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HomeMy WebLinkAbout2014-06-23 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers June 23, 2014 — 7 :00 P.M. MINUTES COMMITTEE OF THE WHOLE EXECUTIVE SESSION Start: 6:20 p.ni. Council President Quinn announced the purpose of the Executive Session is to discuss: Potential Litigation — Pursuant to RCW 42.30.110(1)(i) It will last no more than 40 minutes, and no decisions will be made during the Executive Session. Attendees: Jim Haggerton, Mayor; David Cline, City Administrator; Rachel Turpin, Assistant City Attorney; Bob Giberson, Public Works Director; Stephanie Brown, Human Resources Director; Tukwila City Councilmembers Joe Duffie, Dennis Robertson, De'Sean Quinn, Allan Ekberg, Verna Seal; Kathy Hougardy, Kate Kruller. End: 7:00 p.m. CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Quinn called the Tukwila City Council meeting to order at 7:05 p.m. Councilmember Hougardy led the audience in the Pledge of Allegiance. OFFICIALS Present were, De'Sean Quinn, Council President, Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Verna Seal, Kathy Hougardy, Kate Kruller. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Bob Giberson, Public Works Director; Pat Brodin, Operations Manager; Rick Still, Parks and Recreation Director; Tracy Gallaway, Volunteer and Special Events Coordinator; Nate Robinson, Teen Recreation and Program Specialist; Jack Pace, Community Development Director; Nora Gierloff, Community Development Deputy Director; Mary Miotke, Information Technology Director; Laurel Humphrey, Council Analyst; Melissa Hart, Deputy City Clerk. SPECIAL PRESENTATIONS a. An update on the Teens for Tukwila program. Nate Robinson, Parks and Recreation Department, explained that members of the "Teens for Tukwila" group are present this evening to update the Council on activities they have been involved with over the past year. Each participant spoke about "Teens for Tukwila" and they presented the following information: Andrew Hougardy stated he has finished his second year with the group. One of the things he enjoyed most this year was traveling to Olympia to meet the Legislators. Mohamed Abdi said he has finished his third year with the group. He enjoyed working with the community members in the City. Tukwila City Council Committee of the Whole Minutes June 23. 2014 Page 2 of 9 Alejandra Silva stated that she has finished her third year with the group. She enjoyed the community service project where they worked together on clearing the yard of a Tukwila senior citizen. Daynon Jackson stated he has finished his second year with the group. He most enjoyed the Youth Action Day in Olympia, where he could talk with other area youth about the issues in their communities and how they solved the problems. Miranda James said this has been her first year with the group. She most enjoyed participating on a hike with the senior citizen hiking group. She stated the mission statement for the group is "Teens for Tukwila are about strengthening our community." Andrew highlighted some of the group's accomplishments to include: the "Teens for Tukwila" group had Councilmembers attend some of the group's meetings; they tutored students at Showalter Middle School; they hosted a Teen Summit where the groups talked about issues in the different communities and what types of projects the groups work on throughout the year; and they formed a work party to remove rubbish, add new top soil and clean the area at Cascade View Community Park. Daynon said the three things they love about the community include: the diversity, the large community events, and closure of the three motels along Tukwila International Boulevard, which has increased student safety. Alejandra spoke on items they would like to see improved. They would like to see expansion to the Light Rail System, and increased patrol of the area to address drug and prostitution issues that moved south due to the closure of the seized motels. Mohammad explained the goals of the group include: giving back to the community, connecting with other area youth and teens; continuing to work with the City Council; and continued attendance at the Youth Action Day in Olympia. Mohammad said the group also helps high school seniors with resumes and college applications and they conduct mock interviews to help prepare individuals for the interview process. Additionally, he explained the group has been working throughout the year on a video for the Council and audience members to show some of the things they have been doing as a group. The Councilmembers thanked the students for the updates and congratulated them on their work. Mohammad thanked Nate Robinson, Tracy Gallaway and other City staff for their assistance in the "Teens for Tukwila" program. b. A briefing on the Cascade Water Alliance. Pat Brodin, Operations Manager, stated he is here this evening to update the Council on the Cascade Water Alliance. He utilized a PowerPoint presentation to update the Council. Highlights of the presentation included: What Questions are Being Raised? • Staffing level and staff succession • Rate strategy • Budget/residential cascade facility charge • Asset ownership (White River /Lake Tapps Facility) • Overall Future Supply Management Update on Water Demand, Conservation, and Capital • Information from Seattle Public Utilities (April 24, 2012) showing the consumption amounts from 1940 through 2010 and estimated through 2020 Factors causing Changes in Demand Trend • Plumbing efficiency and regulation • New development has reduced impact on indoor water use • Existing development gains efficiency over time Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 3 of 9 • Conservation and technology • Explicit investments reduce existing demands • Heightened awareness changes behavior • Water system efficiency also improving; reduced losses • Densification • New development has smaller landscape footprint, reducing irrigation loads • Trend to high density multi - family also reduces irrigation loads • Existing lower density land use replaced with higher density (low irrigation) development • Pricing • Water rates focus costs on high peak demands • Rising water and sewer rates deter all water usage Cumulative. Water Savings from Conservation • Information received from Seattle Public Utilities depicting the reduction in water demand from 2000 through 2010 Capital Improvement Plan with New Contracts • New contracts with Seattle and Tacoma Lake Tapps and White River Facility Operations • Ownership and operational issues • Lake levels: o Continue to exercise our rights to fill Lake Tapps to 543 feet each year o Exercising rights to annually lower Lake Tapps for maintenance /capital projects to the level we determine as appropriate • Dike management: o Manage all current and future structures and activities on the dikes o Manage appropriate access to the dikes o Manage construction projects o Monitor condition of all dikes • Stormwater management: o Manage, evaluate, and determine whether to renew existing (stormwater) leases o Identify and manage all existing stormwater inflows o Determine how to be involved in the preview and approval of future basin development impacts on stormwater o Determine how best to achieve and manage all regulatory requirements • Water rights: o How do we maintain our current water right? o How do we enforce our current water right against unpermitted withdrawals? • Basin development issues: o Does Cascade Water initiate a basin planning process or encourage someone else to initiate? o How active do we become in future county and city development issues? o How do we best maintain and update our current water supply model? o Continue to examine Power House condition and determine appropriate replacement issues Lake Tapps Water Right • The Washington State Department of Ecology issued water rights for the 54,300 acres /feet of water for the Lake Tapps Water Supply Project. Future Water Supply and Tukwila • Tukwila supplied from the Cedar (watershed) for the next 50 years • Update emergency interties with border jurisdictions — working with Cascade to develop the templates that will be used by all member cities • Expand and enhance Tukwila's use of reclaimed water Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 4 of 9 The Councilmembers exchanged comments and asked clarifying questions of staff on the presentation materials. They thanked Mr. Brodin for the update on Cascade Water Alliance, the City's water supply and the informative presentation. Mayor Haggerton acknowledged Mr. Brodin for his work with Cascade Water Alliance, and stated that facility tours are available through Cascade Water. CITIZEN COMMENTS There were no citizen comments. SPECIAL ISSUES a. An Interlocal Agreement with the Tukwila Pool Metropolitan Park District. Councilmember Duffie indicated this item was discussed at the Community Affairs and Parks Committee meeting on June 10, 2014. The committee members forwarded this item to the Committee of the Whole for discussion. Tukwila Pool Metropolitan Park District (TPMPD) is recommending revisions to the current Interlocal Agreement for Pool Operations and Support Services with the City of Tukwila (ILA). The Council is being asked to review the most recently proposed ILA that the City Attorney and the TPMPD Attorney have agreed upon. David Cline, City Administrator, explained he is present this evening to speak to the Council about what is best for the City in the relationship between the City and the TPMPD. It has been a productive relationship, since the residents of Tukwila supported the formation of the new Tukwila Pool Metropolitan Park District to ensure the community had a pool that was well supported. As a City, it was desired to have a good transition to provide those services, and the community has benefited from this relationship over the past few years. During this time, there have been $1.6 million of new improvements to the facility; revenues are up; usage of the pool has increased; well qualified staff are providing the day -to -day operational support. This evening is the first review of the proposed changes to the ILA for the City Council to review. Over the past few months, the TPMPD Board, Executive Director and Board Attorney have proposed several revisions to the ILA and have asked City Administration and City Council to review these changes. The Tukwila City Attorney has reviewed the proposed changes, and they have provided comments on the proposed changes, which are listed on pages 11 -12 of the agenda packet. He explained City Administration is comfortable with the agreement as proposed. The agreement provides options for both parties to move forward in the relationship, and it supports the continuation of providing a great community service to the pool. It also provides a possibility and option to transition to a different service model for operation of the pool. This is a conversation the TPMPD has been having, and City Administration is in agreement that a different service model is most appropriate moving forward for the pool. This is being stated on the City side, as the City is supportive of the staff in having a positive working environment, and the proposed amendments to the ILA provide changes the City can abide by. The ILA was also brought forward for discussion at the March 25, 2014 Community Affairs and Parks Committee (CAP). At that time, there was agreement to have the TPMPD finish their proposed revisions and then to have these revisions reviewed by the City Council. The Councilmembers exchanged comments about the proposed amendments to the Interlocal Agreement to include the following: There have been a great many edits to the agreement, the option of discontinuing the entire agreement and starting over; The importance of City staff focusing on City issues rather than pool operations; Recognition that the proposed amendments to the agreement will allow a transition of operations from the City to a different operational model; An inquiry about where the transitional language originated; Concern regarding what happens to the pool after 120 days and a new Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 5 of 9 model is not yet in place; and Support for the recommendation by City Administration to move toward a new pool operations model. Mr. Cline clarified that there have been several drafts of the ILA, and the TPMPD Board requested the Executive Director and Board Attorney work with the City Attorney on the amendments to the ILA. He believes the earlier drafts included a 90 -day transition clause, which was later changed to 120 days. While the proposed amendments to the ILA include a transition clause, the City has a commitment to the Tukwila community and would work towards a gracious transition to a new operating model for the pool. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. Discussion on options regarding freeway interchange signs. Councilmember Duffie indicated this item was discussed at the Community Affairs and Parks Committee meeting on February 11, 2014 and March 25, 2014, and the June 9, 2014 Committee of the Whole Meeting. During the February 11, 2014 Community Affairs and Parks Committee Meeting, the owners of the Union 76 station at 13310 Interurban Avenue discussed their desire to see the regulations regarding freeway interchange signs modified. The owners have requested to reface and expand the existing 200 square foot freeway interchange sign (100 square feet per face) in a manner that is not permitted under the City's current Sign Code. At the June 9th Committee of the Whole meeting, the Petersons indicated that a 125 square foot sign face would be acceptable to them. Option 2 would allow the Peterson gas station to complete a small expansion of their sign along with its reface and copy change, while at the same time preserving the City's ultimate goal to have the freeway interchange signs removed in the future. It is important to note that under this option the four existing freeway interchange signs that are less than 125 square feet per face (250 square feet for all sides) would be permitted to enlarge their signs in conjunction with a reface or copy change. Language allowing freeway signs with the same maintenance and repair threshold as other non - conforming signs was added to the proposal to address another concern of the Petersons. Nora Gierloff, Community Development Deputy Director, reviewed the history of the Sign Code and gave a brief explanation of each of the options available for Council consideration. The following three options were provided in the agenda packet (pages 33 -35): Option 1. Retain the Existing Code Language: In accordance with their overall policy direction to phase out pole signs, the Sign Code Advisory Committee recommended that new freeway interchange signs not be permitted in the City. As was stated in the Sign Code Advisory Committee Policy Recommendations, "Freeway interchange signs are fa] legacy of the past and they likely provide little assistance to the traveling public. WSDOT permits small directional signs within their right of way to note upcoming services. These signs are typically spaced further back from the off ramp in order to allow motorists adequate time to make a decision to exit the freeway. Additionally, WSDOT provides signs on the exit ramps which further provide direction to motorists as they exit the freeway (p. 24)." The Union 76 gas station, as well as other businesses with freeway interchange signs, are permitted to do refaces and copy changes until August of 2015. provided the height and area of the sign remain unchanged. Retaining these existing regulations would not have any staff time, budget or legal impacts. Option 2. Allow Area Increases for Freeway Interchange Signs: The City's current regulations for non - conforming signs only allow copy changes and refaces of an existing freeway interchange sign if there is no change in the height, area, or shape of the sign. Under the City's old sign code, freeway interchange signs were permitted to be up to 125 square feet per face, up to 250 square feet for all sides. One option would be to relax the restrictions on what work would be allowed to an existing non- conforming freeway sign and allow an increase in area up to 125 feet per face (250 square feet for all sides). The sign would still be non - conforming and after August of 2015 Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 6 of 9 changes to the freeway interchange sign would not be permitted and eventually the sign would be removed when the business changed or the sign was damaged. 19.36.050 Existing Freeway Interchange Signs. Existing Signs signs classified as freeway interchange signs under the previous Sign Code are permitted to remain for a five year grace period starting from the effective date of this ordinance. During the grace period, freeway interchange signs may be enlarged to a maximum of 125 square feet per side, 250 square feet total, have unlimited be refaced s and have copy changes provided the area, height and location of the sign remain unchanged. Relocation or re- erection of the sign during the grace period is not permitted. Application for a non - conforming sign permit is required for all sign face, area or copy changes to a freeway interchange sign. After the grace period has terminated the sign is permitted to remain as -is indefinitely however, application for and issuance of a sign-permit -that- compliance es with the Sign Code is triggered required for by any relocation, re- erection, alteration, replacement or change in any way to the structure or sign panel /face /copy. Ordinary maintenance and repair of a sign shall be permitted without loss of non - conforming status if the cost of all maintenance and repair over a two -year period is less than 25 percent of the cost of replacing the sign. Option 3. Extend the Grace Period: The final option would be to extend the grace period during which refaces, copy changes and area increases would be permitted. This would have the effect of allowing investment in freeway interchange signs and transitions to new businesses for a longer time, making it less likely that the signs would be removed over the long term. The current grace period for freeway sign updates is due to expire in August of 2015. This could be extended another 5 years to 2020. This minor modification to existing regulations would be similar to Option 2 and require a limited amount of staff time and not create budget or legal impacts. Steven Peterson, 14712 57th Avenue South, thanked the Council for talking with them about the issues they are having relating to signage. They feel Option No. 3 would best support their needs. Stan Peterson, 13310 Interurban Avenue South, also thanked the Council for consideration of their request and working with them on this issue. Councilmember Hougardy asked how many freeway interchange signs would be affected by the proposed code amendment. Ms. Gierloff stated there are five freeway interchange signs that would be affected by the code amendment. Councilmember Hougardy explained that Options 2 and 3 presented by staff address some of the issues associated with freeway interchange signs. She feels limiting the cost of maintenance to 25% of the sign cost should be reviewed, and that percentage could be increased. She voiced her support of Option 3, which she feels supports good business. Councilmember Kruller complimented staff on the options that have been prepared for Council review. She feels Options 2 and 3 support established Tukwila businesses. While she would support Option 3, either option would require a public hearing on the proposed code amendments. Councilmember Seal explained there was a vision for the revision to the Side Code, and the Council went through a process keeping that vision in mind. There are a lot of businesses that need the City's support and creative ways to provide that support. She voiced her support for either Options 2 or 3. Council President Quinn explained there was a creative opportunity to find a way to work through the issues associated with freeway interchange signs. The current Sign Code provided a process to phase out these types of signs, and he spoke in favor of Option 2. Councilmember Ekberg voiced his support for Option 2. Councilmember Duffie feels Option 3 would support the businesses. Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 7 of 9 Councilmember Robertson commented that either option would allow the Council to receive comments on the proposed changes. He stated he is comfortable with Option 2. After Council discussion, there was Council consensus to have staff move forward with Option 2. Ms. Gierloff explained that staff will prepare an ordinance based on Council direction and will return to the July 14, 2014 Committee of the Whole Meeting for a Public Hearing on the proposed Sign Code amendments. COUNCIL CONSENSUS EXISTED TO HAVE STAFF PREPARE AN ORDINANCE FOR COUNCIL CONSIDERATION BASED ON OPTION 2. c. East Marginal Way South Pipe Replacement Project: Councilmember Kruller indicated these items were discussed at the Utilities Committee meeting on June 16, 2014. The committee members were unanimous in recommending approval. (1) An Interlocal Agreement with Valley View Sewer District for sewer utility relocation in the amount of $37,570.00. The new alignment of the East Marginal Way South Storm Pipe Replacement Project will require that the existing utilities owned by Valley View Sewer District be relocated at their expense. The sewer district will compensate the City up to $37,570.00 for the design and construction costs associated with the utility relocation. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA THIS EVENING. (2) An Interlocal Agreement with Water District No. 125 for water utility relocation in the amount of $57,117.11. The new alignment of the East Marginal Way South Storm Pipe Replacement Project will require that the existing utilities owned by King County Water District 125 to relocate their utilities at their expense. The water district will compensate the City up to $57,117.11 for the design and construction costs associated with the utility relocation. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA THIS EVENING. (3) Supplemental Agreement No. 4 to contract #13 -036 with KPG, Inc., for construction management services in the amount of $299,902.10. KPG, Inc. is the design consultant for the East Marginal Way South Storm Pipe Replacement Project. Engineering firms were evaluated for construction management services and KPG was chosen as the most qualified. The Council is being asked to approve Supplemental Agreement No. 4 to Contract # 13 -036 in the amount of $299,902.10. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA THIS EVENING. d. A bid award to Road Construction Northwest for the Thorndyke Safe Routes to School Project in the amount of $1,136,256.00. Councilmember Kruller indicated this item was discussed at the Utilities Committee meeting on June 16, 2014. The committee members were unanimous in recommending approval. The Thorndyke Safe Routes to School Project was advertised for bids on May 8 and 15, 2014. Three bids were opened on May 29, 2014, with the low bid of $1,136;256.00 from Road Construction Northwest, Inc. Road Construction Northwest is currently completing the Tukwila Urban Center (TUC) Transit Center Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 8 of 9 Project. The Safe Routes to School Project is a residential street improvement project that will improve South 150th Street between Tukwila International Boulevard and 42nd Avenue South. The Council is being asked to award the bid to Road Construction Northwest in the amount of $1,136,256.00. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA THIS EVENING. e. Supplemental Agreement No. 3 to contract #13 -076 with RH2 Engineering for the Commercial Business District (CBD) Sanitary Sewer Rehabilitation Project in the amount of $63,124.00. Councilmember Kruiler indicated this item was discussed at the Utilities Committee meeting on June 16, 2014. The committee members were unanimous in recommending approval. RH2 Engineering was selected to design the Commercial Business District (CBD) Sanitary Sewer Rehabilitation Project. On March 11, 2013, City staff received a call from a business owner on Andover Park East (APE) reporting sewage coming up in his parking lot. City staff discovered that the 12 -inch pipe between APE and Andover Park West (APW) was full of sewage and not flowing. Maintenance staff then tried jetting the sewer line and the jet head was only able to go out approximately 150 feet of the 430 foot sewer line, indicating a major break in the sewer pipe and indicating that it had caved in. On March 12, 2013, staff noted gravel in the downstream manhole and determined that the sewer pipe had, in fact, collapsed and a sinkhole had formed west of the railroad tracks. On April 14,2014 the City received only one bid for the CBD Sanitary Sewer Rehabilitation Project. The bid was rejected by the Council on May 19, 2014 for being over budget. Suppiement No. 2 directed RH2 to revise the plan set to repair only the coilapsed sewer line west of the Union Pacific Railroad tracks, reline 2,440 feet of sewer line and install a manhole south of Strander Blvd In APE. The City has now directed RH2 to split the project into two bid packages. The first project is for repair of the collapsed line west of the railroad tracks and installation of a manhole in APE. The second project is for relining of the sewer line between APE and APW, and the first 600 feet of pipe south of Strander Blvd. in APE. The two segments of sewer pipe have the highest risk of collapse and greatest need of relining. The remaining scope of work included in the Public Works Trust Fund Loan will be accomplished using funds from the 2015 CIP. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA THIS EVENING. REPORTS a. Mayor Mayor Haggerton attended the Association of Washington Cities (AWC) Conference and Business Meeting in Spokane June 16 through 20, 2014. He updated the Council on the Board Meetings and the conference session topics available during the conference. b. City Council Councilmember Duffle attended the AWC Conference June 18 through 20, 2014 in Spokane. Councilmember Robertson commented that according to information on the Puget Sound Clean Air Agency website, there is information on how to file complaints relating to air quality issues associated with marijuana grow operations. Councilmember Duffle asked Mr. Pace to step forward and update the Council on code enforcement items recently discussed at the Community Affairs and Parks Committee. Jack Pace, Community Development Director, distributed information on the residential neighborhood maintenance program, and a draft of the "Tukwila Clean & Green" newsletter that will be mailed to Tukwila City Council Committee of the Whole Minutes June 23, 2014 Page 9 of 9 Tukwila residents. He briefed the Council on the recent code enforcement tour provided to the Community Affairs and Parks Committee, arid several clean -up events planned during the summer. Council President Quinn announced that he has been appointed to serve on the Food Economy Initiative. He updated the Council on the initiative and explained that he would provide information to the Council in the near future. Councilmember Ekberg attended the business appreciation event hosted by Starfire Sports on June 16, 2014. He also attended the most recent Tukwila Historical Society meeting. Councilmember Seal attended the King County Newborn Safety Task Force meeting on June 20, 2014. On June 23, 2014 she met with the consultants performing the IT assessment for the City. Councilmember Hougardy hosted the June 14, 2014 Council Coffee Chat and she reviewed some of the topics of discussion with the Council. Ms. Hougardy attended the AWC Conference and Business Meeting in Spokane June 16 through 20, 2014. She reviewed some of the conference session topics with the Council. Councilmember Kruller attended part of the Teen Summer Kick -off event on June 17, 2014. She commented that the Community Supported Agriculture program has begun; signing -up allows you to obtain fresh vegetables from Whistling Train Farm (please contact the Tukwila Community Center about this program). She attended the most recent King Conservation Advisory Committee meeting, and she thanked Councilmember Robertson for attending the recent Tukwila Pool Metropolitan Park District (TPMPD) Executive Director Committee Meeting in her place. c. Staff There was no report. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental There was no report. ADJOURNMENT 9:35 p.m. COUNCIL PRESIDENT QUINN DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED TO CONVENE A SPECIAL MEETING. De'tean C tinn, Council President -/- Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 07/14/2014 AVAILABLE ON THE CITY'S WEBSITE 07/15/2014