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HomeMy WebLinkAbout1977-02-28 Committee of the Whole MinutesFebruary 28, 1977 TUKWILA CITY COUNCIL 7:30 P.M. COMMITTEE OF THE WHOLE MEETING M I N U T E S City Hall Council Chambers CALL TO ORDER Council President Hill called the Committee of the Whole Meeting to order. ROLL CALL OF TRAYNOR, HILL, SAUL, MRS. PESICKA, VAN DUSEN, BOHRER. COUNCIL MEMBERS APPROVAL OF MINUTES DISCUSSION Presentation by Repr. of King Co. Public Works Dept. on the Bow Lake Transfer Sta. Upgrading Prop. Ord. Adopting 0.M.C. MOVED BY TRAYNOR, SECONDED BY MRS. PESICKA, THAT THE FEBRUARY 14, 1977 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. CARRIED. Kjell Stoknes, Director of Office of Community Development, intro- duced Randy Peterson and his assistant as representatives of King County Public Works Department, stating they would make a presenta- tion on the Bow Lake Transfer Station that is in the planning stage. He said they had been working on the plans since 1974. He showed a model as to how the new transfer station would look and work upon its completion. He said the refuse shredded as it is dumped into the trailers and then it would be taken to Cedar Hills. People would pay by weight for the refuse they were dumping. He said construction is contemplated for this summer. The present transfer station will have to be closed while construction is going on. It will take about one year to construct. The transfer stations in Renton and Algona will be used while this one is closed. He said the dust would be controlled by a nozzle spray system in the top. Mr. Stoknes said the representatives had come to present the plan only and there will be a work session at the Planning Commission on this at a later date. MOVED BY MRS. PESICKA, SECONDED BY SAUL, THAT AGENDA ITEM 12 BE CONSIDERED AT THIS TIME. CARRIED. Deputy City Attorney Larry Hard said the Office of Finance Director could be added at any time. He said some cities create a Finance Director who takes over the duties of the City Treasurer and leaves the City Clerk office as is, or an office of Finance Director can be created and have it take over the duties of Treasurer and City Clerk. He said he thought this was legal, he could find nothing that says a Finance Director could not do this. Council President Hill said you could take the financial work from the City Clerk and still leave her duties as they are. Councilman Van Dusen said in accordance with the discussion they have had the Council wanted to put all of the fin ancial duties under the Finance Director. He said they had planned to take all of the finances from the City Clerk and leave her with he' other duties. He said it seems there should be two people under the Finance Director; one in charge of expenditures and one in charge of revenues. Deputy City Attorney Hard said it is possible to draft the ordinance in that manner. The financial responsibility would res with the Finance Director and in terms of reporting you would deal with one person. He said a new department would be created a Finance Director with two people under that department head. The office of City Clerk would be continued with the fiscal duties removed. The Finance Director could have the City Clerk do other duties if he wished to assign them. Councilman Traynor said the City has an elected Treasurer and we want to keep her until the end of her term of office but they want to get the Finance Director in before that time. He asked how do we get the financial duties away from the Treasurer and into the hands of the Finance Director in order to get him going before January. Deputy City Attorney Hard said the Council as an executive body has the power to take away all but the minimum duties that she is charged with due to an elected term. He said you cannot take away the elected powers. He said it is possible to draft an ordinance that way. Joanne Davis, audience, said she agreed that an elected Treasurer has an elected duty to fill her job until the end of her term. If you have another person come in how is a smooth flow going to take place? She asked why didn't they have the present Treasurer have an additional five or six months so she can help or assist someone coming in? Council President Hill said the letter they had received from the legal TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 28, 1977 Page 2 DISCUSSION Contd. Prop. Ord. Adopting OMC contd. Request for City Attorney to be present at Planning Commission Hearings Renton Area Youth Services (RAYS) section of AWC said that as soon as the 0.M.C. was adopted the position of elected Treasurer would not exist. He said he would like to see a Finance Director hired before the 10th of January so he could get established. MOVED BY VAN DUSEN, SECONDED BY MRS. PESICKA, THAT COUNCIL PRESIDENT HILL WORK WITH DEPUTY CITY ATTORNEY HARD IN PREPARING THE OMC ORDINANCE THE WAY IT HAD BEEN DISCUSSED BY THE CITY COUNCIL MEMBERS.* Deputy City Attorney Hard said the legal advice offered by AWC regard ing the position of Treasurer has not been held up in court. He said he thought it was possible to give the Finance Director all of the fiscal responsibilities that the City Clerk has if they wanted to hire someone for that job prior to January 10, 1978. Councilman Van Dusen said maybe that is the best way to go, the City Treasurer has said she would work with the Finance Director after he is hired. Councilman Traynor said he thought there should be a proper transi- tion. He said the Council was eager to get the City's finances going in a profitable manner. He said it appears they cannot get into it until January 10. *CARRIED. Joanne Davis, audience, requested the City Attorney be present at the Planning Commission hearings on the Comprehensive Plan. She said there are some points of law that need to be ironed out, and the presence of the City Attorney would be useful. She said she had asked some questions at the Planning Commission meeting and the minutes of the meeting had not reflected her questions. Kjell Stoknes, Director of Office of Community Development, said whenever he has questions on legal matters or anticipates a legal question will arise he sent the information to the City Attorney ahead of time. If he thinks the City Attorney should be present he asks for him. Mrs. Davis said she would like to request legal counsel be present at the Planning Commission meeting. Deputy City Attorney Hard said he would be glad to come to any meeting the City wants him to attend. He said he worked closely with Mr. Stoknes and tries to give him con- templated answers to questions that may arise. He said maybe the Planning Commission should ask for him to be there. Councilman Saul said the Planning Commission can request the City Attorney as desired. The Comprehensive Plan is important. Councilman Traynor agreed if the Planning Commission wants to have the City Attorney present they can make the request. Council President Hill said the Planning Commission is an advisory group and he thought the Council should not send someone to their meetings if they did not need them. Mr. Stoknes said he would like to avoid legal costs. He concurred that the Planning Commission should ask for legal counsel if they thought it necessary. Mrs. Davis said if the legal questions are answered at the time of the hearing they will not have to be hashed over at a future date. She said her question at the Planning Commission meetinc was not answered and did not appear in the Minutes of the meeting. Mr. Stoknes said they tried to cover all angles and ask legal ques- tions as necessary. He said if it is a private question and not the concern of the Planning Commission then the private citizen should seek their own legal counsel. Council President Hill said he thought the Council should not sit here and say how the Planning Commission should operate. Frank Todd, audience, asked if the Planning Commis- sion had a quorum. Mayor Bauch said there are four members; there will be a recommendation of three members next Monday night at the Regular Council Meeting. June Leonard, Director of Renton Area Youth Services (RAYS), was introduced by Council President Hill. She outlined the services rendered by her agency in working with troubled youth and their families. She stated youths could be referred to RAYS by the schools, the courts, the family, or self -help request. She said they had a new program called Drug Information School that has been very succ- essful. She said they provided counseling services to the individual and to the family. She outlined the professional capabilities of her staff. She said they furnish reports to the City showing services rendered, but name identification is not furnished. She said fourteen youths had been referred to her agency by the Tukwila Schools and one by the police during 1976. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 28, 1977 Page 3 DISCUSSION Contd. Highline Youth Service Bureau RECESS 9:45 P.M. 9:55 P.M. Prop. Res. Parkland Acquisition Call for Bids 1977 Two -Ton Cab and Chassis City Maintenance of Interurban Ave. Mall Avenue, One -Way Street Prop. Ord. Relating to charges for Sewer Service Prop. Res. Author. Mayor enter Dev. Agreement w /John C. Radovich to improve portion of So. 143rd P1. Peter Berliner, Director of Highiine Youth Service Bureau, outlined the services extended by his agency. He said they had long term and short term counseling and employment assistance. Councilman Pesicka said part of the schools in Tukwila are in the Highiine School District. Mr. Berliner said the services of his office were available to the City of Tukwila if they chose to use them. He said the funding comes from King County who pay about 50% of their funding, He said if there are a number of referrals to their agency from Tukwila, they will be asked to contribute to the cost. Catherine Harris, audience, stated in 1975 the City Council initiated the contract with RAYS. The budget for 1976 renewed this contract. She said RAYS provides many services to youth and their families. She read from a report of the House of Representatives, Office of Program Research, and stated that Mr. Fleming, City Attorney, had stated the success of RAYS was based on cooperation. She said as of September 10, 1976 there had been no referrals to the agency from the Tukwila Police Department and the municipal judge was not aware of the City's contract with the agency. She said in September 1976 she had written to Mayor Bauch informing him the program was being obstructed. She said she thought the City Council should be inquiring into the reasons this agency was not being used. Council President Hill said speakers during Council meetings were allotted five minutes and there was a long agenda. He stated he felt the matter of the use of RAYS was an administrative problem and not a Council problem. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION AUTHORIZING THE MAYOR TO RENEW THE AGREEMENT WITH RAYS BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. MOVED BY SAUL, SECONDED BY MRS. PESICKA, THAT THE COMMITTEE OF THE WHOLE MEETING RECESS FOR 10 MINUTES. CARRIED. The meeting was called back to order by Council President Hill with Council Members present as previously listed. Kjell Stoknes, Director of Office of Community Development, presented an overview of the proposed acquisition of Lookout Park. He said the owner is willing to sell the property at the appraised price, and is willing to have the appraisal firm of Shorett Riley do the apprai- sal. He is also willing to tie the land up until the Interagency for Outdoor Recreation meets on grant applications in September 1977. Mr. Stoknes said the appraisal will cost approximately $500. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION RELATING TO PARKLAND ACQUISITION, AUTHORIZING THE MAYOR TO HAVE A SPECIFIC PARCEL OF PROPERTY APPRAISED BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. MOVED BY MRS. PESICKA, SECONDED BY TRAYNOR, THAT THE CITY CALL FOR BIDS ON 1977 TWO TON CAB AND CHASSIS AND THAT ALL BIDS BE RECEIVED BY 5:00 P.M. AT THE CITY HALL ON THE 14TH DAY OF MARCH 1977 AND BE OPENED AT 7:30 P.M. ON THE 14TH DAY OF MARCH 1977. CARRIED. Council President Hill said discussion on this subject would take place at the Committee of the Whole Meeting on March 14, 1977. Council President Hill said discussion on this subject would take place at the Committee of the Whole Meeting on March 14, 1977. MOVED BY VAN DUSEN, SECONDED BY BOHRER, THAT THE PROPOSED ORDINANCE RELATING TO CHARGES FOR SEWER SERVICE BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 28, 1977 Page 4 DISCUSSION Contd. Prop. Res. Author. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION Mayor enter Dev. Agree. BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. w /Mohty R. Cooke to CARRIED. improve portion of 53rd Ave. So. Frank Todd Request for connection to San. Sewer System Prop. Res. Auth. Mayor to exec. Contract w /City of Seattle, CATV Prop. Res. Auth. Mayor exec. Animal Control Agreement Prop. Ord. Council Procedures Council Motion Smoking in Public Rooms Prop. Ord. Per Diem ?'3 Mr. Todd introduced Mr. Kerin, an engineer with the firm of Philip M. Botch and Associates. Mr. Kerin outlined his past experience with federal environment projects. He said the Comprehensive Plan indicates Mr. Todd's property is in the intended sewer service of the City. He said septic tanks are not desirable in that area and in a little while the area would be asked to hook up to the sewer. Council President Hill said he understood the City of Renton will not extend water or sewer to an areas until the area is annexed. Council- man Saul and Traynor said they thought the area should be annexed and then sewer service extended to the area. Mr. Kerin said the area has been identified in the Comprehensive Plan and if septic tanks are put in they are detrimental to the health. Frank Todd, applicant, said now there is a seventh member of the Council he would like them to consider his request for sewer connection at the next City Council Meeting. MOVED BY VAN DUSEN, SECONDED BY MRS. PESICKA, THAT THE FRANK TOOD REQUEST FOR CONNECTION TO THE SANITARY SEWER SYSTEM BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED, FOUR TO TWO, WITH TRAYNOR AND SAUL VOTING NO. Prop. Res. Author. Councilman Van Dusen asked if the Dick Anderson Insurance Agency was Mayor to execute asked about any plan they might have for a similar type of insurance Deferred Comp. Plan for employees. John McFalrnd, Administrative Assistant, said he had met with Mr. Anderson and others and they had selected the Hartford Plan. He said he had asked an outside agency to review the plan and they had felt it was a solvent company. Council President Hill said the wording was the way the Council wanted it. Mayor Bauch said at the time the Firemen withdrew from Social Security they had asked the City to make provisions so they could invest the money they would receive from Social Security. He said the City has been notified the money would be refunded within the month. MOVED BY SAUL, SECONDED BY VAN DUSEN, THAT THE PROPOSED RESOLUTION BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. Councilman Traynor said the City has a lawsuit pending, trying to get the City to pay part of a deferred compensation plan. He said because of the union affiliation with certain groups of employees this plan might be the subject of arbitration and the City might end up paying for this program 100 He said not all arbitrators are fair and the City might not have the final say as to whether or not we pay into this. *CARRIED. MOVED BY SAUL, SECONDED BY VAN DUSEN, THAT THE PROPOSED RESOLUTION BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED MOVED BY SAUL, SECONDED BY TRAYNOR, THAT THE PROPOSED RESOLUTION BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. MOVED BY TRAYNOR, SECONDED BY VAN DUSEN, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE PROPOSED COUNCIL MOTION REGARDING SMOKING IN PUBLIC MEETINGS BE ON THE AGENDA OF THE MARCH 7, 1977 REGULAR COUNCIL MEETING. CARRIED. Councilman Pesicka asked about the proposed ordinance regarding per diem for City employees and officials. Dan Saul, Chairman of the Finance Committee, said the proposed ordinance was in the process and would be presented for consideration soon. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 28, 1977 Page 5 DISCUSSION Contd. Lawsuit filed by CHG International Decision Making Seminar for Dept. Heads and Council State Legislature Sales Tax ADJOURNMENT 11:00 P.M. 764 Councilman Traynor called attention to the fact that a lawsuit had been filed against the City and Council Members by CHG International as a result of the Council action on their request for a waiver from a City resolution that stops development until the Comprehensive Plan is completed. John McFarland, Administrative Assistant, stated a seminar on Decision Making would be held on the 18th and 19th of March for Department Heads and the Council. He said the time would be announce( Mayor Bauch said he had been invited to speak at the State LegislaturE on Thursday, March 3, 1977 and present Tukwila's side of the story on sales tax. MOVED BY SAUL, SECONDED BY VAN DUSEN, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. CARRIED. Norma Booher, Recording Secretary