEREAS, on June 9, 2014, a public hearing was held regarding the City's Six-
Year Transportation Improvement Program;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Program Adopted. A six-year Transportation Improvement Program
for the calendar years 2015-2020 is hereby adopted.
Section 2. Filing of Program. The City Clerk is hereby authorized and directed to
file a copy of this resolution, together with the exhibit attached hereto, with the
Secretary of Transportation and the Transportation Improvement Board of the State of
Washington.
W:\Word Processing\Resolutions\TIP 2015-2020 5-19-14
CK:bjs Page 1 of 2
85
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
Exhibit: City of Tukwila Six-Year Transportation Improvement Program from 2015 to 2020
W:\Word ProcessinglResolu ons\TIP 2015-2020 5-19-14
CK:bis Page 2 of 2
86
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -06601
53rd Avenue S
S 137th St to S 144th St
Design and construct urban residential street improvements that include curb, gutter,
sidewalk and illumination. Street portion will coordinate with Water and Surface
Water capital improvement program projects.
06/09/14
06/16/14
1833
04
C G O P S
TW
0.420
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
PE
2015
0
0
251,000
251,000
P
CN
2016
0
TIB
1,000,000
200,000
1,200,000
Totals
0
1,000,000
451,000
1,451,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
251,000
0
0
0
0
CN
0
600,000
600,000
0
0
Totals
251,000
600,000
600,000
0
0
Report Date: June 10, 2014
Page 1
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -05405
Americans with Disabilities Act (ADA) Improvements
Various locations
to
Design and construct ADA compliant upgrades to City infrastructure in conjunction
with a City developed plan.
06/09/14
06/16/14
1833
06
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2015
0
0
378,000
378,000
Totals
0
0
378,000
378,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
63,000
63,000
63,000
63,000
126,000
Totals
63,000
63,000
63,000
63,000
126,000
Report Date: June 10, 2014
Page 2
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03766
Andover Park E /Industry Drive Signal
Andover Park E
Industry Drive to
Design and construct a traffic signal and intersection improvements
06/09/14
06/16/14
1833
05
C G O P S
TW
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
CN
2020
0
0
575,000
575,000
Totals
0
0
575,000
575,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
0
0
0
0
575,000
Totals
0
0
0
0
575,000
Report Date: June 10, 2014
Page 3
0
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03764
Andover Park E /Minkler Blvd. Intersection
Andover Park E
Minkler Blvd to
Design and construct intersection and traffic signal improvements and widening for
left turn pockets
06/09/14
06/16/14
1833
03
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
20,000
20,000
P
CN
2020
0
0
602,000
602,000
Totals
0
0
622,000
622,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
20,000
CN
0
0
0
0
602,000
Totals
0
0
0
0
622,000
Report Date: June 10, 2014
Page 4
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA -03731
Annual Bridge Inspections and Repairs
Various City Street
to
Perform load ratings and bi- annual inspections as well as construct necessary
repairs and maintenance
06/09/14
06/16/14
1833
06
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2015
0
0
1,815,000
1,815,000
Totals
0
0
1,815,000
1,815,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
270,000
270,000
270,000
335,000
670,000
Totals
270,000
270,000
270,000
335,000
670,000
Report Date: June 10, 2014
Page 5
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03733
Annual Overlay and Repair Program
Various City Streets
to
Repair, rehabilitate, and overlay City streets as needed in an annual program
06/09/14
06/16/14
1833
06
C G O P S
TW
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2015
0
0
9,880,000
9,880,000
Totals
0
0
9,880,000
9,880,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
1,550,000
1,560,000
1,650,000
1,670,000
3,450,000
Totals
1,550,000
1,560,000
1,650,000
1,670,000
3,450,000
Report Date: June 10, 2014
Page 6
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -05409
BNSF Regional Center Access
New Facility
to
Construct a new access to the BNSF Regional Distribution Center, relocating the
900+ daily truck trips from residential streets in Allentown.
06/09/14
06/16/14
1833
08
EIS
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
FMSIB
950,000
0
300,000
1,250,000
P
CN
2020
FMSIB
10,812,500
0
1,687,500
12,500,000
Totals
11,762,500
0
1,987,500
13,750,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
1,250,000
CN
0
0
0
0
12,500,000
Totals
0
0
0
0
13,750,000
Report Date: June 10, 2014
Page 7
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
/ 1380(003) TUK -52
Boeing Access Road Bridge Rehabilitation
Boeing Access Road
Interstate 5 to Airport Way South
Rehabilitate the existing Boeing Access Road bridge structure over the Burlington
Norther and Union Pacific Railroads. Work will include rehabilitation of the bridge
sub - structure, seismic retrofit, and construction of a new bridge deck including
pedestrian /bicycle amenities.
06/09/14
06/16/14
1833
14
0.200
DCE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
PE
2015
STP(BR)
179,500
0
45,000
224,500
S
CN
2015
STP(BR)
8,625,600
0
2,220,100
10,845,700
Totals
8,805,100
0
2,265,100
11,070,200
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
224,500
0
0
0
0
CN
8,603,000
2,242,700
0
0
0
Totals
8,827,500
2,242,700
0
0
0
Report Date: June 10, 2014
Page 8
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
19
WA -03795
Cascade View Safe Routes to School Phase 2
S 140th St/33rd Ave S
to
Construct an off - street paved shard use path, sidewalks, and a traffic circle at the
intersection of 33rd Ave S and S 140th Street.
06/09/14
06/16/14
1833
28
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
ALL
2018
0
WSDOT
750,000
89,000
839,000
Totals
0
750,000
89,000
839,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
0
0
839,000
0
0
Totals
0
0
839,000
0
0
Report Date: June 10, 2014
Page 9
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
Hearing
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03770
East Marginal Way
E Marginal Way
Boeing Access Road to S 112th St
Design and construct widening to 3 lanes including curb & gutter, sidewalks,
drainage, landscaping, and utility undergrounding.
06/09/14
06/16/14
1833
03
P S T W
0.280
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
170,000
170,000
P
RW
2020
0
0
700,000
700,000
P
CN
2020
STP
1,300,000
0
1,130,000
2,430,000
Totals
1,300,000
0
2,000,000
3,300,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
170,000
RW
0
0
0
0
700,000
CN
0
0
0
0
2,430,000
Totals
0
0
0
0
3,300,000
Report Date: June 10, 2014
Page 10
W *fShirtgaon St t
DepartMeat
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
c
C
no
m 3
cn
aagwnN Aiaoiad
A. PIN /Project No.
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description
B. STIP ID
G. Structure ID
0
oQ
luawpuawy
ON uogniosaa
ad lluawanoadwI
sapo0 4!IRfl
ad l ieluawuoainu3
paainbaa M2I
17
Macadam Road /S 144th St Intersection
Macadam Road
S 144th Street to
Widen Macadam Road to add a northbound left turn lane
WA -03763
06/09/14
06/16/14
1833
03
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
90,000
90,000
P
RW
2020
0
0
90,000
90,000
P
CN
2020
0
0
430,000
430,000
Totals
0
0
610,000
610,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
90,000
RW
0
0
0
0
90,000
CN
0
0
0
0
430,000
Totals
0
0
0
0
610,000
Report Date: June 10, 2014
Page 11
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -03783
Multipurpose Trails
to
Design and construct safe connections to public trails to promoste pedestrian and
bicycle modes of transportation in lieu of motorized vehicles
06/09/14
06/16/14
1833
28
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2015
0
0
50,000
50,000
P
CN
2020
0
0
280,000
280,000
Totals
0
0
330,000
330,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
50,000
0
0
0
0
ALL
0
0
0
0
280,000
Totals
50,000
0
0
0
280,000
Report Date: June 10, 2014
Page 12
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03769
S 133rd St /SR 599 SB Ramps Intersection
S 133rd Street
SR 599 SB Ramps to
Design and construct intersection improvements including a new traffic signal.
06/09/14
06/16/14
1833
06
C G O P S
TW
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
60,000
60,000
P
CN
2020
STP
460,000
0
110,000
570,000
Totals
460,000
0
170,000
630,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
60,000
CN
0
0
0
0
570,000
Totals
0
0
0
0
630,000
Report Date: June 10, 2014
Page 13
Washington St rtd
Departrmme t mums
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -03782
S 144th St Bridge Sidewalks
S 144th Street
51st Ave S to 53rd Ave S
Widen existing sidewalks on bridge over 1 -5 between 51st Ave S and 53rd Ave S
06/09/14
06/16/14
1833
28
0.250
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
ALL
2020
STP(BR)
975,200
0
243,800
1,219,000
Totals
975,200
0
243,800
1,219,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
0
0
0
0
1,219,000
Totals
0
0
0
0
1,219,000
Report Date: June 10, 2014
Page 14
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -03762
S 144th St Phase 2
S 144th Street
42nd Ave S to Tukwila International Blvd
Design and construct paving, curb & gutter, sidewalks, drainage, illumination, and
utility undergrounding. Coordinate with Tukwila Village development. May include
on- street parking and bike lanes
06/09/14
06/16/15
1833
03
C G O P S
TW
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2015
0
TIB
1,000,000
480,000
1,480,000
Totals
0
1,000,000
480,000
1,480,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
1,480,000
0
0
0
0
Totals
1,480,000
0
0
0
0
Report Date: June 10, 2014
Page 15
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -05410
Strander Blvd /SW 27th St Phase III
Strander Boulevard
E City Limits to West Valley Hwy /SR 181
Design and construct 5 -7 lane facility over /under BNSF and UPRR, extending the
current terminus of SW 27th St at the east City limits to West Valley Highway,
including access into the permanent Sound Transit train station
06/09/14
06/16/14
1833
01
EIS
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2020
FMSIB
5,000,000
0
0
5,000,000
P
ALL
2020
TIGER IV
27,000,000
0
1,150,000
28,150,000
Totals
32,000,000
0
1,150,000
33,150,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
0
0
0
0
33,150,000
Totals
0
0
0
0
33,150,000
Report Date: June 10, 2014
Page 16
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -03772
TUC /TOD Pedestrian Improvements
Baker Blvd (if extended)
Andover Park W to E City Limits
Design and construct bike and pedestrian connection between the Tukwila Urban
Center and the Commuter Rail Station /TOD area. Connection may include an
underpass under the UPRR line.
06/09/14
06/19/14
1833
28
0.750
CE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
280,000
280,000
P
RW
2020
0
0
100,000
100,000
P
CN
2020
STP(E)
500,000
0
200,000
700,000
Totals
500,000
0
580,000
1,080,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
280,000
RW
0
0
0
0
100,000
CN
0
0
0
0
700,000
Totals
0
0
0
0
1,080,000
Report Date: June 10, 2014
Page 17
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
/ 1320(002) TUK -50
Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River
New bridge over the Green River, approximately between Baker Blvd (if extended)
and Longacres Way (if extended)
Near Riverside office complex to Best Western hotel 15901 WVHwy
Development of a new pedestrian /bicycle bridge across the Green River, connecting
the Tukwila Urban Center 'core' to the Sounder Commuter Rail /Amtrak Station and
surrounding neighborhood of transit - oriented development. The project, a
pedestrian /bicycle bridge across the Green River, will form the backbone of a
pedestrian corridor connecting the compact land uses and high ridership bus stop in
the core of the urban center, with the Sounder Commuter Rail /Amtrak Station and its
surrounding transit - oriented development. This will improve public access to the
station from all parts of the center, and provide a direct, safe and enjoyable walking
experience. The high level of urban level amenity will attract the types and densities
of uses envisioned in a regional center.
06/09/14
06/16/14
1833
28
0.640
DCE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2015
0
OTHER
6,000,000
1,485,000
7,485,000
Totals
0
6,000,000
1,485,000
7,485,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
7,485,000
0
0
0
0
Totals
7,485,000
0
0
0
0
Report Date: June 10, 2014
Page 18
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -03761
Walk & Roll Plan (Nonmotorized Transportation Plan
Various City Streets
to
Select, design, and construct non - motorized projects including bike lanes, sidewalks
and trails. First priorities are: sidewalks on S 152nd Street, TIB to 42nd Ave S;
sidewalk on S 130th St, TIB to S 130th St; sidewalk/bike lanes on Macadam, S 144th
St to S 150th St.
06/09/14
06/16/15
1833
28
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
PE
2015
0
0
140,000
140,000
Totals
0
0
140,000
140,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
140,000
0
0
0
0
Totals
140,000
0
0
0
0
Report Date: June 10, 2014
Page 19
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA -03779
West Valley Highway
SR 181 /West Valley Highway
1 -405 to Strander Blvd
Design and costruct widening to 7 lanes including curb & gutter, sidewalks,
illumination, drainage, and traffic control
06/09/14
06/19/10
1833
03
0.500
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
60,000
60,000
P
CN
2020
0
0
570,000
570,000
Totals
0
0
630,000
630,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
60,000
CN
0
0
0
0
570,000
Totals
0
0
0
0
630,000
Report Date: June 10, 2014
Page 20
Washington St td
Departrmme t um
Agency: Tukwila
County: King
MPO /RTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2015 to 2020
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
co
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA -03765
West Valley Highway /S 156th St
SR181/West Valley Highway
Southcenter Blvd to S 158th St
Construct additional northbound left turn lanes at S 156th Street for northbound HOV
to northbound 1 -405
06/09/14
06/16/15
1833
03
O P S T W
CE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2020
0
0
50,000
50,000
P
CN
2020
CMAQ
440,000
0
542,000
982,000
Totals
440,000
0
592,000
1,032,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
50,000
CN
0
0
0
0
982,000
Totals
0
0
0
0
1,032,000
Federal Funds
State Funds
Local Funds
Total Funds
Grand Totals for Tukwila
56,242,800
8,750,000
26,473,400
91,466,200
Report Date: June 10, 2014
Page 21
108
COUNCIL AGENDA SYNOPSIS
ImilaL
Meeting Date
Prepared b
Mayor's review
Council review
06/09/14
BG
"WC_
Motion
Date 06/16/14
06/16/14
BG
1111 Bi cl Award
AN Date
111 Public Heating
Alt, Date
El Other
Mtg Date
Mtg Date
Mtg
SPONSOR fl Council fl Mayor El HR D CD fl Finance Fire fl IT P&R Police
rl PIF
SPONSOR'S This design report (also known as a feasibility report) is for the East Marginal Way South
SUMMARY street improvements between Boeing Access Road and South 112th St. Six engineering
firms were evaluated from the MRSC Consultant Roster and TransOlympic Engineering
scored as the most qualified. Additional funds are needed from the Traffic Impact fees that
have been collected for Zone 4. Council is being asked to approve the design report
consultant agreement with TransOlympic in the amount of $88,032.00.
RENIEwED iiy 0 COW Mtg. Ei CA&P Cmte F&S Cmte
E Utilities Cmte El Arts Comm. 1,/ Parks Comm.
DATE: 05/27/14 COMMITTEE CHAIR:
II Transportation
ITEM INFORMATION
ITEM No.
5.C.
109
STAFF SPONS( )R: BOB GIBERSON
ORIGINL1I, AGENDA DATE: 06/09/14
AGENDA Iim:ri TITLE East Marginal Way South (BAR to S 112th St)
Consultant Selection and Agreement with TransOlympic Engineering, Inc.
CATEGORY E Discussion
06/09/14
Motion
Date 06/16/14
El Resolution
AI Date
E Ordinance
Ai/g Date
1111 Bi cl Award
AN Date
111 Public Heating
Alt, Date
El Other
Mtg Date
Mtg Date
Mtg
SPONSOR fl Council fl Mayor El HR D CD fl Finance Fire fl IT P&R Police
rl PIF
SPONSOR'S This design report (also known as a feasibility report) is for the East Marginal Way South
SUMMARY street improvements between Boeing Access Road and South 112th St. Six engineering
firms were evaluated from the MRSC Consultant Roster and TransOlympic Engineering
scored as the most qualified. Additional funds are needed from the Traffic Impact fees that
have been collected for Zone 4. Council is being asked to approve the design report
consultant agreement with TransOlympic in the amount of $88,032.00.
RENIEwED iiy 0 COW Mtg. Ei CA&P Cmte F&S Cmte
E Utilities Cmte El Arts Comm. 1,/ Parks Comm.
DATE: 05/27/14 COMMITTEE CHAIR:
II Transportation
Cmte
El Planning Comm.
ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommiTTEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXIMIND1Ii 1RE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$88,032.00 $50,000.00 $33,032.00
Fund Source: 104 ARTERIAL STREETS (PAGE 27, 2014 CIP)
Comments: Zone 4 Traffic Impact Fees total $112,642,00
MTG. DATE
RECORD OF COUNCIL ACTION
06/09/14
Forward to next Regular Meeting
06/16/14
MTG. DATE
ATTACHMENTS
06/09/14
Informational Memorandum dated 05/23/14
Consultant Selection Matrix
Page 27, 2014 CIP
Consultant Agreement, Scope of Work, and Fee
Minutes from the Transportation Committee meeting of 05/27/14
06/16/14
No attachments
109
110
COUNCIL AGENDA SYNOPSIS
MleetingDate
Prepared by
Mayor's review
Council review
06/16/14
CT
ITEM INFORMATION
ITEM No.
5.D.
111
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DATI: 06/16/14
Aci:NDA. Prim Mu 2015/2016 Priorities
CATwoRy W Discussion
6/16/14
Motion
Mtg Date
Resolution
Mtg Date
E Ordinance
Mtg Dale
Bid Aniard
AIt Date
E Public I rearins
Mt; Dale
_ Other
Mt Date
Mg Dale
SPONSOR E Council 2 Mayor HR D DCD Finance Fire IT [1] P&R once P14%
SPONSOR'S Council review and input on 2015-2016 Priorities
SuMMARy
RI Nil NX,';1) BY — COW Mtg. — CA&P Cmte F&S Cmte r Transportation Cmte
— Utilities Cmte Arts Comm. Parks Comm. El Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
Commirru,
Mayor's Office
COST IMPACT / FUND SOURCE
EXPENDER RI Ri :QUIREI) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/16/14
MTG. DATE
ATTACHMENTS
06/16/14
Informational Memorandums dated 06/10/14, with attachments
111
112
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL U��A���������U�
uu�n—w�m�no�n�mn n��n��m�� nww��n�mx�`�na�mo�����n�o
Mayor Haggerton
City Council
FROM: David Cline, City Administrator
DATE: June 10, 2014
SUBJECT: 2015/2016 Priorities
ISSUE
Seeking Council input on the City's Priorities for 2015/2016.
BACKGROUND
At the October 2013 Joint Council and Executive Staf Workshop, discussion began about
identifying priorities in correlation to the City's biennial budget. As a result of this workshop, a
preliminary Iist of potential priorities for 2015/2016 was devetoped. This Iist was shared with
Council at its annual Retreat in January 2014 and discussed in greater detail at the March 20,
2014 Joint Council and Executive Staff Workshop. After receiving a presentation made by staff
atthe June 2, 2014 Regular Meeting, Council requested a follow-up discussion.
DUSCUSSUON.
A draf copy of the March 20 workshop summary p by Berk & Associates is attached for
your review, as well as a draf of the 2015/2016 priorities and a copy of the Strategic PIan Goals
and Friorities matrix that illustrates how the priorities from 2013/2014 & the proposed priorities
for 2015/2016 align with the Strategic Plan Goals.
RECOMMENDATION
Administration is asking for City Council feedback on the matrix and approval to move forward
with the 2015/2016 Priorities as a resource to guide development of the 2015/2016 biennial
budget.
ATTACHMENTS
Draft Summary from the Joint Council & Executive Team Workshop on March 20, 2014
2015/2016 Priorities Draf
Strategic Plan Goals and Priorities Matrix
114
C III "1II " V Ill' " "III" "1fIIIf1VIIIIIL.A S"" III "113A"1II"III'; GIIIC III')IIL.All4 III IIIGIIP III ..III'; IIIGIII'; II4"11I " "A "1II""IIl ll4
10 111lN1III " C tiNCIIIIII G III; III CIJ II IIIIVIII IIIII "111""IIIIIIIIA IICG W lIRIIIlt5lll i lIP 3/2 /2 14 IIIVIIII III II "III ING SIN IIICIIIIClAIII'tY (Draft 4/7/14)
IF III IN A, L 12 III IN i B, J r Ei E T IP IR III 0 II II I 'T III O. S IF ,I IR 2 01„ 522/ 6
A member of the Administration Team summarized draft Priorities developed at the Joint Meeting in October
2013, reminding the group of the thinking behind the Priority and how it would support the Vision and Goals of
the Strategic Plan. Following the brief presentation, the group offered feedback on the content. This feedback
was gathered in two rounds as shown below. At the conclusion of the meeting, the essential input for each
potential Priority was summarized as shown on page 9.
All Priority titles shown below are placeholders and will be refined later in the budget development process.
1. Community Development of Tukwila International Boulevard
Summary Presentation
• Time to jump start redevelopment
• Combined focus on crime reduction and economic development
• A top priority for the City
• Build on inertia and continue developments
Group Discussion — First Round
• Should we expand boundaries of urban renewal area? Yes.
• We need a proactive vision that considers small businesses involving a broader array of stakeholders.
• At this point it is important to look further down the field and consider longer -term redevelopment of TIB,
not just fighting crime and immediate clean -up.
• 2015/16 may be an opportunity to check back in with the community on their Vision. What does success
look like? The Comp Plan updates may afford us the opportunity to do that.
• Part of the vision for TIB should focus on economic development.
o What can we accomplish in two years? We need something specific about business attraction.
o What is our industrial cluster? What businesses do we want to attract?
o How can we leverage the international nature of TIB as a community and economic development
asset? We have had an identity crisis around this and should embrace TIB as something to envy.
Group Discussion — Second Round
• Recreation activities have not been discussed. This was a high priority at the community meeting, as were
community gathering areas — kids are looking for a place they can gather and communicate with one
another.
• People want to have pride in their community.
• Farmers market — the feedback for the prior market was that it was too far from transit and too
expensive. We should try again.
• We should think about TIB in terms of human capital development: how do we all invest in the
community?
• In 2014, we will be forming non - profit. Should this be a broad organization or more of a facility manager?
115
10 IIIIlN)111"" C tiNCIIIIII III III Cif"11I " "IIIAIII II IIAIINN
2. Inviting Neighborhoods
C 1111"111 " "C b Ill' 'Or li IIIf W III IIL.A 5 "III"" IIPf A1III "" III'; G lII C III' IIL.A IN III IM IP III. IIIIIIII IM III'; IN 111 " "A" "III"" III b IN
11 INSIN IIP 3/2 /2 14 IM IIIIIIII III " "III " "IIIING SIN lIMIIIlttAlll'fC (Draft 4/7/14)
Summary Presentation
• This topic provides an opportunity for a collaborative, inclusive approach. It impacts many goals and many
departments.
• Our focus should be on community planning and clarifying expectations and community standards. The
topic addresses what is allowable in neighborhoods.
• There should be an emphasis on access and increasing connectivity.
Group Discussion — First Round
• There is overlap on TIB with the first Priority, though this Priority is citywide.
• How can we better communicate the improvements we're making in the residential areas?
• Community and neighborhood development is important to keep on the list.
• Code enforcement is a community priority and improves neighborhoods through enforcing community
standards.
o We need to get away from reactive, enforcement. We need to move towards code enforcement
success!
• Housing for everyone will continue to be a big issue for the community.
o There are diverse housing interests, including affordable housing and market rate housing.
o Tukwila is not a cheap place to live anymore.
• We don't want vacant lots and should prioritize new development. This will take commitment,
aggressiveness.
• Need clear task items to make inviting neighborhoods. That list will be different for Allentown, and other
neighborhoods: we should ask each neighborhood what are the actionable, specific items to improve their
community?
o Consensus on neighborhood appearance — need to better articulate what is wanted. A visual
preference tool can help.
o How to benchmark with other communities? Shape vision through examples from other locations and
filtering through our personality.
o Need to start talking about undergrounding utilities.
• It would be a huge accomplishment to develop a citywide strategy with specifics for individual
neighborhoods in 2015/16.
116
10 11111N110) C inf117C111111 111 III Cinf" "111 " "IIIAIII I IIAIINN
3. Economy
C 111"111" "C b 11' 'Or li I11f W III IIL.A S"111""IRA)110)111'; G 111 C 111' IIL.A IN III IN IP IIL.IIP; IIIA 111'; IN " "III " "A" "III"" III b IN
111111 3111 i 1IP 3/2.x/2 14 IIIA111 111 111 " "IIIING SIN INAllINAlAIRY (Draft 4/7/14)
Summary Presentation
• The business community is concerned with infrastructure; the residential community is concerned is with
jobs and advancement opportunities.
o Training for youth.
o Partnerships with school districts.
o Provide access to technology and other resources for job seekers.
o Improving business recruitment strategies to target local candidates.
• Developing Tukwila Pond was a previous economic development interest expressed at an earlier stage.
• Focus on small business, making it easier for folks to go into business for themselves.
• Arterial street projects can support economic development.
• Improve rental housing — improve standards
o Perhaps this should be articulated in Priority 2 around neighborhoods.
All Group Discussion
• I agree on the objective, but am thinking about timing. It is hard to market to business interests when you
are changing regulations. They prefer to sit back and see what happens before they commit.
• A formal Economic Development Strategy would be good.
• The timing is hard. Our last efforts were stymied by the economy. Perhaps we should focus on long -term,
but there may not be much economic growth in the short -term.
• Perhaps we need to partner /participate in workforce development to learn what our best role can be.
We're not doing anything in this arena right now.
o The action item may be to identify the City's role and how best to partner.
• I agree with planning and seeking partnerships, but we need to start on a strategy to achieve a diversified
economy.
• We are working under good strategies; we just don't have them written down.
• We need a more strategic plan to clarify what businesses we want to attract and what we need to do to
make it happen.
• The vision is what makes it work. So when people come sniffing we have a clear vision to guide our actions.
• We need to bring all the plans together and identify what's in the scope for Tukwila, what's out?
• We are still in a storming phase — we need to decide what Tukwila will be in the future.
• I agree; it's time to think of what changes we need.
117
II III1N)11111) C inf114C111111 III; III CU1111)1IIAIII II II AIIItt
4. Community Image
CIIFIIIII "4 111' " "III " "inflKWIIIIIL.A 5""II0)11fA)110)1111'; AIIIC III')IILA1N III IIIAIIPIIL.IIP; IIIAIII ';114""111" "A"10)111N
11fI11f5111 i 111') 3/2 /2 14 IINAl E Ell" SUIICAIICAAIRY (Draft 4/7/14)
Summary Presentation
• We need to be better at communicating anything positive. We've heard great things tonight. How do we
raise awareness of what we are doing?
• This Priority focuses on communicating back with the public.
o Do this through a campaign, a clear strategy about how we communicate, what we communicate.
o What can we do now in 2014 and 2015/16 to get the word out?
• Maintaining City properties should also be part of this focus.
All Group Discussion
• I'm appreciative that we now have a communications position at the City. Having a dedicated person will
be a big help. The position will give us the ability to improve our community image.
• Let's put international flags on TIB!
• We talked a lot about communicating out, but we also need to listen and respond to the community.
• For a long time diversity was seen as a challenge — now we can leverage it as an attribute.
• The diverse communities want to be a part of Tukwila's future. We must include them in our efforts and
get back to them about the actions we have taken based on their feedback.
• We need to communicate what we are doing, but it isn't always easy.
o For example, our experience with code enforcement. How do you communicate about this to
demonstrate progress? How do you communicate about it in a way that people can digest?
o Without communication people don't see change.
• On the topic of code enforcement, a lot of the litter in the neighborhoods is due to crows and birds picking
through trash. A lot of this litter is preventable with a little effort. Awareness raising is needed.
o Can we partner with waste service providers on this?
• I'm wondering how much information we can channel through the school district. Is there more that we
can do?
• Each community believes that their money should be spent in their neighborhood. How can Council
Members know what the City is doing as they speak to people in their neighborhoods?
o We used newspapers, which is the old way of communicating. What is the new way?
o We need to focus on Channel 21 and advertising. Diversify the languages on Channel 21. This is helpful
even for staff.
• We need to let people know that they are in Tukwila. Need to demarcate where City boundaries are.
• We also need to communicate regionally to raise awareness of the good that is happening in Tukwila.
118
10 IIIIlN)111"" C tiNCIIIlII III III Cif"11I " "IIIAIII II IIAIINN
5. High Performing Organization
C 1111"111 " "4 b Ill' 'Or li IIIf W III IIL.A 5 "III"" IIPf A1III "" III'; G lII C III' IIL.A IN III IM IP III. IIIIIIII IM III'; IN 111 " "A" "III"" III b IN
11 INSIN IIP 3/2 /2 14 IM IIIIIIII III " "III " "IIIING SIN lIMIIIlttAlll'f4 (Draft 4/7/14)
Summary Presentation
• We've had a lot of successes in the past year, including cross departmental efforts and a lack of injuries.
• But this topic needs to remain on the radar.
• Need to focus on improving processes. Need to leverage technology, free up staff time, increase
efficiencies.
• Focusing here will allow us to do more with our resources to achieve other goals.
• We invested a lot of time in HPO training and now need an implementation strategy.
All Group Discussion
• We should do as much online as possible.
• City facilities should be a 2015/16 focus though it might be premature to say we're ready to move in big
ways. We will finish and roll -out the Facilities Plan. Perhaps our focus should be on continuing to keep the
effort moving.
o Staff is most important asset of the City. The Facility Plan is important in keeping great staff and having
facilities that enable efficient service and optimize productivity.
• Work process improvement or process streamlining must be on our list.
• There is a lot we plan to focus on from an HR perspective in 2014:
o Succession planning is something we'll address seriously this year. This will address advancement
within the City organization, staff retention, as well as replacing staff as they leave or retire.
o A commitment to retaining staff within organization is important to make staff feel safe as we try to
streamline.
o Also how to engage all the talents of our staff and how to retain great staff.
o In 2015/16 we will need funding for training and professional development to support the succession
planning effort.
• We have had people apply across departments and not get the position because they didn't have the skills
or background. We need to get better at offering training to improve chances on the next opportunity for
advancement.
• We need to demonstrate HPO in communications.
o As we change processes, everyone must commit to avoid mixed messages. If we're not
communicating, we won't be unified and we won't be able to lead our teams successfully. People will
make up what you don't tell them. We need to be on the same page.
Group Discussion - Round Two
• We need to recognize excellence in action.
119
IIIII " "III "" C iii CIIIIII III II C f""III " "IIIAIII IIIII ""111""IIIIIIIIA IIM
CIII"11I " "C lll' '111" "IU IIKVVIII IIL.A 7"1II"" IRA1III " "IIII G IIIIC III' IILAIN III IM IIP III. IIIIIIII IM III'; IN 111 " "A" "III " "II11 N
II' INSIN NIP 3/2 /2 14 IM IIIIIIII III " "III " "IIIING SIN IIMIIIlttAIII'fC (Draft 4/7/14)
SLiIMIIII A, II° 0 I 2 522 1 f IPIIR III III II tf,,,IIES r: III 2 "S III IN
After discussing each potential priority bucket individually, BERK facilitators identified the four topics that
emerged as having the most support as 2015/16 priorities. The draft Priorities below were summarized on the
white board and well- received by the group.
Priority titles shown below are placeholders and will be refined later in the budget development process.
Community Development on Tukwila International Boulevard
• Focus on TIB as a place to live, work, shop and dine.
• Continue the emphasis on crime reduction while establishing a vision for the future of the area and
beginning redevelopment.
• Focus on proactive economic, community, and human capital development:
o Recreation opportunities for adults and children
o Residential housing options
o Business vitality
• Develop a more positive image and identify with a focus on pride in community
Neighborhoods & Housing
• Address appearance, through code enforcement and community standards.
• Identify citywide standards and visual preferences and neighborhood- specific standards (shaping, visioning
through the Comp Plan) including parks
• Invest in neighborhood infrastructure improvements, such as sidewalks
• Expand a diversity of housing options, including affordable and market rate, for -rent and for -sale
• Beautification: flower baskets, demarcations of City boundaries, etc.
Communications
• Focus on communications, to both external audiences (regional) and internal to Tukwila, including both
community members and staff
• Tell the positive Tukwila story
• Build community identify and a positive regional image
High Performing Organization
• Deliver effective and efficient services for citizens, visitors, and new employers — streamline and improve
City processes and service delivery
• Recognize, strengthen, and retain our team
o Address facilities deficiencies
o Recognize excellence
o Hire and retain the best staff
o Offer training and leadership opportunities
o Communicate more effectively with staff /community
120
1111N110) C tf11 C111111 IIL 11 CItf" "111" "111/111 I IL 111
CI1111 " " 11' " "III " "if I11fW1111L S"111""IRA)111"" 111'; G IIIC 111P LAN III IN III' ,1111';111 111'; IN" "III "" ""III"" III
111111 3111 i 1IP 3/2 /2'14 111 111 III 0"" IIING SIN IICtt1WIAIRY (Draft 4/7/14)
IR0L.J. ILL D B LE III EL IF L. EL ff II 0 ILL S
Meeting participants were asked to share final thoughts with the group prior to adjourning.
• This has been a productive session. We're seeing a lot more commonality and focus, which was different
than last time when we were all over the place. I know that was because we were at the open part of the
funnel, but it is good to be gaining some focus and clarity.
• We've had a lot of conversation...it's time to stop talking and start doing.
• I want to offer a counter point to "doing "...I think talking is important, but it is good to stop and listen.
• I think with this conversation and the summary on the white board, our Vision is becoming much more
visible.
• I am curious how we will go from the general Vision to the specific details.
• One thing that hasn't come up here, that isn't on our list, is how to improve the stability of our residential
population. There is a lot of churn in the schools, which makes it difficult to educate children. I think there
are probably things we can do to reduce turnover, but it isn't on any of our current lists. This is something
we should keep in mind.
• I think we've been very reactive to date, I'm glad to see we're moving from reactive to proactive.
• In my memory, this is the first time we've started the budget process so early. I think it is getting easier
and we're getting better at it.
• Thinking about our Vision, we need to create more opportunity for people to truly be a community of
choice.
• We have an incredible wealth of talent in our staff and our residential population. I think we have really
been underutilizing that talent. How can we leverage it? How do we tap into what makes people excited?
• To add on that, how do we benchmark it? How do we know if we are being successful?
• We needed more time to talk about what we identified last time. I think today showed the similarities we
have in our thinking and the additional dialogue was helpful. I've been taking pictures of the stickies and
want to be sure we have the raw record of our conversations as well as summary notes.
• Mayor Haggerton shared a letter and Vision statement from the Mayor of Spokane. I think this goes to
show that we are on the right track, and that our thinking is either very similar to Spokane or they
borrowed some of our Strategic Plan. It shows that it is helpful to both us and perhaps to others, which is
o k.
• Council President Quinn. Thank you for giving up the time from your families, I know how important that
is, so that we can come together. By coming together we have bridged the gap between ourselves and our
residents and we have bridged the gaps between ourselves. Thank you for a productive evening.
121
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
IIIN III COUNCIL & EXECU IIIVIII IlEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Desired
outcomes
for Goal 1
111111111111111111111 1 '1 II
•
L.
IOW
1,1'444 •:••
a
JJIII
Desired
outcomes
for Goals 2
and 3
113
liewAry
f
M1011001/04:
122
� b 11111 " "111 "" 7 IIL 11 C111111" 111 111 II IL 111
7111111 "" VIA "111" "III' " "III "" 1111E G III17 ILAN III 111 III';II III IIP;II 11 "111"" " "III "" 1111
IKS11 1IP 3/2 /2 1 111 111 III III NG SIU AORY (Draft 4/7/14)
Desired
outcomes
for Goals 4
and 5
�% f��INI!rr� °IIIIIIIIIIIIIIIIIIII `
�lii �ll!W,7If�f 1
'11111 v
r19 111.1.1.11.1111.1111.1.1.11111.11.1.11.111.11,111111.11 11111
11111"1""I'v 1111"
pop !,,v.volovvvv1111,111,11,11,11,11,11
11.1.1.1.111111111111111111111111111 a
1111t v 1'0111/
AI
Ott
eoov
al r
loop
123
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
III COUNCIL & EXECU V EAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Potential Priority 1. Community Development of Tukwila International Boulevard
124
W � b lIII N "111"" 7 III; II 7 " "III" "III III II II III
7111""111 "" 'III "" IN III III IIL. 7" "111"" IIP ""III" "III'; III °PLAN III IM IP III'; III III'; II ""III "" " "III " 1111
ANSI N lIP 3/2 /2 1 III III I SIN IM AIIII' (Draft 4/7/14)
001 ,otritendoks:.
t fir,, / fft trA'a
—ft ft 'AI Oft
p� �p � Wflf( 1 / /�t ori X16 iukrdr
125
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
10 IN IC "' COUNCIL & EXECU ITEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Potential Priority 2. Inviting Neighborhoods
``
it
.1,1,
.*
I
i
iR'
1
U{
6. V
I
2
it����
e
J ;�,�.
a
t{ Y1}�T4'ti
qq
y 1 j{ }j� ; i
7(Vf �'1 � %..�
i
n �zrwP
P .� rr1rt PY i`i
T ,®
4-
Yi° x
I�� k
1 � rtli� Fr(
rl
I
I
�/ yltlYtJ.
; -
�
"_ tr _{yy
it,.lY ",ti ty {}Y
r��r�1 mUi�� 1
1's
I i
11
''.,I
II
t
II
r
0
Of LI,
,
ilk
?t1 {i?Y #f_11R/) giVY
' Q star i At -0101 eAtif» (Older,
?a
126
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
W�blllll�" "III "" COUNCIL & EXECU ITEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Potential Priority 3. Economy
rTT�,�lruf�.f - Ir1f
(II ixM
pro (r to
_ Irrgn)dr r r c robiterr
10/Ai (`Ania4W-?
VOW W((-, -fi0
r
M rim%
"yrJ,l wiul:(0-' VV,yl Jmp��IN,9u1�'�;w�mJl }�yn� �, 1R
1 1l1NU� +Yrv� :.:..��r11i 1,,,�
127
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
W�blllll�" "III "" COUNCIL & EXECU ITEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Potential Priority 4. Commun'ty Image
t5 1 .ita0,ni ( °lobe 4h' j will lie
bqc 64 'J 4,r, -'
11 1 4 '1,4
few
CEfi ;fifersJlf1 (elf,
1 4,j#5 jN f'1
rit we. C.zri II,VGY'
•
MA Viee
)fll irlf';111� It;riaR .,,.
ril4104ey
1 Vionde
an
1 « ie ortip(rei+nr -
I t At Y CO't'W(rL4 (
Ott 15 xt
yv cln ('0014.11
esP
tiOW1 a`> i'r`i
Ir.h 41.
l (trrt'V - iif\syc 6 04 on twit
128
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
W�blllll�" "III "" COUNCIL & E ECU ITEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Potential Priority 5. High Performing Organization
129
CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION
W�blllll�" "III "" COUNCIL & E ECU ITEAM WORKSHOP 3/20/2014 MEETING SUMMARY (Draft 4/7/14)
Summary 1
Summary 2
130
•
2015/2016 PRIORITIES
Strategic Goal 1: A community of inviting neighborhoods and vibrant business districts.
Priority 1. Tukwila International Boulevard Community transformation.
• Crime prevention
• Tukwila Village construction
• Redevelopment of Urban Renewal area
• Adopt and implement the Tukwila International Boulevard Plan
• Foster investment in business and residential community
• Easily accessible recreational and other City services
• Public art opportunities
• Enhance code enforcement and maintain cleanup efforts
• Implement Safe Routes to School Projects and Walk and Roll Plan
Priority 2. Community Livability
• Enhance code enforcement
• Coordinate and Update Walk and Roll plan with Sidewalk policy
• Review undergrounding opportunities
• Public art opportunities
• Funding strategies for implementation
Strategic Goal 2: A solid foundation for all Tukwila residents.
Priority 3. Create Community Partners to Implement Citywide Plans and Visions
• Ensure Strategic Plan Vision and aspirations are reflected in the adopted Comprehensive
plan update including the Southcenter Plan and Tukwila International Boulevard Plan.
• Enhance Community & Regional partnerships, especially with school districts
Strategic Goal 3: A diverse and regionally competitive economy.
Priority 4. Develop and Implement a Comprehensive Economic Development Plan
• Enhance partnerships with business community
• Continue Tukwila International Boulevard activities including Tukwila Village and Urban
Renewal
Strategic Goal 4: A high performing and effective organization.
Priority 5. Continue to Create a More Effective Organization
• Improve City facilities to enhance public safety and support efficiencies
• Create and implement policies that support continued financial stability and sustainability
• Implement new methods to streamline processes creating alignment with Strategic Plan
• Engage all staff in training and provide opportunities for personal development and success.
Strategic Goal 5: Improved communications and community identity.
Priority 6. Improved Communications and Community Identity
• Implement a comprehensive communications plan that engages community, businesses, guests
and employees.
131
132
City of Tukwila Strategic Plan
Vision: The city of opportunity, the community of choice
Mission: To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests.
Strategic Plan Goals
2013/2014 Priorities
Proposed 2015/2016 Priorities
GOAL ONE: A Community of Inviting Neighborhoods & Vibrant
Business Districts
A. Cultivate community ownership of shared spaces.
B. Build a broad and collaborative approach to preventing crime and
increasing the sense of safety.
C. Focus City planning and investments on creating a connected,
dynamic urban environment.
D. Use City efforts and investments to realize established visions for
specific sub - areas.
Cr liviu nuidualcin aloug Tukwila e at Boulevard (TB:
Crime Reduction, Tukwila Village Construction, Urban Renewal
Purchase, Clean -up area
An !c.o.-Jed Env'- _____> t'e -C -___
( "Ec __c_____v =t ")
Proactive & strengthened code enforcement, mitigate freight
mobility impacts, TIB pedestrian improvements
1A, 1B &
10
1A, 1B,
1C, 1D, 3A
Tukwila i to at Boulevard C
Crime prevention, Tukwila Village, Urban Renewal Implementation, TIB
Plan, Foster Investment in community, Easily Accessible Services, Public
Art Opportunities, Enhance Code Enforcement, Safe Routes to
School /Walk & Roll Plan
C
Enhanced code enforcement city -wide, create sidewalk policy, review
undergrounding, Public Art Opportunities, Funding Strategies
1A, 1B &
10
1A, 1B
GOAL TWO: A Solid Foundation for AU Tukwila Residents
A. Partner with organizations that help meet the basic needs of all
residents.
B. Strive for excellent education, vocational supports, and personal
growth opportunities through effective partnerships and City
services.
C. Encourage maintenance, improvements, and diversity in the City's
housing stock.
Updated - -a_ -_ Politico with tile v C- __ �`_ V:--:-..
( "Plan= & Pc4)c)v = ")
Incorporate Strategic Plan Vision and aspirations into
Comprehensive Plan updates* 2014 Elements include: Housing,
Residential Neighborhoods, Transportation, Economic
Development, and Tukwila South
TIB Plan, Southcenter Plan,
Complete the PROS Plan
Establish Sidewalk plan, explore undergrounding
Complete the City Facility Plan
1A, 1C,
1D, 2C,
2D, 3A, 4A
10
1C, 2B
1A, 1B
4D
Ensure Strategic Plan Vision and aspirations are reflected in the
adopted Comprehensive Plan update
TIB Plan, Southcenter Plan
Enhance Community & Regional Partnerships, especially school districts
1A, 1C,
1D, 2C,
2D, 3A,
4A
10
GOAL THREE: A Diverse & Regionally Competitive Economy
A. Embrace the City's economic potential and strengthen the City's role
as a regional business and employment center.
B. Strengthen the City's engagement and partnership with the business
community.
Research revenues and opportunities to reduce expenditures
(including impact of golf course)
4E
Enhance partnerships with business community
Continue TIB activities including Tukwila Village and Urban Renewal
1A, 1C,
1D, 2C,
3A, 3B,
1D, 4A,
4E, 5C
GOAL FOUR: A High - Performing & Effective Organization
A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and
prioritize City efforts.
B. Advance Tukwila's interests through participation in regional
partnerships.
C. Continue to develop as an organization and support individual
growth.
D. Ensure City facilities are safe, efficient, and inviting to the public.
E. Ensure the long -term fiscal sustainability of the City.
Ca & Staff, acid Partneru Engaged in a Oe.v.-U C t v - -c
th - C ______- __' J'_ �J €=sus: ( "Ali ;;;_;v;;t " )
Align City to Strategic Plan, establish shared values, engage staff in
vision & goals, improve internal communications
Develop a communications plan
Build stronger relationships with school districts
4A, 4C, 5A
5B
2B
Co -._ -v to Create More Effedive O- _- zat c,
Improve City Facilities to enhance public safety /efficiencies
Create /implement policies that support continued financial stability and
sustainability
Implement new methods to streamline processes creating alignment
with the Strategic Plan
Engage all staff in training and provide opportunities for personal
development and success.
4A
4B
4C
4D
4E
GOAL FIVE: A Positive Community Identity & Image
A. Improve the City's ability to build trust and work with all members of
the Tukwila community.
B. Facilitate connections among Tukwila's communities.
C. Promote a positive identity and image of Tukwila.
licipioved Au_ to City Serviteu and _e _ o -- n ( "A - - -
Advance effective community engagement, access to public
records, online registration, and visibility of Council members
Streamline city process to improve customer service
5A
4E
C -- C = -- By ideutity
Implement a comprehensive communications plan that engages
community, businesses, guests and employees
5A, 5B,
5C
134
mon
City of Tukwila
CITY ADMINISTRATOR REPORT
The City of opportunity, the community of choice
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: June 11, 2014
SUBJECT: Report for June 16, 2014 Regular Council Meeting
Jim Haggerton, Mayor
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you have
any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Valley Cities Meeting: Mayor Haggerton and the City of Tukwila hosted the Valley
Cities Mayors Monthly meeting where Interim Chief Flores, Emergency Manager
Grisham and Emergency Manager Marzano of the Kent Regional Fire Authority gave a
presentation about the potential impacts of a local railway disaster. Mayor Haggerton
presented a plan for more emergency management coordination across jurisdictions that
may include FEMA and other partners. The Valley Cities Mayors supported this plan.
Chief Flores will continue follow -up with Zone 3 (South King County) emergency
responders
• Monthly City Manaqers /City Administrators Meetinq: City Administrator David Cline
attended the monthly City Managers /City Administrators meeting. Association of
Washington Cities gave a presentation about the formation of an Ad Hoc Freight Rail
Committee that Mayor Haggerton will be a member. They will create a comprehensive
review of the issues and ideas on mitigating these impacts. Lynn Peterson, Secretary of
Transportation at Washington State Department of Transportation (WSDOT) talked
about transportation in Washington and the new practices she is implementing to create
a more cost effective agency. She also discussed the key transportation funding issues,
one of which is to replace more than 800 culverts to improve fish passage due to a court
order.
• Kinq County Aerospace Alliance (KCAA) Meetinq: Joyce Trantina represented the
Mayor's Office at the quarterly King County Aerospace Alliance meeting held at Zodiac
Aerospace in Redmond. Participants discussed workforce training and KCAA updates,
including recruitment of new members.
• After School Proqramminq: Staff worked with Tukwila School District staff to develop a
Request for Qualifications for after school programming for the upcoming school year.
• RapidRide F Line Launch Event: Mayor Haggerton attended the RapidRide F Line
Launch Event in Renton and was one of the featured guest speakers along with King
County Executive Dow Constantine and King County Councilmember Dave Upthegrove.
• Seniors Award Banquet: Mayor Haggerton attended the Seniors Award Banquet at
Foster High School and presented the Tukwila City of Opportunity Scholarship recipients
with certificates
• Kinq County- Cities Climate Collaboration (K4C) Elected Official Climate Summit:
City Staff attended the K4C Climate Summit in Mercer Island where elected officials and
staff from King County and King County cities convened to work towards a collaborative
135
City Administrator Report
Page 2
set of Joint County -City Climate Commitments that would help achieve significant
reductions in regional and local greenhouse gas (GHG) emissions.
• Environmental Justice Network in Action: Joyce Trantina and Evie Boykan met with
Seattle Public Utilities staff regarding Tukwila efforts in equity and justice work. The
Utilities' staff hopes to support community capacity in environmental health issues,
increase partnerships in Tukwila and identify effective, culturally appropriate education
outreach to historically underserved communities.
II. Community Events
• Senior Speeches: Joyce Trantina and Evie Boykan served as judges for Senior
speeches at Foster High School
• FootGolf Kick Off: FootGolf kicked off to a great start at Foster Golf Links on Saturday,
June 7th with 60 FootGolfers playing on opening day. On Monday, June 9, more than 15
soccer players from Foster High School participated in a media event and all had a great
time using the Golf Course.
• HERO Scholarship Fund: Tukwila Parks and Recreation partnered with California
Pizza Kitchen on June 10, 2014 to raise money for the HERO Scholarship Fund. The
event raised nearly $400.
• Teen Summer Kick Off Festival: The annual Teen Summer Kick Off Festival will be
held on June 17, 2014 at the Werner L. Neudorf Stadium from 12 — 5 pm. Food, games,
and vendors will be on hand to kick off summer for Tukwila's teens.
III. Staff Updates
Public Safety
• Cash N Carry Inquest Hearinq: On June 2, 2014, the King County Prosecutor's Office
began an inquest into the causes and circumstances surrounding an officer involved
shooting that took place on December 7, 2013 at the Cash and Carry in Tukwila.
Inquests are fact - finding hearings conducted before a six - member jury and are
convened to determine the causes and circumstances of any death involving a member
of a law enforcement agency while in the performance of his or her duties. The purpose
of an inquest is to determine the significant factual issues involved in a case, not to
determine whether any person or agency is civilly or criminally liable. The Valley
Investigative Team conducted an investigation of the December 7, 2013 shooting and
determined the officers were reasonable in their actions. On June 4, 2014 within 30
minutes of the closing of the inquest hearing, the jury unanimously affirmed the facts of
the case. All facts of the case shed a positive light on the officer's actions.
Project Updates
• Tukwila Villaqe: Derek Speck and Joyce Trantina met with representatives from the
Senior Housing Assistance Group (SHAG) and Tukwila Village Development Associates
to initiate plans for the Tukwila Village groundbreaking event scheduled for the afternoon
of August 1. A specific time will be determined in the next few weeks.
• Tukwila International Boulevard Action Committee (TIBAC): Economic Development
staff attended the June TIBAC meeting. The committee discussed participation at City
events throughout the summer and a campaign to encourage greater use of "boulevard"
instead of "highway ".
• Interurban Avenue South Improvements (S 143rd to Fort Dent Way):
Construction contracts are being routed for signatures after the May 5 Council bid
award approval. The tentative schedule for the pre- construction meeting is June 19
and construction work is expected to start in early July 2014 with an October 2015
completion date.
136
City Administrator Report
Page 3
Community Services
• Kinq County Housinq Authority: Joyce Trantina and Evie Boykan met with Director
Steve Norman, Linda Weedman and Kristin Winkle, to update mutual interests as it
related to housing issues.
• RFP Update: The Human Services Advisory Board started their review of the 52
proposals received. The review process will continue throughout July and perhaps into
early August.
• CAP Tour of Code Enforcement Hot Spots: Thursday, May 29, 2014, Code
Enforcement staff provided the CAP Committee a driving tour of several properties
throughout Tukwila with long- standing and chronic issues. The members enjoyed the
field trip and appreciated seeing first -hand some of the challenges that we face in our
neighborhoods. Mary provided each of the members with a complete packet of
information about each of the properties we visited.
• Colonial Garden Apartments - 3465 S. 1441—" St: City staff met with the property
owners and the apartment manager on Tuesday morning to discuss conditions at
Colonial Gardens and a timeline for repairs. The property owners have agreed to enter
into a Voluntary Correction Agreement that will specify a timeline for all units to be
rehabilitated and brought into compliance. The owners accepted responsibility for the
current conditions and lack of maintenance and pledged a commitment to make all the
necessary repairs and improvements to bring this property back.
• Lake to Sound Trail: King County announced that they have received a 2015 -2016,
$950,000 CMAQ grant for constructing the trail segment connecting Renton to Tukwila
along the Black River corridor. 1`)/0 of the budget for the project will be spent on public
art. King County 4Culture has hired two artists who are creating a kit of parts that will be
used to create a cohesive design for the trail's five different segments, which will be
constructed at different times as resources become available.
137
138
Upcoming Meetings & Events
June 2014
16th (Monday)
17th (Tuesday)
18th (Wednesday)
19th (Thursday)
20th (Friday)
21st (Saturday)
➢ Utilities Cmte,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
Summer Kick Off
Festival for Teens
Noon — 5:00 PM
(Foster High
School Stadium)
Kick off the
summer with this
FREE block party
for teens in grades
6 -12. For more
information call
206- 768 -2822.
> Park
Commission,
5:30 PM
(Community
Center)
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural
Center, 14475
59th Ave S.)
Annual Curbside
Clean -up Event
Dispose of bulky
household items from
your curb!
Available to single -
family and duplex home
residents who are
customers of Waste
Management.
For more information
visit
www.wastemanagement
.com/tukwila
Splash into Summer
Movie Night
li,r Till„
8:00 PM
(Tukwila Pool)
Movie TBD
For more information
call 206 - 267 -2350.
➢ Finance &
Safety Cmte,
5:30 PM
(Hazelnut
Conference
Room)
Free Invasive
Knotweed Control
Workshop
6:30 — 8:30 PM
(Community Center)
For additional
Information call 206-
431 -3663
23rd (Monday)
24th (Tuesday)
25th (Wednesday)
26th (Thursday)
27th (Friday)
28th (Saturday)
➢ Human Services
Advisory Board,
10:00 AM
(Human Services
Office, 6300
Southcenter
Blvd,. Suite 115)
➢ Transportation
Cmte,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
C.O.W. to be
immediately
followed by a
Special Mtg.
➢ Community
Affairs & Parks
Cmte,
5:30 PM
(Hazelnut
Conference
Room)
➢ Tukwila
Metropolitan
Park District
Board of
Commissioners,
5:30 PM
(Council
Chambers)
➢ Planning
Commission,
Public
Hearing
Comprehensive
Plan
6:30 PM
(Council
Chambers)
Tukwila Int'l. Blvd.
Action Cmte's
Trash Pickup Day
9:00 —10:00 AM
°'` ?11',
Illatio
..
For location or
information contact
Sharon Mann
206-200-3616
> City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
> City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
> Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room
> Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room (A) Purchase of firearms trailer with grant funds. (B)
A resolution regarding the City of Opportunity Scholarship Program. (C) 2014 Is` Quarter Investment Report. (D) 20141s` Quarter
Miscellaneous Revenue Report. (F) Amendments to the Ethics Code.
>Human Services Advisory Brd: Human Services Office. Contact Evie Boykan at 206 - 433 -7180.
> Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670.
> Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room
> Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan
Hernandez at 206 -248 -0260.
>Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
> Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room (A) East Marginal Way S Storm Pipe Replacement Interlocal
Agreements with Valley View Sewer District and King County Water District 125. (B) East Marginal Way S Storm Pipe Replacement
Supplemental Agreement No. 4. (C) Thorndyke Safe Routes to School Bid award. (D) CBD Sanitary Sewer Rehabilitation Project
Supplemental Agreement #3.
139
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
June
2
9
16
See agenda packet
cover sheet for this
week's agenda
(June 16 2014
Regular Meeting).
23
Special Presentation:
-An update on the
Teens for Tukwila
Program.
-A briefing on the
Cascade Water
Alliance.
Special Issues:
Interlocal Agreement
with the Tukwila Pool
Metropolitan Park
District.
Committee of the
Whole to be followed
by a Special Meeting.
July
7
Special Presentation:
14
Special Presentation:
21
Special Presentation:
28
National Night Out
Against Crime Poster
whiners.
Proclamations:
Duwamish Hill
Preserve Design
Update.
- Update from Sound
Transit on Long Range
Plan.
Budget Update 2015 -
2016.
Proclamations:
National Night Out
Against Crime.
Proclamation for
Parks and Recreation
Month.
Bid Awards:
A bid award for 2014
Overlay Program.
Unfinished Business:
- Construction
Management contract
for the 2014 Overlay
Program.
-An ordinance
relating to Animal
Control.
140