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Home My WebLink AboutSpecial 2014-07-29 Item 2 - Facilities Phase III Council Workshop PresentationCity of Tukwila Facilities Needs Assessment and Feasibility Study Phase 3 City Council Check -in RIC ergiblifilllER _ .111 BERK Introduction City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali Today's Presentation Process Refresher Phase 1 Refresher Phase 2 Refresher Phase 3 Up -date Alternatives and Recommendations Community Outreach and Engagement A look forward to Phases 4 and 5 Review Project Workplan /Timeline 2 Process City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN CO Phase One What are the facilities needs? • Identify current use • Estimate current space needs Project future space needs Phase Two How suitable are our current facilities? • Inventory existing facilities ■ Assess suitability for use ■ Assess condition All Staff Feedback Phase Three What's the best plan for Tukwila? Identify alternatives (buy, build, lease) ■ Assess alternatives • Identify the preferred approach raf Community Outreach and Engagement Phase Four How do we get there? • Phasing and Funding Plan ■illtstaff feedback 3 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Identify current use tttt Estimate current space needs (2014) Facilities Planning Target (2040) Ali 4 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Projected Growth Trends, 2014 2040 60,000 50,00047 {0 i6 40,000 30,000 3122 39,143 44,174 46,109 49,9/9 E ILOr ENT 1 0{ 019,091 19,160 20,000 . 10,000 0 200007 2010 20132015. 2025 2030 2035 2040 5 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali Space Needs Estimates, 2014 & 2040 STAFFING -BASED ESTIMATES DCD Finance Fire Admin HR IT Mayor Parks & RecAdmin PW - Admin Police 9,W0 10,320 3,870 4,354 4,51`, 2099 1,290 1,451 2,980 2,943 5.483 5,9153 8.708 9,836 7,045 7,.579 PROGRAM -BASED ESTIMATES Council FOG Parks & Rec Maim PW - Shops Fire Ops Courts • Current Need Future Need 33,120 40,140 62.919 43.826 0 20,000 5;,;5? 71,098 40,000 60, 000 $0,000 6 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Evaluation of Current Facilities ✓ Operating and Maintenance Costs ✓ Property Value ✓ Work Place Efficiency ✓ Facility Quality ✓ Location ✓ Public Image ✓ Customer Service ✓ Quality of Work Life ✓ Seismic Deficiencies ✓ Operational Flexibility ✓ Expansion Potential ✓ ADA Deficiencies ✓ Acoustics CA) In ..1 r K➢•I.iu .t.. 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I. dann%il irrht a1 ln, gin wIn00r nr..n, .nip awAtamr, I IY {1 Mt' p4F Mmj Mrr11'0,119T h110110 10.1 m11 nub teir +mar Irri. -+a 7 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN I0: Facility Evaluation Matrix Evaluation Criteria City Ball Properly Marketability Property Attributes Public Sti ff Experience Operating/Maint, Cost Property 'Value Work Process Efficiency Customer Service Quality of Work Life 0 0 0 0 0 0 0 630C Building 0 0 0 0 0 0 0 Community Center 0 0 0 0 0 0 0 0 Seismic Deficiencies Operational flexibility xpansion Potential ADA Compliance 0 0 0 0 0 Parks & Golf Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0 Mi nkler Building :1:17:; 0 0 0 0 0 0 0 0 0 0 0 0 George Lang Shops Building i 1.4bsi 0 0 0 0 0 0 0 0 0 0 0 0 Fire Station 51 3) 0 0 0 0 0 0 0 0 0 0 0 I ire Station 52 0 0 0 0 0 0 0 0 0 0 Fire Station 53 ;EJ51 0 0 0 0 0 0 0 0 0 0 0 0 0 Fire Station 54 , . -ti 0 0 0 0 0 0 0 0 0 0 0 Evaluation Totals El El El Purpose As part of the needs assessment, we have assessed the suitability and condition of these City facilities - This assessment will help determine the City's plan for each of the facilities such as remodeling, selling, repurposing, or redeveloping. Key 0 0 0 0 0 A Suitable Condition Unsuitable Condition 8 Phase 2 Square Footage Reconciliation City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali Existing 2013 2040 Sq. Ft. Needs Needs Essential Government Services 144,044 205,237 235,567 Fire, Police, Finance, Mayor's Office Council, Courts, City Clerk, DCD, HR, 1T, Public Works, City Attorney Community Supporting Facilities 88,248 88,248 88,248 Cultural and Community Centers, Park Restrooms and Shelters, Golf Course Associated Structures, etc. Total C S1 232,292 293,485 323,815 9 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali Staff Engagement ✓ Strategy • Drop -in workshops • On -line tools • Posted materials ✓ Staff comments and recommendations ✓ Additional feedback 10 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN ,E;�N! L , All Phase Three What's the best plan for Tukwila? 11 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Evaluation of Alternatives -AIM at.4..,1.1l.ydi Mn.Nt lli.Ill rlaar.F,lertttup, €1:11, fllir lwl]I,r .q,.11lr, FalfIIIgy Imp,iwutrlelj[ AfitInellgra ✓ r.a. 1 t:ra I ,._.alter il,Yli riiyam p,oSS.. WM caul 11 11111.17M1-511.LIF1110 ha ft,'ra, iroa.Ir,�,larSPrru,rl i.wrnrP U..+ll�,i.t.W rr .n�ct 'I M..a.YM,TAMrcfi r�a.Ry M.0rrxrnrl. n.,l .n. 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Mw.-r N4a Ma"! IOW Lm .11y Wy ILYSele tlMI. `ar6ir rrl Poo g1et Wow rwV MC aY w CMY Hnll I llmplia pr „F.r'�l Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Alternatives -City Hall Campus W1 ilEme LAM 7.4 Mel I MN LEM r__��: - :_ same llomel le Mil d IIf II CempLs Fraparl} Ibw a PM. ►.xw-rt 4wwtsr Pememeee Law II II mem. Irygmio+Ma mss. cvE muff' Ali Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali N W Recommendations -City Hall Campus ✓ Demolish 6300 Building ✓ Retain Current City Hall Building ✓ Construct a new Law & Justice Center on another property ✓ Relocate City Hall Services from 6300 to Current City Hall Building ✓ Construct modest additions to Current City Hall Building 17 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Recommendations -Law and Justice Center ✓ New Law & Justice Center to house: • Courts 5,000 sf • Police 33,100 sf • Emergency Operations Center 6,000 sf ✓ Criteria for locating a new Law & Justice Center: • Centrally located • Highly visible to community • Commercially zoned property • Relatively flat site, and 4 to 5 acres in size • Convenient access to a major arterial • Outside flood plains and soils subject to liquefaction 18 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN N 01 Public Works —Phase 2 Conclusions ✓ Minkler and George Long Shops should both be replaced • Both are currently located in floodplains • Both are currently located on soil subject to liquefaction • Both are significantly undersized for today's needs • Both facilities have significant deferred maintenance issues ✓ Minkler and George Long Shops should be co- located • Co- locating affords higher efficiency • Co- locating likely less expensive to build • Co- locating likely less expensive to maintain 19 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN �J . Public Works - Alternatives What might a new co- located facility look like? Covered Vehicle Storage U CI a o E V! o 2 L Q} t_ 2 cli cc V 't) 0 Hypothetica Site Diagram City Staff Entranc Only 20 Phase 3 N City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Public Works - Recommendations ✓ Recommendation: Seek property for a new consolidated Public Works Center that would accommodate all of the City services currently located at the Minkler and George Long properties. ✓ Ideally, the new subject property would have the following characteristics: • Size of 15 to 20 acres • Outside any floodplains • Outside areas of liquefaction soils • 'Industrial' zoning designation • Centrally located with the City 21 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Alternatives - Fire Department 22 Recommendations ✓ Fire Station 53 • Retain in current location • Minor improvements ✓ Fire Station 54 • Replace /Relocate — Northwesterly • Investigate partnership with City of Seatac ✓ Fire Station 52 • Replace /Relocate — Southeasterly • Administrative Headquarters ✓ Fire Station 51 • Replace /Relocate — South 180th St Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN CO 23 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Recommendations -City Hall Services Ali ✓ Retain Current 24,000 sf City Hall Building ✓ Construct addition(s) over time to City Hall to eventually accommodate: • DCD • Finance • Human Resources • Information Technology • Mayor's Office • City Council • Public Works Admin • Parks & Rec Admin Total: 9,000 sf 3,900 sf 1,300 sf 2,600 sf 5,500 sf 4,400 sf 7,100 sf 8,700 sf 42,500 sf 24 Phase 3 Recommendations - Summary ✓ New Law & Justice Center on a new property. City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN ✓ New Public Works Campus that consolidates Minkler and George Long Shops on a new property. ✓ Fire Station 51 to replaced on property already acquired by the City of Tukwila. ✓ Fire Station 52 to replaced on a new property south of the current location. ✓ Fire Station 54 to replaced on a new property northwest of the current location, potentially in partnership with City of Seatac Fire Station 47. ✓ City Hall services to remain on current City Hall Campus with modest additions to the current building. w 25 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN An informed public is a supportive public. Ali A Communications Plan to ensure consistent and effective messages about the Facilities Needs Assessment and Feasibility Study Staff Consulting Team Communications Plan • Objectives • Messages • Points of Contact • Channels • Timeline Staff Partners Community 26 Phase 3 So far... City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Announce the project Describe purpose and objectives Communicates the benefits of a comprehensive assessment ...and for the next steps Share preliminary findings (which buildings are in most need of repair or replacement) Decision criteria for moving forward Long -term plan and priorities W r., 27 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 3 CHECK -IN Ali Questions? 28