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HomeMy WebLinkAbout1977-01-10 Committee of the Whole MinutesJanuary 10, 1977 TUKWILA CITY COUNCIL 7:30 P.M. COMMITTEE OF THE WHOLE MEETING CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS APPROVAL OF MINUTES DISCUSSION CHG International Waiver Request McMicken Heights BID OPENING: 6" Double Check Valve Assemblies Request to allow URS Co. to make presentation on the Water System Study Res. to enter into an agreement with Val Vue Sewer Dist. Latecomer Agree- ment, LID #24 M I N U T E S GARDNER, TRAYNOR, HILL, SAUL, MS. PESICKA, VAN DUSEN. /7 City Hall Council Chambers Council President Hill called the Committee of the Whole Meeting to order. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE DECEMBER 13, 1976 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. CARRIED. MOVED BY MS. PESICKA, SECONDED BY SAUL, THAT THE AGENDA BE AMENDED TO ALLOW MR. FRANK ALBERTI TO PRESENT A LETTER REQUESTING RECONSI- DERATION OF WAIVER TO RESOLUTION NO. 489. CARRIED. Mr. Alberti stated he was one of the land owners along with Mrs. Elizabeth F. Holsinger and Mr. and Mrs. H. C. Tingvall and he would like consideration given to the letter they had prepared requesting the City Council to consider a reversal of their decision to deny a waiver request to Resolution No. 489. Mrs. Holsinger read the letter requesting reconsideration of the waiver request to the Council and the audience. Council President Hill said he would like the Council to read and study the letter and think about it. He said there would be a meeting of the Committee of the Whole on January 24, 1977 and the matter could be discussed at that time. Councilman Van Dusen said he thought it should be discussed at the City Council Meeting on January 17, 1977. MOVED BY VAN DUSEN, SECONDED BY MS. PESICKA, THAT THE WAIVER REQUEST BE DISCUSSED AT THE REGULAR MEETING OF THE CITY COUNCIL ON JANUARY 17, 1977. CARRIED. Bids on the 6" Double Check Valve Assemblies were opened as follows: Familian Northwest, Inc. 2 Complete Units, including sales tax 3,574.11 ITT Grinnell Per Unit 2 Sets H. D. Fowler Company 2 Sets, including sales tax Hinds Supply Company 2 Sets, including sales tax 1,669 3,338 3,439.31 4,061.78 3,551.45 Polson Supply Company 2 Sets, including sales tax (Bid Bond did not accompany bid) MOVED BY SAUL, SECONDED BY MS. PESICKA, THAT THE BIDS BE REFERRED TO THE PUBLIC WORKS DEPARTMENT FOR THEIR EVALUATION AND RECOMMENDATION, THEN BE BROUGHT BACK TO THE CITY COUNCIL. CARRIED. MOVED BY MS. PESICKA, SECONDED BY VAN DUSEN, THAT THE URS COMPANY MAKE A PRESENTATION ON THE WATER SYSTEM STUDY AT THE REGULAR MEETING OF THE CITY COUNCIL ON JANUARY 17, 1977. CARRIED. Steve Hall, Public Works Director, read letter he had directed to the City Council requesting that the final study as prepared by URS Co. be on the regular City Council Meeting agenda for January 17, 1977. He requested that the City Council have a resolution drawn to enter into an agreement with Val Vue Sewer District. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT A RESOLUTION BE DRAWN UP AND BE ON THE AGENDA FOR THE JANUARY 17, 1977 REGULAR CITY COUNCIL MEETING. CARRIED. TUKWILA CITY COUNCIL January 10, 1977 Page 2 DISCUSSION Contd. Cable TV Admin. and Regulation Speaker Jim Hurd, Office of Cable Communications Employee Deferred Compensation Program Wes Franklin, Hartford Ins. Co. Community Affairs Committee Meeting Public Safety Commit- tee Meeting Police Vehicles Pur- chases, Staff Recommendation COMMITTEE OF THE WHOLE MEETING /7/1 John McFarland, Administrative Assistant, introduced Mr. Jim Hurd of the Office of Cable Communications, stating Mr. Hurd would explain the services offered by his office. Mr. Hurd stated the local communities should establish a joint office to regular cable TV. He said that several surrounding communities Renton, Mercer Island, Bellevue, and Kent are represented by his office. They each partici- pate on the basis of $500 per year, although the first year's cost is $1,000. Mr. Hurd said his scope of services include consumer complaints, rates and charges, franchise applications, documents, bands, and undergrounding of utilities; there is a newsletter published periodically. Councilman Pesicka said there are many questions the cable TV patrons would like to have answered and every time they contact the company there does not seem to be anyone in authority available or else they are told that the person /persons making a previous commitment no longer works there. She said another question that needs answering is why Channel 6 and 12 is not available. Mr. Hurd said they are Canadian channels and his company will try and get those channels for the cable TV users. Mr. Hurd said it was his company's responsibility to take care of any complaints. He said they had been operating since January 1, 1974 and the other cities were satisfied with their services. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT MR. HURD'S BROCHURES BE GIVEN TO THE ADMINISTRATIVE ASSISTANT SO HE CAN DIRECT THE CITY ATTORNEY TO DRAW UP A RESOLUTION. CARRIED. John McFarland, Administrative Assistant, introduced Mr. Wes Franklin, representing Hartford Insurance Company, stating he had been invited to explain the employee deferred compensation program that his company has to offer. He explained the employee deferred compensation program was a contract to defer compensation of an employee to be used later as a supplement to social security or pension and to supplement income in the future. He said the cost factor to Administration to administer the program is minimal. Councilman Van Dusen asked if the cost to administer the plan comes out of a fee paid by the employee Mr. Franklin said there is a cost to the employee, the cost to the City would be like that of any other payroll deduction. Mr. Franklin continued to explain the plan, stating the employee could make the decision as to age of retirement and how payments could be made to survivors in case of death. He said the entire amount of an employee's compensation could be deferred if it was desired. He said the amount of the employee's contribution could be changed only once a year on the enrollment date, but it could be stopped any time. Councilman Van Dusen said he knew the Police Guild and the Fire Fighters were interested in the program. Council President Hill said he would like to have John McFarland, Administrative Assistant, pursue the matter and set up a plan showing how it would be city sponsored but not city participated. MOVED BY VAN DUSEN, SECONDED BY HILL, THAT THE ADMINISTRATIVE ASSISTANT LOOK INTO THE DEFERRED COMPENSATION PLAN AND PRESENT THE CITY COUNCIL WITH A MODEL PLAN TO BE DISCUSSED WITH THE CITY COUNCIL FOR THEIR APPROVAL. CARRIED, WITH TRAYNOR VOTING NO. Councilman Traynor, Chairman of the Community Affairs Committee, announced there would be a meeting of that Committee on Wednesday, January 19, 1977 at 5:30 p.m. in the Council Conference Room in the Annex. The purpose of the meeting is to discuss changes to Council Procedures, Ordinance No. 883. Councilman Van Dusen, Chairman of the Public Safety Committee, announced there would be a meeting of that Committee on Wednesday, January 12, 1977 at 7:00 p.m. at Fire Station No. 1. The purpose of the meeting is an overview of the Fire Department's expectations for the year 1977. Steve Hall, Public Works Director, referred to letter he had written to Council President Hill dated January 10, 1977 regarding the staff recommendations regarding police vehicle purchases. He stated he had spent time investigating alternatives in efforts to police vehicles and where possible join use with Administration and the TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING January 10 1977 Page 3 DISCUSSION Contd. Police Vehicles Pur- chases, Staff Recommendation Contd. Insurance Claims Hazelnut Publication ADJOURNMENT 9:30 P.M. /7/ Detective Division of the Tukwila Police Department. He said the two cases he analyzed for cost were that of utilizing the police patrol vehicles for one year in Administration of police detective division with the second and third years being utilized as police patrol vehicles. The second case would be utilizing the intermediate police vehicles strictly for patrol and utilizing the standard compact vehicles for Administration and police detectives with an estimated life span of approximately six years. Based on these two comparisons, the first alternative produced an estimated cost of a little over 19 cents per mile while the second case produced an estimated cost of slightly over 20 cents per mile. He said the comparison of the intermediate and compact police vehicles showed there is very little variation in cost and none in mileage; also, the interior dimensions of the compact police vehicles are less than that of the intermediate. He said it was his recommendation that the Council authorize Staff to proceed with purchase of the intermediate police vehicle and to initiate the program of one year administrative use and two year police use. After a year's time and usage, it would be possible to evaluate the actual costs involved, and, if necessary, make adjustments or changes for 1978. MOVED BY VAN DUSEN, SECONDED BY MS. PESICKA, THAT THE MATTER OF THE POLICE VEHICLE PURCHASES BE ON THE AGENDA FOR THE NEXT REGULAR CITY COUNCIL MEETING ON JANUARY 17, 1977. CARRIED. John McFarland, Administrative Assistant, said he would like a general policy statement from the Council on insurance claims that are less than $200, as the insurance that the City has is $200 deductible. He said an individual had filed a claim, claiming his windshield was damaged by a City car. He said he would send it to the insurance broker, suggesting that he process the claim to establish the facts and circumstances and then the City can either pay or deny the claim, as it will be for less than $200. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE ADMINISTRATIVE ASSISTANT PROCEED AS HE HAD OUTLINED. CARRIED. John McFarland, Administrative Assistant, said the Hazelnut would be published this week. He said the next one would be published on March 20, 1977. MOVED BY SAUL, SECONDED BY VAN DUSEN, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. CARRIED. Norma'Booher, Recording Secretary