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Home My WebLink About2014-06-10 Community Affairs and Parks Minutes City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes June 10 , 2014 5:30 p.m. Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie , Chair; Dennis Robertson , Verna Seal Staff: David Cline, Jack Pace , Dave Johnson, Evie Boykan, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5 : 3 0 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Tukwila School District Afterschool Program Staff provided an update on the effort to identify a provider and a service delivery model for afterschool programming during the 2014/2015 school year. Due to organizational changes at the District and at Community Schools Collaboration (CSC), a committee made up of Tukwila School District and City staff felt it was time to evaluate potential providers, services, and costs. This committee developed a Req uest for Qualifications, which was issued on June 4. Potential reponders include CSC, YMCA, and the Tukwila Parks and Recreation Department, all of whom have submitted preliminary information to the District. Because the City has funded $100,000 annually for this program with CSC as the provider, staff asked the Committee for input regarding future funding in light of the possible change in service provider and delivery model. Committee members discussed the RFQ process and indicated a preliminary interes t in continuing financial support at the current level , but would like more details about costs under various scenarios and , including DISCUSSION ONLY. B. Parks and Recreation Online Registration Staff is seeking Committee direction regarding online registration software for Parks programs. Council has in the past expressed interest in the provision of this service, which is common in other cities. The so ftware program currently used by Parks for program registration (CLASS) offers an online registration module at a cost of $12,000, but this module will no longer be supported by Active Network after December 1, 2017. Staff presented the Committee with thre e options: A ) Continue existing service without an online component, B ) Add module to CLASS with the k nowledge it will be unsupported, or C) Research other software options for a comprehensive, supported solution. After discussion, the Committee agreed tha t purchasing the online module for CLASS with knowledge that support will end in 2017 is not an efficient use of DISCUSSIO N AND COMMITTEE DIRECTION TO REVIEW OTHER OPTIONS resources. (OPTION C). C . Parks Department Rules and Regulations Staff briefed the Committee on the status of Park Rules and Regulations, which are codified in Tukwila Municipal Code Chapter 12.08 and have not been updated since 1998. The Park Commission will be discussing these updates in June and recommendations will be brought back to Committee later this summer. In addition to existing code provisions, the following areas will also be considered: Community Affairs & Parks Committee Minutes June 10, 2014 Page 2 No g olfing in undesignated areas Inflatables at parks Disposal of hot coals Alcohol Soliciting/Concessions Overnight camping Parking Trail use etiquette Urban hunting/foraging Posting information Conduct Smoking (including marijuana) Committee members briefly discussed these items and gave direction to staff to proceed. They DISCUSSIO N AN D COMMITTEE DIRECTION TO PROCEED had no further topics to add. WITH CODE UPDATES. Committee Chair Duffie announced that the order of the remaining two items would be reversed. D . Code Enforcement Tour Follow - up Committee Chair Duffie requested a follow - up discussion to the Code Enforcement Tour that was provided at the special Committee meeting on May 29, 2014. DCD Director Jack Pace summarized current activities in the Code Enforcement Department, including str eamlining processes, adding staffing, and community engagement. The new building inspector, once hired, will be crosstrained on code enforcement duties to provide relief to the workload. Staff will continue to update the Committee on code enforcement act ivity, including a thorough review of the rental housing inspection program this fall. In addition, staff has been meeting with SeaTac code enforcement staff regarding coordintation along joint corridors. Committee INFORMATION ONLY. members indicated appreciation and suppo rt for all of these efforts. E . Interlocal Agreement with Tukwila Pool Metropolitan Park District Staff is seeking Council direction regarding several amendments to the Interlocal Agreement for Pool Operations and Support Systems that have been proposed by the Tukwila Pool Metropolitan Park District (TPMPD) Board of Commissioners. At the March 25, 2014 Community Affairs and Parks meeting , the Committee asked for the opportunity to review the proposed revisions once prepared by the TPMPD attorneys. These steps are complete, and the Committee discussed the language agreed upon by both attorneys , summarized below. Section 1 - Term of Agreement, Termination and Renewal - Section 2 Scope of Work To aid in this discussion, staff distributed a chart displaying actual and budgeted support costs. Costs declined as anticipated in February and March, but rose again in April and May due to requests for staff participation at the Board Retreat and at mont hly Board and Executive Director Committee meetings. An amendment to 2.4 clarifies the potential for invoices to exceed $6,600 mont h ly , as recently seen due to a large public records request made in April. An added section 2.6 establishes a cost control m echanism in which the City will notify the TPMPD once support costs have reached $60,000 , and both parties will work collaboratively to identify cost reduction opportunities. Community Affairs & Parks Committee Minutes June 10, 2014 Page 3 Section 4 Accountability and Reporting This proposal adds a new section that would establish the requirement of an annual work plan, financial and other reporting, and performance auditing. It is expected that these requirements will add to the total support service costs. Section 5 Tukwila Policies and Procedu res This is a new section stating that the TPMPD agrees to adopt and follow Tukwila policies and procedures already in place relating to pool operations. Modification to these policies and procudures that would impact costs are subject to TPMPD approval. Section 6 TPMPD Policies and Procedures This proposal adds a new section allowing the TPMPD to adopt policies and procedures that govern pool policy and operation s, superseding existing policies. If these policies or proc edures affect employee wag es, working conditions or pool operations, approval by the City is required. Section 7 Dispute Resolution This is a new section that establishes a process for dispute resolution to include negotiation and mediation. Section 8 General Provisions Amendments include new provisions stating that the Agreement creates no separate entity, is administered jointly, does not provide for jointly owned property, and is entered into for the benefit of the two parties only. While Committee members were unani mously comfortable with mos t of the proposed amendments, th ey were not unanimous wi th regard to Sections 5 and 6 a dding new provisions relating to operational policies and procedures. One view is that the City already has appropriate poli cies and procedure s relating to swimming pool operations . On the other hand, the proposal s afford both parties more flexibility to accommodate changing needs , and approval by both parties would be required in most case s . In addition, the proposed termination clause s in Section 1 offer greater flexibility for both parties as well. Following discussion , Councilmembers Robertson and Seal were in favor of forwarding the agreement for Committee of the Whole discussion with all of the proposed amendments, and Councilmembe r Duffie was DIVIDED opposed to including the amendments described in Sections 5 and 6. RECOMMENDATION . FORWARD TO JUNE 23, 2014 COMMITTEE OF THE WHOLE. III. M ISCELLANEOUS David Cline mentioned that the School District has informed the City it is evaluating the Rainier to a Memorandum of Understanding that recognizes the Rainier Symphony as a City sponsored user and waives rental fees. Meeting adjourned at 7:32 p.m Next meeting: Tuesday, June 24, 2014 , 5:30 p.m. Committee Chair Approval Minutes by LH