HomeMy WebLinkAboutCAP 2014-08-12 Item 2A - Contract Amendment #4 - Duwamish Gardens Design with JA Brennan AssociatesTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Engineer
DATE: August 8, 2014
SUBJECT: Duwamish Gardens
Project No. 90630102, Contract No. 12 -007
Contract Amendment No. 4
ISSUE
Approve Amendment No. 4 to Contract No. 12 -007 with J. A. Brennan Associates.
BACKGROUND
The City acquired the Duwamish Gardens site in 2008 for restoration as a salmon habitat site with
minor park elements. The project is currently in the design phase with construction anticipated this
fall. A proposal was made by Amalfi Investments (Amalfi), the owner of the adjacent site to the north,
requesting that the City sell a small portion of the Duwamish Gardens' site that measures
approximately 2,700 SF, near East Marginal Way S, to Amalfi so that it would improve their site
access. Amalfi would then sell the City a larger undevelopable portion of their property, totaling
approximately 16,500 SF with 260 LF of river frontage that is more viable for habitat restoration.
The Washington State Recreation and Conservation Office (RCO) provided a portion of the
acquisition funding for the site and required that a deed restriction be placed on the title prohibiting
uses that are not consistent with the intended use of salmon habitat and a passive park. In order to
remove the deed restriction on the portion of the site proposed for sale, the deed restriction must be
lifted requiring approval by the RCO. This proposal is currently being reviewed by the RCO for
approval.
DISCUSSION
In order for the RCO to approve this proposed land exchange, they are requiring that the City have
the new property evaluated by the Army Corps of Engineers for potential impacts to Cultural
Resources. Staff has met with the Corps and determined that this review can be included in the
current permit process, but the City must provide the Corps with an updated project design showing
the changes to the project. Since this proposed site expansion was not included in the original
design contract, a contract amendment was developed to cover the expanded site and update the
project design.
FISCAL IMPACT
The current agreement with J.A. Brennan is $448,018.76 and with this amendment for $5,047.50,
the new total will be $453,066.26. The 2014 CIP has $460,000.00 budgeted for design.
RECOMMENDATION
Council is being asked to approve Contract Amendment No. 4 with J.A. Brennan Associates in the
amount of $5,047.50 and consider this item at the on the Consent Agenda of the August 18, 2014
Regular Meeting.
Attachments: 2014 CIP, Page 37
Property Exchange Map
JA Brennan Amendment No. 4
W: \PW Eng \PROJECTS\A- DR Projects \Duwamish Gardens 06 -DRO2 (90630102) \Design \INFO MEMO Design JA Brennan Suptt 4.docx
1
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Duwamish Gardens Project No. 90630102
DESCRIPTION: Purchase and restore site as a salmon estuary and passive park.
JUSTIFICATION: This project is included in the WRIA 9 Salmon Recovery Plan's efforts to acquire and restore 20 -acres
within the Duwamish estuary. Also includes all riverfront property from E Marginal Wy S to Tukwila Intl Blvd.
STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent.
MAINT. IMPACT: With a new passive park, additional maintenance will be needed.
Design funding from State Salmon Recovery Board (SRFB) and King Conservation District (KCD).
COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futures, WA
State Aquatic Lands and WA State Earmark grant.
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Project Location
g
ilifj
likt
it
Mai
Design
200
260
be
0
460
Land (R/W)
2,116
50
150
2,316
Const. Mgmt.
15
250
50
315
Construction
7
75
1,300
750
2,132
TOTAL EXPENSES
2,323
400
1,700
800
0
0
0
0
0
5,223
FUND SOURCES
Awarded Grant Land
2,011
2,011
Award Grant Design
111
350
139
600
Proposed Grants
1,550
780
2,330
Mitigation Expected
0
City Oper. Revenue
201
50
11
20
0
0
0
0
0
282
TOTAL SOURCES
2,323
400
1,700
800
0
0
0
0
0
5,223
2014 - 2019 Capital Improvement Program
5 v
.f 1 �e
(►
Bee • �
L
37
3
Project Location
g
ilifj
likt
it
Mai
111111111k
be
0
2014 - 2019 Capital Improvement Program
5 v
.f 1 �e
(►
Bee • �
L
37
3
f
Amalfi, LLC property
I
ltdIMMA
Area proposed to be appended
to Amalfi, LLC property
City of Tukwila Property
(Duwamish Gardens)
Area proposed to become
City of Tukwila property
(enhancement area)
Duwamish River
Legend
Tukwila Property Exchange Areas
Parcel Boundaries
L4 King County
Feet
0 100 200
The information included on this map has been compiled by King
County staff from a variety of sources and is subject to change
without notice. King County makes no representations or
warranties, express or implied, as to accuracy, completeness,
timeliness, or rights to the use of such information. This
document is not intended for use as a survey product. King
County shall not be liable for any general, special, indirect,
incidental, or consequential damages including, but not limited to,
lost revenues or lost profits resulting from the use or misuse of
the information contained on this map. Any sale of this map or
information on this map is prohibited except by written
permission of King County.
[M. Murphy/ Feb. 2014]
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:12- 007(C)
CONTRACT FOR SERVICES
Amendment #4
Between the City of Tukwila and J.A. Brennan Associates
That portion of Contract No. 12 -007 between the City of Tukwila and J.A. Brennan
Associates is amended as follows:
Section 1:
Scope of Services. Work under this contract shall be amended to include reimbursement
for direct expense and costs associated with additional contract scope of services
including contract administration, revising to the project base map, design, JARPA
application, mitigation plan, and mitigation plan graphics. See Exhibit A, attached, with
additional scope of service.
Section 4:
Payment. Payment is hereby changed to include an additional $5,047.50 for this additional
scope of services. The maximum amount payable under this contract as amended
inclusive of all fees and other costs shall not exceed $453,066.26 without express written
modifications of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 2014.
CONTRACTOR
Jim Haggerton, Mayor
ATTEST /AUTHENTICATED
Pr �ted Name/Title:` i'VM A -b4 -atmfJ
APPROVED AS TO FORM
City Clerk City Attorney
CA: 2012
Page 1 of 1
7
July 18. 2014
Exhibit A
Scope of Work — Additional Services
Duwamish Gardens
�. a. brennan
assoc associ r es P i c
Landscape Architects & Planners
100 S. King Street, Suite 200, Seattle, WA 98104
t. 206.583 -0620 f. 206.583.0623
www. jabrennan. com
Prepared For:
Ryan Larson, the City of Tukwila Public Works Department
Project Description
This request for fee for additional services includes several items as listed below:
Task 1- Administration
Administration tasks include contract administration and subconsultant administration.
Task 2 - Schematic Design
Schematic design of new `rectangle area' to include trail extension, clearing/grubbing, grading, planting;
no in -water work anticipated; excavation to be minimized to the extent possible considering below -
ground constraints; coordination with client; draft to client for review; Autocad drafting
Base mapping of `rectangle area' (if survey not complete), with existing King Co. GIS info;
incorporating/merging w/ Duwamish Garden survey
Task 3 — Permitting
Revise 7 JARPA plan sheets (1 -6, 8) to modify triangle area to show no work in that area (as shown in
90% drawings) and add 1 sheet via matchline showing all grading, layout planting on new rectangular
area; cad drafting, note manipulation, scaling, titleblock work; agency coordination by City
Update Mitigation Plan to include the survey approach for the "rectangle area" (by ESA)
Revise Mitigation Plan graphics (by ESA)
Assumptions
• Note that the following services are not included in this scope: cultural and historic
resource investigation, habitat inventory, hydraulics, engineering, permitting (except for
graphics), environmental/BA work, SEPA etc.
• Design of new parcel is to schematic level only; cost does not include detail design or
incorporating into a CD set/bid package.
• Cost estimating and specifications for improvements for the new piece of land is not included.
• Permit agency coordination and all other permit services not listed here are by Owner.
City of Tukwila Duwamish Gardens Scope of Work 1
8
9
,opbon A 7 /210014
Grand
Total
OO
8. 8 8
8 8
N
106.00
1,002.50
3,879 50
5,047.50
Markup
8 8
O: o o
S o o
O d d
S 88
G o
o $
o 0
o 0
O C
0 o.
m
815 00 81 50
815.00 _ -.- 81.50
'
C
O
1.72. U
n
rn
4
N
W
o
O
H
o
d
815.00
815.00
815.00
package. ,
Total
J.A. Brennan
w/ Markup
00 LL
77.00
502.00_
589.00
_S
S E
fV
106.00
187 50
3,064.50
4,232.50
Total
J.A. Brennan
Labor /Exp
00 LL
77.00
502.00
589.00
S 8. S �8
E8 O
N
2.983.00
4,151.00
O
C
t0 �
Q-
, O X
H W
S S
O O N
S S
r
S o
M
h S
"
Total
Labor
77.00
492.00
569.00
1,061.00
2,701.00
106.00
106.00
2,913.00
4,051.00
I- 0 ' O
C o
Z o
U a n
Q H
0
O i-
1-12. Cost estimating and specifications for improvements for the new piece of land is not in,
C.
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DESCRIPTION
Administration
•Contract administration and coordination
Base mapping
Total
Permitting
Revised JARPA graphics (7 sheets)
!Total
Y N
CL
0 w
N N N
_
MlC
CV
M M
co
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9
,opbon A 7 /210014