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Home My WebLink AboutUtilities 2014-07-21 Item 2C - Purchase - Accelerated Vactor TruckTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Directo BY: Jeff Morton, Fleet Superintendent DATE: July 18, 2014 SUBJECT: Accelerated Vactor Truck Purchase ISSUE Accelerate the replacement of the City's 1998 Vactor Truck purchase scheduled in the 2015 budget. BACKGROUND Unit #1309 is a 16 year -old Vactor truck that is used for cleaning the City's sewers. Unit #1309 was fully depreciated in 2009 and has required costly repairs since that date to keep it in service. At the present time, the unit has been taken out of service due to a cracked block of the diesel auxiliary motor that runs the fan. The main drive engine has excessive blow by of oil onto the street due to worn piston rings and cylinder liners. The high pressure pump is also showing deterioration exhibited by piston seal material plugging the rotter nozzle. ANALYSIS The repairs required to bring the Vactor truck back to usability is approximately $90,000 and would exceed the assessed value of the truck. BUDGET SUMMARY Unit #1309 is scheduled for replacement in 2015 and staff has $600,000 listed in the preliminary 2015 Biennial Budget for the purchase. Fleet would like to accelerate the purchase to this year. The replacement cost would be $522,795.36, including tax, with payment due upon delivery of the vehicle. The Vactor truck is a large vehicle and it will take approximately 6 months to build, so the actual payment will be in January 2015. RECOMMENDATION Tukwila Municipal Code 3.32.040 states "Any unbudgeted capital equipment or fixed asset item, including components or services of items, shall be approved by the Mayor and three affirmative votes of the respective Council committee assigned to the requesting department. `Fixed asset' items are defined as costing at least $5, 000 and having a useful life of at least two years." Staff recommends that the Utilities Committee authorize the Mayor to approve the purchase of a new Vactor truck for the Water /Sewer Department in the amount of $522,795.36 out of the 2015 Budget line 501.02.594.480.64.00 with final payment in 2015. Attachments: Photo of Vactor Truck Draft 2015 Fleet Purchases State Contract Price w /Options Platform W: \Shared Copy Only \Jeff\Info Memo Vactor #1309 2014 Purchase.docx 29 NEW & REPLACEMENT PURCHASES IN 2015- 6 ***preliminary budget * ** CURRENT UNIT UNIT # PURCHASE YEA Estimated._. iaee'mjen Year �E„/ �� 1 UNIT 2015 2016 POLICE: 1 Cargo Van (a) 1275 $ 60,000 2030 Cargo Van, High Roof Extended Area 2 Detective Sedan 1120 30,000 2025 Detective Sedan 3 Detective Sedan 1123 30,000 2025 Detective Sedan 4 Detective Sedan 1141 30,000 2025 Detective Sedan 5 Detective Sedan 1116 30,000 2026 Detective Sedan 6 Detective Sedan 1163 30,000 2026 Detective Sedan 7 Detective, Sniper 3900 63,000 2022 Detective, Sniper 8 Admin Sedan, ER Admin 1717 54,000 2022 Admin Sedan, ER Admin 9 Patrol Vehicle 1715 66,000 2020 Patrol Vehicle 10 Patrol Vehicle 1728 66,000 2020 Patrol Vehicle 11 Patrol Vehicle 1729 66,000 2020 Patrol Vehicle 12 Patrol Vehicle 1185 66,000 2021 Patrol Vehicle 13 Patrol Vehicle 1724 66,000 2021 Patrol Vehicle 14 Patrol Vehicle, K -9 1722 73,000 2021 Patrol Vehicle, K -9 FIRE: 15 Pumper 1352 765,000 2031 Pumper 16 SUV, ER Admin 5569 70,000 2023 SUV, ER Admin 17 SUV, ER Admin 5587 70,000 2023 SUV, ER Admin 18 Cargo Van, Prevention 1208 35,000 2025 SUV, Utility 19 Pickup, Prevention 1226 50,000 2026 3/4- Ton Pickup, Prevention SHARED COSTS (25% ST /SE /SW/WA): 20 Dump Truck, 10 yd. 1380 320,000 2030 Dump Truck, 10 yd. 21 (new) 95,000 2030 Mini Excavator w/ Trailer (d) SHARED COSTS (50% SE/WA): 22 Vactor 1309 600,000 2030 Vactor STREET: 23 1380 25,000 2030 De -icer Spray Tank t`l SEWER / SURFACE WATER: 24 2900 22,000 2020 Add Camera to Video Inspection Vehicle (b) WATER: 25 Cargo Van 1228 50,000 2025 Pickup, Service Truck PARKS: 26 Mower, front deck 1680 40,000 2025 Mower, front deck 27 Mower, front deck 1677 45,000 2031 Mower, front deck 28 Trailer 1011 20,000 2036 Trailer GOLF: 29 Top Dresser 1474 18,000 2030 Top Dresser 30 Cart, Utility 1062 10,000 2025 Cart, Utility 31 Mower, Greens 1649 40,000 2026 Core Harvester 32 Mower, Reelmaster 6605 85,000 2026 Mower, Reelmaster PLANNING (DCD): 33 (new) 23,000 2030 Code Enf Admin Sedan(d) BUILDING MAINTENANCE: 34 Manlift, Genie Lift 23" 1898 25,000 2035 Manlift EQUIPMENT RENTAL: 35 Tool, Portable Heavy Duty Hoist 9611 25,000 2040 Tool, Portable Heavy Duty Hoist Total by YEAR $ Grand Total (a) Re- purpose /re- assign low use unit # 1275 to Custodians el 1,830,000 $1,333,000 $ 3,163,000 minating purchase budgeted in 2014 (b) Adds value to existing units (c) Purchase De -icer tank instead of new Sander for dual response abilities (d) Purchase dependent upon approval 7/11/2014 I 11:00 AM 31 WSbOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK CONTRACT 01912 - Item 0818 Sales Qty 1 CUSTOMER: Contact Name Address City /State /Zip Phone# / Fax # Representative OPT # City of Tukwila Jeff Morton 14000 Interurban Avenue South Tukwila, WA. 98168 -4723 (206) 433 -1866 Dave Armstrong DESCRIPTION Vactor 2110 J6 Plus Five Axle Truck (Base Bid Price) Date: As of 5/7/13 $ 378,488.00 6/26/2014 Ext $ 378,488.00 General Specifications (See Bid Specs for More Detail) Vactor 2110 J6 / International Chassis Model 7600 -6x4 10 Yard Debris Body 1,000 Gallons Water Capacity Two Stage 1.6 John Deere Auxiliary Engine with Fluid Coupler Vactor Water Pump (80gpm € 2,500psi) Hydraulic Hose Reel with 600' of 1" Sewer Hose Handgun System 20 Cubic Feet of Toolboxes 6" Butterfly Valve /Rear Door Options Included In Price Listed Below (Items in Brackets Are Eligible for Deduction from Price) 1003P Debris Body Flush Out $ (978.00) 1 1007P 6" Butterfly Valve /Rear Door $ (536.00) $ (536.00) 1014P Centrifugal Separators - Plus Style $ (3,421.00) 1015P Folding Pipe Rack - Curbside $ (678.00) 1015PA Folding Pipe Rack - Street Side $ (678.00) 1023PA Laminated Lube Chart $ (40.00) 2001p Low Water Warning Light /Alarm & Water Pump Flow Indicator $ (421.00) 1 4004P 8 ft Hydraulic Telescopic Boom $ (9,124.00) $ (9,124.00) 4006p Joystick Boom Control $ (516.00) 4010p Post Type Front Bumper Boom Storage $ (351.00) 1 5015P Front & Rear Handgun Couplers $ (344.00) $ (344.00) 1 6002P 600' x V Aero Quip Sewer Hose (300' of 11/4'' for WSDOT Units) $ (655.00) $ (655.00) 1 6004PD Rear Pinch Roller Only $ (927.00) $ (927.00) 1 6008P Hose Reel Manual Rewind $ (344.00) $ (344.00) 6011P Handgun Hose Reel - Spring Retractable with 50' Hose $ (842.00) 6017P Hydraulic Shut Off Valves at Suction, Return, Filter Line (3) $ (618.00) 1 8003P Handlight With Retractable Reel and Bumper Plug $ (366.00) $ (366.00) 1 8008P Brackets and Wiring for Revolving Light or Strobe (Rear) $ (284.00) $ (284.00) 1 8008PA Brackets and Wiring for Revolving Light or Strobe (Front) $ (284.00) $ (284.00) 8028P Worklights on Ext /Tele Boom $ (509.00) 9000P Additional Vactor Manual $ (106.00) 8012P Additional Connector for Hand Light - rear $ (93.00) 9071PA Toolbox $ (1,632.00) 9071PG Toolbox $ (1,041.00) P112 Module - Imron Paint (Primer Base) $ (1,344.00) Vactor 2110J6 1 OF 3 32 WSDOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK CONTRACT 01912 - Item 0818 1 6" Standpipe $ (599.00) $ (599.00) Decant Flush $ (599.00) 1 Hard Elbow $ (529.00) $ (529.00) Air Gap $ (458.00) 1 1 1/4" 10' Leader Hose $ (67.00) $ (67.00) 1 Debris Body Chute $ (2,468.00) $ (2,468.00) 1 6' Operator Safety Tube Handle $ (317.00) $ (317.00) 1 Water Pump Overpressure Warning Light $ (212.00) $ (212.00) High hydraulic temp alarm $ (317.00) 1 Handgun Shut Off Vavlves at Each Location $ (353.00) $ (353.00) 1 #10 Stiorm Nozzles w/ 8 Replaceable Nozzles - 80GPM $ (244.00) $ (244.00) 1 Nozzle Pipe for #110 Nozzle - 1" Pipe (Included w / #10 Nozzle) $ (55.00) $ (55.00) 1 8" adjustable Air Adapter $ (180.00) $ (180.00) 1 6" Adjustable Air Adapter $ (226.00) $ (226.00) 6" Quick Clamp Assembly $ (19.00) 1 8" x 6" Flange Adapter $ (79.00) $ (79.00) 6" Lay Flat Drain Hose one end camlock and cap on knife valve $ (124.00) Catch Basin Handle Assembly $ (316.00) 6" x 3' Alum Pipe Assy $ (146.00) 6" x 7.5' Alum Pipe Assy $ (256.00) 1 Deduct for IH 7600 Chassis (Includes Pusher & Tag Axles) $ (127,388.00) $ (127,388.00) Deduct Chassis Pusher Axle Only $ (7,656.00) Deduct Chassis Tag Axle Only $ (7,656.00) TOTAL DEDUCTIONS $ (145,581.00) VACTOR OPTIONS TO ADD /DEDUCT 1 Hydrostatic drive fan $ 13,902.00 $ 13,902.00 1 1004P Debris Body Vacuum Relief System With Debris Body Load Limit Alarm $ 2,117.00 $ 2,117.00 1 1009PD Full Width Swinging Perforated Decant Screen $ 806.00 $ 806.00 1 1023P Lube Manifold $ 2,324.00 $ 2,324.00 1 2006P Air Purge Using Chassis Air System $ 1,329.00 $ 1,329.00 1 2016P 1300 Gallon Water Capacity $ 2,782.00 $ 2,782.00 1 4014P 5x5 Boom $ 18,280.00 $ 18,280.00 1 4011PB Wireless Remote System $ 4,810.00 $ 4,810.00 5008PA 12GPM Cold Weather Recirc System (Fan Systems) $ 3,118.00 1 5010P Accumulator System for Water System $ 2,829.00 $ 2,829.00 1 5021P Hydro Excavator System With High Pressure Relief System (Requires Part #5010 Accumulator) $ 3,521.00 $ 3,521.00 1 5023P Fan Flush Out System $ 522.00 $ 522.00 1 6004PB Indexing Automatic Hose Level Wind Guide $ 5,333.00 $ 5,333.00 1 6019P Rodder Pump Drain Valves (2) $ 510.00 $ 510.00 1 1008P 3:00 position decant 6" knife valve with camlock $ 1,263.00 $ 1,263.00 1 8020PA 6 light package whelen $ 5,602.00 $ 5,602.00 1 Scale system tied into debris body relief $ 8,400.00 $ 8,400.00 1 6002PA 600' shark hose $ 7,104.00 $ 7,104.00 1 1022p Splash shield $ 1,565.00 $ 1,565.00 1 8002P Coily cord hand light $ 383.00 $ 383.00 1 9071PF Toolbox $ 3,287.00 $ 3,287.00 Vnctor 2110J6 2 OF 3 33 WSDOT TRUCK CATCH BASIN CLEANER FIVE AXLE TRUCK CONTRACT 01912 - Item 0818 1 9071PD Toolbox $ 2,563.00 $ 2,563.00 1 Tandem Axle 2013 Kenworth T800 $ 125,361.00 $ 125,361.00 1 6005PD Digital hose counter $ 1,762.00 $ 1,762.00 1 9021PB Quad camera $ 3,003.00 $ 3,003.00 1 9070PA Front bumper toolboxes $ 2,024.00 $ 2,024.00 1 8001PB Arrow stick -tam? $ 2,112.00 $ 2,112.00 1 4013P Rotatable inlet hose $ 591.00 $ 591.00 1 9070PB Long Handle tool storage $ 359.00 $ 359.00 1 1015PB Folding pipe rack on rear door $ 1,066.00 $ 1,066.00 1 6011P Additional hose reel inside front bumper wing $ 842.00 $ 842.00 TOTAL ADDITIONS $ 226,352.00 Non- Contract options listed below 1 Camlock fire hose connection to truck $ 0.01 $ 0.01 1 33838 8" x 2 each 4" splitter $ 680.00 $ 680.00 2 UA25268 8" x 7.5' catch basin extensions $ 195.00 $ 390.00 1 UA34766B -8 6" x 7' catch basin extensions $ 225.00 $ 225.00 2 69863B 4" x 6' catch basin extension tubes $ 148.00 $ 296.00 1 698628 4" x 5' extension tube $ 148.00 $ 148.00 1 4" clamp $ 28.00 $ 28.00 4 32087 6" clamps $ 30.00 $ 120.00 4 16584D 8" clamp $ 32.00 $ 128.00 1 Grease nozzle $ 700.00 $ 700.00 1 Flusher nozzle $ 750.00 $ 750.00 1 Rambo Nozzle $ 650.00 $ 650.00 1 8 " -12" adjustable skid $ 350.00 $ 350.00 1 Vanguard system $ 6,800.00 $ 6,800.00 1 Vactor inspection trip 6 people $ 5,000.00 $ 5,000.00 TOTAL Non Contract items $ 16,265.01 Total Revised Price $ 475,524.01 $ 46,601.35 $ 522,125.36 Delivery time frame per contract is 180 - 240 days after receipt of order If non stock chassis is ordered delivery is 6 months after receipt of chassis at Vactor Mfg. Customer Approval Sales Representative Approval Vactor 2110J6 3 OF 3 Date Date 34 Platform: Vactor Truck Unit (s): Vehicle Part # Qty Description Total Item Cost 1 Base vehicle $ 475,524.01 9.8% tax $ 46,601.35 State Contract Total $ 522,125.36 501.02.594.480.64.00 BASE VEHICLE SUB TOTAL $ 522,125.36 501.01.548.650.49.00 Licensing $ 45.00 BASE VEHICLE GRAND TOTAL $ 522,170.36 501.02.594.480.64.00 1 VHF Radio $375.00 1 Pair of Wheel Chocks $45.00 501.01.548.650.34.02 Graphics $ 50.00 BBP $ 40.00 First Aid Kit $ 40.00 Emergency Triangles $ 75.00 OUTFITTING TOTAL $625.00 In -house Outfitting Labor Cost Summary Base vehicle $ 522,170.36 Outfitting $ 625.00 Grand Total Capitalization $ 522,795.36 Budget $ 600,000.00 (Over) / Under Budget $ 77,204.64 Outfitting Labor Grand Total $ 522,795.36 35