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Home My WebLink AboutFS 2014-07-08 Item 2A - Purchase - Police Major Crimes Vehicle for $26,497.82TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety FROM: Bob Giberson, Public Works Director BY: Jeff Morton, Fleet Superintendent DATE: July 3, 2014 SUBJECT: Purchase Replacement Police Major Crimes Vehicle ISSUE Purchase of an additional replacement Ford Taurus for Police Major Crimes. BACKGROUND There are 6 Police Major Crime vehicles that will be approaching or surpassing their 100,000 mile replacement criteria within the 2015-2016 budget cycle. Due to a surplus in the current budget cycle, the Fleet division would like to purchase an additional replacement vehicle at a cost of $27,000 from the 2014 budget. BUDGET SUMMARY In 2014, The Jail Transport Van was budgeted for replacement with $160,000.00 (Line 8, page 331 2013-14 Biennial Budget). Due to a change in the vehicle platform for the prisoner transport van, the 2014 Police fleet replacement budget has a $79,696.58 surplus. Fleet is requesting to use $27,000 of this surplus to accelerate the replacement of one of Police's Major Crimes vehicles. RECOMMENDATION Tukwila Municipal Code 3.32.040 states "Any unbudgeted capital equipment or fixed asset item, including components or services of items, shall be approved by the Mayor and three affirmative votes of the respective Council committee assigned to the requesting department. 'Fixed asset' items are defined as costing at least $5,000 and having a useful life of at least two years," Staff recommends the Finance and Safety committee authorize the Mayor to approve the purchase of a Ford Taurus for Police Major Crimes in the amount of $26,497.82 out of the 2014 Budget line 501.02.594.480.64.00. Attachment: Page 331, 2013-2014 Biennial Budget Police 2014 Accounting Purchase Order WA2014 Info Memos-Council \ major crimes vehicle.doc 1 2 2013 -2014 Biennial Budget City of Tukwila, Washington Public Works — Equipment Rental NEW & REPLACEMENT PURCHASES IN 2013 -2014 CURRENT UNIT Scheduled Replacements UNIT No. PURCHASE YEAR 2013 2014 Estimated Replacement Year Replacement Unit POLICE: (A) 1) ;Patrol Car 1720 $ 63,000 2) MTPatrol Car 1723 1 63,000 3) ;Patrol Car, Crime Prev i 1127 1 63,000 4) Patrol Car 1 1724 's $ 63,000 1 2019 2018 2024 2018 :Patrol Car, Traffic '€ 1103 E 63,000: 2025 ._.,__._._ �,_.....,.�- _....n._.. -, �.. Motorcycle % 1072 1 35,000 j 2025 Detective Admin Sedan ; 1151 1 30,0001 2024 ail Transport Van 1 1221 1 160,000 1 2034 9) DARE Vehicle 1 1209 1 45,000 I 2024 FIRE: 10) Command Car, BC (B) —11T Pumper 12) 1 Pumper STREET: ._ 13) Sweeper 1464 i 220,000 1 1281 1 86,000 1352 j 700,000 ew i 700,000 s 14) Bucket Truck (B) 1 1278 ___ 3/4 Ton Pickup �� 1256 SEWER /SURFACE WATER: 6)ITV Van 1254 i 180,000 160,000 28,000_____ Patrol Car w __ Patrol Car Patrol Car, Crime Prev Patrol Car Patrol Car, Traffic Motorcycle'._ .ex Detective Admin Sedan Jail Transport Van DARE Vehicle 2023 Command Car, BC 2038 Pumper 2038 [Pumper 2023 2024 Sweeper Bucket Truck J3/4 -Ton Pickup WATER: 3/4 -Ton Pickup 1 1287 18) :Variable Message Board 1426 PARKS: 19) 1/4 -Ton Pickup 1 1255 GOLF: 20) : Utility Cart 1 1061 1 6,812 21) Utility Cart # 1067 6,812 22) ;Utility, Gator ! 1069 1 23) 1Mower, Greens E 1656 1 34,782 24) Mower, Greens Triplex 1-6604 � M,..M.�...mw 30,000 15,300 2033 ETV Van 2028 3/4 -Ton Pickup 2029 2031 25) E Mower, Trim 1 1633 26) !Core Harvester 6003 1 BUILDING MAINTENANCE: 27) Cargo Van .a,.,..�28)__ Cargo Van __...,......_......._., ___...,...... EQUIPMENT RENTAL: 29) Vehide Diagnostic System 1249 s 1248 9600 I _._ 22,000 2023 2023 5,000 1 2024 Variable Message Board 1/4 -Ton Pickup Utility Cart Utility Cart Utility, Gator 2035 Mower, Greens 34,081 1 2021 Mower Greens Triplex 27,000 2024 =Mower, Trim 7,000 ! 2021 `s Core Harvester 22,000) 2028 2029 Cargo Van ;Cargo Van �m..m�.�....,��.as.�._..n 5,300 2019 € Vehicle Diagnostic System Total by year! $ 2,194,906 I $ 699,681 Grand Total $ 2,894,587 (a) Positions were added to the Police Department later in the budget process for the Crime Prevention Reduction and Chronic Nuisance initiatives. Funding is available to purchase police vehicles for these positions, but they have not been reflected in the 501 Fund's New & Replacement Purchases. (b) Lines 10 and 14 were budgeted for replacement in 2012, but not purchased. Page 331 3 4 Vehicle PD Capital Expenditures Amount Budgeted Transport van 3/4 T 4x4 quad P/U Patrol K -9 Patrol Patrol Detective Motorcycle Fire Arms Trailer Total Budget Residual $60,677.58 $39,733.24 $73,033.12 $65,956.79 $65,956.79 $ 27,031.74 $45,314.16 $1,600.00 $379,303.42 $79,696.58 $160,000.00 $45,000.00 $63,000.00 $63,000.00 $63,000.00 $30,000.00 $35,000.00 $0.00 $459,000.00 Amended budget COPs grant 5 6 Unit (s): 2015 PD Detective Admin Sedan 1435 Budget Amendment Vehicle Part # Qty Description Total Item Cost 2015 Ford Taurus SE 1 Base vehicle $ 18,792.00 Sales Tax $ 1,559.74 State Contract Total $ 20,351.74 501.02.594.480.64.00 BASE VEHICLE SUB TOTAL $ 20,351.74 501.02.594.480.64.00 Licensing $ 47.75 BASE VEHICLE GRAND TOTAL $ 20,399.49 501.02.594.480.64.00 SFIONJ 2 SPITFIRE WINDSHIELD LED RED /BLUE $ 300.00 TAD6 1 WHELEN 6 LAMP DIRECTIONAL $ 345.00 SA315P 1 WHELEN SIREN W/ BRACKET $ 175.00 SS651 1 SLIMLINE U/C SIRE $ 160.00 ND0011W 2 HIDE -A -LED, LONG WHITE $ 224.00 VTX609B 2 WHELEN VERTEX LED BLUE $ 159.90 VTX609R 2 VERTEX HIDE -A -WAY LED RED $ 159.90 CCAS -SB -7 -800 1 STINGER PEEL N STICK ANTENNA $ 120.00 INTVERTER 800 1 INVERTER 800 WATT $ 131.67 289 1 HANDGUN LOCK BOX $ 212.50 FOAM -1 -12X13 1 1" SOLID BASE FOAM SHEET $ 10.00 SC- 934 -5 -A 1 CARBINE RACK IN TRUNK $ 255.00 SL75712 1 STINGER FLASHLIGHT $ 140.00 TINT360 1 FULL 360 DEGREE TINT 15% $ 250.00 RVS- 770613 1 REAR VIEW CAMERA SYSTEM $ 279.99 3105V 1 VIPER RESPONDER LE 1 -WAY SECURITY $ 131.25 PD2 1 FUSE BLOCK RELAY & CHARGE GUAR[ $ 189.00 75551 1 RELAY 4 TERMINAL DUAL FOR INVERTE $ 30.00 7700100 2 SWITCH ROCKER LIGHTED LED RED $ 7.90 SHOP SUPPLIES $ 19.95 Total items supplied by SPS: $ 3,301.06 Total installation: $ 2,200.00 Total Charges: $ 5,501.06 Sales Tax @ 9.5% $ 522.60 Grand Total SPS Charges with Tax: $ 6,023.66 APX 6500 w /05 faceplate 1 800 MHz Radio reband upgrade 1 First Aid Kit $ 24.13 1 Blood Borne Pathogen Kit $ 30.00 1 Fire Extinguisher $ 20.54 OUTFITTING TOTAL $ 6,098.33 In -house Outfitting Labor Cost Summary Base vehicle $ 20,399.49 Outfitting $ 6,098.33 Grand Total Capitalization PER UNIT $ 26,497.82 Budget (Over) / Under Budget Outfitting Labor Grand Total $ 26,497.82 Approvals NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are based on supplier's pricing at time of quote and is subject to change without notice. Department Director's Signature: Date: Public Works Director's Signature: (IN SIN ,_) \ / Date: Finance Director's Signature: w9 r T Date: C:\ Users \Tanya\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \70YVXY53\2014 PD DETECTIVE CAR UNITPti$medds5 /17/2014 7