HomeMy WebLinkAboutCivilService 2014-07-07 Agenda
Hazelnut Room (aka Conference Room #3 )
6200 Southcenter Boulevard
Tukwila, WA 98188
Monday
July 7, 2014
5:00 p.m.
AGENDA
CALL TO ORDER
APPROVAL OF MINUTES ( 6/2/14 )
GENERAL BUSINESS
FIRE DEPARTMENT BUSINESS
a. Staffing Update
POLICE DEPARTMENT BUS INESS
a. Staffing Update
b. Revised Position Description: Professional Standards Administrative
Specialist
c. Seniority Determination when applicants hired on the same day
ADJOURNMENT
.
June 2, 2014
The following commissioners attended the regularly scheduled meeting of the Tukwila Civil
Ser vice Commission: Dennis Sivak, Ron Johnston and Stephen Wheeler. Others in attendance
were Police Commander Dennis McOmber , Interim Fire Chief Chris Flores , Battalion Chief
Lavern Peterson, Firefighters William Rodal and James Brooks, Dawn Judkins, President of
IAFF Local #2088, and Kim Gilman, Civil Service Examiner.
CALL TO ORDER
5:02 p.m. Chair Dennis Sivak called the meeting to order.
APPROVAL OF MINUTES
The Chair asked if there were any corrections needed for
the May 5, 2014 Commission Meeting minutes. Ms.
Judkins noted that she was not in attendance at the May
meeting. The minutes were revised to reflect that Chuck
th
Woolley att ended the May 5 meeting on behalf of IAFF
Local #2088 . Minutes were approved as revised .
FIRE DEPARTMENT BUSINESS
Staffing Update
Interim Chief Flores noted that there was 1 employee out
on long - term disability and that 3 employees are out on
me dical leave . He reported that 1entry - level firefighter is
th
in the Academy and set to graduate on June 19 .
Fire Captain Eligibility List
The Civil Service Examiner presented the eligibility list for
the position of Fire Captain. She noted that 16 c andidates
applied, 11 of whom passed the tactical, and 9 were ranked
on the list after completing the Assessment Center. The list
was certified by the Commissioners.
1
Battalion Chief List Extension
Chief Flores requested a 1 year extension, or until th e next
testing process can occur for this position. He noted that
the Kent Regional Fire Authority anticipates hosting a
Battalion Chief Tactical exam in February, 2015.
Commissioners discussed the Chief’s request.
MOVED BY JOHNSTON, SECONDED BY
WHEELER THAT THE CURRENT FIRE
BATTALION CHIEF LIST BE EXTENDED FOR 1
YEAR, COMMENCING ON JUNE 10, 2014 , AND
ENDING JUNE 9, 2015, OR UNTIL THE
COMPLETION OF THE NEXT FIRE BATTALION
CHIEF TESTING PROCESS, WHICHEVER COMES
SOONER, OR DEPLETED. MOTION CARRIED.
POLICE DEPARTMENT BUSINESS
Staffing Update
Commander McOmber reported that there is 1 records
specialist currently in background and that recently another
vacancy occurred in that department due to 1 candidate not
passing probation. He noted that 1 Police Officer is
currently on military leave with an anticipated return date
in July, 3 officers are on Light Duty, 1 Entry - Level officer
is currently in the Academy, 1 Lateral - Entry is in FTO, 3
Laterals are scheduled to start work over the next month ,
and 4 Laterals are currently being backgrounded.
Commander McOmber explained that if all candidates in
the background are hired, the Police Department will be at
full capacity and have 2 pipeline positions filled.
Commissioners inquired how seniorit y would be
determined if officers are hired on the same day. The Chief
Examiner offered to bring that section of the Civil Service
Rules to the July meeting to confirm the answer to that
inquiry.
2
ADJOURNMENT
5:28 pm MOVED BY SIVAK , SECONDED BY JOHNSTON
THAT THE REGULAR MEETING BE ADJOURNED .
MOTION CARRIED.
_______________________________ _______________________________
Chairperson Dennis Sivak Vice -Chairperson Ron Johnston
_______________________________
Commissioner Stephen Whe eler
3
.
CITY OF TUKWILA
CLASS SPECIFICATION
CLASS TITLE: PROFESSIONAL STANDARDS ADMINISTRATIVE SPECIALIST
:
DEPARTMENT: ACCOUNTABLE TO FLSA STATUS: APPROVAL:
Police Police Commander Non - exempt
: this position is responsible for performing co mplex administrative, analytical, and professional
JOB SUMMARY
assistance work to demonstrate the Police Department’s compliance with and adherence to standards established by the
Washington Association of Sheriffs and Police Chiefs (WASPC), as well as grant management, training compliance and
coordination, and providing assistance with the Chronic Nuisance Ordinance monitoring.
DUTY ESSENTIAL DUTIES: (These duties are a representative sample - position assignments may
NO. vary.)
1. Assists the Police Department in creating and maintaining files in preparation for WASPC and
other professional accreditation audits.
2. Reviews, edits, formats, and submits grant proposals on behalf of the Department.
3. Researches and recommends grant opportunities.
4. Administers grant funding once it is awarded. Maintains files, compiles reports, and processes
and tracks expenditures related to grants.
5. Reviews, edits, and formats policy and procedural draft documents on behalf of t he Department.
Distributes adopted policies and procedures.
6. Maintains files related to the Department’s Training Program. Processes and routes training
requests.
7. Monitors and performs tasks in compliance with the City’s Chronic Nuisance Ordinance.
8. Contacts other agencies, cities, officials, and Tukwila staff to exchange information and coordinate
schedules and programs.
9.
Acts as a confidential assistant to the assigned Commander to perform administrative
duties associated with the handling of se nsitive information, such as Internal
Investigations.
10. Becomes familiar with, follows, and actively supports the mission, vision, values, policies and
procedures of the Tukwila Police Department.
11.
Maintains reasonable, predictable, and regular attenda nce during the assigned work week hours.
C LASS TITLE: PROFESSIONAL STANDARDS ADMINISTRATIVE SPECIALIST
(position requirements at entry):
KNOWLEDGE
Knowledge of: Policy development and accreditation compliance processes in the Law Enforcement f ield;
Principles and practices of modern public safety agency operations and administration;
English usage, spelling, grammar, and punctuation;
Grant funding management and related compliance procedures;
Research methodology ;
Modern office practices, procedures, and equipment; and
Customer service techniques .
(position requirements at entry):
SKILLS
Skill s in: Preparing, editing, and maintaining accurate documents, reports, records, and files;
Reading, understanding, and interpreting technical materials concerning law enforcement and criminal justice
p rocesses;
Keyboarding at 50 wpm;
Learning and applying technical terminology that is specific to Law E nforcement;
Exercising sound judgment in making decisions;
Working independently to perform assigned responsibil ities;
Effectively handling and maintaining confidential information;
Using a personal computer and related software applications and databases;
Project management and handling multiple tasks;
Es tablishing and maintaining effective interpersonal relationships at all organizational levels and with the public
and the community; and
Communicating, both verbally and in writing, to ef fectively convey information .
:
TRAINING, EXPERIENCE AND LICENSING REQUIREMENTS
Associates degree in Communications, English, or Criminal Justice or 2 year degree in related field and three years
related office support experience in a Law E nforcement agency , or an equivalent combination of education and
experience which provides the knowledge, skills, and abilities to perform the essential duties of the job .
A valid Washington State driver’s license, or the ability to obtain one prior to employment. ACCESS level I certification
re quired within 6 months of hire.
This position is subject to a comprehensive backgrounding process including: personal background investigation,
polygraph exam, psychological evaluation, and a drug screen.
PHYSICAL REQUIREMENTS:
Positions in this cla ss typically require: stooping, kneeling, crouching, reaching, mobility, fingering,
grasping, talking, seeing, hearing, and repetitive motions.
Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including a human body.
Se dentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met. Some positions may require greater
periods of walking and/or standing.
CLASSIFICATION HISTORY:
New Class: 2/1/2013
Revised: 7/7/14
ADOPTED BY THE TUKWILA CIVIL SERVICE COMMISSION
Chairperson Date