HomeMy WebLinkAbout2014-08-12 Community Affairs and Parks MinutesCity of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes
August 12, 2014 — 5:30 p.m. — Hazelnut Conference Room
PRESENT
Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal)
Staff: Dave Johnson, Vicky Carlsen, Peggy McCarthy,Tracy Gallaway, Mike
Villa, Evie Boykan, Dave Johnson, Joyce Trantina, Ryan Larson
Guests: Ellen Gengler,Vanessa Zaputil, Nathan Phillips (YMCA), Martin Turney
(Tukwila School District)
CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:33 p.m.
I. PRESENTATIONS
1I. BUSINESS AGENDA
A. Duwamish Gardens Contract Amendment
Staff is seeking Council approval of a Contract Amendment No. 4 with JA Brennan Associates in
the amount of $5,047.50 and that this item be moved to the Consent Agenda of the August 18,
2014 Regular Meeting.
UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA.
B. After School Programming - Update
Staff provided the Committee with information related to after school programming. A joint
committee reviewed proposals and conducted interviews with staff from the YMCA, Tukwila Parks
and Rec. Dept., and Community Schools Collaboration. Based on this work, the committee
recommends utilizing a "hybrid" model which capitalizes on the strengths of the YMCA related to
academic programming and health services; and the experience of Parks and Recreation staff in
the areas of fitness and recreation. This hybrid model would be utilized for the 3 elementary
schools only, beginning in September.
A spreadsheet showing projected funding sources and provider costs was shared with the
Committee.
The existing contract with Community Schools Collaboration will expire December 31, 2014. Due
to financial issues and turnover, CSC will be providing programming at the High School and Middle
schools only, through the remainder of the calendar year (Sept. — Dec.). Based on past experience
and outcomes, the District is looking for very specific and targeted academic outcomes of the
program, and they began soliciting proposals from potential providers (CSC, YMCA, Tukwila Parks
and Rec. for the elementary schools).
When the district began looking for alternatives for after school programming, contact was made
to the YMCA, who then reached out to the City's Parks and Recreation department to discuss the
possibility of working jointly to meet the needs of Tukwila's students. The YMCA served over
2,000 students last year in 4 different school districts, and are very excited about the opportunity
to provide services in Tukwila. They are impressed with the excellent reputation and experience
of Parks and Rec. staff, and enthusiastic about a partnership that addresses both academic and
enrichment services for kids. Mr. Phillips explained that it takes years to develop relationships
with families, and the Parks and Recreation staff already have an excellent reputation throughout
the district, which will make the program much more effective from the beginning.
The Committee asked for additional financial background and comparisons of cost, prior to the
next discussion.
Ms. Gengler expressed concerns regarding the role of staff in the selection process and whether
this could be considered a conflict of interest. The City has funded after school programming for
many years at a cost of $100,000/year, and has received monthly reports from the contracted
provider. Staff will collect input from the City Attorney regarding this matter.
UNANIMOUS CONSENT — FORWARD TO AUGUST 18, 2014 REGULAR MEETING.
C. Interlocal Agreement — U.S. Dept. of Agriculture's Wildlife Services
The City is being asked to enter into an Interlocal Agreement along with eleven other agencies, to
participate in the program managing population of non-migratory Canada Geese. The City's
portion of this regional program is $2,230.
Staff was asked to provide additional information regarding the number of geese being eliminated.
This information will be forthcoming.
UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA.
D. Plan for transitioninq the Tukwila Pool Metropolitan Park District (MPD), from using a contracted
operator (City of Tukwila) to a self-operating model.
Staff discussed a draft summary of support services responsibilities that will transition to the
Metropolitan Pool District. The goal of the City is to help facilitate a professional, smooth transition
of this work. Specific details regarding computer equipment and other items will need to be worked
out with the MPD Executive Director as things progress. The list provided is a "draft" and will
continue to be edited as needed.
Ms. Zaputil suggested discussions with Public Works to ensure the City does not lose any contract
services (i.e. the cancellation of garbage service at the Pool).
Staff indicated that they are working on a list of items that will require City Council action. That list
will be forthcoming. INFORMATION ONLY
Meeting adjourned at 7:02 p.m
Next meeting: Tuesday, August 26, 2014, 5:30 p.m.
Committee Chair Approval
Minutes by JT