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HomeMy WebLinkAbout1977-01-24 Committee of the Whole MinutesJanuary 24, 1977 CITY OF TUKWILA 7:00 P.M. COMMITTEE OF THE WHOLE MEETING CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS EXECUTIVE SESSION 7:10 P.M. 8:20 P.M. APPROVAL OF MINUTES DISCUSSION Sister Cities Project Proposed Ordinances Establishing certain sewer charges to comply with Federal Act Sewer Rate Changes Proposed Ordinance OMC M I N U T E S /7.28 City Hall Council Chambers Council President Hill called the Committee of the Whole Meeting to order at 7:10 P.M. TRAYNOR, HILL, SAUL, MS. PESICKA, VAN DUSEN. MOVED BY MS. PESICKA, SECONDED BY TRAYNOR, THAT THE COMMITTEE OF THE WHOLE MEET IN EXECUTIVE SESSION TO DISCUSS THE DISTRIBUTION OF SOCIAL SECURITY FUNDS. CARRIED. MOVED BY VAN DUSEN, SECONDED BY SAUL, TO CLOSE THE EXECUTIVE SESSION. CARRIED. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE JANUARY 10, 1977 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. CARRIED. Councilman Saul introduced Mr. Warren Pugh as speaker and Mr. Cliff Webb, stating they were both associated with Sister Cities Projects. Mr. Pugh showed and narrated slides he had taken on a visit to Japan. He stated the City of Kurodasho would like to be a sister city. He explained that the 11 -year old son of the superintendent of schools from that city had visited with Councilman Saul about a year ago. The slides showed the city, the schools, the mayor's office, and home life in that city. He said the city had a popula- tion of 10,000 to 13,000 people. John McFarland, Administrative Assistant, said the sister city program is an excellent source for the exchange of ideas and information and this city would be an ideal one for Tukwila to use. MOVED BY VAN DUSEN, SECONDED BY MS. PESICKA, THAT A RESOLUTION BE DRAWN UP AUTHORIZING THE CITY TO PARTICIPATE IN THE SISTER CITY PROGRAM. CARRIED. MOVED BY MS. PESICKA, SECONDED BY SAUL, THAT THE AGENDA FOR THE COMMITTEE OF THE WHOLE MEETING BE REARRANGED SO THE SPEAKERS AND DEPUTY CITY ATTORNEY COULD BE HEARD AS EARLY IN THE MEETING AS POSSIBLE. CARRIED. Steve Hall, Director of Public Works, introduced Mr. Tom Jordon, Metro. Mr. Jordon addressed the Council, stating the proposed ordinance was necessary in order to comply with Federal law. MOVED BY TRAYNOR, SECONDED BY MS. PESICKA, THAT A PUBLIC HEARING ON SEWER RATE CHANGES BE HELD ON FEBRUARY 21, 1977. CARRIED. MOVED BY TRAYNOR, SECONDED BY VAN DUSEN, THAT THE PROPOSED ORDINANCE ESTABLISHING CERTAIN SEWER CHARGES TO COMPLY WITH FEDERAL ACT BE ON THE AGENDA FOR THE FEBRUARY 7, 1977 REGULAR COUNCIL MEETING. CARRIED. Deputy City Attorney Hard said the proposed ordinance had been prepared and had been revised as requested. Mayor Bauch said Section 4 had been added which does away with the 2 -year Councilman at -Large position and provides for each councilman to serve four year terms. Council President Hill said this ordinance would make provision to create the office of a Finance Director. Councilman Saul asked how soon a Finance Director could be hired to take over the job. Deputy City Attorney Hard said the Treasurer should be able to continue her job until the end of her elected term. He said if the Council wanted to make a new office and call it Finance Offices they could do that, but it would be somewhat of a problem if they wanted to make it effective before January 10, 1978 when the elected term of office would be over. Councilman Van Dusen asked how the Council could hire a Finance Director under these circumstances. Deputy City Attorney Hard said a Finance Director could be hired for the period of time from May 1977 to January 10, 1978 and be subordinate to the Treasurer. He said the Treasurer has all of the duties and rights of the office of Treasurer until her elected term of office is over. Council President Hill stated that several cities CITY OF TUKWILA COMMITTEE OF THE WHOLE MEETING January 24, 1977 Page 2 DISCUSSION Contd. Proposed Ordinance OMC contd. Proposed Ordinance Establishing new fee schedule for land use applica- tions Computer System for Fire Dept. have a Treasurer and a Finance Director. Deputy City Attorney Hard said if a city has a Treasurer and a Finance Director they would have to have a definite separation of duties. Councilman Van Dusen said he thought it was not wise to have both offices and have two individuals dealing with the finances. He said he would like to see this office coordinated under one person. Council President Hill asked if it would be possible to have the duties defined and have the Treasurer report to the Finance Director. Deputy City Attorney Hard said the Council could create the position and for a period of four to six months the person could use it as a period of organizing, etc., and then begin with all duties on January 10, 1978. Councilman Traynor expressed the opinion that it would not take an experienced Finance Director that period of time to become acquainted with the job. Councilman Pesicka said she thought it should take perhaps one month for a person to become acquainted with the City set-up. Councilman Van Dusen said he believed there is a financial crisis in the City that needs to be straightened out and there may be a lot of dollars that are being lost. Deputy City Attorney Hard said that sometime in 1977 there will be a municipal bond on LID #28 and he thought there should not be any change made before that bond issue goes through. Kjell Stoknes, OCD Director, stated that a Finance Director coming into the job could take over certain aspects of the job at the start. Councilman Traynor said it was his opinion the Treasurer could take over investments and the Finance Director could take over the rest of the duties. He said he would like to suggest we look at some of the other cities and see how they handled this transition, such as Issaquah, Auburn, etc. Councilman Saul said he thought it would be nice to meet with the Treasurer and consider the ideas she might have about the transition. Council President Hill said the Council would ask the Mayor to get the information on how the Cities of Issaquah, Kent, Auburn, and others handled the transition. The Mayor could then report back to the Council at their Committee of the Whole Meeting on January 31, 1977. Councilman Traynor said where the cities have both a Treasurer and Finance Director, their duties should be definitely separated and defined. Kjell Stoknes, OCD Director, stated the administration of Title 18 (Zoning Code) as well as other land use regulations require several permit processes. Those established through adoption of the Zoning Code in 1957 either required a small fee or no fee at all. He continued that in the past five years Tukwila has grown rapidly in administrative expense. In an effort to revise or establish land use fees to reflect contemporary administrative costs, the Planning Commission has recommended adoption of an ordinance establishing a fees section within the Zoning Code. In considering the new fees, the Commission held that such fees should reflect the minimum cost of processing the respective application. The man -hour cost was felt to be wholly reasonable since actual cost will continually rise in proportion to the employee wages. The Planning Commission recommends the proposed application fees be implemented through adoption of the proposed ordinance. MOVED BY TRAYNOR, SECONDED BY MS. PESICKA, THAT THE PROPOSED ORDINANCE AMENDING TITLE 18 OF THE TUKWILA MUNICIPAL CODE BY ADDING A NEW CHAPTER 18.10 TO ESTABLISH NEW LAND USE APPLICATION FEES AND AMENDING SECTIONS 18.64.010, 18.72.030, 18.76.010, AND 18.84.010 BE ON THE AGENDA FOR THE FEBRUARY 7, 1977 REGULAR COUNCIL MEETING. CARRIED. Fire Chief Crawley discussed the proposed computer system that would be used in the Fire Department to eliminate much of the paper work and provide information as needed. He showed charts illustrating how the computer would work and the uses it could be put to. He said he needed information as to how to prepare the ordinance and get the money for the purchase. Fire Chief Crawley said the parts list for the computer shows the parts can be obtained in the area. Councilman Pesicka asked if the computer works out well for the Fire Department could it be adapted for the Police Department? CITY OF TUKWILA COMMITTEE OF THE WHOLE MEETING January 24, 1977 Page 3 DISCUSSION Contd. Computer System for Fire Dept. Contd. Recommendation from Steve Hall on Water Sys. Study by URS Proposed Resolutions a. through e. on Agenda Proposed Ordinance Interfund Loan Park Commission Recommendation: Duwamish Park Site Letter from Mayor Bauch: Full -time Mayor Position 73 0 Fireman Francis said it could be tailored to /any department's needs. Councilman Van Dusen said if the Fire Departnent'gets the computer set up, we would need to know how to adapt it for the other departments. He said he would like to know that it was not going to be locked up and not accessible for other departments. Fireman Francis said he could create the test programs for the other depart ments.' Fire Chief Crawley said they could work with the other departments. Fire Chief Crawley said the price of the computer includes everything that will be needed for several years. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT AN ORDINANCE BE PREPARED FOR THE FEBRUARY 7, 1977 REGULAR COUNCIL MEETING TO TRANSFER TITLE II FUNDS ($15,000) INTO THE RECREATION FUND. Chief Crawley said the computer would have to be let out for bid as th- purchase price is over $2,000. *CAR ED. MOVED B APPLICA MARSHAL MS. PESICKA, SECONDED BY SAUL, THAT,ADMINISTRATION MAKE ON FOR A GRANT AND THE RECOMMENDATIONS OF FOSTER AND E OBTAINED. CARRIED. MOVED BY VA DUSEN, SECONDED BY MS. PESL6KA, THAT ITEMS 6.a. THROUGH 6.e. BE ON MEETING. CARRIED E AGENDA OF THE FEBRUARY 7', 1977 REGULAR COUNCIL I Council Presid nt Hill stated the prbposed ordinance would be on the agenda for the ebruary 7, 1977 Recyular Council Meeting. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE COUNCIL CONCUR WITH THE RECOMMENDATIONS 0 THE PARK COMM4 SSION AS IT RELATES TO IMPROVEMENTS TO THE DUWAMISH P K SITE. CARRIED. Council President H \11 referred to the letter addressed to the Council from Mayor uch in:which he stated he felt the Office of Mayor should be a fu 1- time'rather than a part -time job. Council President Hill said h felt if the Office of Mayor was to be a full time position it shout be elected as a full -time position by the people rather than an pointed position by the Council. He said this would make it poss'ble for some people to run who would not want to run for a part -time position. He said he thought the people should elect the first 611-time mayor. Councilman Van Dusen said he agreed with that thought.` Councilman Pesicka said she agreed to a point, but it seems the Cduncil has set aside funds for a mayor's administrative assistant. She said she did not think the City should have a f01 -time may r and a full -time mayor's assistant. Councilman Trayp(or said it appears that the Council has set too many goals, maybe t$ey should back down on some of the goals or not go as fast as they Mould like to. be said perhaps we are asking too much of a part -time mayor. Council'Tan Traynor said if it was put up to a vote would he people know if a, full -time mayor was needed? Council- man Van Dus'en said the last Mayr recommended a full -time mayor and the City Council said "no" a ful \1 -time mayor was not needed. Mayor Bauch sad he needed to point to',the Council that when he took office last yea he made arrangements to \go one -half with the City and one -halft with his job at Boeings. \He said it was not working out that II that during the past yea ,r he had to pass two promotions and had transferred several times dues to the time he had to be away from /his job at Boeings which provides his livelihood. He said if the, /City Council decides not to make it full -time he will have to ad ,tust his hours and come into the City, Hall about 2:30 p.m. Council President Hill said the impression he had received when John McFarland was hired as Administrative Assistant was that this would enable the Mayor to come in at 2:00 p.m., as the Mayor would be relieved of much detail work. Mayor Bauch said Mr. McFarland is doing 90% personnel work now, which deals with personnel procedures, personnel records, etc. He said previous to this each Department Head had their own set of personnel records. Councilman Pesicka asked if this work would not taper off as the procedures and CITY OF TUKWILA COMMITTEE OF THE WHOLE MEETING January 24, 1977 Page 4 DISCUSSION Contd. Letter from Mayor Bauch: Full -time Mayor Position Contd. Seminar Neighborhood Against Crime Bicentennial Signs and Flags ADJOURNMENT 11:15 P.M. /7J/ policies were developed. Mayor Bauch said it was a continuous job. Councilman Saul said if he were Mayor he could not come in until 3:00 p.m. during the day if he had another job. He said he would like to talk about it again. Councilman Hill said he felt at the present time the City Council feels the Mayor's job was elected part time and it should stay part -time until the people vote for it to be full -time. He said the matter could be discussed further at the Council seminar. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE MATTER OF A FULL -TIME MAYOR POSITION BE GIVEN FURTHER CONSIDERATION AT A LATER TIME WHEN THE SEMINAR IS HELD. CARRIED. Public Works Committee Councilman Van Dusen said he would like to exchange positions on and Finance Committees with Councilman Pesicka. He would like to be on the Committee Finance Committee and Councilman Pesicka would take his position on the Public Works Committee. Councilman Van Dusen said there will be a seminar "Neighborhood Against Crime held on January 29, 1977 at the Rainier Brewery from 9:00 a.m. to 3:00 p.m. and he would like Councilman Saul to go. Councilman Saul said he would like to have the Bicentennial signs and flags taken down in the City and have them stored in the Fire Station for future use. MOVED BY SAUL, SECONDED BY MS. PESICKA, THAT THE BICENTENNIAL FLAGS BE BROUGHT OUT AND FLOWN FOR HOLIDAYS AND SPECIAL OCCASIONS. CARRIED MOVED BY VAN DUSEN, SECONDED BY TRAYNOR, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. CARRIED. Norma Booher, Recording Secretary