HomeMy WebLinkAboutReg 2014-07-21 Item 6B - Resolution - Issuance of Checks in Payment of Claims Before Council ApprovalAGENDA SYNOPSIS
,..Initials
Meeting Date
Prepared by
Mayor's re iew
Council review
07/14/14
PMC
the
CATEGORY 1 Discussion
07/21/14
PMC
1 Resolution
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg Date 07/21/14
SPONSOR ❑ Council ❑ Mayor n HR
❑ IT ❑ P&R ❑ Police ❑ PW
❑ DCD @ Finance ❑ Fire
ITEM INFORMATION
ITEM No.
6.B.
131
STAFF SPONSOR: PEGGY MCCARTHY
ORIGIN. U. AGENDA DAri :: 07/14/14
AGENDA ITEM TITLE', Resolution authorizing the issuance of checks
Council has acted to approve such claims
in payment
of claims before
the
CATEGORY 1 Discussion
07/14/14
❑ Motion
Mtg Date
1 Resolution
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg Date 07/21/14
SPONSOR ❑ Council ❑ Mayor n HR
❑ IT ❑ P&R ❑ Police ❑ PW
❑ DCD @ Finance ❑ Fire
SPONSOR'S Approve Resolution authorizing the issuance of checks before Council has acted to approve
SUMMARY such claims. This would allow the City to pay invoices that would otherwise be paid late
due to unforeseen circumstances with vendors or mail delivery issues.
Based upon input by the FS Committee, staff agreed to revise the voucher review process
to include a mechanism to alert the Council to claims that have already been paid.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 07/08/ 14
/1 F &S Cmte
❑ Transportation Cmte
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMI I 1.E.E
RECOMMENDATIONS:
SPONSOR /ADMIN.
COMMITTEE
Finance
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
07/14/14
Forward to th- i -
t••
MTG. DATE
ATTACHMENTS
07/14/14
Informational Memorandum dated 07/02/14
Resolution in Draft Form
CrimeSHIELD Policy for Governmental Entities
RCW 42.24.180 Taxing district -Issue checks before approval by leg. body- conditions
Minutes from the Finance and Safety Committee Meeting of 07/08/14
07/21/14
Resolution in final form
131
132
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, AUTHORIZING ISSUANCE
OF CHECKS IN PAYMENT OF CLAIMS BEFORE THE
COUNCIL HAS ACTED TO APPROVE SUCH CLAIMS.
WHEREAS, RCW 42.24.180 authorizes the legislative body of local governments to
authorize issuance of checks in payment of claims, after the designated officer has
signed the checks; and
WHEREAS, the City Council of the City of Tukwila has determined that it would be
in the best interest of the City and its citizens, and would promote effectiveness and
efficiency in the administration of the accounts payable of the City, to implement this
enabling statute at the City of Tukwila effective August 1, 2014;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor and Auditing Officer of the City of Tukwila are authorized to
sign or co-sign checks. The Mayor is the designated officer of the City, and the Finance
Director shall serve as the Auditing Officer. Both the Mayor and the Auditing Officer
shall be required to furnish an official bond for the faithful discharge of his or her duties
in an amount not less than $50,000.
Section 2. Any authorization provided by this resolution is subject to the adoption
of policies and procedures for purchasing and disbursement of funds, which shall
implement effective internal controls over funds and property of the City. Such policies
and procedures shall be approved by resolution or other official City Council action.
Section 3. Whenever checks are issued prior to City Council review and approval,
as supported by this authorizing resolution, such review and approval of claims and
supporting documentation shall occur at a regularly scheduled City Council meeting
within one month from the date of issuance.
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Section 4. Upon the City Council's review of claims and supporting documentation,
if the Council disapproves one or more claims, the Auditing Officer and Mayor shall
jointly cause the disapproved claim or claims to be recognized (and shown on the City's
financial books and records) as accounts receivable of the City. Collection of such
accounts receivable shall be diligently pursued until the amounts are collected or until
the City Council is satisfied and approves such claim or claims.
Section 5. The City shall implement the policies and procedures authorized per
RCW 42.24.180 and this resolution effective August 1, 2014.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel Turpin, Assistant City Attorney
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