HomeMy WebLinkAboutUtilities 2014-07-21 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Kate Kruller, Chair
• Allan Ekberg
• Kathy Hougardy
Distribution:
K. Kruller
A. Ekberg
K. Hougardy
D. Quinn
D. Robertson
Mayor Haggerton
D. Cline
L. Humphrey
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
M. Hart
Clerk File Copy
2 Extra
Place pkt pdf on Z: \TC -UC
Agendas
e -mail cover to: A. Le,
C. O'Flaherty, D.
Alm berg, B. Saxton,
S. Norris, M. Hart, L.
Humphrey, D. Robertson
AGENDA
MONDAY, JULY 21, 2014 — 5:15 PM
FOSTER CONFERENCE ROOM
(formerly known as CR #1) in the 6300 Building
Next Scheduled Meeting: Monday, August 4, 2014
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) Astound Broadband LLC
a)
Forward to 8/4/14 Regular
Pg. 1
Ordinance Approving Franchise Agreement
Consent Agenda
b) East Marginal Way S Stormwater Outfalls
Supplemental Agreement No. 1
b)
Forward to 7/28/14 C.O.W.
and 8/4/14 Regular
Pg. 17
c) Accelerated Vactor Truck Purchase
c)
Committee Approval
Pg. 29
3.
ANNOUNCEMENTS
4.
MISCELLANEOUS
Future Agendas:
Next Scheduled Meeting: Monday, August 4, 2014
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Frank Iriarte, Deputy Public Works Director
DATE: July 18, 2014
SUBJECT: Astound Broadband LLC
Ordinance Approving Franchise Agreement
ISSUE
Approve Ordinance for Astound Broadband LLC (Astound) Franchise Agreement.
BACKGROUND
Astound is a Washington limited liability company and is a wholly -owned subsidiary of Wave
Division Holdings LLC. Astound provides telecommunication services including high -speed
internet access, data transport and dark fiber leasing to business customers.
DISCUSSION
Astound owns conduit and fiber assets within the Lake Washington Ring. Astound's backbone
enters the City from SW Grady Way, proceeding north along Interurban Ave S to East Marginal
Way S, then to Boeing Access Rd and continues north on Airport Way S into Seattle.
From the backbone, Astound intends to construct fiber optic laterals to provide fiber connectivity
to the Tukwila School District. When completed, the fiber project will significantly increase
Tukwila School District's broadband capacity. In addition to the Tukwila School District,
Astound's fiber project will include a connection to serve a potential customer located in the
vicinity of King County Bow Lake Transfer Station. Astound's fiber project is depicted in Exhibit
A, Fiber Optic System Description and Project Map.
The attached Franchise Agreement would allow Astound to construct, operate and maintain a
fiber optic system in the City's right -of -way.
FINANCIAL IMPACT
Under the terms of the Franchise, Astound will be required to pay the City a $5,000
administrative fee within 30 days of franchise approval.
RECOMMENDATION
Council is being asked to approve the Ordinance allowing Astound Broadband LLC Franchise
Agreement and consider this item on the Consent Agenda at the August 4, 2014 Regular
Meeting.
Attachment: Draft Franchise Ordinance with Exhibits A & B
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RAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, GRANTING A NON - EXCLUSIVE
FRANCHISE TO ASTOUND BROADBAND, LLC, LEGALLY
AUTHORIZED TO CONDUCT BUSINESS IN THE STATE OF
WASHINGTON, FOR THE PURPOSE OF CONSTRUCTING,
OPERATING, AND MAINTAINING A TELECOMMUNICATIONS
SYSTEM IN CERTAIN PUBLIC RIGHTS -OF -WAY IN THE CITY;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Astound Broadband, LLC ( "Astound ") is a telecommunications
company that, among other things, provides voice and data services to customers,
including those in the Puget Sound region; and
WHEREAS, Astound's desired route through the City of Tukwila, hereinafter
referred to as "City," requires the use of certain portions of City rights -of -way for the
installation, operation, and maintenance of a telecommunications system; and
WHEREAS, the City Council has determined that the use of portions of the City's
rights -of -way for installation of a telecommunications system is appropriate from the
standpoint of the benefits to be derived by local businesses and the region as a result of
such services; and
WHEREAS, the City Council also recognizes that the use of public rights - of-way
must be restricted to allow for the construction of amenities necessary to serve the
future needs of the citizens of Tukwila and that the coordination, planning, and
management of the City's rights -of -way is necessary to ensure that the burden of costs
for the operations of non - municipal interests are not borne by the citizenry; and
WHEREAS, the Revised Code of Washington (RCW) authorizes the City to grant
and regulate non - exclusive franchises for the use of public streets, rights -of -way, and
other public property for transmission of communications;
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Non - exclusive Franchise Granted.
A. The ,City hereby grants to Astound, subject to the conditions prescribed in this
ordinance ( "Franchise Agreement "), the franchise rights and authority to construct,
replace, repair, monitor, maintain, use and operate the equipment and facilities
necessary for a telecommunications facility within the City -owned rights -of -way
generally described in Exhibit A attached hereto, and hereinafter referred to as the
"Franchise Area."
B. The foregoing franchise rights and authority ( "Franchise ") shall not be deemed
to be exclusive to Astound and shall in no way prohibit or limit the City's ability to grant
other franchises, permits, or rights along, over, or under the areas to which this
Franchise has been granted to Astound; provided, that such other franchises do not
unreasonably interfere with Astound's exercise of franchise rights granted herein as
determined by the City. This Franchise shall in no way interfere with existing utilities or
in any way limit, prohibit, or prevent the City from using the Franchise Area or affect the
City's jurisdiction over such area in any way.
C. This Franchise Agreement merely authorizes Astound to occupy and use the
Franchise Area. Nothing contained herein shall be construed to grant or convey any
right, title, or interest in the Franchise Area to Astound.
Section 2. Authority. The Director of Public Works or his or her designee is
hereby granted the authority to administer and enforce the terms and provisions of this
Franchise Agreement and may develop such lawful, uniform, non - discriminatory, and
reasonable rules, policies, and procedures as he or she deems necessary to carry out
the provisions contained herein.
Section 3. Franchise Term. The franchise rights granted herein shall remain in
full force and effect for a period of five years from the effective date of this ordinance.
However, this Franchise Agreement shall not take effect and Astound shall have no
rights under this Franchise Agreement unless a written acceptance with the City is
received pursuant to Section 4 of this agreement. If Astound requests a Franchise
renewal prior to the expiration date, the City may, at the City's sole discretion, extend
the term of this Franchise Agreement for up to one year beyond the expiration date to
allow processing of renewal. If the City elects to extend the term of this Franchise
Agreement, written notice of the extension shall be provided to Astound prior to the
Franchise expiration date.
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Section 4. Acceptance of Terms and Conditions. The full acceptance of this
Franchise Agreement and all the terms and conditions shall be filed with the City Clerk
within 30 days of the effective date of this ordinance in the form attached hereto as
Exhibit B. Failure on the part of Astound to file said consent within 30 days of the
effective date of this ordinance shall void and nullify any and all rights granted under this
Franchise Agreement.
Section 5. Construction Provisions and Standards. The following provisions
shall be considered mandatory and failure to abide by any conditions described herein
shall be deemed as non - compliance with the terms of this Franchise Agreement and
may result in some or all of the penalties specified in Section 6.
1. Permit Required. No construction, maintenance, or repairs (except for
emergency repairs) shall be undertaken in the Franchise Area without first obtaining
appropriate permits from the City of Tukwila, Department of Public Works. In case of an
emergency, Astound shall, within 24 hours of the emergency, obtain a permit from the
City of Tukwila's Department of Public Works.
2. Coordination. All capital construction projects performed by Astound
within the Franchise Area shall be inspected by a City inspector. All work and
inspection shall be coordinated with the Public Works Engineering Division to ensure
consistency with City infrastructure, future Capital Improvement Projects, all developer
improvements, and pertinent codes and ordinances.
3. Construction Standards. Any construction, installation, maintenance,
and restoration activities performed by or for Astound within the Franchise Area shall be
constructed and located so as to produce the least amount of interference with the free
passage of pedestrian and vehicular traffic. All construction, installation, maintenance,
and restoration activities shall be conducted such that they conform to the City's
development guidelines and standards and comply with Title 11 of the Tukwila
Municipal Code.
4. Underground Installation Required. All telecommunications cables and
junction boxes or other vaulted system components shall be installed underground
unless otherwise exempted from this requirement, in writing, by the Director of Public
Works.
5. Relocation.
a. Whenever the City causes a public improvement to be constructed
within the Franchise Area, and such public improvement requires the relocation of
Astound's facilities, the City shall provide Astound with written notice requesting such
relocation along with plans for the public improvement that are sufficiently complete to
allow for the initial evaluation, coordination and the development of a relocation plan.
The City and Astound shall meet at a time and location determined by the City to
discuss the project requirements including critical timelines, schedules, construction
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standards, utility conflicts, as -built requirements, and other pertinent relocation plan
details.
b. To ensure timely execution of relocation requirements, Astound shall,
upon written request from the City, provide at Astound's expense, base maps, current
as -built information, detailed relocation plan (including detailed schedule of relocation
activities, identification of critical path, identification of facilities, and relocation
procedures), and other design, technical or operational requirements within the
timeframe specified by the City.
c. Astound may, after receipt of written notice requesting a relocation of
its facilities, submit to the City written alternatives to such relocation within a reasonable
time specified by the City. Such alternatives shall include the use and operation of
temporary facilities in adjacent rights -of -way. The City shall evaluate such alternatives
and advise Astound in writing if one or more of the alternatives are suitable to
accommodate the work, which would otherwise necessitate relocation of the facilities. If
requested by the City, Astound shall submit additional information to assist the City in
making such evaluation. The City shall give each alternative proposed by Astound full
and fair consideration. In the event the City ultimately determines that there is no other
reasonable alternative, Astound shall relocate its facilities as otherwise specified in
Section 5, subparagraph 5.
d. Upon final approval of the relocation plan by the City, Astound shall, at
its own expense, unless otherwise prohibited by statute, and at the timeframe specified
by the City, temporarily or permanently remove, relocate, place underground, change or
alter the position of any facilities or structures within the right -of -way whenever the City
has determined that such removal, relocation, undergrounding, change or alteration is
reasonably necessary for the construction, repair, maintenance, installation, public
safety, or operation of any public improvement in or upon the rights -of -way.
e. If during the construction, repair, or maintenance of the City's public
improvement project an unexpected conflict occurs from Astound's facilities, Astound
shall, upon notification from the City, respond within 24 hours to resolve the conflict.
6. Removal or Abandonment. Upon removal from service of Astound's
facilities or equipment that are located within the Franchise Area, Astound shall comply
with all applicable standards and requirements prescribed by the City of Tukwila Public
Works Department for the removal or abandonment of said structures and facilities. No
facility constructed or owned by Astound may be abandoned without the express written
consent of the City.
7. Bond. Before undertaking any of the work, installation, improvements,
construction, repair, relocation, or maintenance authorized by this Franchise
Agreement, Astound shall, upon the request of the City, furnish a bond executed by
Astound and a corporate surety authorized to operate a surety business in the State of
Washington, in such sum as may be set and approved by the City as sufficient to
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ensure performance of Astound's obligations under this Franchise Agreement, provided,
however, that such sum shall not exceed 150% of the cost of the telecommunications
system to be installed by Astound in the City rights-of-way. At Astound's sole option,
Astound may provide alternate security in the form of an assignment of funds or a letter
of credit, in the same amount as the bond. All forms of security shall be in the form
reasonably acceptable to the City. The bond shall be conditioned so that Astound shall
observe all the covenants, terms, and conditions and shall faithfully perform all of the
obligations of this Franchise Agreement, and to repair or replace any defective Astound
work or materials discovered in the City's roads, streets, or property.
8. "One- Call" Location and Liability. Astound shall subscribe to and
maintain membership in the regional "One- Call" utility location service and shall
promptly locate all of its lines upon request. The City shall not be liable for any
damages to Astound's system components or for interruptions in service to Astound
customers which are a direct result of work performed for any City project for which
Astound has failed to properly locate its lines and facilities within the prescribed time
limits and guidelines established by One -Call. The City shall also not be liable for any
damages to the Astound system components or for interruptions in service to Astound
customers resulting from work performed under a permit issued by the City.
9. As -Built Plans Required. Astound shall maintain accurate engineering
plans and details of all installations within the City limits and shall provide such
information in both paper form and electronic form using the most current AutoCAD
version prior to close -out of any permit issued by the City and any work undertaken by
Astound pursuant to this Franchise Agreement. The City shall determine the
acceptability of any as -built submittals provided under this section.
10. Recovery of Costs. Astound shall be subject to all permit fees associated
with activities undertaken through the authority granted in this Franchise Agreement or
under ordinances of the City. Where the City incurs reasonable costs and expenses for
review or inspection of activities undertaken through the authority granted in this
Franchise Agreement or any ordinances relating to the subject for which permit fees
have not been established, Astound shall pay such reasonable costs and expenses
directly to the City.
11. Vacation. If, at any time, the City shall vacate any City road, right -of -way
or other City property which is subject to rights granted by this Franchise Agreement
and said vacation shall be for the purpose of acquiring the fee or other property interest
in said road, right -of -way or other City property for the use of the City, in either its
proprietary or governmental capacity, then the City may, at its option and by giving 30
days written notice to Astound, terminate this Franchise Agreement with reference to
such City road, right -of -way or other City property so vacated, and the City shall not be
liable for any damages or loss to Astound by reason of such termination other than
those provided for in RCW 35.99.
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Section 6. Franchise Compliance.
A. Franchise Violations. The failure by Astound to fully comply with any of the
provisions of this Franchise Agreement may result in a written notice from the City
which describes the violations of the Franchise Agreement and requests remedial action
within 30 days of receipt of such notice. If Astound has not attained full compliance at
the end of the 30 -day period following receipt of the violation notification, the City may
declare an immediate termination of all franchise rights and privileges, provided that full
compliance was reasonably possible within that 30 -day period.
B. Emergency Actions.
1. If any of Astound's actions under this Franchise Agreement, or any failure
by Astound to act to correct a situation caused by Astound, is deemed by the City to
create a threat to life or property, financial harm, or cause a delay of the construction,
repair or maintenance of the public improvement, the City may order Astound to
immediately correct said threat, financial harm, or delay or, at the City's discretion, the
City may undertake measures to correct said threat, financial harm or delay itself;
provided that, when possible, the City shall notify Astound and give Astound an
opportunity to correct within a reasonable specified time, said threat, financial harm or
delay before undertaking such corrective measures. Astound shall be liable for all
reasonable costs, expenses, and damages attributed to the correction of such an
emergency situation as undertaken by the City to the extent that such situation was
caused by Astound and shall further be liable for all reasonable costs, expenses, and
damages resulting to the City from such situation and any reimbursement of such costs
to the City shall be made within 30 days of written notice of the completion of such
action or determination of damages by the City. The failure by Astound to take
appropriate action to correct a situation caused by Astound and identified by the City as
a threat to public or private safety or property, financial harm, or delay of the
construction, repair or maintenance of the public improvement shall be considered a
violation of the terms of this Franchise Agreement.
2. If, during construction or maintenance of Astound's facilities, any damage
occurs to an underground facility and the damage results in the release of natural gas or
other hazardous substance or potentially endangers life, health, or property, Astound or
its contractor shall immediately call 911 or other local emergency response number.
C. Other Remedies. Nothing contained in this Franchise Agreement shall limit
the City's available remedies in the event of Astound's failure to comply with the
provisions of this Franchise Agreement, to include but not limited to, the City's right to a
lawsuit for specific performance and/or damages.
D. Removal of System. In the event that this Franchise Agreement is terminated
as a result of violations of the terms of this Franchise Agreement, Astound shall, at its
sole expense, promptly remove all system components and facilities, provided that the
City, at its sole option, may allow Astound to abandon its facilities in place.
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Section 7. Insurance.
A. Astound shall maintain liability insurance written on a per occurrence basis
during the full term of this Franchise Agreement for personal injuries and property
damages. The policy shall contain coverage in the amounts and conditions stipulated in
Title 11 of the Tukwila Municipal Code.
B. Such insurance shall specifically name as additional insured the City, its
officers, and employees, shall apply as primary insurance, shall stipulate that no
insurance affected by the City will be called on to contribute to a loss covered
thereunder, and shall further provide that the policy shall not be modified or canceled
during the life of the permit or Franchise Agreement without giving 30 days written
notice to the City. Notice shall be by certified mail, return receipt requested to the City.
C. If the City determines that circumstances warrant an increase in insurance
coverage and liability limits to adequately cover the risks of the City, the City may
require additional insurance to be acquired. The City shall provide written notice should
the City exercise its right to require additional insurance.
Section 8. Other Permits and Approvals. Nothing in this Agreement shall relieve
Astound from any obligation to obtain approvals or necessary permits from applicable
federal, state, and City authorities for all activities in the Franchise Area.
Section 9. Transfer of Ownership.
A. The rights, privileges, benefits, title, or interest provided by this Franchise
Agreement shall not be sold, transferred, assigned, or otherwise encumbered, without
the prior written consent of the City, with such consent not to be unreasonably withheld
or delayed. No such consent shall be required, however, for a transfer in trust, by other
hypothecation, or by assignment of any rights, title, or interest in Astound's
telecommunications system in order to secure indebtedness. Approval shall not be
required for mortgaging purposes provided that the collateral pledged for any mortgage
shall not include the assets of this franchise. Approval shall not be required for any
transfer from Astound to another person or entity controlling, controlled by, or under
common control with Astound. Astound may license fibers to other users without the
consent of the City provided that Astound remains solely responsible for the terms and
conditions outlined in this Franchise Agreement.
B. In any transfer of this Franchise which requires the approval of the City,
Astound shall show that the recipient of such transfer has the technical ability, financial
capability, and any other legal or general qualifications as reasonably determined by the
City to be necessary to ensure that the obligations and terms required under this
Franchise Agreement can be met to the full satisfaction of the City. The qualifications of
any transferee shall be determined by hearing before the City Council and the approval
to such transfer shall be granted by resolution of the City Council. Any actual and
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reasonable administrative costs associated with a transfer of this Franchise that
requires the approval of the City shall be reimbursed to the City within 30 days of such
transfer.
Section 10. Administrative /Franchise Fees.
A. Pursuant to the Revised Code of Washington (RCW), the City is precluded from
imposing franchise fees for any "telephone business" as defined in RCW 82.16.010 or
"service provider" as defined in RCW 35.99.010, except that fees may be collected for
administrative expenses related to such franchise. Astound does hereby warrant that
its operations as authorized under this Franchise Agreement are those of a telephone
business as defined in RCW 82.16.010 or a service provider as defined in RCW
35.99.010.
B. Astound shall be subject to a $5,000 administrative fee for reimbursement of
costs associated with the preparation, processing, and approval of this Franchise
Agreement. These costs shall include but not be limited to wages, benefits, overhead
expenses, equipment, and supplies associated with such tasks as plan review, site
visits, meetings, negotiations, and other functions critical to proper management and
oversight of the City's right -of -way. Administrative fees exclude normal permit fees as
stipulated in Title 11 of the Tukwila Municipal Code. Payment of the one -time
administrative fee is due 30 days after franchise approval.
C. The City reserves the right to exercise authority it has or may acquire in the
future to charge a franchise fee as authorized by law.
D. In the event Astound submits a request for work beyond the scope of this
Franchise Agreement, or submits a complex project that requires significant
comprehensive plan review or inspection, Astound shall reimburse the City for
amendments and expenses associated with the project. Astound shall pay such costs
within 30 days of receipt of a bill from the City.
E. Failure by Astound to make full payment of bills within the time specified shall
be considered sufficient grounds for the termination of all rights and privileges existing
under this ordinance utilizing the procedures specified in Section 6 of this ordinance.
Section 11. Notices. Any notice to be served upon the City or Astound shall be
delivered to the following addresses respectively:
City of Tukwila
Office of the City Clerk
6200 Southcenter Boulevard
Tukwila, WA 98188
Email: christy.oflaherty @tukwilawa.gov
Phone: 206 -433 -1855
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Astound Broadband, LLC
Attn: James A. Penney, EVP
401 Kirkland Parkplace, Suite 500
Kirkland, WA 98033
Email: jpenney @wavebroadband.com
Phone: 425 -896 -1891
with an additional copy to:
Cinnamon Mueller
307 N. Michigan Ave., Suite 1020
Chicago, IL 60601
Section 12. Indemnification.
A. Astound shall use reasonable and appropriate precautions to avoid damage to
persons or property in the construction, installation, repair, operation, and maintenance
of its structures and facilities within the Franchise Area. Astound shall indemnify and
hold the City harmless from all third party claims, actions or damages, including
reasonable attorney's and expert witness fees, which may accrue to or be suffered by
any person or persons, corporation or property to the extent caused in part or in whole
by any negligent act or omission of Astound, its officers, agents, servants or employees,
carried on in the furtherance of the rights, benefits, and privileges granted to Astound by
this Franchise. In the event any claim or demand is presented to or filed with the City
that gives rise to Astound's obligation pursuant to this section, the City shall within a
reasonable time notify Astound thereof and Astound shall have a right, at its election, to
settle or compromise such claim or demand. In the event any claim or action is
commenced in which the City is named a party, and which suit or action is based on a
claim or demand which gives rise to Astound's obligation pursuant to this section, the
City shall promptly notify Astound thereof, and Astound shall, at its sole cost and
expense, defend such suit or action by attorneys of its own election. In defense of such
suit or action, Astound may, at its election and at its sole cost and expense, settle or
compromise such suit or action. This section shall not be construed to require Astound
to:
1. protect and save the City harmless from any claims, actions, or damages;
2. settle or compromise any claim, demand, suit, or action;
3. appear in or defend any suit or action; or
4. pay any judgment or reimburse the City's costs and expenses (including
reasonable attorney's fees), to the extent such claim arises out of the negligence or
intentional acts of the City, its employees, agents or independent contractors.
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B. To the extent of any concurrent negligence between Astound and the City,
Astound's obligations under this paragraph shall only extend to its share of negligence
or fault. The City shall have the right at all times to participate through its own attorney
in any suit or action that arises out of any right, privilege, and authority granted by or
exercised pursuant to this Franchise when the City determines that such participation is
required to protect the interests of the City or the public. Such participation by the City
shall be at the City's sole cost and expense.
C. With respect to the performance of this Franchise and as to claims against the
City, its officers, agents and employees, Astound expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to
its officers, agents and employees and agrees that the obligation to indemnify, defend
and hold harmless provided for in this paragraph extends to any claim brought by or on
behalf of Astound's officers, agents or employees. This waiver is mutually negotiated
by the parties.
Section 13. Severability. If any section, sentence, clause or phrase of this
ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction,
either party may deem the entire ordinance to be affected and thereby nullified.
However, in the event that a determination is made that a section, sentence, clause, or
phrase in this ordinance is invalid or unconstitutional, the parties may agree to treat the
portion declared invalid or unconstitutional as severable and maintain in force the
remaining provisions of this ordinance; provided that, if the City elects, without
agreement by Astound, to enforce the remaining provisions of the ordinance, Astound
shall have the option to terminate the Franchise Agreement.
Section 14. Reservation of Rights. The parties agree that this agreement is
intended to satisfy the requirements of all applicable laws, administrative guidelines,
rules, orders, and ordinances. Accordingly, any provision of this agreement or any local
ordinance that may conflict with or violate the law shall be invalid and unenforceable,
whether occurring before or after the execution of this agreement, it being the intention
of the parties to preserve their respective rights and remedies under the law, and that
the execution of this agreement does not constitute a waiver of any rights or obligations
by either party under the law.
Section 15. Police Powers. Nothing contained herein shall be deemed to affect
the City's authority to exercise its police powers. Astound shall not by this Franchise
Agreement obtain any vested rights to use any portion of the City right -of -way except for
the locations approved by the City and then only subject to the terms and conditions of
this Franchise Agreement. This Franchise Agreement and the permits issued
thereunder shall be governed by applicable City ordinances in effect at the time of
application for such permits.
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Exhibit A
Astound Broadband, LLC Fiber Optic System Description
Existing Conduit Path:
Beginning at the eastern City limits at SW Grady Way and Monster Road, Astound
owns a single conduit within the conduit path commonly known as the "Lake
Washington Ring ", constructed by 360 Networks, and currently operated by Zayo
Group. This path routes along SW Grady Way, then proceeds north along Interurban
Ave South, which then changes to East Marginal Way South. The route then transitions
at SR 900 to Airport Way South, leaving Tukwila ROW at a point north of SR 900, and
south of Boeing Field. This route then re- enters Tukwila ROW on Airport Way South.
for approximately 2,000 feet, then leaves Tukwila ROW, and continues north into
Seattle.
All Routes in Tukwila will ultimately extend from this existing path to service locations on
the network. Below are the route descriptions working from south to north, identifying
each route and sub -route as a "Spur Route ".
Spur Route 1, 1A
Spur Route 1 (Serving Tukwila Elementary)
Beginning at Interurban Ave South and 58th Ave South, fiber optic system travels
on 58th Avenue South to S. 147th Street, then east to 59th Avenue South, and
then south on 59th Avenue South to Tukwila Elementary School.
Spur Route 1A
Beginning at 58th Avenue South and South 144th Street, proceed west on South
144th Street across 1 -5 to 51st Avenue South. Proceed south on 51st Avenue
South then west on Southcenter Blvd to 42nd Avenue South. Continue south on
42nd Avenue South across Hwy 518, to S. 164th Street, where this route departs
Tukwila ROW. This route will continue south outside Tukwila ROW, and will re-
enter the ROW for a connection to a customer at the Bow Lake Transfer Station
north of S 188th and Orillia Road South.
12
Spur Route 2, 2A, 2B
Spur Route 2
Route begins at Interurban Avenue South and S. 133rd Street, then proceed west
on S. 133rd Street and E. Marginal Way to S. 130th Street, then continues west on
South 130th Street to 37th Avenue South. Continue south on 37th Avenue South
to South 132nd street, then southwest on South 132nd Street, across Tukwila
International Blvd, and on to South 133rd Street., leaving Tukwila ROW at the
western City limits on South 133rd Street.
Spur Route 2A
Beginning at S. 133rd Street and 32nd Avenue South, the route proceeds south on
32nd Avenue Street to South 137th Street, then east on South 137th Street to 37th
Avenue South. Continue south on 37th Avenue South. to South 140th Street, then
east on South 140th Street to 43rd Avenue South. Proceed south on 43rd Avenue
South to South 144th Street, then east to 46th Avenue South to South 150th
Street. Proceed west on South 150th Street to Thorndyke Elementary School to
provide service. This route will also provide services to Cascade Elementary
School and Foster High School along the route.
Spur Route 2B
Beginning at South 132nd Street and 34th Avenue South, proceed north on 34th
Avenue South to South 130th Street, then cross Tukwila International Blvd to 35th
Avenue South. Proceed north on 35th Avenue South to South 124th Street, then
east to East Marginal Way South. The route will continue north on East Marginal
Way South to the existing backbone at Interurban Ave South.
Spur Route 3
Beginning at Interurban Avenue South and 42nd Avenue South, the route will proceed
north on 42nd Avenue South to South 124th Street, then proceed east on South 124th
Street to 50th PI South. Continue south on 50th PI South and South 129th Street, leaving
Tukwila ROW after crossing 1-5.
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EXHIBIT B
Astound Broadband LLC Franchise Agreement Acceptance Form
City of Tukwila
City Clerk's Office
6200 Southcenter Boulevard
Tukwila, WA 98188
Re: Ordinance No. , Adopted on
Dear City Clerk:
In accordance with and as required by Section 4 of City of Tukwila Ordinance No. , passed by
the City Council and approved by the Mayor on (the "Ordinance "), Astound
Broadband, LLC hereby accepts the terms, conditions and obligations to be complied with or performed
by it under the Ordinance.
Sincerely,
Signature
Printed Name and Title
cc: Frank Iriarte, Deputy Public Works Director
15
16
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Program Manager
DATE: July 18, 2014
SUBJECT: East Marginal Way S Stormwater Outfalls
Project No. 91041204, Contact No. 14 -010
Supplemental Agreement No. 1
ISSUE
Approve Supplemental Agreement No. 1 to Contact No. 14 -010 with KPG, Inc. (KPG) to produce 90% plans, specifications,
and cost estimate for the East Marginal Way S (EMWS) Stormwater Outfalls project.
BACKGROUND
Drainage along the northern portion of EMWS is conveyed to the Duwamish River through four separate outfalls. The outfalls
are owned by Jorgensen Forge, The Boeing Company (Boeing), and two by the King County International Airport. The
Jorgensen Forge outfall was abandoned in 2012 under an order from the Environmental Protection Agency (EPA) and flows
have been temporally diverted to a King County Airport outfall. Boeing is currently in final negotiations with the City to transfer
ownership of their outfall.
KPG was contracted for the design report through Contract No. 14 -010. The City received a 2013 -15 Department of Ecology
(DOE) Municipal Stormwater Capacity grant for the EMWS Stormwater Outfalls project. The grant requires that the project
incorporate Low Impact Development (LID) water quality measures within the outfall basins.
ANALYSIS
The City submitted the required design report to the WA State DOE for review. The DOE is requiring that additional analysis
be done to demonstrate that the planned permeable pavement LID technique proposed in the Design Report is appropriate at
this location due to the areas designation as a Superfund Site. Supplement No. 1 will address the DOE's concerns and take
the design to the 90% level. Completion of final design will be done once additional design and construction funding is
secured.
BUDGET SUMMARY
This project will be funded through the 412 Surface Water Fund using WA State DOE grant funds. In addition to the DOE
Municipal Stormwater grant, the City also received $50,000 in a DOE Watershed Grant. It is proposed that $20,000 from the
DOE Watershed grant be used to fund this design effort.
Design Report
90% Design
DOE Municipal Stormwater Capacity Grant
DOE Watershed Grant
Contract and Funding Total
Cost
$ 21,704.32
117,889.40
$139,593.72
Budget
$120,000.00
20,000.00
$140 000.00
RECOMMENDATION
Council is being asked to approve Supplement Agreement No. 1 with KPG, Inc. in the amount of $117,889.40 and consider
this item at the July 28, 2014 Committee of the Whole meeting and subsequent August 4, 2014 Regular Meeting.
Attachments: Page 88 of 2014 CIP
Page 87 of Proposed 2015 CIP
Supplemental Agreement No. 1
W: \PW Eng \ PROJECTS \A- DR Projects \East Marginal Way Stormwater Outfalls (91041204) \KPG \Info Memo EM Way S Outfalls Supp #1 FINALdoc.doc
17
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204
DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River.
JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co.,
Jorgensen Forge, and two King County Airport storm systems without easements.
STATUS: Jorgensen Forge outfall was closed in 2011 under an order from the US EPA. The Boeing Company
contacted the City in 2009 requesting that the City take over ownership of their storm line and outfall.
MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system.
City Attorney is working on the easements for Jorgensen's and Boeing's outfalls. Phase I: Adopt Boeing's
COMMENT: Z Line and then line lower portion of pipe in 2014. Phase II: Line pipe, add water quality device and connect
Jorgenson's drainage to Boeing's Z Line in 2015 and 2016. DOE design grant proposed in 2014.
FINANCIAL Through Estimated
(in $000's)
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Design
56
120
10
50
236
Land (R /W)
0
Const. Mgmt.
10
30
94
134
Construction
100
191
550
841
TOTAL EXPENSES
56
0
120
120
271
644
0
0
0
1,211
FUND SOURCES
Awarded Grant
0
Proposed Grant
120
120
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
56
0
0
120
271
644
0
0
0
1,091
TOTAL SOURCES
56
0
120
120
271
644
0
0
0
1,211
rofect Location
2014 - 2019 Capital Improvement Program
88
18
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204
DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River.
JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co.,
Jorgensen Forge, and two King County Airport storm systems without easements.
Jorgensen Forge outfall was closed in 2011 under an order from the US EPA. The Boeing Company
STATUS: contacted the City in 2009 requesting that the City take over ownership of their storm line and outfall. A
consultant is preparing design for rerouting the Jorgensen outfall and adding water quality features.
MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system.
City Attorney is working on the easements for Jorgensen's and Boeing's outfalls. Phase I: Adopt Boeing's
COMMENT: Z Line and then line lower portion of pipe in 2014. Phase II: Line pipe, add water quality device and connect
Jorgenson's drainage to Boeing's Z Line in 2015 and 2016. DOE design grant proposed in 2014.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
59
140
10
50
259
Land (R/W)
0
Const. Mgmt.
10
30
91
131
Construction
100
191
550
841
TOTAL EXPENSES
59
140
120
271
641
0
0
0
0
1,231
FUND SOURCES
Awarded Grant
120
120
Awarded Grant
20
20
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
59
0
120
271
641
0
0
0
0
1,091
TOTAL SOURCES
59
140
120
271
641
0
0
0
0
1,231
2015 - 2020 Capital Improvement Program
87
19
SUPPLEMENTAL AGREEMENT No.1
AGREEMENT NO. 14 -010
PROJECT No. 91041204
City of Tukwila
Public Works Department
6300 Southcenter Boulevard #100
Tukwila, WA 98188
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
PROJECT: E. Marginal Way S Stormwater Outfalls Project — Prepare 90% Design
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 4th day of February, 2014.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide additional survey, geotechnical, environmental, and final design
services in accordance with the scope of work included as Exhibit A.
Article 3, Duration of Agreement, Time for Performance, shall be modified as follows:
The Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than April 1, 2015 unless an extension of such time is granted in writing by the City.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $117,889.40 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$139,593.72 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2014.
APPROVED: APPROVED:
CITY OF TUKWILA KPG, INC.
Jim Haggerton
Mayor
Attested:
Christy O'Flaherty, City Clerk
Nelson Davis, P.E.
Principal
20
EXHIBIT A
City of Tukwila
East Marginal Way South
Stormwater Outfalls Project
Supplement No. 1
Prepare 90% Design
Scope of Work
July 15, 2014
Drainage from East Marginal Way South historically discharged through outfalls owned
and operated by the Boeing Company, Jorgensen Forge, and two King County Airport
storm systems. The Jorgensen Forge outfall was abandoned in 2012 under orders
from the Department of Ecology (DOE) due to contaminants within the conveyance
pipe and this East Marginal Way South discharge has been temporarily diverted to the
King County Airport outfall.
Grant funds may be available from DOE through the 2013 -15 Municipal Stormwater
Capacity Grant Program for permanent outfall modifications. In order to be eligible for
this grant program, the project must incorporate Low Impact Development (LID) water
quality measures to the extent feasible within the outfall basin. An analysis for a
permanent conveyance solution was completed by GHD Consultants in September
2011. This analysis provided conveyance options for the abandoned Jorgensen
Outfall, but did not consider water quality retrofit as required by the current DOE grant
program. The grant program requires all participants to submit a pre- design report to
determine grant eligibility.
Under the original contract authorization, KPG prepared a pre- design report in the
format required for the 2013 -15 Municipal Stormwater Capacity Grant Program based
on previous conveyance analysis and findings of water quality analysis. Maps and
layouts for the pre- design report will be based on aerial mapping, GIS data, and
available as -built data.
DOE has provided comments to this report and determined that the project remains
eligible for design grant funds. This supplement is provided to complete survey,
environmental documentation, geotechnical analysis, and 90% design in accordance
with the attached scope of work and grant funding requirements.
City of Tukwila
EMW Stormwater Outfalls — Supp 1 Page 2 of 6
KPG, Inc.
July 15, 2014
21
TASK 1 — MANAGEMENT / COORDINATION / ADMINISTRATION
1.1 The Consultant will provide continuous project management for the project duration (8
months).
1.2 The Consultant shall prepare monthly progress reports identifying work in progress,
upcoming work elements, and reporting of any delays, problems, or additional
information needs. The monthly progress reports shall be submitted with invoices.
Task 1 Deliverables:
• Monthly progress reports (8 months).
TASK 2 — SURVEY AND BASE MAPPING
2.1 The Consultant shall perform field surveys and prepare base maps within the project
limits and prepare 1" = 20' detailed topographic base maps of each street corridor.
2.2 The Consultant shall field verify the base map for accuracy.
2.3 The Consultant shall coordinate field utility locates for underground utilities, by
subcontracting with a reputable locate firm to paint horizontal utility locations prior to
topographic survey updates for inclusion on the project base maps.
2.4 Research available public records and perform field ties to show existing right of way
on the project base maps.
Task 2 Deliverables:
• Electronic Base Map showing utility locations, surface features, contours, and existing
right -of -way.
Task 2 Assumptions:
• Basemap will be prepared in AutoCAD Civil 3D 2013 using KPG drafting standards
• Right -of -way Plans, legal descriptions, or acquisition will not be required.
• Potholing, if required, will be provided by private utility owners.
TASK 3 — GEOTECHNICAL EXPLORATION
3.1 GEOTECHNICAL SERVICES: Geotechnical services will support design and
construction of the new storm drain and will be performed by GeoDesign under
subcontract to the Consultant. The purpose of these services will be to explore
subsurface conditions at the proposed locations of the improvements and provide
integrated geotechnical and environmental services to support design of the planned
City of Tukwila
EMW Stormwater Outfalls — Supp 1 Page 3 of 6
KPG, Inc.
July 15, 2014
22
improvements. The specific scope of services will include:
• Review of the pre- design plans and existing geotechnical and environmental
information.
• Attend a kick -off meeting with the project team.
• Plan and perform a subsurface investigation that includes:
• Complete a traffic control plan for the proposed work and obtain
appropriate right -of- way (ROW) permits.
• Identify and mark boring locations based on proposed improvements and
existing utility information. During Phase I of the project for the pavement
rehabilitation along East Marginal Way we encountered numerous utility
conflicts that created challenges with completing borings along the roadway.
Separate site visits will be necessary to locate the borings and complete the
utility locate services and then review locates to verify the proposed locations
are clear of utilities.
• Complete up to 6 subsurface borings to the base of the proposed pavement
section or bioretention cell and complete in situ infiltration tests. Borings will
be completed to a depth of 15 feet BGS or groundwater, whichever is less, to
explore conditions below the base of each facility. Soil samples will be
collected at 2.5 -foot intervals to the bottom of each boring. Samples will be
screened for potential volatile organic compounds with a photoionization
detector. Environmental samples will be collected of material suspect of
contamination.
• Complete in situ falling head tests in each boring to obtain an estimate of the
short -term infiltration rate.
• Maintain a detailed log of the explorations, and obtain samples of soil
encountered.
• Perform geotechnical laboratory testing that includes 3 grain -size determinations
and 3 grain -size determinations with hydrometer tests, up to 7 moisture content
determinations, and 6 cation exchange capacity and organic content tests for
evaluation of soil water quality treatment capacity.
• Perform analytical testing to screen samples suspect of being impacted by
contaminants. Required tests will vary depending on the type of contamination
suspected. We have provided an analytical testing allowance for the tests.
• Provide a draft report that summarizes the results of our investigation and our
conclusions and recommendations regarding the following:
• Subsurface conditions
• Results of environmental screening and analytical testing
• Results of in situ infiltration tests and geotechnical laboratory tests
• Estimated long -term infiltration rates based on our experience, results of in
situ testing, and laboratory testing
• Impacts associated with stormwater infiltration
• Subgrade preparation and fill materials for construction.
• Attend a post draft report meeting to discuss findings and conclusions.
• Prepare a final report that incorporates design team comments on the draft report.
City of Tukwila
EMW Stormwater Outfalls — Supp 1 Page 4 of 6
KPG, Inc.
July 15, 2014
23
Task 3 Deliverables:
• Right -of -Way Permit Application, including Traffic Control Plan
• Draft Report (electronic PDF copy)
• Final Report (three paper copies and a PDF electronic copy)
TASK 4 — UTILITY AND AGENCY COORDINATION
4.1 Washington Department of Ecology: The Consultant shall prepare for and attend up to two (2)
coordination meetings and provide necessary phone and email communication with DOE and
the City for review and comment of the pre design and design submittal.
4.2 Boeing: The Consultant shall prepare for and attend up to two (2) coordination meetings with
the City and Boeing to coordinate access and design information for work on Boeing property.
4.3 Private Utilities (gas, water, sewer, power, telephone, cable): The Consultant shall distribute
design submittals to utility owners and identify and conflicts and potholing needs. Utility
provided potholes shall be surveyed by the Consultant and incorporated into base maps.
4.4 BNSF: The Consultant shall attend up to two (2) meetings with the City and BNSF to
coordinate construction access for pipe installation.
Task 4 Deliverables:
• Plan distribution to private utilities.
Task 4 Assumptions:
• Potholing of existing private utilities, if required, will be performed by the utility owner and is not
included in this scope of work.
• No permits will be required by BNSF for work in the City right of way.
• Obtaining easements from Boeing is not included in this scope of work.
TASK 5 — PERMITTING
5.1 The Consultant shall prepare a draft and final SEPA checklist describing the project
improvements for submittal and coordination by the City.
5.2 EO 05 -05 requires all state agencies with capital improvement projects consult with the
Department of Archaeology and Historic Preservation (DAHP) and concerned tribes. Its
purpose is to ensure state agencies take lead in protecting and preserving the rich history of
Washington State. Consultations under 05 -05 will involve completing the following tasks.
• Identification of the project's area of potential impacts (API). The API shall be mapped and
City of Tukwila
EMW Storm water Outfalls — Supp 1 Page 5 of 6
KPG, Inc.
July 15, 2014
24
include all areas proposed for ground disturbance, including staging areas.
• Preparation of the EZ1 form
• Submit the EZ1 form to DAHP.
Task 5 Deliverables:
• Draft and Final SEPA checklist, 2 paper copies and 1 pdf.
• Executive Order 05 -05 documentation noted above.
Task 5 Assumptions:
• No other permits will be required.
• Fees, signage, and public notice of SEPA will be by the City.
TASK 6 — FINAL DESIGN
The Consultant shall prepare Final Plans, Specifications and Estimates for review and approval by the
City based on City and DOE comments received at the 30% design submittal. Plans shall be
formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard
details and WSDOT standard plans will be supplemented with project specific details as required.
6.1 The Consultant shall prepare 60% complete drawings of the project. The 60% submittal will
include responses to all comments received from the 30% review by the City and DOE and
include re- submittal to DOE for review.
6.2 The Consultant shall prepare 90% complete drawings of the project. The 90% submittal will
include responses to all comments received from the 60% review.
6.3 The Consultant will calculate quantities and prepare construction cost opinions in support of
the 60% and 90% Plans.
6.4 The Consultant will prepare 90% specifications for review and approval by the City.
Specifications will be based on 2012 WSDOT Standard Specifications, using contract
boilerplate and general special provisions provided by the City.
Task 6 Deliverables:
60% and 90% Submittals
• One (1) % -size unbound, seven (7) % -size bound of the Construction plans.
• One (1) hard copy, and two (2) electronic version (PDF and Excel) of the Engineer's Estimate of
Probable Cost..
• One (1) electronic version of the Special Provisions and seven (7) hard copies.
• One (1) hard copy with a summary of responses to the previous submittal.
City of Tukwila
EMW Storm water Outfalls — Supp 1 Page 6 of 6
KPG, Inc.
July 15, 2014
25
Task 6 Assumptions:
• Grant funding is only for 90% Design. Bid documents, if required will be prepared under a future
supplement and include current specifications at time of bid.
Additional Services
The City may require additional services of the Consultant in order to advance the project corridor
through final design, bidding and /or construction. This work may include items identified in the current
task authorizations as well other items, which may include, but are not necessarily limited to the following:
• Right of way and easement research and /or acquisition
• Providing bid documents and bid period assistance
• Providing construction phase support
• Preparation of Record Drawings
These services will be authorized under a future contract supplement if necessary. At the time these
services are required, the Consultant shall provide a detailed scope of work and an estimate of costs.
The Consultant shall not proceed with the work until the City has authorized the work and issued a
notice to proceed.
City of Tukwila
EMW Stormwater Outfalls — Supp 1 Page 7 of 6
KPG, Inc.
July 15, 2014
26
HOUR AND FEE ESTIMATE
Project: City of Tukwila
East Marginal Way S.
Stormwater Outfalls Project
Supplement No. 1 - Prepare 90% Design
EXHIBIT B
KPG
i Architecture •
Landscape Architecture
• Civil Engineering •
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 165.00
Senior
Engineer
$ 153.37
Project
Engineer
$ 119.72
Design
Engineer
$ 100.49
CAD
Technician
$ 86.54
Const
Inspector
$ 99.29
Survey
Crew
$ 139.01
Senior
Admin
$ 100.49
Office
Admin
$ 58.11
Fee
Task 1 - Management, Coordination, Administration
1.1 Project Management (8 months)
1.2 Prepare monthly progress reports
Task Total
8
0
0
0
0
0
0
8
8
8
0
8
0
0
0
0
0
8
16
0
8
0
0
0
0
8
16
$ 2,588.79
$ 2,742.64
$ 5,331.43
Task 2 - Survey and Base Maps
2.1 Topographic survey
2
0
0
50
0
0
50
2
0
$ 12,506.04
2.2 Field verify base maps
0
0
4
0
4
0
0
0
0
$ 825.04
2.3 Utility pick ups
1
0
0
10
0
0
10
0
0
$ 2,560.01
2.4 Incorporate GIS right of way into base maps
1
0
4
0
0
0
0
0
0
$ 643.88
Reimbursable - Utility locates
$ 3,000.00
Task Total
4
0
8
60
4
0
60
2
0
$ 19,534.97
Task 3- Geotechnical Exploration
3.1 Geotechnical coordination
Reimbursable - Geotechical allowance (GeoDesign)
Task Total
4
2
8
0
4
0
0
2
4
4
2
8
0
4
0
0
2
4
$ 2,704.08
$ 30,000.00
$ 32,704.08
Task 4 - Utility and Agency Coordination
4.1 DOE coordination
8
4
16
8
4
0
0
0
4
$ 5,231.51
4.2 Boeing coordination
4
4
4
0
4
0
0
0
4
$ 2,330.96
4.3 Franchise utility coordination
2
0
8
0
8
0
8
0
4
$ 3,324.62
4.4 BNSF coordination
4
8
8
0
4
0
0
0
4
$ 3,423.32
Reimbursable - Mileage
$ 200.00
Reimbursable - Reprographics
$ 250.00
Task Total
18
16
36
8
20
0
8
0
16
$ 14,760.41
Task 5 - Permitting
5.1 Executive Order 05 -05
0
0
2
0
0
0
0
2
2
$ 556.64
5.2 Prepare and submit SEPA checklist
4
0
8
0
8
0
0
0
4
$ 2,542.52
Reimbursable - Environmental Documentation (Widener)
2
4
8
8
8
0
0
0
$ 2,500.00
Task Total 0
0
2
0
0
0
0
2
2
$ 5,599.16
Task 6 - Final Design
6.1 Prepare 60% Plan Submittal
8
16
60
40
16
0
0
0
4
$ 16,593.76
6.2 Prepare 90% Plan Submittal
8
12
40
40
16
0
0
0
4
$ 13,585.88
6.3 Calculate quantities and prepare cost opinions
2
4
8
8
8
0
0
0
0
$ 3,397.47
6.4 Prepare 90% Specifications
4
8
16
0
0
0
0
0
16
$ 4,732.24
Reimbursable - Mileage
$ 150.00
Reimbursable - Reprographics
$ 1,500.00
Task Total
22
40
124
88
40
0
0
0
24
$ 39,959.35
Project Total: $ 117,889.40
7/16/2014
28
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Directo
BY: Jeff Morton, Fleet Superintendent
DATE: July 18, 2014
SUBJECT: Accelerated Vactor Truck Purchase
ISSUE
Accelerate the replacement of the City's 1998 Vactor Truck purchase scheduled in the 2015 budget.
BACKGROUND
Unit #1309 is a 16 year -old Vactor truck that is used for cleaning the City's sewers. Unit #1309 was fully
depreciated in 2009 and has required costly repairs since that date to keep it in service. At the present
time, the unit has been taken out of service due to a cracked block of the diesel auxiliary motor that runs
the fan. The main drive engine has excessive blow by of oil onto the street due to worn piston rings and
cylinder liners. The high pressure pump is also showing deterioration exhibited by piston seal material
plugging the rotter nozzle.
ANALYSIS
The repairs required to bring the Vactor truck back to usability is approximately $90,000 and would exceed
the assessed value of the truck.
BUDGET SUMMARY
Unit #1309 is scheduled for replacement in 2015 and staff has $600,000 listed in the preliminary 2015
Biennial Budget for the purchase. Fleet would like to accelerate the purchase to this year. The replacement
cost would be $522,795.36, including tax, with payment due upon delivery of the vehicle. The Vactor truck
is a large vehicle and it will take approximately 6 months to build, so the actual payment will be in January
2015.
RECOMMENDATION
Tukwila Municipal Code 3.32.040 states "Any unbudgeted capital equipment or fixed asset item, including
components or services of items, shall be approved by the Mayor and three affirmative votes of the
respective Council committee assigned to the requesting department. `Fixed asset' items are defined as
costing at least $5, 000 and having a useful life of at least two years."
Staff recommends that the Utilities Committee authorize the Mayor to approve the purchase of a new
Vactor truck for the Water /Sewer Department in the amount of $522,795.36 out of the 2015 Budget line
501.02.594.480.64.00 with final payment in 2015.
Attachments: Photo of Vactor Truck
Draft 2015 Fleet Purchases
State Contract Price w /Options
Platform
W: \Shared Copy Only \Jeff\Info Memo Vactor #1309 2014 Purchase.docx
29
30
NEW & REPLACEMENT PURCHASES IN 2015-
CURRENT UNIT
=--).
!POLICE:
1 Cargo Van tai
k UNIT #
[ PURCHASE YEA
Estimated. -.
2015 2016
1275 $ 60,000
UNIT
2030 Cargo Van, High Roof
Extended Area
2 !Detective Sedan
3 ;Detective Sedan
4 Detective Sedan
1120
1123
1141
5 :Detective Sedan 1116
1 6 !,Detective Sedan 1163
7 ,Detective, Sniper 3900
8 1Admin Sedan, ER Admin 1717
9 'Patrol Vehicle 1715
10 ;Patrol Vehicle
11 'Patrol Vehicle
1728
1729
12 1Patrol Vehicle 1185
13 Patrol Vehicle 1724
14 :Patrol Vehicle, K -9 1722
;FIRE:
15 Pumper ▪ 1352
16 'SUV, ER Admin 5569
17 SUV, ER Admin
18 1Cargo Van, Prevention
19 Pickup, Prevention
'SHARED COSTS (25% ST /SE /SW/WA):
30,000 2025 Detective Sedan
30,000 2025 Detective Sedan
30,000 1 2025 Detective Sedan
30,000 2026 Detective Sedan
30,000 1 2026 Detective Sedan
63,000 = 2022 Detective, Sniper
54,000 2022 Admin Sedan, ER Admin
66,000 2020 ?Patrol Vehicle
66,000, 2020 Patrol Vehicle
66,000 2020 Patrol Vehicle
66,000 2021 Patrol Vehicle
66,000 2021 Patrol Vehicle
73,000 2021 Patrol Vehicle, K -9
765,000 2031 Pumper
70,000 2023 1SUV, ER Admin
5587 70,000 2023
SUV, ER Admin
1208 35,000 1 2025 ,SUV, Utility
1226 50,000 2026 ;13/4- Ton Pickup, Prevention
I i 20 :Dump Truck, 10 yd. 1380 320,000 2030 1- Dump Truck, 10 yd.
21 i (new) 95,000 2030 ;Mini Excavator w/ Trailer td
SHARED COSTS (50% SE/WA):
' I 22 Vactor 1309 600,000 r 2030 Vactor
STREET: :
23 I 1380
!SEWER / SURFACE WATER:
24
WATER:
2900
25 'Cargo Van 1228
PARKS:
1 26 Mower, front deck 1680
27 Mower, front deck 1677
25,000
22,000
2030 De -icer Spray Tank (`)
50,000
40,000
28' Trailer 1011
3GOLF:
I 29 I Top Dresser 1474 1 18,000
30 'Cart, Utility 1062 10,000
31 Mower, Greens I 1649
2020 Add Camera to Video
(Inspection Vehicle °))
2025 :- Pickup, Service Truck
2025 Mower, front deck
45,000 2031 Mower, front deck
20,000 2036 ,Trailer
2030 Top Dresser
32 'Mower, Reelmaster 6605
;'PLANNING (DCD):
33 (new)
BUILDING MAINTENANCE:
34 Manlift, Genie Lift 23"
IEOUIPMENT RENTAL:
Tool, Portable Heavy Duty
2025 Cart, Utility
40,000 2026 :Core Harvester
85,000 I 2026 Mower, Reelmaster
23,000
2030 Code Enf Admin Sedan"
1898
25,000
2035 Manlift
35
9611
Hoist (b)
25,000
2040 Tool, Portable Heavy Duty
Hoist
Total by YEAR
Grand Total
1,830,000
$1,333,000
$ 3,163,000
(a) Re- purpose /re- assign low use unit # 1275 to Custodians eliminating purchase budgeted in 2014
(b) Adds value to existing units
(`) Purchase De -icer tank instead of new Sander for dual response abilities
d) Purchase dependent upon approval
7/11/2014 I 11:00 AM
WSDOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK
CONTRACT 01912 - Item 0818
CUSTOMER:
Contact Name
Address
City/State/Zip
Phone# / Fax #
Sales Representative
Qty OPT #
City of Tukwila
Jeff Morton
14000 Interurban Avenue South
Tukwila, WA. 98168 -4723
(206) 433 -1866
Dave Armstrong
DESCRIPTION
Vactor 2110 J6 Plus Five Axle Truck (Base Bid Price)
General Specifications (See Bid Specs for More Detail)
Vactor 2110 J6 / International Chassis Model 7600 -6x4
10 Yard Debris Body
1,000 Gallons Water Capacity
Two Stage 1.6 John Deere Auxiliary Engine with Fluid Coupler
Vactor Water Pump (80gpm @ 2,500psi)
Hydraulic Hose Reel with 600' of 1" Sewer Hose
Handgun System
20 Cubic Feet of Toolboxes
6" Butterfly Valve /Rear Door
1
1
1
1
1
1
1
1
1
1003P
1007P
1014P
1015P
1015PA
1023PA
2001p
4004P
4006p
4010p
5015P
6002P
6004PD
6008P
6011P
6017P
8003P
8008P
8008PA
8028P
9000P
8012P
9071PA
9071PG
P112
Options Included In Price Listed Below
(Items in Brackets Are Eligible for Deduction from Price
Date:
5/7/13
378,488.00
6/26/2014
Ext
378,488.00
Debris Body Flush Out
6" Butterfly Valve /Rear Door
Centrifugal Separators - Plus Style
Folding Pipe Rack - Curbside
Folding Pipe Rack - Street Side
Laminated Lube Chart
Low Water Warning Light /Alarm & Water Pump Flow Indicator
8 ft Hydraulic Telescopic Boom
Joystick Boom Control
Post Type Front Bumper Boom Storage
Front & Rear Handgun Couplers
600' x 1" Aero Quip Sewer Hose (300' of 1 1/4" for WSDOT
Units)
Rear Pinch Roller Only
Hose Reel Manual Rewind
Handgun Hose Reel - Spring Retractable with 50' Hose
Hydraulic Shut Off Valves at Suction, Return, Filter Line (3)
Handlight With Retractable Reel and Bumper Plug
Brackets and Wiring for Revolving Light or Strobe (Rear)
Brackets and Wiring for Revolving Light or Strobe (Front)
Worklights on Ext /Tele Boom
Additional Vactor Manual
Additional Connector for Hand Light - rear
Toolbox
Toolbox
Module - Imron Paint (Primer Base)
$ (978.00)
$ (536.00)
$ (3,421.00)
$ (678.00)
$ (678.00)
$ (40.00)
$ (421.00)
$ (9,124.00)
$ (516.00)
$ (351.00)
$ (344.00)
$ (655.00)
$ (927.00)
$ (344.00)
$ (842.00)
$ (618.00)
$ (366.00)
$ (284.00)
$ (284.00)
$ (509.00)
$ (106.00)
$ (93.00)
$ (1,632.00)
$ (1,041.00)
$ (1,344.00)
$ (536.00)
$ (9,124.00)
$ (344.00)
$ (655.00)
$ (927.00)
$ (344.00)
$ (366.00)
$ (284.00)
$ (284.00)
Vector 2110J6
1 OF 3
32
WSDOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK
CONTRACT 01912 - Item 0818
1
6" Standpipe
$ (599.00)
$ (599.00)
Decant Flush
$ (599.00)
1
Hard Elbow
$ (529.00)
$ (529.00)
Air Gap
$ (458.00)
1
1 1/4" 10' Leader Hose
$ (67.00)
$ (67.00)
1
Debris Body Chute
$ (2,468.00)
$ (2,468.00)
1
6' Operator Safety Tube Handle
$ (317.00)
$ (317.00)
1
Water Pump Overpressure Warning Light
$ (212.00)
$ (212.00)
High hydraulic temp alarm
$ (317.00)
1
Handgun Shut Off Vavlves at Each Location
$ (353.00)
$ (353.00)
1
#10 Stiorm Nozzles w/ 8 Replaceable Nozzles - 80GPM
$ (244.00)
$ (244.00)
1
Nozzle Pipe for #110 Nozzle - 1" Pipe (Included w / #10 Nozzle)
$ (55.00)
$ (55.00)
1
8" adjustable Air Adapter
$ (180.00)
$ (180.00)
1
6" Adjustable Air Adapter
$ (226.00)
$ (226.00)
6" Quick Clamp Assembly
$ (19.00)
1
8" x 6" Flange Adapter
$ (79.00)
$ (79.00)
6" Lay Flat Drain Hose one end camlock and cap on knife valve
$ (124.00)
Catch Basin Handle Assembly
$ (316.00)
6" x 3' Alum Pipe Assy
$ (146.00)
6" x 7.5' Alum Pipe Assy
$ (256.00)
1
Deduct for IH 7600 Chassis (Includes Pusher & Tag Axles)
$ (127,388.00)
$ (127,388.00)
Deduct Chassis Pusher Axle Only
$ (7,656.00)
Deduct Chassis Tag Axle Only
$ (7,656.00)
TOTAL DEDUCTIONS
$ (145,581.00)
VACTOR OPTIONS TO ADD /DEDUCT
1
Hydrostatic drive fan
$ 13,902.00
$ 13,902.00
1
1004P
Debris Body Vacuum Relief System With Debris Body Load Limit
Alarm
$ 2,117.00
$ 2,117.00
1
1009PD
Full Width Swinging Perforated Decant Screen
$ 806.00
$ 806.00
1
1023P
Lube Manifold
$ 2,324.00
$ 2,324.00
1
2006P
Air Purge Using Chassis Air System
$ 1,329.00
$ 1,329.00
1
2016P
1300 Gallon Water Capacity
$ 2,782.00
$ 2,782.00
1
4014P
5x5 Boom
$ 18,280.00
$ 18,280.00
1
4011PB
Wireless Remote System
$ 4,810.00
$ 4,810.00
5008PA
12GPM Cold Weather Recirc System (Fan Systems)
$ 3,118.00
1
5010P
Accumulator System for Water System
$ 2,829.00
$ 2,829.00
1
5021P
Hydro Excavator System With High Pressure Relief System
(Requires Part #5010 Accumulator)
$ 3,521.00
$ 3,521.00
1
5023P
Fan Flush Out System
$ 522.00
$ 522.00
1
6004PB
Indexing Automatic Hose Level Wind Guide
$ 5,333.00
$ 5,333.00
1
6019P
Rodder Pump Drain Valves (2)
$ 510.00
$ 510.00
1
1008P
3:00 position decant 6" knife valve with camlock
$ 1,263.00
$ 1,263.00
1
8020PA
6 light package whelen
$ 5,602.00
$ 5,602.00
1
Scale system tied into debris body relief
$ 8,400.00
$ 8,400.00
1
6002PA
600' shark hose
$ 7,104.00
$ 7,104.00
1
1022p
Splash shield
$ 1,565.00
$ 1,565.00
1
8002P
Coily cord hand light
$ 383.00
$ 383.00
1
9071PF
Toolbox
$ 3,287.00
$ 3,287.00
Vactor 2110J6
2 OF 3
33
9071PD
WSDOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK
CONTRACT 01912 - Item 0818
Toolbox
$ 2,563.00 $ 2,563.00
Tandem Axle 2013 Kenworth T800
$ 125,361.00
$ 125,361.00
6005PD
Digital hose counter
1,762.00
$ 1,762.00
9021PB
Quad camera
$ 3,003.00
$ 3,003.00
9070PA
Front bumper toolboxes
$ 2,024.00
$ 2,024.00
8001PB
Arrow stick -tam?
2,112.00
$ 2,112.00
4013P
Rotatable inlet hose
591.00
$ 591.00
9070PB
Long Handle tool storage
359.00
359.00
1015PB
Folding pipe rack on rear door
$ 1,066.00
$ 1,066.00
6011P
Additional hose reel inside front bumper wing
842.00
842.00
TOTAL ADDITIONS
on -Con;
10 I s tf` belc
Camlock fire hose connection to truck
$ 0.01
$ 226,352.00
$
0.01
33838
8" x 2 each 4" splitter
680.00
$
680.00
UA25268
8" x 7.5' catch basin extensions
$ 195.00
390.00
UA34766B -8
6" x 7' catch basin extensions
$ 225.00
$
225.00
698638
4" x 6' catch basin extension tubes
148.00
$ 296.00
69862B
4" x 5' extension tube
$ 148.00
$ 148.00
4" clamp
$
28.00
28.00
32087
6" clamps
$ 30.00
$
120.00
16584D
8" clamp
$
32.00
$
128.00
Grease nozzle
$ 700.00
$
700.00
Flusher nozzle
$ 750.00
$ 750.00
Rambo Nozzle
$
650.00
$
650.00
8 " -12" adjustable skid
$
350.00
$ 350.00
Vanguard system
$ 6,800.00
$ 6,800.00
Vactor inspection trip 6 people
$ 5,000.00
$ 5,000.00
TOTAL Non Contract items
$ 16,265.01
Total Revised Price
$ 475,524.01
$ 46,601.35
$ 522,125.36
Delivery time frame per contract is 180 - 240 days after receipt of order
If non stock chassis is ordered delivery is 6 months after receipt of chassis at Vactor Mfg.
Customer Approval Date
Sales Representative Approval Date
Vactor 2110J6
3 OF 3
34
Platform: Vactor Truck
Unit (s):
Vehicle
I Part #
Qty
Description
Total Item Cost
1
Base vehicle
$ 475,524.01
9.8% tax
$ 46,601.35
State Contract Total
$ 522,125.36
501.02.594.480.64.00
BASE VEHICLE SUB TOTAL
$ 522,125.36
501.01.548.650.49.00
Licensing
$ 45.00
BASE VEHICLE GRAND TOTAL
$ 522,170.36
501.02.594.480.64.00
1
VHF Radio
$375.00
1
Pair of Wheel Chocks
$45.00
501.01.548.650.34.02
Graphics
$ 50.00
BBP
$ 40.00
First Aid Kit
$ 40.00
Emergency Triangles
$ 75.00
OUTFITTING TOTAL
$625.00
In -house Outfitting Labor
Cost Summary
Base vehicle
$ 522,170.36
Outfitting
$ 625.00
Grand Total Capitalization
$ 522,795.36
Budget
$ 600,000.00
(Over) / Under Budget
$ 77,204.64
Outfitting Labor
Grand Total
$ 522,795.36
35