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HomeMy WebLinkAbout14-103 - KPG Inc - South 144th Street Phase II (42nd Avenue South - Tukwila International Boulevard) DesignCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 14-103(1) Council Approval N/A CONTRACT FOR SERVICES Amendment #9 Between the City of Tukwila and KPG, P.S. That portion of Contract No. 14-103 between the City of Tukwila and KPG, P.S. is hereby amended as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide additional construction services in accordance with the scope of work included as Exhibit A-9. Article 3 - Duration of Agreement; Time for Performance shall be modified as follows: This Agreement shall be in full force and effect for a period commencing upon execution and ending July 31, 2019, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than July 31, 2019 unless an extension of such time is granted in writing by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-9, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $27,880.00 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $789,963.96 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this 5 day of Ni 0 , 20 18 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: 0.e.I s— h&J << ec, ATTEST/AUTHENTICATED APPROVED AS TO FORM Chris y O'Flah- , MMC, City Clerk CA Revised December 2016 Office of the City Attorney Page 1 of 1 EXHIBIT A-9 City of Tukwila S 144th Street Phase II Project 42' Avenue S to Tukwila International Boulevard Supplement No. 9 — Additional Construction Services KPG Scope of Work June 20, 2018 This work will be to provide additional construction services for the the S 144th Street Phase II Project. These services will include closeout documentation, preparation of record drawings, and coordination during the 1 year plant establishment period. These services are required due to extended contract time, coordination with utilities, and services during plant establishment period. It is anticipated that the City will continue to provide assistance with management to work within this additional budget. II. SCOPE OF WORK TASK 1— CLOSEOUT, RECORD DRAWINGS, AND PLANT ESTABLISHMENT SUPPORT • Provide overall project management, coordination with the City, monthly progress reports, and invoicing for the duration of the 12 month establishment period. • Complete closeout activities and compile all project records for delivery to the City. • Prepare draft and final Record Drawings based on available field records and contractor redlines. • Provide coordination and support during the 1 year plant establishment period which is anticipated to begin July 1, 2018 and end July 1, 2019. Anticipated level of effort for this support is budgeted at an average of 1 day per month. Deliverables • Monthly invoices and progress reports • Final construction records • .pdf and half size bond draft set of Record Drawings for City review and comment • .pdf and full size mylar set of final Record Drawings ADDITIONAL SERVICES The services described under this task, and any other additional services requested by the City, will be performed only when authorized by the City. Authorization to perform additional services will be in the form of a supplement to this agreement, specifying the work to be performed, and basis of payment. S 1441" Street — Phase 11 KPG Supp 9— Additional Construction Services 1 of 1 June 20, 2018 EXHIBIT B-9 HOUR AND FEE ESTIMATE City of Tukwila 0 0 O d y d O E > N CI) 7 C O 0 — 0 U 10 2 O ▪ C O U l0 C C O — - 3 la 0) 7 Q CI) 1— .0 O O) o_�z a) Z C Q d • a � • O_ r 7 (/) v to 0) os 0 m 0 O *Labor Hour Estimate O U 0 0 0 0 O 0 co 0) O) 0 0 0 0 N Q LO 0 0 O 0) 0 0 0 0 0 0 0 0 O O O $) LO 0 CO N M) CO N 0 0 N O 0 co N O O O O co 0 0 O O O O O O N O N O N O N OO Of O O N O CO ement/coordi Taskl - Mana C .12 0 0 a) E 0 0) 0 0 0 2 0) 0 'C O O E C (0 C O O C `720 0 w LI a 0 0 0 `) (0 L. C O U O to 0 0 ) 0) O 0. 2 11 0) Total Estimated Fee: 14-103(h) Contract Approval NIA SUPPLEMENTAL AGREEMENT NO. 8 AGREEMENT NO. 14-103 C h PROJECT No. 99510402 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 3131 Elliot Ave Suite 400 Seattle, WA 98121 PROJECT: S 144t'' Street Phase 11— Additional Construction Services This SUPPLEMENTAL AGREEMENT NO. 8 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 29th day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide additional construction services in accordance with the scope of work included as Exhibit A-8. Article 3 - Duration of Agreement; Time for Performance shall be modified as follows: This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2018 unless an extension of such time is granted in writing by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-8, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $38,690.86 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $762,083.96 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this 2' day of De- CZ -en , 2017. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. an Ekberg Nelson Davis, P.E. Mayo Principal / 5°461 01Z(61/Vief(--3 EXHIBIT A-8 City of Tukwila S 144th Street Phase II Project 42nd Avenue S to Tukwila International Boulevard Supplement No. 8 — Additional Construction Services KPG Scope of Work December 6, 2017 This work will be to provide additional construction services for the the S l44"' Street Phase II Project. These services will include closeout documentation and assistance with cost reimbursement breakdown for Seattle City Light and Tukwila Village. These services are required due to extended contract time, coordination with utilities, and services during suspension period. It is anticipated that the City will continue to provide assistance with inspection and management to work within this additional budget. II. SCOPE OF WORK TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s), if any. Deliverables • Monthly invoices and progress reports TASK 2 — CLOSEOUT SERVICES • On Call inspection — Provide on call inspection efforts as requested for punchlist items. • Closout assistance: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. This work was included in the original contract; however, increased working days and suspensions have resulted in needing to renew this budget. • Cost Breakdowns — Summarize cost breakdowns for potential reimbursement by Seattle City Light and Tukwila Village. City will coordinate with agencies for reimbursement. • PSIPE services - Provide ongoing coordination as required for plant establishment period. S 144"' Street- Phase 11 KPG Supp 8- Additional Construction Services 1 of 2 December 6, 2017 EXHIBIT A-8 ADDITIONAL SERVICES The services described under this task, and any other additional services requested by the City, will be performed only when authorized by the City. Authorization to perform additional services will be in the form of a supplement to this agreement, specifying the work to be performed, and basis of payment. • Provide any additional services resulting from changes in scope or design of the project. Changes include, but are not limited to, changes in size, complexity, the schedule, character of construction, or method of financing. • Provide claims analysis and assistance in resolving claims that are protracted in nature and beyond the scope of the change order process described herein. • Media Relations: Produce and distribute periodic press releases at key milestones about the project and its progress. Meet with press to help develop stories about the project. • Other activities deemed necessary by the City. S 144' Street - Phase 11 KPG Supp 8- Additional Construction Services 2 of 2 December 6, 2017 Exhibit B-8 Consultant Fee Determination Project Name: S 144th Street Phase II Supplement No. 8 - Additional CM Services Consultant: KPG COST PLUS FIXED FEE Classification Hours Rate Cost Resident Engineer 100 $ 55.00 $ 5,500 Senior Engineer 8 $ 52.06 $ 417 Project Engineer 16 $ 46.00 $ 736 Design Engineer 8 $ 43.80 $ 350 CAD Technician 40 $ 30.33 $ 1,213 Construction Inspector 60 $ 33.44 $ 2,007 Survey Crew 0 $ 50.75 $ - Document Specialist 100 $ 30.29 $ 3,029 Office Admin 24 $ 24.85 $ 596 Total Direct Salary Cost (DSC) Overhead (145.78% x DSC) Fixed Fee (30% x DSC) 356 $13,848 $20,188.06 $4,154.49 Subtotal: $38,190.86 REIMBURSABLES Construction Vehicle $0 Miscellaneous - Mileage, Repro, Field Supplies $500 Subtotal: $500 SUBCONSULTANT COSTS Material Testing / Geotechnical Allowance $0 Subtotal: $0 TOTAL $ 38,690.86 SUPPLEMENTAL AGREEMENT NO. 7 AGREEMENT NO. 14-103 ( 5) PROJECT No. 99510402 J City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 14-103(g) Council Approval 4/3/17 KPG, Inc. 3131 Elliot Ave Suite 400 Seattle, WA 98121 PROJECT: S 144th Street Phase II — Construction Services This SUPPLEMENTAL AGREEMENT NO. 7 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 29th day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A-7. Article 4, Payment, shall be modified as follows: Payment for, work provided by Consultant shall be made as provided on Exhibit B-7, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $299,988.75 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $723,393.10 without express written modification of the Agreement signed by the City. 1 IN WITNESS WHEREOF, the. parties hereto have set their hands and seals this I' day of { 1'1I ,2017. APPROVED: CITY OF TUKWILA Allan Ekberg Mayor Attested: / fAAAar1/ Christy O'Flaherty, City C erk APPROVED: KPG, INC. Nelson Davis, P.E. Principal /511-e/ a 0/6,tiMe-s EXHIBIT A-7 City of Tukwila S 144th Street Phase I1 Project 42"d Avenue S to Tukwila International Boulevard Supplement No. 7 — Construction Services KPG Scope of Work February 24, 2017 This work will be to provide construction services for the construction contract to complete the S 144th Street Phase II Project (hereinafter called "Project"). These services will include project management, construction inspection, materials testing, and construction documentation during the construction of the project, as detailed below. KPG ("Consultant") will provide assistance to the City of Tukwila, Washington ("City") staff assigned to the project to provided construction services as described below: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. Assumptions: • The City will provide project management and between 2 and 6 months of full time inspection for the Project. • The Consultant shall support the City project manager and inspector by providing construction engineering services (submittal reviews, RFI's, etc.), preconstruction services, running weekly construction meetings, pay estimate assistance, and setup and review of project files in accordance with City requirements. The proposed consultant project team will include a part-time resident engineer (2.5 day/week average), a part-time documentation specialist (3 day/week average), a partial full time inspector (5 day/ week average for 17 weeks), utility/ developer coordination (1 day/ week average), design team engineering support during construction activities, necessary sub -consultants to provide services for materials testing, and other supporting tasks as deemed necessary. The level of services is based on project duration of approximately 6 months, or approximately 120 working days for construction. • Services will be performed in accordance with the Local Agency Guidelines (LAG), the WSDOT Construction Manual, and City of Tukwila standards. Project Objectives The objective and purpose of this Construction Services Agreement is for the Consultant to assist City staff to successfully deliver the construction of the Project by ensuring that the construction work is of an appropriate quality and the required Project documentation is accounted for. S 144th Street— Phase 11 Supp 7— Construction Services 1 of 7 KPG February 24, 2017 EXHIBIT A-7 II. SCOPE OF WORK TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s), if any. Deliverables • Monthly invoices and progress reports TASK 2 — PRECONSTRUCTION SERVICES 2.1 Prepare the Record of Materials (ROM): The Consultant shall prepare the ROM to aid consultant, City and Contractor staff to track material submittals and testing throughout the project. 2.2 Right of Entry Support: Develop a matrix of property owners that will document commitments to each property owners, property restoration, and other related impacts. Assist the City with any right of entry agreements that have not been previously secured. 2.3 File Setup: Attend meeting with City Project Manager to review standard Consultant and City file systems and develop file structure for management of the project. 2.4 Field Review: Perform plans in hand field review with inspector and project engineer to review the overall scope, identify challenging areas, and identify traffic concerns to be addressed in the Contractors traffic control plans. 2.5 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project manager, project engineer, document control specialist, and inspector will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre -construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, and issues with utilities, unusual conditions, local requirements, EEO, and any other items that will result in better project understanding among the parties involved. Deliverables • Record of Materials (ROM) • Preconstruction conference agenda with meeting minutes S 144th Street - Phase 11 KPG Supp 7— Construction Services 2 of 7 February 24, 2017 EXHIBIT A-7 TASK 3 — CONSTRUCTION SERVICES A. FIELD SERVICES 3.1 Inspection staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day-to-day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. iii. Document all material delivered to the job site in accordance with the LAG Manual, WSDOT Construction Manual, and the Project Specifications. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. All daily inspection reports will adhere to WSDOT Local Agency Guidelines. v. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. vi. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. vii. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. viii. Prepare field records and documents to help assure the Project is administered in accordance with funding agency requirements (Construction Manual 10-2.1B). The inspector will provide measurement and payment information to the consultant for development of monthly pay estimates. ix. Collect and calculate delivery tickets and scalesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified. x. Attend and actively participate in regular on-site meetings. xi. Take periodic digital photographs during the course of construction. xii. Coordinate with the City's maintenance personnel. The Resident Engineer shall support the inspector as follows: i. Provide periodic site visits to respond to questions or unanticipated conditions. Advise the City of any non -conforming work observed during site visits. ii. Interpret Contract Documents in coordination with City. 3.2 Materials Testing: Provide materials testing sub -consultants for construction services, who will provide materials testing services as required, up to $15,000. The City inspector shall coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction. The Consultant shall document and evaluate results of testing; and address deficiencies. Frequency of testing shall be as prescribed in the WSDOT S 144th Street— Phase 11 KPS Supp 7— Construction Services 3 of 7 February 24, 2017 EXHIBIT A-7 Construction Manual and LAG manual for the following materials: structural concrete, roadway asphalt, roadway surfacing, roadway base material, and structural grout and any other testing as prescribed within the project Specifications and WSDOT Standard Specifications 2016. Assumptions: It is assumed that day to day coordination of testing services will be by the inspector. The Consultant shall assist with evaluation of any deficiencies noted. 3.3 Substantial Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or `punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. Deliverables • Punch List, Certificate of Substantial Completion • Review test reports for compliance B. OFFICE SERVICES 3.4 Document Control: Original documentation will be housed at the Consultant's in accordance with standard filing protocol to meet City Requirements. A copy will be maintained in the field office. Document Control also consists of preparing Final Project Reports for City includes: • Final Estimate (Approving Authority File) • Final Records as identified in WSDOT LAG (Approving Authority File) • Record of Material Samples and Tests • Materials Certification • Affidavit of Wages Paid • Release for the Protection of Property Owners and General Contractor office, and filed of working files acceptance and 3.5 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. 3.6 Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. 3.7 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. 3.8 Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data per WSDOT LAG Requirements. S 144th Street — Phase Il Supp 7— Construction Services 4 of 7 KPG February 24, 2017 EXHIBIT A-7 3.9 Monthly Pay Requests: Assist City with monthly requests for payment, review with the City and contractor and approve, as permitted. Utilize City provided format for pay estimates, or Consultant format. The Utilities to provide quantities for payment for work associated with Utility Schedules. 3.10 Certified Payroll: Process and track all certified payroll per WSDOT Highways & Local Program Requirements. This includes verifying 30% of all payrolls submitted and tracking payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements. 3.11 Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. 3.12 Subcontractor Documentation: Process / approve all required subcontractor documentation per WSDOT Highways & Local Program Requirements. This includes checking System Award Management System (SAMS), verifying OM/WBE, verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into WSDOT's subcontractor logs. C. SUBMITTAL/RFI PROCESSING 3.13 Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be logged and tracked. 3.14 Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked. 3.15 Record of Materials (ROM): With assistance from the inspector, utilize and maintain the ROM according to WSDOT Highways & Local Program Requirements. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAM's, QPL items, material compliance documentation, and all other required documentation. Deliverables • Submittal log • RFI Log • Completed Record of Material for Material Certification D. CHANGE MANAGEMENT 3.16 Change Orders: Develop change orders per Highway & Local Programs Guidelines and City Standards, provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. A total of 40 hours have been included in the cost for services. Each change order will be executed in accordance with WSDOT Local Agency Guidelines and City Standards, and contain the following: • Change order • Independent Cost Estimate • Time Impact Analysis • Contractor's Pricing • Verbal Approval Memo • Change Order Checklist (LAG Manual) S 144Th Street — Phase 11 KPG Supp 7— Construction Services 5 of 7 February 24, 2017 EXHIBIT A-7 • ChangeOrder Request Form • Back up documentation 3.17 Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. 3.18 Force Account: The inspector will track contractor force account labor, equipment and materials. Provide payment according to WSDOT requirements. All force account calculations will be verified by the engineer and double checked by the documentation specialist per WSDOT LAG Manual. Deliverables • Change Order(s) • Case Management Log • RFI Log • Minor Change Order(s) • Force Account Records TASK 4 — CLOSEOUT / RECORD DRAWING SERVICES 4.1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will prepare record drawings in AutoCAD format based on construction records provided by the Contractor. Electronic and full size mylar record drawings will be provided to the City. 4.2 Punchlist oversight: Attend final walk through review with City staff. Field observation of punchlist items will be by the City. 4.3 Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. Field observation of punchlist items will be by the City if Consultant budget is no longer available. 4.4 Project Closeout: Transfer all project documents to the City for permanent storage. • ' Meeting agendas and notes • Monthly Pay Estimates • WSDOT Reporting • Subcontractor Packets • Physical Completion Letter • Final Project Documents S 144th Street - Phase 11 KPG Supp 7- Construction Services 6 of 7 February 24, 2017 EXHIBIT A-7 ADDITIONAL SERVICES The services described under this task, and any other additional services requested by the City, will be performed only when authorized by the City. Authorization to perform additional services will be in the form of a supplement to this agreement, specifying the work to be performed, and basis of payment. • Provide any additional services resulting from changes in scope or design of the project. Changes include, but are not limited to, changes in size, complexity, the schedule, character of construction, or method of financing. • Provide claims analysis and assistance in resolving claims that are protracted in nature and beyond the scope of the change order process described herein. • Media Relations: Produce and distribute periodic press releases at key milestones about the project and its progress. Meet with press to help develop stories about the project. • Other activities deemed necessary by the City. III. TO BE PROVIDED BY CITY: 1. Postage to be provided by the City for any mass mailings. S 144th Street — Phase 11 KPG Supp 7— Construction Services 7 of 7 February 24, 2017 EXHIBIT B-7 HOUR AND FEE ESTIMATE City of Tukwila 0) 0 7 CO r 1- co a) Cco �! 0< 69 CD y oQi Crj 0 co o 0. cnco EA o 3 �) m C) CA 0 69 O N C m 0)0) o 0 O la C 69 vs a, U vi o U .0 CO ER 0 .0 CO J CO o CD n . C ctsN a) 0) ,- 0 0 W 4 0 5) t0 O C M C CO ,- CO CO EA O 0. 0 a) a) 0 (0 N 03 oi (0 N EFT N o O O O O O O O O O O O O O O Y N rn N 0 0 .(5 a a) CO E y v 0 0 L Fp as 0 U a Q oo T .0 C 0 o N `0 0 U c a) T E a) a) O a) to 3 2 O (0 Preconstruction Budget Estimate O O N a) O O O O O O N O O O 0 O N O !f Preconstruction Budget Estimate N N d N 0 R 7 •0 ro E N w y a) U a) 0 0 2 (0 0 0 U M O N M O N N O O N O O (0 U) N O 0 O O (0 O O 0 O O O CD O O Y 0) 3 h- 0 0 N 0. N 0 Construction Period Budget Estimate (0 a) 3 N 0 0 0 a •0 w R E N a) a) U a) N 0) 0 •0 0 a) a 0 a) (0 0 U O O O N co O O O O CO N 0) (0 N 0) O O O O O N (7 Closeout / Record Dwg Budget Estimate CA co O t0 to (0 cm N O n O t0 to tf O O 0) O 0 0 0 0 O O t EA 69 EA 0 CD CO U U a) O > Q O a N U 3 LL 0 C d o O 0 ir as m 0) m H to (0 (0 (0 2 U o Ul q0 CO n 0 03 o (O 0) N Reim City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 14-103(f) Council Approval N/A CONTRACT FOR SERVICES Amendment #6 Between the City of Tukwila and KPG Inc. That portion of Contract No. 14-103 between the City of Tukwila and KPG Inc. is amended as follows: Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2017, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2017 unless an extension of such time is granted in writing by the City. All other provisions of the contract shall remain in full force and effect. Dated this — day of Vie' (ern CITY ie ' r'IL) r�Ii. 1 Allan Ekberg, Mayor ATTEST/AUTHENTICATED ,20 /( CONTRACTOR Printed Name: b/6-1/4'' S P4 APPROVED AS TO FORM btfri Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 SUPPLEMENTAL AGREEMENT NO. 5 AGREEMENT NO. 14-103 ce,) PROJECT NO. 99510402 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: s 144th Street Phase II — SCL Design, Tukwila Village Coordination and Re -Bid This SUPPLEMENTAL AGREEMENT NO. 5 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 29th day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as ExhibitA-5. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-5, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $78,250.38 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $423, 404.35 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this � day of ©L`{ ,'cN , 2016. APPROVED: CITY OF TUKWILA Allan Ekberg Mayor Attested: CUL ,csor-Christy O'Flaherty, City Cle APPROVED: KPG, INC. Nelson Davis, P.E. Principal I 571e1 a 0Ql6i/U.4zS EXHIBIT A-5 City of Tukwila S 144th Street Phase II Project 42"d Avenue S to Tukwila International Boulevard Supplement No. 5 — SCL Design, Tukwila Village Coordination, and Re -Bid KPG Scope of Work August 15, 2016 PURPOSE: Bids received for the S 144th Street Phase II were rejected due to a lack of bidder interest and high prices in summer 2016. This Supplement is provided to perform Seattle City Light design, provide ongoing coordination for right of way improvements performed by the Tukwila village developer, additional right of way services, and to complete Plans, Specifications, and Estimates for re -bid and construction of the S 144th Street Phase II Project and incorporate the following new elements of work: • Construction of Tukwila Village improvements within the S 144th Street Right of Way has required additional coordination, design, and survey updates to reflect recently constructed right of way improvements into the project bid documents. • Seattle City Light (SCL) has requested duct and vault design to be incorporated into the City project. Costs for this design is anticipated to be paid by SCL under an agreement that is being prepared between the City and SCL. The total estimated cost for SCL design services is $29,563.90 as identified in Task 6.10 of this supplement. • The City would like to provide retrofit water quality treatment to the extent feasible for the project area. The total estimated cost for water quality retrofit is $5,110.54 as identified in Task 6.9 of this Supplement. • Additional title work is required to complete the right of way acquisition necessary for this project. • Update of bid documents for re -bid in November 2016 and provide bid period services. City of Tukwila Page 1 of 3 KPG S 144th Street Phase 11 Project Supplement No. 5 8/15/2016 SCOPE OF WORK: Task 2 Survey and Base Mapping. 2.7 The Consultant shall perform field utility locates and survey features installed by the recent Tukwila Village project within the S 144th Street right of way. Field Survey and Note Reduction. Perform note reduction of the field survey data. No survey updates are anticipated outside of the right of way as this area is currently under construction and constantly changing. 2.8 The Consultant shall update mapping work to prepare 1"=20' topographic base map and digital terrain model (DTM) in AutoCAD format to include the recent improvements described above. Task 3 Public Outreach 3.5 The Consultant shall provide ongoing coordination with Tukwila Village construction activities within the S 144th Street right of way and create a plan sheet to be included in the bid documents outlining key coordination elements and schedule constraints. This may include attendance at meetings, review and comment on developer utility plans and other services requested by the City. Coordination plan sheet will be updated to reflect conditions at time of re -bid. Task 6 Final Plans, Specifications and Estimates 6.9 The Consultant shall analyze feasibility and provide final design for water quality treatment facilities to retrofit the entire project site to the maximum extent feasible utilizing Modular Wetland or similar type facilities. 6.10 Seattle City Light (SCL) and the City have agreed to install new underground facilities within the project limits. The Consultant shall prepare final plans, specifications, and estimates for SCL duct and vault plans. This task shall include coordination meetings, preliminary design submittal, and incorporation of SCL comments into the final design. The SCL work will be included as a separate bid schedule in the City project. 6.11 The City will provide any comments on the previous bid set for inclusion in the final bid documents. Update Plans, Specifications, and Estimates for Re -bid of project in November, 2016. Updates are anticipated to include current developer coordination status, traffic control revisions / detour plan developed in collaboration with the City, and planter revisions in front of the former library site as requested by the City. City of Tukwila Page 2 of 3 KPG S 144th Street Phase II Project Supplement No. 5 8/15/2016 6.12 Bid documents will be uploaded to bxwa.com for advertisement by the City. The Consultant shall provide bid period services to include responses to bidder inquiries, preparation of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award or reject the apparent low bidder. The budget assumes a straight forward review process with the low bidder receiving the contract award. Task 8 Right of Way Calculations 8.7 Three (4) additional title reports are required to complete right of way determination compared to original scoping. The Consultant shall obtain the necessary title reports, review, and incorporate into mapping as required. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: • • • • Condemnation support Additional design / developer coordination Providing additional permitting or environmental studies Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila Page 3 of 3 KPG S 144th Street Phase 11 Project Supplement No. 5 8/15/2016 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard Supplement No. 5 - SCL Design and Tukwila Village Coordination EXHIBIT B-5 KPG • Architecture • Landscape Architecture • Civil Engineering • Task W o 4 7 4$ 1d t Description 4 bw '$ O' 4 *Labor Hour Estimate a PA a Project Manager $1179.26 Senior Engineer $ 143.58 Project Engineer $ 115.36 ,Urban 1 Designer $> 125.96 Design 1 Eng / LA $,. 99.44 Technician $1 86.18' Survey ,Crew $' 139.96 Senior f Admin $ 112.70 Office Admin` $ 74.25 Total Budget Me 1 Budget Task1 - Management/coordination/administration No changes to this task Mileage Reproduction Task Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Task 2 - Survev and Ma in 2.7 Additional mapping for Town Center improvements 0 2 4 0 0 0 20 0 0 $ 3,547.76 2.8 Base map and DTM updates 0 2 4 0 20 0 0 0 0 $ 2,737.40 Utility locate service $ - Mileage $ - Reproduction 0 0 0 0 0 0 0 0 0 $ - Task Totals 0 4 8 0 20 0 20 0 0 $ 6,285.16 Task 3 - Public Outreach 3.5 Developer coordination during construction Mileage Reproduction Task Total 8 16 80 0 16 16 0 0 8 16,523.98 100.00 8 16 80 0 16 16 0 0 8 $ $ 16,623.98 Task 4 - Traffic Analysis No changes to this task Mileage Reproduction Task Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Task 5 - Geotechnical Report No changes to this task 0 0 0 0 0 0 0 0 0 $ - GeoDesign $ - Mileage $ - Reproduction $ - Task Total 0 0 0 0 0 0 0 0 0 $ - 8/15/2016 HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard Supplement No. 5 - SCL Design and Tukwila Village Coordination EXHIBIT B-5 KPG • Architecture • Lendacepe Architecture • Civil Engineering • tg 3, ask 4 Description • is A rb ` v 'Labor Hour Estimate a vz Project "Manager $ 179.26 Senior ; Engineer $ 143.58 Project Engineer ,$ ,115.36 Urban Designer It $ -125.96 Design Eng/LA $ 99.44 Technician .$ *86.18 Survey Crew 4' $139.96 Senior "Admin $ 112.70. 10ffice Admin $P 74.25 a Total Budget Budget Task 6 - Final Plans, Specifications, and Estimates 6.9 Water Quality Retrofit design 0 8 24 0 12 0 0 0 0 $ 5,110.54 6.10 Prepare SCL Plans, specs, and estimate 8 40 80 0 60 80 0 0 4 $ 29,563.90 6.11 Update plans, specs and estimate for re -bid 4 24 40 0 20 20 0 0 2 $ 12,638.25 6.12 Bid period services 4 8 8 4 8 0 0 0 2 $ 4,236.39 Mileage $ - Task Total 0 1 0 6 1 0 0 $ 100.00 Reproduction 0 0 $ 2,692.15 $ 1,000.00 Task Total 16 80 152 4 100 100 0 0 8 $ 52,649.08 Task 7 - Environmental No changes to this task 0 0 0 0 0 0 0 0 0 $ - Mileage Additional title reports (4) 1 $ - Reproduction $ 2,000.00 Mileage $ - Task Total 0 0 0 0 0 0 0 0 0 $ - Task 8 - Ripht of Wav Calculations 8.1 Additional title research 0 0 6 0 0 0 0 0 0 $ 692.15 Additional title reports (4) 1 $ 2,000.00 Mileage $ - Reproduction $ - Task Total 0 1 0 6 1 0 0 0 0 0 0 $ 2,692.15 * Hourly rates are based on the following: Direct Salary Costs Overhead Rate Fixed Fee Total Estimated Fee: $ 78,250.38 $ 65.00 I $ 52.06 1 $ 41.83 I $ 45.67 I $ 36.06 1 $ 31.25 1 $ 50.75 1 $ 40.87 1 $ 26.92 145.78% 30% Totals $ 27,939.07 $ 40, 729.58 $ 8,381.72 8/15/2016 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: I 1..� (o , (cQ) CONTRACT FOR SERVICES Amendment #4 Between the City of Tukwila and KPG Inc. That portion of Contract No. 14-103 between the City of Tukwila and KPG Inc. is amended as follows: Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2016, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2016 unless an extension of such time is granted in writing by the City. All other provisions of the contract shall remain in full force and effect. Dated this gu day of , 20 isp CITY OF T _ KWILA CONTRACTOR Allan Ekberg, Mayor CA: 2012 \)\S(` -/— Printed Name/Title: At S bAuet S Pl-►ac��a� i -o f _ 02 LYe -(2- Page 1 of 1 City of Tukwila Agreement Number: 14-103(c) 6200 Southcenter Boulevard, Tukwila WA 98188 Council Approval N/A CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and KPG Inc. That portion of Contract No. 14-103 between the City of Tukwila and KPG Inc. is amended as follows: Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending June 30, 2016, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than June 30, 2016 unless an extension of such time is granted in writing by the City. All other provisions of the contract shall remain in full force and effect. Dated this , day of 1Z[`0-,ri hQ1 , 20 15 CONTRACTOR CITY OF TUKWILA Jim ATTEST/AUTHENTICATED CA: 2012 Printed Name/Title: gi-c.47tuAft., r1Le���` Page 1 of 1 SUPPLEMENTAL AGREEMENT No. 2 AGREEMENT No. 14-103 (b PROJECT No. 99510402 ., City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 14-103(b) Council Approval 9/8/15 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: S 144th Street Phase 11 Project - ROW Negotiation Services This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 29`h day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide right of way services in accordance with the scope of work included as Exhibit A-2. Article 4, Payment, shall be modified as follows: A. Payment for work provided by Consultant shall be made as provided on Exhibit B-2, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $27,239.99 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $345,153.97 without express written modification of the Agreement signed by the City. IN WITNESS WHE OF, the parties hereto have set their hands and seals this / day of .S� PIN 442015. APPROVED: CITY OF TUKWILA Jim Hagge Mayor Attested: Christy O'Flahe -, City Clerk APPROVED: KPG, INC. Nelson Davis, P.E. Principal / S �/ C �/,V%2 Exhibit A-2 City of Tukwila S 144th Street Phase II Project 42nd Avenue S to Tukwila International Boulevard Supplement No. 2 — Right of Way Negotiation Services KPG Scope of Work July 27, 2015 PURPOSE: Following completion of base maps and completion of 50% design for S 144th Street, it was determined that additional right of way is necessary to complete the improvements. Valuation and legal descriptions were prepared under supplement no. 1 to this Contract. This supplement is provided to support negotiations for partial right of way takes on four (4) parcels in support of the S 144th Street Phase II Project. SCOPE OF WORK: Task 8 Right of Way Calculations 8.6 Support acquisition services to be performed by Abeyta & Associates under subcontract to the Consultant in accordance to state guidelines. The overall objectives are: 1. Negotiate for the partial acquisitions from 4 parcels for the completion of the proposed roadway improvements. 2. Assist the City of Tukwila with the acquisition process and preparation of forms. A specific list of Performance Objectives is outlined in the following paragraphs. SPECIFIC OBJECTIVES The key objectives of this proposal are: Acquisitions: 1. Inspect and prepare a Preliminary Acquisition Report for each parcel. 2. Identify fee interest ownership for 4 parcels. City of Tukwila S 144th St Phase II Project Page 1 of 3 KPG 7/27/2015 Exhibit A-2 3. Prepare and setup acquisition files for 4 parcels. 4. Prepare acquisition forms needed to obtain property rights. This proposal does not include the preparation of Possession and Use agreements. 5. Negotiate to acquire in fee title and easements from 4 Parcels - A minimum of 3 attempts for each parcel. 6. Maintain diaries for 4 parcels. 7. Assist in clearing title encumbrances that will adversely impact the rights being acquired. 8. Assist in delivering funds to each property owner. 9. Deliver completed files to the City of Tukwila. PROJECT SCOPE EXCLUSIONS 1. Those services related to obtaining releases of encumbrances from title, which require legal action; 2. The actual filing of condemnation and subsequent litigation; 3. Certain dosing costs such as transfer taxes, title reports, recording fees, penalty costs for pre payments cost of a pre-existing mortgage, partial reconveyance fees, the pro rate share of real property taxes paid subsequent to vesting title to the City; 4. Relocation Services; 5. Continuing negotiations for those parcels listed for condemnation; 6. Appraisal services City of Tukwila KPG S 144th St Phase 11 Project Page 2 of 3 7/27/2015 Exhibit A-2 Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: • Condemnation support • Providing additional permitting or environmental studies • Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila KPG S 144th St Phase 11 Project Page 3 of 3 7/27/2015 EXHIBIT B-2 HOUR AND FEE ESTIMATE City of Tukwila U w O 0. S 144th Street Phase II • (,) 3 V O E0 a) N c c O 0 C •- o Q C a) co O O CC O N ( O Z c > E ▪ d v 0- c O. 3 N 0 3 6) f.D.m ft c co c co U a) H 64 c 0 a U 0 rn N-• M O O L) O M CM N 64 64 0 O O O 0 O L() rn O) N N O O O O co O O O O CO CO CO co T rn 0) c0 N C co cn0) .0 O U a) (0 a) O U a O Q a) CC 0) O) M N ti N Total Estimated Fee: CO cci M o co co cri O O ES Es rn N co 64 - co 0) coES O 0 O w U CC a cj U aa)) O a) a k r SUPPLEMENTAL AGREEMENT NO. 1 AGREEMENT No. 14-103 PROJECT No. 99510402 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 14-103(a) Council Approval N/A KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: S 144th Street Phase 11 Project - ROW Services This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 29th day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide right of way services in accordance with the scope of work included as Exhibit A-1. Article 3, Duration of Agreement, Time for Performance, shall be modified as follows: The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2015 unless an extension of such time is granted in writing by the City. Article 4, Payment, shall be modified as follows: A. Payment for work provided by Consultant shall be made as provided on Exhibit B-1, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $20,000.00 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $317,913.98 without express written modification of the Agreement signed by the City. IN WITNEv� AWH�}REOF, the parties hereto have set their hands and seals this...L T day of y rI L , 2015. APPROVED: APPROVED: CITY OF TUKWILA Attested: Christy O'Flaherty,' City Clerk KPG, INC. Nelson Davis, P.E. Principal Exhibit A-1 City of Tukwila S 144th Street Phase II Project 42nd Avenue S to Tukwila International Boulevard Supplement No. 1 — Right of Way Services KPG Scope of Work April 20, 2015 PURPOSE: Following completion of base maps and completion of 50% design for S 144th Street, it was determined that additional right of way is necessary to complete the improvements. This supplement is provided to support the preparation of legal descriptions and determination of value for partial right of way takes on four (4) parcels in support of the S 144th Street Phase II Project. SCOPE OF WORK: Task 8 Right of Way Calculations and Acquisitions 8.4 Prepare legal descriptions and exhibits. Order Title Reports and prepare legal descriptions and exhibits describing the acquisition area as shown in the 50% Plans. 8.5 Project administration. Support acquisition services to be performed by Abeyta & Associates under subcontract to the consultant in accordance to state guidelines. The consultant shall assist the City of Tukwila with beginning the acquisition process, preparation of forms, and project administration. An estimated four (4) administrative offer summary reports for those parcels with market values (just compensation) Tess than $25,000.00 will be prepared. A Preliminary Funding Estimate (PFE) summary will also be prepared. Negotiations for the partial acquisitions from 4 parcels will be completed under a separate supplemental contract. Deliverables: • Title reports for 4 parcels • Legal descriptions and exhibits for 4 parcels • Prepare administrative offer summary reports 4 parcels • Preliminary Funding Estimate (PFE) summary City of Tukwila S 144"' St Phase 11 Project Page 1 of 2 KPG 4/20/2015 Exhibit A-1 Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: ♦ Negotiation services ♦ Providing additional permitting or environmental studies • Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila KPG S 144x`' St Phase 11 Project Page 2 of 2 4/20/2015 X HOUR AND FEE ESTIMATE City of Tukwila 'C'") Q. S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard Supplement No. 1 - ROW Services ' \ d \ 3 *Labor Hour Estimate m=\ 2E/ 0< /f \� /4 0w / � (0 00 0 0 q0(0 §)§0§k0 / mob# 9-%o 0 0 N0 n¥o& d 0 §&4 CNI / __a___- m co m 0 0 0 c 0 2 2 0 2 0 0 0 o m CO 0 0 j } Total Estimated Fee: 69_63 % 0 \ § $ m co \ 0 $ k \ 0 n @ 0; 11-r City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number:14_103 Council Approval 7/21/14 CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled 'S 144t1i Street Phase II (42nd Avenue S to Tukwila International Boulevard)'. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending May 31, 2015, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than May 31, 2015 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $297,913.98 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. / 5 12-/ 64//it 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: I. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1-2013 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1-2013 Page 3 1 0. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies, 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1-2013 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG 753 9th Avenue North Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. C day of DATED this CITY OF TUKWILA Mayo Hagge , 2014. Attest/Authenticated: City Clerk, Chr ty 0 Flaherty CA revised : 1-2013 CONSULTANT Printed Name:Nelson Davis, KPG Title: Principal Approved as to Form: --C.-- Office of the City Attorney Page 5 EXHIBIT A City of Tukwila S 144th Street Phase II Project 42nd Avenue S to Tukwila International Boulevard KPG Scope of Work June 20, 2014 PURPOSE: This project includes preparation of final Plans, Specifications and Estimates for the South 144th Street Phase II Project. Project elements includes minor widening; curb, gutter, and sidewalk; bike lanes; pavement restoration;, illumination; drainage; franchise utility adjustments; new traffic signal at 42nd Avenue S; new mid -block rapid flash beacon pedestrian signal; on -street parking; urban design features; and landscape restoration. Work includes necessary base mapping, design, State Environmental Protection Agency (SEPA) documentation, Cultural Resources, and franchise utility coordination. Work will be completed in close coordination with the City and Tukwila Village development. SCOPE OF WORK: Task 1 Project Management/Coordination/Administration. 1.1 Provide project management administrative services including: • Project set-up and execute agreement • Execution of subconsultant agreements • Preparation of monthly progress reports and invoices • Record keeping and project closeout 1.2 Provide overall project management including: • Project staff management and coordination • Subconsultant management and coordination • Prepare and update project schedule • Schedule and budget monitoring 1.3 Coordinate with City staff, including preparation and attendance of up to 8 coordination meetings throughout the duration of the project. Level of effort for this task is based on an average of 2 Consultant staff at each of the following meetings: • One formal kickoff meeting at project start • Monthly meetings at the City throughout the project duration (estimate 7). 1.4 Provide QA / QC reviews by senior staff of all major deliverables prior to submittal to City of Tukwila Page 1 of 6 KPG 144th Street Phase 11 Pro/ecl 6/20/2014 the City. Deliverables • Project Schedule and necessary updates • Monthly progress reports and invoicing • Meeting agendas and minutes including a summary of decisions made / needed resulting from design coordination meetings. Task 2 Survey and Base Mapping. Limits of survey: S 144th Street (Approximately 80 feet wide) from the west side of Tukwila International Boulevard to 300 feet east of 42nd Avenue S and 100 feet north and south of S 144th Street along 42nd Avenue S. 2.1 Establish horizontal and vertical control points along the corridor for field topographic survey. Basis of control will be City of Tukwila Datum, The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: • Section Corners • Side street monuments • Property Corners 2.2 Field Survey and Note Reduction. Perform note reduction of the field survey data. 2.3 Mapping work to prepare 1"=20' topographic base map and digital terrain model (DTM) in AutoCAD format of the project within the limits described above. 2.4 The Consultant will retain the services of a firm to field locate and paint all utility locations within the project corridor so that they can be surveyed and incorporated into the base maps. Service line locations and gravity storm and sewer will not be field located. Perform field survey to locate paint marks including surface features (valves, manholes, catch basins, junction boxes, vaults, etc). Irrigation systems will not be included. 2.5 Perform observation and measure -downs of existing storm drain catch basins and manholes. The approximate size, type (brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size and location of storm drainage pipes will be documented. These observations will be made from the surface. 2.6 The Consultant shall survey the utility potholes performed by utility owners. Deliverables City of Tukwila Page 2 of 6 KPG S 144th ,Street Phase 11 Project Exhibit A 6/20/2014 • Electronic copies of the completed field topographic base map in PDF and AutoCAD. Task 3 Public Outreach 3.1 Prepare for and attend up to two (2) coordination meetings with major stakeholders. These meetings may include representatives from the City of Tukwila, King County Library, Foster High School and/or franchise utility owners that may be impacted as appropriate. 3.2 Prepare for and attend up to six (6) coordination meetings with the City of Tukwila and Tukwila Village. 3.3 Provide ongoing coordination with Tukwila Village's engineer to communicate any changes in the Tukwila Village site development or City improvements as the design is finalized. 3.4 Prepare up to two (2) project articles and associated graphics appropriate for inclusion in the Tukwila Reporter and/or Hazelnut publications, the City's website, and flyers for nearby property owners and businesses. They City will be responsible for mailing the flyers and providing the information to the media outlets. Deliverables • Camera-ready project articles in electronic formatCoordination meeting graphics and agendas • Summary Notes from coordination meetings and ongoing developer coordination. Task 4 Traffic Analysis . 4.1 The Consultant shall obtain traffic counts and peak hour turn movements at the intersection of South 144th Street and 42nd Avenue S. 4.2 The Consultant shall prepare a warrant analysis for the intersection of South 144th Street and 42nd Avenue S. Traffic volumes will be based on existing counts and future growth projections provided by the City. 4.3 The Consultant shall develop up to 3 alternative geometric layouts for the South 144th Street / 42nd Avenue S intersection. The layouts shall include ROW information, horizontal alignments, curbs, sidewalks, channelization and signal equipment, including phasing. The layouts shall be supported by the traffic analysis using Synchro modeling program and the Consultant shall prepare a technical memorandum to document the traffic analysis and its results. A relative cost estimate for each of the alternatives will be provided. The Consultant shall coordinate the results, layouts, and recommendations in collaboration with the City. The preferred alternative as selected by the City will be incorporated into the final City of Tukwila S 144th ,Street Phase 11 Project Page 3 of 6 KPG Exhibit A 6/20/2014 design. Deliverables: • Draft and Final Warrant Analysis (1 hard copy, 1 electronic copy in PDF format) • Draft and Final Technical Memorandum for intersection configuration (1 hard copy, 1 electronic copy in PDF format) Task 5 Geotechnical Report 5.1 The Consultant shall coordinate geotechnical review of the corridor. Geotechnical studies will be performed by GeoDesign under subcontract to the Consultant and will consist of reviewing existing geotechnical information and performing one additional boring at the intersection of S 144th Street and 42nd Avenue S. A brief letter report will be prepared to provide recommendations for pole foundations and/or retaining wall parameters at the intersection to supplement existing information prepared by Tukwila Village. Deliverables • Draft and Final Geotechnical letter report Task 6 Final Plans, Specifications and Estimates The Consultant shall prepare Final Plans, Specifications and Estimates for advertisement and award by the City. The Bid Documents will incorporate design work completed by Tukwila Village and provided to the Consultant in AutoCAD format by the City. Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Final bid documents will be signed by a licensed professional engineer in the State of Washington. 6.1 Compile and review existing design information from Tukwila Village and provide a preliminary scroll map showing plan view improvements for the entire project limits. The scroll map will include the design work completed by Tukwila Village as well as the additional work desired by the City. The scroll map will be used for alternative evaluation / discussion with stakeholders and development of the preferred alternative for final design. 6.2 Document the existing storm water facilities within the limits of the project and document applicable stormwater regulations, standards, hydrology and hydraulic design criteria. Document approach to detention and treatment in a brief memorandum for City review and approval. 6.3 Analyze illumination to provide levels consistent with the current City illumination standards. Prepare a preliminary layout of the street illumination system and include supporting calculations in a brief technical memorandum. City of Tukwila S' 144th Street Phase 11 Project Page 4 of 6 KPG Exhibit A 6/20/2014 6.4 The Consultant shall prepare 30% Plans and Estimate for City review and comment. 6.5 The Consultant shall incorporate City comments and prepare 90% Plans, Specifications, and Estimate for City review and comment. Specifications will be based on WSDOT/APWA and City Standards, 6.6 The Consultant shall distribute 30% and 90% to utility providers along the corridor for verification of their facilities and identification of any necessary upgrades, relocations, or repairs. A conflict / pothole request map will be provided to the franchise utilities with each distribution. Franchise utility designs provided by the utilities will be included in the contract documents as appropriate. 6.7 The Consultant shall incorporate comments and finalize bid documents. Bid documents will be uploaded to bxwa.com for advertisement by the CityThe Consultant shall provide bid period services to include responses to bidder inquiries, preparation of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award or reject the apparent low bidder. The budget assumes a straight forward review process with the low bidder receiving the contract award. Deliverables • 30% Plans (1/2 size) & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format • 90% Plans (1/2 size), specifications & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format • Final Bid Documents, 5 bound copies with 1/2 size Plans, 1 electronic file in PDF format. Task 7 Environmental. 7.1 Cultural Resources Investigation. The Consultant will conduct the required cultural resources assessment in compliance with Washington State E005-05. 7.2 SEPA Checklist:The Consultant will prepare a SEPA checklist for the project improvements for based on the reviewed 30% Plans. Deliverables: • An electronic copy of the draft Cultural Resources report in Adobe PDF. • An electronic copy in Adobe PDF and three (3) paper copies of the final Cultural Resources report.. • SEPA submittal copies as required. City of Tukwila 5 144th Street Phase 11 Project Page 5 of 6 KPG Exhibit A 6/20/2014 Task 8 Right of Way Calculations Perform the following work items necessary to establish the existing right-of-way (ROW) along the corridor based on publicly available information. Title research is not anticipated or included in the project budget. 8.1 Research Records. Determine which existing corners and monuments should be field located and surveyed. 8.2 Calculations for ROW lines. Using the research information and the survey work described above, calculate location and surveyed corners, roadway features and monuments. 8.3 Incorporate existing right of way into project base map. No additional right of way or easements are anticipated. Preparation of legal descriptions or acquisition services is not included in this scope of work. Deliverables: • Right of way information will be incorporated into the project base maps. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: • • • • • Obtaining title reports and providing final right of way calculations Preparation of right of way / easement legal descriptions and exhibits Providing property appraisals and negotiations Providing additional permitting or environmental studies Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila S 144th Street Phase II Project Page 6 of 6 KPG Exhibit A 6/20/2014 HOUR AND FEE ESTIMATE City of Tukwila Q a) 2 a Street Phase II 42nd Avenue 5 to TukwUa International Boulevarc E emenuvvmu|nauo co 'D. co. CO I, - E.) .c c O a.. CN C:) CO CO CO Q CO -3-1) E c mu) o c E cj o -o • c 12 W O o a) W u) w c R3 -0 > E 7▪ 7 W 0 o= a_ 5 C3 C') 6.) 0 7 -0 0) 0 0 W 0- O.) Ct CO 03 Task Totals N CO CO (D LO Cr) CT; IX) o -4 (D 0 CO 0 0 0 op 0 0 0 0 (V 0 0 0 C6 CO b.) co co 0 N op N c") 10 11> OD co co 10 up cO 0 CO 0 0 co 0) 0 co 0 Task 3 - Public Outreach ('4 10 N CD CD CO. 0 N CD C‘I N- r- 0 o o 1 OD 0 CO N '1' "I' CO CO o CO 0 o UD I (.1:) 0 co R° r (C) CD co CO 4.) 0) E 0 f.3 0 0 0 -0 0 -C co CD ED o 0 31) .5 t co co co 3)3 Task 4 - Traffic Anal 0 0 O 0 CO 0 oP 0 (/) (0 07 0 co E 31) E (0 "E Intersection (0 0 0 H 0 0 CD 0 do up o EA) a) ro HOUR AND FEE ESTIMATE City of Tukwila 0 a Street Phase II (/) ernational Bo nue S to Tuk 0 5 - Geotechnical 0) Coordinate Geote o 0 EA 0) Er) 0 0 0 CY '7r a) c CO c o cci .c▪ r co 0 EN 0 00 5 0 0 co (0 E0 a▪ ) E 00 0 CN 0) 11) EA co 0 CO CO L 71 - CO (0 op co N co 0 CO 0 )r) CO cci 0 0 0 .c 0 0 c.) a) co 0 LE -ar (7) "1".. cs) EF) CO CO 0 0 (0 CO 7- 0 0 co. CD CO o o L() EA a) co LC) 69- c 0 -C3 0 co (0 Task 7 - Environmental c) c N c o co 03 N Widener and Associates 0 0 w HOUR AND FEE ESTIMATE City of Tukwila 4.; 2 a. th Street Phase II (1) al Boulevard 42nd Avenue S to Tuk '11)11 kit --sre ?um 0E co cf) co 0 C 0 0) 0 71 a) 0 1.12 Total Estimated Fee: cd co" 0.) 1-0 (0 (0 Lf)0 4 LI-; ‘4- (,9 I b9 0) ID CN 69 10 69 cO 10 co (0 10 (") 0 ID co 0 1.12 co Lri