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HomeMy WebLinkAboutReg 2014-07-21 Item 5E - Agreement - South 144th Street Phase II Design with KPG Inc for $297,913.98COUNCIL AGENDA SYNOPSIS ..._Initials Meeting Date Prepared by Mayor's review Council re ezv 07/21/14 BG ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/21/14 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Polzce /1 1)11 SPONSOR'S This design contract is for the South 144th Street Phase II Project. Three engineering firms SUMMARY were evaluated and KPG, Inc. ranked the highest. The South 144th St Phase II includes street improvements from 42nd Ave S to Tukwila Int'I Blvd and will be coordinated with Tukwila Village. Grant funding of $1 million was awarded by the Transportation Improvement Board and there are $133k in traffic impact fees. Council is being asked to approve the design consultant agreement with KPG in the amount of $297,913.98. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 07/14/14 ❑ F &S Cmte ❑ Parks Comm. CHAIR: ALLAN ' Transportation Cmte ❑ Planning Comm. EKBERG COMMIE .I.N,E ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: BOB GIBERSON OI I(, I,\.AI : 1GENDA D.AT1 :: 07/21/14 AGENDA ITEM TITLE South 144th St Phase II Project Design Consultant Selection and Agreement with KPG, Inc. CATEGORY ❑ Discussion Mtg Date / ∎1 Motion ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/21/14 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Polzce /1 1)11 SPONSOR'S This design contract is for the South 144th Street Phase II Project. Three engineering firms SUMMARY were evaluated and KPG, Inc. ranked the highest. The South 144th St Phase II includes street improvements from 42nd Ave S to Tukwila Int'I Blvd and will be coordinated with Tukwila Village. Grant funding of $1 million was awarded by the Transportation Improvement Board and there are $133k in traffic impact fees. Council is being asked to approve the design consultant agreement with KPG in the amount of $297,913.98. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 07/14/14 ❑ F &S Cmte ❑ Parks Comm. CHAIR: ALLAN ' Transportation Cmte ❑ Planning Comm. EKBERG COMMIE .I.N,E RECOMMENDATIONS: SPONSOR COMMIrrEF. /ADMIN. Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIA I ION REQUIRED $297,913.98 $418,000.00 $0.00 Fund Source: 104 RESIDENTIAL STREETS (PAGES 19, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/21/14 MTG. DATE ATTACHMENTS 07/21/14 Informational Memorandum dated 07/11/14 Page 4, 2014 CIP and Proposed 2015 CIP Consultant Agreement Minutes from the Transportation Committee meeting of 07/14/14 29 30 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Cyndy Knighton, Senior Program Manager DATE: July 11,2O14 SUBJECT: S144 m Street Phase || Project `�� (42nd Ave S to TIB) Project No. 99510402 Consultant Selection and Agreement ISSUE Authorize the Mayor to execute a consultant agreement with KPG in the amount of $297,913.98 to provide engineering design services for the G 144th Street Phase U Project. BACKGROUND In 2003, the (�kvCOO�n3Ct8d with KPG prepare a design report S 144th Street corridor between Military Road and 42nd Avenue S. Phase | (Military Road to Tukwila International Boulevard) was fully designed and constructed in 2007/2008. but Phase || (42nd Avenue S to Tukwila International Boulevard) was left for future design and construction. Coordination with the Tukwila Village site and funding constraints were the two major reasons for the delay of Phase ||. Last year, Tukwila was successful in obtaining a grant for S1 million through the Transportation Improvement Board for the design and construction of Phase II. DISCUSSION In April 2014' consultant interviews were conducted with the three firms who submitted proposals for S 144"' 2t Phase ||. The three firms were all highly qualified and the selection team had a difficult ChOiCe, but ultimately selected KPG for the project. Firm Score Rank KPG 1876 1 Blue line 1857 2 CH2MHiU 1813 3 FINANCIAL IMPACT The Transportation Improvement Board grant includes design, right-of-way, and construction with a 58% match ratio. Design work will be reimbursable for $172,790.11 with the City's responsibility of $125,123.87 funded by traffic impact fees collected to date. The 2014 design budget for the S 144 m St Phase U Project is $418.000.00. RECOMMENDATION Council is being asked to approve the consultant agreement vith KPG, Inc. for design services for the S 144"' St Phase || Project in the amount of $297,913.98 and consider this item on the Consent Agenda at the July 21, 2014 Regular Meeting. Attachments: 2014 CIP page 19 Consultant Agreement W: \ PW Eng \ PROJECTS \A- RWuRSProjects \ S,441^St Phase n(42 Ave ntone) (995,0402)\ INFORMATION MEMO Consultant Selemon.docx 32 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: S 144 St Phase II (42 Ave S - Tukwila Intl Blvd)* Project No 99510402 Zone 3 DESCRIPTION: undergrounding from Tukwila Int'l Blvd to 42nd Ave S. Also add a signal at 42nd Ave S. Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility JUSTIFICATION: Provide pedestrian and vehicle safety, drainage and neighborhood revitalization. Phase Tukwila Intl Blvd m Military RU.pn4e�oomp|�edin2O07 for $3�1 miUiunwhh$1 miUioningrama � STATUS: Phase U 42 Ave S to Tukwila International Blvd. MAINT. IMPACT: Reduce pavement, drainage napaim, and maintenance costs. ,,,,,,=^.�� PmpnaedTranvpnnatiun|mpmv*mentBoard's A�eria||mpmvementPmgnam(A|P) gmn\nf$1million. ,"°�="'' Project is on Impact Fee list. Design and construction related to the Tukwila Village project. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES �]�^ '.!,.11, Design | 418 . • 418 Land(R/W) 40 2 40 Const. Mgmt. • � �T 180 1:2 180 Construction 1.300 | ' 1.300 TOTAL EXPENSES 0 0 458 1,480 0 0 0 0 0 1,938 FUND SOURCES � � ��LJ� �w���Wy ,L-�p»���—��l '~^��-` ��1 Awarded Grant 0 Proposed Grant 1.000 1.000 Proposed Mitigation 458 480 938 Traffic Impact Fees 112 17 129 City Oper. Revenue (112) (17) 0 0 0 0 0 0 0 (129) TOTAL SOURCES 0 0 458 1,480 0 0 0 0 0 1,938 ,4';4 444* �]�^ '.!,.11, Project Location ' -77 \\A__ | . • 2 • � �T � ___-_~^- 1:2 | ' �^ � � ��LJ� �w���Wy ,L-�p»���—��l '~^��-` ��1 201*201e Capital Improvement Program 1S CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: S 144 St Phase U (42 Ave S - Tukwila Intl Blvd) * DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT COMMENT: Construct � . . � � ,. �*�^� �onsvumcum.gu�e�moe�am.o/we/anen.pavemen �emno r�nm�on. ""x��°""^."���� /"m°./�/",/m"^ma,"nu"", u/=^=n��uv".m",� ~'~~y'`~^~'�^~^' '~'`~~^'~'`~~`�'~'``^`�'^��~~`~^``� , 2n Proier„t No 99510402 proo nd utili y Provide pedestrian and vehicle safety. drainage ^ vitalization. Phase I Tukwila Intl Blvd 10 Mpa 111,,pailursi ��Ip|eVedm20O7 for $31 million with 81 million ingrants. Phase II 42AveG0o�°i�h fi � ~= = ~� r Reduce IDE O. � Awarded Trdnaportahon Improvement Board's Arterial Improvement Program (\|P) grant nf$1 million. Project is on Impact Fee list Design and construction related to the Tukwila Village project. rlyt d airs, and maintenance costs. Zone 3 FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 311 311 LanU(R/VV) 40 40 Const. Mgmt. 180 180 Construction 1.402 1,402 TOTAL EXPENSES 0 351 1,582 0 0 0 0 0 0 1.933 FUND SOURCES Awarded Grant 180 820 1'000 Proposed Grant 0 Proposed Mitigation 171 629 800 Traffic Impact Fees 133 133 City Oper. Revenue (133) 0 133 0 0 0 0 0 0 0 TOTAL SOURCES 0 351 1,582 0 0 0 0 0 0 1.933 34 2015 2020 Capital Improvement Program 15 City of �~x� xuvuwxxa S200Southnenb*r Boulevard, Tukwila VVAQ818O Contract Number: CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, hereinafter to as "the Consultant", in consideration . Inc., . of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled 'S 144 m Street Phase II (42nd Avenue S to Tukwila International Boulevard)' 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit ^`��` attached hereto, including the provision of all labo� materials, equipment oud supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending May 31, 2015, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than May 31, 2015 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit ^^D" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $297,913.90 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work perbo,,ued, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. B. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1 -2013 36 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 Page 3 37 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1 -2013 38 Page 4 17. Notices. Notices . to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG 753 9th Avenue North Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this day of , 2014. CITY OF TUKWILA CONSULTANT Mayor, Jim Haggerton By: Printed Name:Nelson Davis, KPG Title: Principal Attest /Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1 -2013 Page 5 39 EXHIBIT A City of Tukwila S 144th Street Phase II Project 42nd Avenue S to Tukwila International Boulevard KPG Scope of Work June 20, 2014 PURPOSE: This project includes preparation of final Plans, Specifications and Estimates for the South 144th Street Phase I I Project. Project elements includes minor widening; curb, gutter, and sidewalk; bike lanes; pavement restoration;, illumination; drainage; franchise utility adjustments; new traffic signal at 42nd Avenue S; new mid -block rapid flash beacon pedestrian signal; on- street parking; urban design features; and landscape restoration. Work includes necessary base mapping, design, State Environmental Protection Agency (SEPA) documentation, Cultural Resources, and franchise utility coordination. Work will be completed in close coordination with the City and Tukwila Village development. SCOPE OF WORK: Task 1 Project Management /Coordination /Administration. 1.1 Provide project management administrative services including: ♦ Project set -up and execute agreement ♦ Execution of subconsultant agreements ♦ Preparation of monthly progress reports and invoices • Record keeping and project closeout 1.2 Provide overall project management including: ♦ Project staff management and coordination ♦ Subconsultant management and coordination • Prepare and update project schedule ♦ Schedule and budget monitoring 1.3 Coordinate with City staff, including preparation and attendance of up to 8 coordination meetings throughout the duration of the project. Level of effort for this task is based on an average of 2 Consultant staff at each of the following meetings: ♦ One formal kickoff meeting at project start ♦ Monthly meetings at the City throughout the project duration (estimate 7). 1.4 Provide QA / QC reviews by senior staff of all major deliverables prior to submittal to City of Tukwila Page 1 of 6 KPG S 144th Street Phase II Project 6/20/2014 40 the City. Deliverables ♦ Project Schedule and necessary updates ♦ Monthly progress reports and invoicing ♦ Meeting agendas and minutes including a summary of decisions made / needed resulting from design coordination meetings. Task 2 Survey and Base Mapping. Limits of survey: S 144th Street (Approximately 80 feet wide) from the west side of Tukwila International Boulevard to 300 feet east of 42nd Avenue S and 100 feet north and south of S 144th Street along 42nd Avenue S. 2.1 Establish horizontal and vertical control points along the corridor for field topographic survey. Basis of control will be City of Tukwila Datum. The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: • Section Corners • Side street monuments • Property Corners 2.2 Field Survey and Note Reduction. Perform note reduction of the field survey data. 2.3 Mapping work to prepare 1 " =20' topographic base map and digital terrain model (DTM) in AutoCAD format of the project within the limits described above. 2.4 The Consultant will retain the services of a firm to field locate and paint all utility locations within the project corridor so that they can be surveyed and incorporated into the base maps. Service line locations and gravity storm and sewer will not be field located. Perform field survey to locate paint marks including surface features (valves, manholes, catch basins, junction boxes, vaults, etc). Irrigation systems will not be included. 2.5 Perform observation and measure -downs of existing storm drain catch basins and manholes. The approximate size, type (brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size and location of storm drainage pipes will be documented. These observations will be made from the surface. 2.6 The Consultant shall survey the utility potholes performed by utility owners. Deliverables City of Tukwila S 144th Street Phase II Project Page 2 of 6 KPG Exhibit A 6/20/2014 41 ♦ Electronic copies of the completed field topographic base map in PDF and AutoCAD. Task 3 Public Outreach 3.1 Prepare for and attend up to two (2) coordination meetings with major stakeholders. These meetings may include representatives from the City of Tukwila, King County Library, Foster High School and /or franchise utility owners that may be impacted as appropriate. 3.2 Prepare for and attend up to six (6) coordination meetings with the City of Tukwila and Tukwila Village. 3.3 Provide ongoing coordination with Tukwila Village's engineer to communicate any changes in the Tukwila Village site development or City improvements as the design is finalized. 3.4 Prepare up to two (2) project articles and associated graphics appropriate for inclusion in the Tukwila Reporter and /or Hazelnut publications, the City's website, and flyers for nearby property owners and businesses. They City will be responsible for mailing the flyers and providing the information to the media outlets. Deliverables ♦ Camera -ready project articles in electronic formatCoordination meeting graphics and agendas ♦ Summary Notes from coordination meetings and ongoing developer coordination. Task 4 Traffic Analysis . 4.1 The Consultant shall obtain traffic counts and peak hour turn movements at the intersection of South 144th Street and 42 "d Avenue S. 4.2 The Consultant shall prepare a warrant analysis for the intersection of South 144th Street and 42nd Avenue S. Traffic volumes will be based on existing counts and future growth projections provided by the City. 4.3 The Consultant shall develop up to 3 alternative geometric layouts for the South 144th Street / 42nd Avenue S intersection. The layouts shall include ROW information, horizontal alignments, curbs, sidewalks, channelization and signal equipment, including phasing. The layouts shall be supported by the traffic analysis using Synchro modeling program and the Consultant shall prepare a technical memorandum to document the traffic analysis and its results. A relative cost estimate for each of the alternatives will be provided. The Consultant shall coordinate the results, layouts, and recommendations in collaboration with the City. The preferred alternative as selected by the City will be incorporated into the final City of Tukwila S 144th Street Phase II Project 42 Page 3 of 6 KPG Exhibit A 6/20/2014 design. Deliverables: ♦ Draft and Final Warrant Analysis (1 hard copy, 1 electronic copy in PDF format) ♦ Draft and Final Technical Memorandum for intersection configuration (1 hard copy, 1 electronic copy in PDF format) Task 5 Geotechnical Report 5.1 The Consultant shall coordinate geotechnical review of the corridor. Geotechnical studies will be performed by GeoDesign under subcontract to the Consultant and will consist of reviewing existing geotechnical information and performing one additional boring at the intersection of S 144th Street and 42nd Avenue S. A brief letter report will be prepared to provide recommendations for pole foundations and /or retaining wall parameters at the intersection to supplement existing information prepared by Tukwila Village. Deliverables ♦ Draft and Final Geotechnical letter report Task 6 Final Plans, Specifications and Estimates The Consultant shall prepare Final Plans, Specifications and Estimates for advertisement and award by the City. The Bid Documents will incorporate design work completed by Tukwila Village and provided to the Consultant in AutoCAD format by the City. Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Final bid documents will be signed by a licensed professional engineer in the State of Washington. 6.1 Compile and review existing design information from Tukwila Village and provide a preliminary scroll map showing plan view improvements for the entire project limits. The scroll map will include the design work completed by Tukwila Village as well as the additional work desired by the City. The scroll map will be used for alternative evaluation / discussion with stakeholders and development of the preferred alternative for final design. 6.2 Document the existing storm water facilities within the limits of the project and document applicable stormwater regulations, standards, hydrology and hydraulic design criteria. Document approach to detention and treatment in a brief memorandum for City review and approval. 6.3 Analyze illumination to provide levels consistent with the current City illumination standards. Prepare a preliminary layout of the street illumination system and include supporting calculations in a brief technical memorandum. City of Tukwila S 144th Street Phase II Project Page 4 of 6 KPG Exhibit A 6/20/2014 43 6.4 The Consultant shall prepare 30% Plans and Estimate for City 6.5 The Consultant shall incorporate City comments and Specifications, and Estimate for City review and comment. based on WSDOT /APWA and City Standards. review and comment. prepare 90% Plans, Specifications will be 6.6 The Consultant shall distribute 30% and 90% to utility providers along the corridor for verification of their facilities and identification of any necessary upgrades, relocations, or repairs. A conflict / pothole request map will be provided to the franchise utilities with each distribution. Franchise utility designs provided by the utilities will be included in the contract documents as appropriate. 6.7 The Consultant shall incorporate comments and finalize bid documents. Bid documents will be uploaded to bxwa.com for advertisement by the CityThe Consultant shall provide bid period services to include responses to bidder inquiries, preparation of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award or reject the apparent low bidder. The budget assumes a straight forward review process with the low bidder receiving the contract award. Deliverables ♦ 30% Plans (' /2 size) & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format ♦ 90% Plans (1/2 size), specifications & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format ♦ Final Bid Documents, 5 bound copies with 1/2 size Plans, 1 electronic file in PDF format. Task 7 Environmental. 7.1 Cultural Resources Investigation. The Consultant will conduct the required cultural resources assessment in compliance with Washington State EO05 -05. 7.2 SEPA Checklist:The Consultant will prepare a SEPA checklist for the project improvements for based on the reviewed 30% Plans. Deliverables: ♦ An electronic copy of the draft Cultural Resources report in Adobe PDF. ♦ An electronic copy in Adobe PDF and three (3) paper copies of the final Cultural Resources report.. ♦ SEPA submittal copies as required. City of Tukwila Page 5 of 6 S 144th Street Phase II Project Exhibit A 44 KPG 6/20/2014 Task 8 Right of Way Calculations Perform the following work items necessary to establish the existing right -of -way (ROW) along the corridor based on publicly available information. Title research is not anticipated or included in the project budget. 8.1 Research Records. Determine which existing corners and monuments should be field located and surveyed. 8.2 Calculations for ROW lines. Using the research information and the survey work described above, calculate location and surveyed corners, roadway features and monuments. 8.3 Incorporate existing right of way into project base map. No additional right of way or easements are anticipated. Preparation of legal descriptions or acquisition services is not included in this scope of work. Deliverables: ♦ Right of way information will be incorporated into the project base maps. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: • Obtaining title reports and providing final right of way calculations Preparation of right of way / easement legal descriptions and exhibits Providing property appraisals and negotiations Providing additional permitting or environmental studies Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila S 144th Street Phase II Project Page 6 of 6 KPG Exhibit A 6/20/2014 45 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard EXHIBIT B KPG ♦ Architecture • Landscape Architecture • Civil Engineering . Task Des riptia * bo Hour Estimate Totat Budget Project .Sriiit Project` Manag r Enginee � �Enginee �: $ 179,26 143 11536 Urban Design ; De ign r _fin f LA . 9 125.91 95,44' _Technician 86. #g„ Survey Crewe ` 139 96 Senior Arl in 112.70 Office ' Admin 74.2 _ Budgeet Task1 - Management /coordination /administration 1.1 Project administration 1.2 Project management and coordination (7 months) 1.3 City staff design coordination meetings 8 24 6 0 0 0 12 0 0 8 16 8 0 0 0 0 0 16 0 0 0 12 8 0 12 3,677.42 12 7,817.71 8 8,843.05 1.4 QA/QC reviews Mileage 8 0 0 0 0 0 0 4 $ 2,879.70 Reproduction Task Totals 56 28 16 16 20 36 $ 23,217.88 Task 2 - Survey and Mapping 2.1 Establish alignment control 2.2 Field survey and note reduction 2.3 Prepare base maps and DTM 2.4 Coordinate utility locate services 2.5 Storm measuredowns 0 2 8 0 4 8 0 2 12 0 0 2 0 0 0 0 0 0 0 0 0 0 40 4 4 2.6 Pick up utility pothole information Utility locate service Mileage 0 10 0 0 I $ 2,609.62 O 40 0 0 1 $ 7,095.53 0 0 0 0 I$ 5,649.06 O 4 0 0 1 $ 1,188.31 0 8 0 0 1$ 1,517.43 Reproduction 0 $ 1,318.55 $ 2,000.00 g - 00.00 Task Totals 30 50 70 21,478.49 Task 3 - Public Outreach 3.1 Stakeholder coordination meetings 3.2 Developer coordination meetings 3.3 Ongoing coordination with developer Engineer 3.4 Project articles Mileage 10 10 0 16 8 16 16 16 60 4 0 4 0 8 16 0 0 0 0 4 8 8 8 4 $ 4,511.82 $ 8,843.05 $ 16,075.14 $ 1,873.22 $ 200.00 Reproduction Task Total $ 400.00 46 34 80 24 4 40 0 0 28 $ 31,903.23 Task 4 - Traffic Analysis 4.1 Obtain traffic count data 4.2 Prepare warrant analysis 4.3 Intersection configuration tech memo Traffic counts Mileage Reproduction Task Total 0 0 8 8 40 16 4 12 32 0 48 24 0 0 609.93 8 ! $ 4,499.02 9,200.47 $ 1,600.00 $ 50.00 18 I $ 100.00 $ 16,059.42 6/20/2014 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard EXHIBIT B KPG ♦ Architecture Landscape Architecture • Civil Engineerin Project lanage Engineer j ngii 179.26 $ 143.58 bor Hour Es Designer $ 125.96 survey Technician Crew Adrnin 74.25 Task 5 - Geotechnical Report 5.1 Coordinate Geotechnical Report GeoDesign 2 0 4 0 0 0 0 2 Mileage Reproduction 968.45 9,000.00 Task Total 2 0 4 0 0 0 0 0 2 $ 9,968.45 Task 6 - Final Plans, Specifications, and Estimates 6.1 Compile existing data and develop scroll map 8 8 24 24 40 40 0 0 0 $ 15,799.14 6.2 Document stormwater approach 4 8 40 0 0 24 0 0 4 $ 8,845.37 6.3 Analyze and layout illumination system 0 8 24 0 0 16 0 0 4 $ 5,593.15 6.4 Prepare 30% Plans and Estimate 16 24 60 60 120 120 0 0 4 $ 43,364.55 6.5 Prepare 90% P,S and E 24 40 100 60 160 160 0 0 24 $ 60,620.08 6.6 Franchise Utility Coordination 8 8 24 0 0 24 0 1 0 8 $ 8,013.65 6.7 Finalize Bid Documents 16 16 40 32 40 60 0 8 8 $ 24,454.44 6.8_ Bid Period Services _ 4 8 8 4 10 16 0 8 8 $ 7,161.25 Mileage $ 500.00 Reproduction i $ 2,500.00 Task Total 80 120 320 180 370 460 0 16 60 $ 176,851.65 Task 7 - Environmental 7.1 Cultural Resources Investigation 2 2 0 0 0 2 0 0 2 $ 966.54 7.2 Prepare SEPA checklist 2 4 8 0 0 8 0 0 4 !$ 2,842.15 Widener and Associates $ 10,000.00 Mileage ; $ - 50.00 Reproduction Task Total 4 6 8 0 0 10 0 0 6 $ 13,858.69 6/20/2014 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard EXHIBIT B KPG ! Architecture 4 Landscape Architecture ♦ Civil Engineering bor f{out' Es P Task 8 - Right of Way Calculations 8.1 Research records 8.2 Calculations for ROW lines 8.3 Incorporate existing ROW into base map nie> t senlo nager ? Engine 79.2 F' Design Eng 1 Li 99.44 To Bu Adrnt 2.70 74.25 tud 0 2 4 0 0 0 2 0 0 0 0 8 0 0 0 4 0 0 Mileage Reproduction Task Total 0 4 16 0 0 $ 8 0 4 I $ Hourly rates are based on the following: Direct Salary Costs Overhead Rate Fixed Fee Total Estimated Fee: $ 65.00 $ 52.06 I $ 41.8 45.67 $ 36.06 $ 31.25 I $ 50.75 i $ 40.87 $ 26.92 145.78% 30% 2,165.26 1,210.03 1,150.89 50.00 4,576.18 $ 297,913.98 Totals $ 98, 398.72 $ 143, 445.65 $ 29,519.62 6/20/2014 TRANSPORTATION COMMITTEE - Meeting Minutes July 14, 2014 — 5:15 p.m, — Foster Conference Room x,�. Tukwila City of J� ������/I8a Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Gail Lobanona, Cyndy Knighton, Grant Griffin, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Supplemental Aqreement: Thorndyke Safe Routes to School Project Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13-160 with KPG, Inc. in the amount of $136,894.64 for construction management services for the Thorndyke Safe Routes to School Project. Road Construction Northwest was awarded the construction contract and this supplemental agreement with KPG will provide construction management support. KPG was determined to be the most qualified and the negotiated cost is reasonable. Construction is anticipated to begin in July. UNANIMOUS APPROVAL. FORWARD TO JULY 21, 2014 REGULAR CONSENT AGENDA. B. Consultant Agreement: South 144th Street Phase II Project (42nd Avenue South to TIB) Staff is seeking Council approval to enter into a consultant agreement with KPG, Inc. in the amount of $297,913.98 for engineering design services for the South 144th Street Phase ll Project. This project received a Transportation Improvement rovenent Oomrd grant of $1 million in deaign, right-of- way, and oonotruction, with a 58% natch, funds for which are available from traffic impact fees that have already been collected. This pr ject requires coordination with the Tukwila Village site and negotiations with that property owner are ongoing with an end goal to incorporate all design work to date into a single construction effort led by the City. KPG was selected as most qualified from three firms interviewed. UNANIMOUS APPROVAL. FORWARD TO JULY 21, 2014 REGULAR CONSENT AGENDA. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) MEETING Bob Giberson shared highlights from the June 17 meeting and noted the agenda for July 15 included in the Committee packet. IV. MISCELLANEOUS Councilmember Robertson noted there are significant impacts to Tukwila as a result of the 18- month construction closure of Military Road South in SeaTac. SeaTac Public Works staff will be invited to answer questions at a future Transportation Committee meeting.