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Home My WebLink AboutFS 2014-07-22 Item 2B - Grant Acceptance - 2014 FEMA Firefighters AssistanceTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton City Council FROM: Chris Flores, Interim Fire Chief PREPARED BY: Marty Grisham, Emergency Manager DATE: July 11, 2014 SUBJECT: 2014 FEMA Assistance to Firefighters Grant Acceptance UPDATED INFOMEMO ISSUE The Tukwila Fire Department has been awarded a FEMA and DHS grant titled "FY2013 Assistance to Firefighters Grant", in the amount of $336,238.00. BACKGROUND In approximately 5 years our current radios and the operating system will become completely obsolete and cease to exist. It is important to note that this will affect most existing city 800 MHz radios. Radio replacement is impending and certain. The current cost of replacing all Tukwila Fire Department radios and their supporting components is approximately $412,000.00. On March 3, 2014 staff was authorized to apply for the FEMA Assistance to Firefighters Grant in the amount of $391,272, with a city match of $20,593 for the replacement of the Fire Department radios and operating system". On July 10, 2014, we received notice of the Grant Award to the Tukwila Fire Department for the grant in the amount of $353,934.00. The difference in the original requested amount and the actual award is due to slight changes in the amount and type of radio equipment requested and the amount awarded. The grant funds will be used to replace all mobile and portable radios in the Fire Department. DISCUSSION AND FINANCIAL IMPACT The grant is a 95/5 matching grant with the City's actual match amount is $17,696.00. Matching funds will come from existing fire department budget to replace all existing Fire Department radios. Some of the 800 Mhz radios will also be used by the Tukwila Police and Public Works Departments. RECOMMENDATION The Council is being asked to approve the amended ordinance and consider this item at the Consent Agenda of the August 4, 2014 Regular Meeting. ATTACHMENTS Summary of FEMA Grant award, Department of Homeland Security Minutes from the February 19, 2014 Finance and Safety Committee Meeting 7 8 Panel Review Summary Award Memo SUMMARY OF ASSISTANCE ACTION ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM Application INSTRUMENT: GRANT AGREEMENT NUMBER: EMW- 2013 -FO -02617 GRANTEE: Tukwila Fire Department AMOUNT: $353,934.00, Operations and Safety Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire - related hazards. After careful consideration, FEMA has determined that the recipient's project submitted as part of the recipient's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant program's purpose and worthy of award. The recipient shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application narrative. These sections of the application are made a part of these grant agreement articles by reference. The recipient may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via amendment request, from FEMA. Grantee Concurrence By providing the Primary Contact's electronic signature and indicating acceptance of the award, the recipient accepts and agrees to abide by the terms and conditions of the grant as set forth in this document. Recipients agree that they will use the funds provided through the Fiscal Year 2013 Assistance to Firefighters grant in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2013 Assistance to Firefighters program guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Period of Performance 03- JUL -14 to 02- JUL -15 Amount Awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this grant (including Federal share plus recipient match): Personnel: $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $318,134.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $2,000.00 Indirect Charges $0.00 Total $353,934.00 https: // eservices .fema.gov /FemaFireGrant /firegrant /j sp /fire_ admin/awards /s... 7/16/2014 9 Panel Review NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) 1. The Program Office has made the following reductions to your grant: The approved quantity for portable radios is 54 @ $5,091 each not 65. Therefore, they have recommended the award at this level: Total budget $353,934 Federal share $336,238 Applicant share $17,696 2. Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Katrice Hagan at katrice.hagan @dhs.gov. System for Award Management (SAM) Prior to requesting federal funds, all recipients are required to register their entity information in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information at least annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on -line at https: / /www.sam.gov /portal /public /SAM /. It is your entity's responsibility to have a valid DUNS number at the time of registration. FEMA Officials Program Officer: The Program Specialist is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant, please call the AFG Help Desk at 866- 274 -0960 to be directed to a program specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. The Officer conducts the final business review of all grant awards and permits the obligation of federal funds. If you have any questions regarding your grant please call ASK -GMD at 866- 927 -5646 to be directed to a Grants Management Specialist. Grants Operations POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this grant award. If you have any questions regarding your grant please call ASK -GMD at 866- 927 -5646 to be directed to a specialist. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters) 1. The Program Office has made the following reductions to your grant: The approved quantity for portable radios is 54 @ $5,091 each not 65. Therefore, they have recommended the award at this level: Total budget $353,934 Federal share $336,238 Applicant share $17,696 2. Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Katrice Hagan at katrice.hagan @dhs.gov. 10 https: / /eservices. fema. gov /FemaFireGrant/ firegrant /jsp /fire_admin/awards /s... 7/16/2014 Panel Review Agreement Articles FiEmA U.S. F1 � Department Homeland � 'fo w�O�/�[��mw��[�� Washington, D C 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety GRANTEE: Tukwila Fire Department PROGRAM: Operations ancl Safety AGREEMENT NUMBER: EK0VV-2013-FO'02G17 AMENDMENT NUMBER: TABLE OF CONTENTS Article | Administrative Requirements Article II Lobbying Prohibitions Article III Financial Reporting Article IV GPD - Trafficking Victims Protection Act of 2000 Article V GPD - Drug-Free Workplace Regulations Article VI Fly America Ac of 1974 Article VII Activities Conducted Abroad Article VIII Acknowledgement of Federal Funding from DHS Article IX Copyright Article X Use of DHS Seal, Logo and Flags Article XI DHS Specific Acknowledgements and Assurances Article XU Civil Rights Act of 1964 Article XU| Civil Right Ac of 1968 Article XIV Americans with Disabilities Ac of 1990 Article XV Age Discrimination Ac of 1975 Article XVI Title IX ofthe Education Amendments of 1972 Article XVII Rehabilitation Ac of 1973 Article XVIII Limited English Proficiency Article XIX Animal Welfare Act of 1988 Article XX Clean Air Ac of 1970 and Clean Water Act of 1977 Article XXI Protection of Human Subjects Article XXII National Environmental Policy Ac (NEPA) of 1969 Article XXIII National Flood Insurance Act of 1968 Article XXIV Flood Disaster Protection Act of 1973 hnn3://^8erv'Ces.(en`O-g0»/FeDlnF' re vn/fire_@Jmi`/xn' _ 7/16/7014 11 Panel Review Article XXV Coastal Wetlands Planning, Protection, and Restoration Act of 1990 Article XXVI USA Patriot Act of 2001 Article XXVII Environmental Planning and Historic Preservation Screening Article XXVIII Vehicle Awards Article 1 - Administrative Requirements The administrative requirements that apply to most DHS award recipients through a grant or cooperative agreement arise from two sources: - Office of Management and Budget (OMB) Circular A -102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A -102 Common Rule "), found under FEMA regulations at Title 44, Code of Federal Regulations (CFR) Part 13, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." - OMB Circular A -110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations, relocated to 2 CFR Part 215. The requirements for allowable costs /cost principles are contained in the A -102 Common Rule, OMB Circular A -110 (2 CFR § 215.27), DHS program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The four costs principles circulars are as follows: - OMB Circular A -21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. - OMB Circular A -87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 225. - OMB Circular A -122, Cost Principles for Non - Profit Organizations, relocated to 2 CFR Part 230. — OMB Circular A -133, Audits of States, Local Governments and Non - Profit Organizations. Article II - Lobbying Prohibitions None of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, cooperative agreement. These lobbying prohibitions can be found at 31 U.S.C. § 1352. Article III - Financial Reporting Recipients will be required to submit a semi - annual Federal Financial Report (FFR), Standard Form (SF -425) through the AFG online e -grant system. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR is due semi - annually based on the calendar year beginning with the period after the award is made. Recipients are required to submit an FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through December 31 (report due by January 31). At the end of the grant's period of performance, all recipients are required to produce a final report on how the grant funding was used and the benefits realized from the award. Recipients must submit a . final financial report and a final performance report within 90 days after the end of the period of performance. Article IV - GPD - Trafficking Victims Protection Act of 2000 All recipients of financial assistance will comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub - recipient - (a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR § 175.15. Article V - GPD - Drug -Free Workplace Regulations 12 https: / /eservices. fema. gov /FemaFireGrant/ firegrant /jsp /fire_admin/awards /s... 7/16/2014 Panel Review All recipients of financial assistance will comply with the requirements of the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. These regulations are codified at 2 CFR3001. Article VI - Fly America Act of 1974 All recipients of financial assistance will comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. Government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.- 4 -§ 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 8138942. Article VII - Activities Conducted Abroad All recipients of financial assistance will comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article VIII - Acknowledgement of Federal Funding from DHS All recipients of financial assistance will comply with requirements to acknowledge Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article IX - Copyright All recipients of financial assistance will comply with requirements that publications or other exercise of copyright for any work first produced under Federal financial assistance awards hereto related unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this award, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, the recipient grants the Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. The recipient shall affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under an award. Article X - Use of DHS Seal, Logo and Flags All recipients of financial assistance must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XI - DHS Specific Acknowledgements and Assurances All recipients of financial assistance must acknowledge and agree -and require any subrecipients, contractors, successors, transferees, and assignees acknowledge and agree -to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the https: / /eservices. fema. gov/FemaFireGrant /firegrant /j sp /fire_ admin/awards /s... 7/16/2014 13 Panel Review grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and /or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article XII - Civil Rights Act of 1964 Recipients of financial assistance will comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C.§ 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Article XIII - Civil Right Act of 1968 All recipients of financial assistance will comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C.§ 3601 et seq.),as implemented by the Department of Housing and Urban Development at 24 CFR Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units -i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features (see 24 CFR § 100.201). Article XIV - Americans with Disabilities Act of 1990 All recipients of financial assistance will comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101 - 12213). Article XV - Age Discrimination Act of 1975 All recipients of financial assistance will comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101et seq.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Article XVI - Title IX of the Education Amendments of 1972 All recipients of financial assistance will comply with the requirements of Title IX of the Education Amendments of 1972(20 U.S.C. § 1681 et seq.), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. These regulations are codified at 44 CFR Part 19. Article XVII - Rehabilitation Act of 1973 All recipients of financial assistance will comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. Article XVIII - Limited English Proficiency All recipients of financial assistance will comply with the requirements of Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin and resulting agency guidance, national origin discrimination includes discrimination on the basis of 14 https:// eservices .fema.gov /FemaFireGrant /firegrant /j sp /fire_admin/awards /s... 7/16/20 14 Panel Review limited English proficiency (LEP). To ensure compliance with Title VI, recipients must take reasonable steps to ensure that LEP persons have meaningful access to your programs. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. Recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing budgets and in conducting programs and activities. For assistance and information regarding LEP obligations, go to http: / /www.lep.gov. Article XIX - Animal Welfare Act of 1966 All recipients of financial assistance will comply with the requirements of the Animal Welfare Act, as amended (7 U.S.C. §2131 et seq.), which requires that minimum standards of care and treatment be provided for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public. Recipients must establish appropriate policies and procedures for the humane care and use of animals based on the Guide for the Care and Use of Laboratory Animals and comply with the Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. Article XX - Clean Air Act of 1970 and Clean Water Act of 1977 All recipients of financial assistance will comply with the requirements of 42 U.S.C. § 7401 et seq. and Executive Order 11738, which provides for the protection and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters is considered research for other purposes. Article XXI - Protection of Human Subjects All recipients of financial assistance will comply with the requirements of the Federal regulations at 45 CFR Part 46, which requires that recipients comply with applicable provisions /law for the protection of human subjects for purposes of research. Recipients must also comply with the requirements in DHS Management Directive 026 -04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 CFR Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 CFR Part 46. Article XXII - National Environmental Policy Act (NEPA) of 1969 All recipients of financial assistance will comply with the requirements of the National Environmental Policy Act (NEPA),as amended, 42 U.S.C. § 4331 et seq., which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for its grant- supported activities, DHS requires the environmental aspects of construction grants (and certain non - construction projects as specified by the Component and awarding office) to be reviewed and evaluated before final action on the application. Article XXIII - National Flood Insurance Act of 1968 All recipients of financial assistance will comply with the requirements of Section 1306(c) of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44CFR Part 63. Article XXIV - Flood Disaster Protection Act of 1973 All recipients of financial assistance will comply with the requirements of the Flood Disaster Protection Act of 1973, as amended (42 U.S.C. § 4001 et seq.), which provides that no Federal financial assistance to acquire, modernize, or construct property may be provided in identified flood -prone communities in the United States, unless the community participates in the National Flood Insurance Program and flood insurance is purchased https: / /eservices. fema. gov/FemaFireGrant /firegrant /j sp /fire_ admin/awards /s... 7/16/2014 15 Panel Review within one year of the identification. The flood insurance purchase requirement applies to both public and private applicants for DHS support. Lists of flood prone areas that are eligible for flood insurance are published in the Federal Register by FEMA. Article XXV - Coastal Wetlands Planning, Protection, and Restoration Act of 1990 All recipients of financial assistance will comply with the requirements of Executive Order 11990, which provides that federally funded construction and improvements minimize the destruction, loss, or degradation of wetlands. The Executive Order provides that, in furtherance of Section 101(b)(3) of NEPA (42 U.S.C. § 4331(b)(3)), Federal agencies, to the extent permitted by law, must avoid undertaking or assisting with new construction located in wetlands unless the head of the agency finds that there is no practicable alternative to such construction, and that the proposed action includes all practicable measures to minimize harm to wetlands that may result from such use. In making this finding, the head of the agency may take into account economic, environmental, and other pertinent factors. The public disclosure requirement described above also pertains to early public review of any plans or proposals for new construction in wetlands. This is codified at 44 CFR Part 9. Article XXVI - USA Patriot Act of 2001 All recipients of financial assistance will comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175 -175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The act also establishes restrictions on access to specified materials. "Restricted persons," as defined by the act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. Article XXVII - Environmental Planning and Historic Preservation Screening AFG funded activities (Modification to Facility or Equipment) that may require an EHP review, involving the installation or requiring renovations to facilities, including but not limited to air compressor /fill station /cascade system (Fixed) for filling SCBA, air improvement systems, alarm systems, antennas, gear dryer, generators (fixed), permanently mounted signs, renovations to facilities, sprinklers, vehicle exhaust systems (fixed) or washer /extractors are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to our Department of Homeland Security /Federal Emergency Management Agency- website at: https: / /www.fema.gov /library /viewRecord.do ?id =6906 In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds. Article XXVIII - Vehicle Awards If awarded any AFG vehicle grant, you must obtain a vehicle purchase contract from the vendor or manufacturer and send it by e-mail to your AFG Regional Representative. A list of the AFG Regional Representatives and their contact information can be found on the AFG website at http: / /www.fema.gov /fire- grant- contact - information. The grantee must include in their vehicle purchase contract specific performance requirements and penalties (penalty clause) for noncompliance with the requirements. The clause should specify a delivery date for the vehicle under contract and include a provision for a penalty for non - delivery on the specified date. Non- delivery by the contract's guaranteed date should require a penalty for non - performance of at least $100 per day until the date that the vehicle is delivered. 16 https: / /eservices. fema. gov /FemaFireGrant/ firegrant /jsp /fire_admin/awards /s... 7/16/2014 Panel Review It is recommended that any department/organization that will advance their own local funds to their vendor prior to receipt of the vehicle obtain a performance bond. The bond may be obtained through the vendor or a local bank. It is required that any department/organization that will advance of Federal funds to their vendor prior to receipt of the vehicle obtain a prepayment bond. A prepayment bond may be obtained through your bank or the vendor. The cost for the bond may be included in the grant. Grantees that fail to comply with these requirements - -fail to provide the AFG with a copy of the vehicle purchase contract, or fail to obtain the necessary prepayment bond - will not be eligible for an extension of the grant's period of performance. If you have questions about these procedures, please contact the AFG Help Desk at 1- 866 - 274 -0960, or send an email to firegrants @dhs.gov. https: / /eservices. fema. gov/FemaFireGrant /firegrant /j sp /fire_admin/awards /s... 7/16/2014 17 Panel Review 1a. AGREEMENT NO. EMW- 2013 -FO -02617 6. RECIPIENT NAME AND ADDRESS Tukwila Fire Department 444 Andover Pk. E Tukwila Washington, 98188 -7606 9. NAME OF RECIPIENT PROJECT OFFICER Matt Hickey 11. EFFECTIVE DATE OF THIS ACTION 03- JUL -14 15. DESCRIPTION a. (Indicate funding PROGRAM NAME ACRONYM FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD /AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 91- 6001519 0 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528 -7000 POC: Andrea Day PHONE NO. 2065754404 4. TYPE OF ACTION W518706N AWARD 5. CONTROL NO. 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10. NAME OF PROJECT COORDINATOR Catherine Patterson 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF-270 OF ACTION data for awards or financial changes) CFDA NO. ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX-XXXXX- XXXX- XXXX -X AFG 97.044 2014-M3-C111-P4310000- 4101-D PRIOR TOTAL AWARD PHONE NO. 1- 866 - 274 -0960 14. PERFORMANCE PERIOD From:03 -JUL To:02- JUL -15 14 Budget Period From:05 -MAR- To:30- SEP -14 14 AMOUNT CURRENT AWARDED THIS TOTAL AWARD ACTION + OR ( -) CUMMULATIVE NON- FEDERAL COMMITMENT $0.00 $336,238.00 $336,238.00 '517,696.00 TOTALS $0.00 $336,238.00 $336,238.00 $17,696.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON - DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Andrea Day Go Back DATE N/A DATE 01- JUL -14 18 https: / /eservices. fema. gov /FemaFireGrant/ firegrant /j sp /fire_admin/awards /s... 7/16/2014 City of Tukwila a Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes February /G\20/4-5:3Op.On.;Hazelnut Conference Room PRESENT Councilmembers: Verna Seo|, Chair; Joe Duffie, Kathy Hougardy Staff: David C|iDG, Chris F|Orea, Peggy McCarthy, Vicky Carlsen, Mike Villa, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:32 p.m. I. PRESENTATIONS No presentations. U. BUSINESS AGENDA A. Fire Department Pipeline Staffing Proposal The Fire Department is seeking Council approval to create up to three pipeline positions which would allow for the recruitment, hiring and training of new employees when vacancies are known in advance, as with retirements. This would help ensure continuity of service as well as reduce the high overtime costs incurred when staff at current levels must cover vacancies. There are currently 10 Fire Department personnel eligible for retirement within the next two years, and the Police Department has successfully used this strategy to reduce overtime costs for several years. Councilmembers asked clarifying questions, including how the City will measure the financial impact of this practice. Staff indicated that measures are included in the normal budgeting processes. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 24, 2014 COMMITTEE OF THE WHOLE. B. Grant Application: 2014 FEMA Assistance to Firefighters The Fire Department is seeking Council approval to proceed with an application to FEMA for the 2014 Assistance to Firefighters Grant in the amount of $391'372.00 for replacement of radios and operating system. The current radios and system will be obsotete in five years, and the cost to replace them is approximately $412,000.00. If the grant is awarded, the City will be required to contribute $20.593.00 in matching funde, which are available in the Fire Department's equipment budget. Staff will continue to pursue this particular grant if it is not awarded in 2014. Councilmember Hougardy noted that a radio system overhaul such as this should be planned for through the budget process by use of a replacement schedule. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 24, 2014 COMMITTEE OF THE WHOLE. C. Ordinance and Resolution: False Alarm Fees Staff is seeking Council approval of an ordinance and companion resolution relating to updating the fees charged for false alarms. Police false alarm fees have not been adjusted since 1985 and fire not since 2004. Because significant City resources are required to both respond to and bill for false alarms, staff is proposing an increase to the fees to offset the costs to the City as well as to act as a deterrent. False alarm statistics in Tukwila as well as fees assessed by neighboring jurisdictions were reviewed. Under the proposal, the first two false alarms within one calendar year witi not be assessed a fee, which is not a change from the current practice. The third false alarm in the year would be $150' an increase from the currently charged $25, and the fourth and subsequent false alarms would be charged $200. up from the current $50. The fees